HIMSS AP15 - Exhibitor's Service Manual - 6
HIMSS AP15 - Exhibitor's Service Manual - 6
HIMSS AP15 - Exhibitor's Service Manual - 6
Service Manual
Welcome to the HIMSS AsiaPac15 Digital Healthcare Week Exhibitor's Service Manual. Here, you
can find all the information you need, such as exhibition hours, rules & regulations, shipping
information, etc. to assist you in your planning for this event.
It is every exhibitor's responsibility to read through this manual thoroughly and contact HIMSS if
you should have any doubts.
Exhibition Venue:
Marina Bay Sands
10 Bayfront Avenue, Singapore 018956
Sands Grand Ballroom Level 5
Thank you.
1. General Information
a. Contact List
b. Exhibitor Deadline Checklist
c. Exhibition Schedule
d. FAQs
e. Evacuation Routes
f. Public Transport & Parking Map
2. Marketing Toolkit
3. Exhibitor Registration
a. Exhibitor Badge Registration Hours
b. Lost Badges
5. Logistic Movement
a. On-site Storage
b. General Freight Forwarding Information
c. Freight Instructions
d. Vehicle Entry Permit
General Information
Contact List
Conference and Exhibition Management Team
Exhibit Services/Logistics/Production
Simon Lin General Manager
Tel: +65‐8338‐0280 | slin@himss.org
Exhibit Booth & Sponsorship Sales
Gabriel Sim Business Development Director
Tel: +65‐9299‐0802 | gsim@himss.org
Media/Press
Melissa Leong Manager, Marketing and Strategic Relations
Tel: +65‐6664‐1182 | melong@himss.org
Official Exhibits Services Contractor
Kingsmen Exhibits
Tan Shu Qin, Client Services
Tel: +65‐6880‐4235 | tanshuqin@kingsmen‐int.com
Fax: +65‐6831‐1368
Official Venue Services Catering, Cleaning, Internet, Rigging, Security, Telecommunication & Plumbing Services
Marina Bay Sands Singapore
Catering
Tel: +65‐6688‐8570 | boothcatering@marinabaysands.com
Cleaning, Internet, Rigging, Security, Telecommunication & Plumbing Services
Tel: +65‐6688‐3888 | secc@marinabaysands.com
Official Freight Forwarder
Industry Speaking Session title, abstract, and speaker information due to be submitted
31 July 2015 to slin@himss.org to be included in onsite guide.
(Applicable only to sponsors of speaking session)
7 August 2015 Arrange all delivery and shipping of goods through Agility Fairs and Events
7 August 2015 All Exhibits services order forms due to enjoy discounted rate
21 August 2015 Booth giveaways and Raffle Form due (If applicable)
31 August 2015 Don't forget to register your Exhibitor and Client Badges!
6 September 2015 The HIMSS AsiaPac15 Digital Healthcare Week move-in begins
No packing of equipment or dismantling of exhibits is permitted until the exhibition closes at 16:00, Wednesday, 6
September.
Space Only
SGD7,500 Early bird rate
SGD8,500 Regular rate
* Additional SGD600 per every corner side of booth
Shell Scheme
SGD8,500 Early bird rate
SGD9,500 Regular rate
* Additional SGD600 per every corner side of booth
Credit Card - Please fax your invoice to Attn: Finance at +1-312-915-9209 and include the following information: name
on credit card, credit card number, expiration date, amount authorized to charge, and signature of card holder.
Q. What if my company wants to hold an event in conjunction with HIMSS AsiaPac15 Digital Healthcare Week?
A. If you wish to hold an event in conjunction with HIMSS AsiaPac15 Digital Healthcare Week, please contact Simon Lin
at slin@himss.org
Contact Information
At HIMSS Asia Pacific, we realize the overwhelming value of partnerships. This resource page is designed to
help supply you with all the materials, text and logos you need to market
Web Banners
Banner ads for placement on your website or use in e-mails.
Includes several sizes such as 725x90, 300x100, 200x200, 200x100, 625x118.
Sample Banner:
Banner 1 (728x90)
Banner 2 (300x100)
Banner 3 (200x200)
Banner 4 (200x100)
Banner 5 (625x118)
PPT Template
A PowerPoint template that you can use to create your own presentation about the conference.
Download the PPT Template.
Lost Badges
• Lost badges may be duplicated for SGD50 + GST per replacement badge.
• Only one duplicate badge will be made per registrant.
