Chapter 2 - MS Office & Office 365
Chapter 2 - MS Office & Office 365
Chapter 2 - MS Office & Office 365
Ribbon Bar
Quick Access Toolbar
Save and Send - use if you’re working on a document and you want to email it to someone.
OPTION – using this you can customize what your Microsoft Word app look like example is the Ribbon
Bar and many more.
3. You can also highlight a word and make it bold, italic or underline
8. You can also align your text to the right, center, left and justify
Insert Tab:
1. Insert a picture (you can resize your photos and add frame to it)
RULERS
o margin (just choose desired margin, but if you want to choose your own, click on custom
margin… and type in needed margin size)
or
o When you’re working on a document and want to protect it, you can use watermark, if you have
multiple copies of a document, t0 distinguish draft and final copy.
o Click watermark > choose watermark or choose custom watermark create what is
needed
Under page layout, we have watermark. You can choose or create your own watermark, could use a
photo or text.
REFERENCES
There’s not much option, that most users will use except the (1) table of contents, if working on a book,
you could possibly use table of contents, format it so that it recognizes different styles
If you want to insert a (2) footnote, to put a reference at the bottom of the page
(2)
(1)
REVIEW
Under the review, one is spelling and grammar, an easy way to run spell check on the whole document
New comments - use to make a tag, or note on something that you made
VIEW
You can change how you look at the document, we have the graft, outline, etc., most people like print
layout. We also have the zoom control, you could also do that at the bottom right of the screen.
If you want to create a card, let’s say it’s for thanksgiving. Click the CARD folder > click Holidays (folder)>
and choose a template according to your preference.
Under INSERT-It's almost identical except Charts. It allows you to create different charts like Pie or Bar.
Under FORMULA tab - it contains different formulas to use instead of putting on codes like
[=sum(a1:a5)]
Most people who get to use Excel, they can get through all of these stuffs by simply using a TEMPLATE.
Excel had templates from everything, from Agendas, Budgets, Forms, Inventories, Invoices, Planners,
Schedules, Time Sheets, and all the things you're going to need especially in business more than
anything.
For example, I want to create an Invoice : Click INVOICE > choose a FOLDER > choose a TEMPLATE, then
replace the information.
Let's go to PowerPoint.
It's very similar to Word. A lot of the templates are even similar too. This is use for creating
presentations.
For example, I want to create a Business Presentation : Click the folder BUSINESS PRESENTATION,
choose a template you want, and DOUBLE CLICK. Replace the texts on your own.
Next part that you're going want to know how to do with PowerPoint that does make it a little bit
different are things like transitions. If you want to transition from first slide to the second slide, click the
TRANSITION tab. Then Click on the Second slide first, then choose among the transitions.
If you want to see how the transition works, click on PREVIEW button.
Other things you can do is you can go into ANIMATIONS. This is where you can cause a text to kind of
pop out at different moments.
When you're done, and ready to do it, Click SLIDESHOW, and you can either choose from Beginning, you
can Custom create a Slideshow, if you want to rehearse it, there is a timer that you can use.
REVIEW Button - the same with that of Word.
Can save file via SkyDrive and share it with other people and can edit it as long as they have
Microsoft 2013
In excel, you have now better quick shortcuts like the flashfill
In Powerpoint, you can now see the next slide and add some notes while shwoing to your audience
the current slides.You can also zoom and highlights texts on slides and easier to add videos on
presentation
Real-time co-authoring(can watch and edit your documents by others on real time)
This is only available for computers running windows 10 or mac (the three most recent version of macOS
Visual Updates
Word (New learning tools can make texts easier to read, without making permanent changes to
your document
A. Text spacing
B. Page color
Excel
B. User friendly like PRECISION SELECTION (lets you deselect individual cells after you’ve highlighted
them.
Powerpoint
B. MORE FUNCTION (lets you animate objects between slides in a short amount of time.
EVOLUTION OF OFFICE
Many of us know Office as Word, Powerpoint, Excel, or software that runs on a PC, comes out of
the box and the only way to update it is to upgrade it by buying new software out of the box.
The question, “why can’t I have access to the current versions of the app at any time on any
device?” This is really where the world has move to, and being able to provide the most current version
of an app in any device at any time which is exactly what Office 365 offers a user.
Yammer- for enterprise, you can follow profs and teams, comment,
share ideas, provide feedback
OFFICE 365 DELIVERED SERVICES (are what MS delivers to organizations to enable the use of the
technologies mentioned above)
Core Services
1. Office-always latest version of Office and Office apps familiar user experience. Eg.
Outlook, Powerpoint etc.
2. Skype- virtual meeting with desktop sharing, instant message and presence. Use for
communication
Typically, organizations run all of their apps in a central data center, owned and managed by
that organization. It is considered traditional.
Cloud, is where someone, like Microsoft, can provide computer power, storage like a hardrive to
other organization so that they don’t have to worry managing it themselves.
Ex of both Trad and cloud, let’s say, you are a photographer. After taking pictures, you wanna
download them to your home personal computer, this would be tradtional way to use an app and store
the data. Maybe after editing it, you wanna share it with your fam, so you decide to use a website online
to do it which enables to you to access also to a different computer, this would be using the cloud to
help you do this.
Hybrid is a combination of using both trad and cloud together. Like Office on your device or
Office Online.
1. Flexible – you can work in a flexible manner that really works for you.
2. Accessible- you can access your apps and content virtually anytime
3. Manageable- because it is current, always up to date, there’s no need for an upgrade because it’s
simply updating.
4. Reliable – reliable 365 days, 7 days a week, 24 hrs, hence Office 365.
5. Secure
*Everyone expects to have the most up to date, current version of the app they’re using, that is
what exactly what Office 365 is offering. There is no more upgrade, instead there are now updates
which is more easy and quick to install. You can continue working in your apps and on your systems at
all times.
1. Get it Done from anywhere – whether it’s a PC or phone. It means how Office 365 gives you access to
everything that you need to get the job done from anywhere, on device or online.
2. Store, Sync, and share your work files – (OneDrive for Business with Sharepoint)
- enable you to store documents, share your documents and co-create and co-author
documents with your colleagues.
3. Make Meeting Matter (Skype for Business) – makes it easy to meet and connect online from
wherever they are on multiple devices.
4. Email and Calendar on the Go (Outlook) – to view email or calendar, you can use outlook.
5.Work like a Network (Yammer) – with Yammer, you and the team can exchange ideas, get the latest
information and spot opportunity to adapt quickly and make change happen.