Exhibition Technical Manual
General Rules and Regulations
The HIMSS AsiaPac15 Digital Healthcare Week is committed to the success of all exhibiting companies. Our
intent is to have a professional and balanced marketplace during exhibition. Therefore, all exhibitors are
expected to adhere to all rules and regulations stated in this service manual and on the back of your
exhibit space contract. Objectionable activity will be reviewed by HIMSS Asia Pacific management and may
be ceased or changed at any time during the course of the exhibition.
Building Regulations
No nails or screws shall be driven or holes drilled in the floors, walls, doors, pillars or other parts of the
structure of the exhibition halls or any part of the building.
Direct Selling
Exhibitors are required to remain in their own booth space during exhibit hours. Solicitation outside your
booth in any way is strictly prohibited. Orders may be taken during the normal activity on the exhibit floor
in your purchased booth space, but retail sales are not permitted.
Subletting
Exhibitors may not assign, sublet, or share their exhibit space with another business or firm unless approval
has been obtained in writing from HIMSS. Exhibitors must show goods or services manufactured or dealt in
by them in the regular course of business. Should an article of a non-exhibiting firm be required for
operation or demonstration in an exhibitor’s display, identification of such article shall be limited to the
usual and regular nameplates, imprint, or trademark under which same is sold in the general course of
business.
Sound/Noise
The use of megaphones, loudspeakers, or public address systems by exhibitors is prohibited. The decibel
level of sound emitting from your booth must not exceed 75 at the edge of the stand. Speakers must face
into the exhibit booth itself and not into the aisles or into neighboring exhibits. Live music is prohibited in
the exhibit hall. The HIMSS AsiaPac15 Digital Healthcare Week reserves the right to determine at what
point sound constitutes interference with other exhibitors and it must be discontinued.
Move-out/Dismantling
No move-out or dismantling is permitted before 16:30 on Wednesday, 9 September.
Children
No persons under the age of 18 are allowed on show floor at any time.
Smoking
Smoking is not permitted by HIMSS Asia Pacific in the Marina Bay Sands Ballroom or Meeting Rooms during
set-up, show days or tear down.
Booth rules and Regulations
Inline or Corner Booths
An Inline Booth is one or more standard (3m x 3m) units in a straight line.
Height: The maximum height of exhibit walls, fixtures and components must not exceed 2.5m (8’0”).
Perimeter Booths
A Perimeter Booth is an inline booth with one or more (3m x 3m) booths that are along an exterior wall of
the exhibit hall. Height: The maximum height of any feature within the booth may not exceed a height of
2.5m (8’0).
Peninsula Booths
A Peninsula booth is an exhibit at least 18.0 sq. m (3.0 m x 6.0 m) having aisles on three sides with one or
more display levels.
Height: The maximum height of the back wall facing the neighboring stand can be 3.5m (11’0”). Exhibit
materials, components and identification signs (other than the back wall) will be permitted to a maximum
height of 3.5m (11’0”).
Depth: According to international custom, peninsula stands must be built as openly as possible on three
sides. Except for the back wall, no other solid walls are allowed at the external boundaries of the stand.
All Peninsula booth drawings must be approved by HIMSS and the Marina Bay Sands by 17 August. Please
be informed that your stand contractor shall not be permitted to build your stand if your booth drawings
were not submitted and approved.
Please send an overhead and an elevated side view with measurements to Simon Lin at slin@himss.org .
Island Booths
An Island booth is an exhibit at least 36.0 sq. m (6.0 m x 6.0m) having aisles on all four sides with one or
more display levels.
Height: Exhibit materials, components and identification signs will be permitted to a maximum height of
5.1m (16’0”) provided written approval is received from HIMSS.
Depth: According to international custom, island stands must be built as openly as possible on four sides.
No full solid walls (no more than 50% of each side) are allowed at the external boundaries of the stand.
Because an island booth is separated by the width of an aisle from all neighboring exhibits, full use of the
floor plan is permitted.
All Island booth plans must be approved by HIMSS and the Marina Bay Sands by 17 August. Please be
informed that your stand contractor shall not be permitted to build your stand if your booth drawings were
not submitted and approved.
Please send an overhead and an elevated side view with measurements to Simon Lin at slin@himss.org .
This form must be completed and returned by all Exhibitors. (Please type / write in block letters.)
1. EXHIBITION STAND
Note: Fascia name that are more than 24 letters will be represented in 2 lines; The font size will be minimized accordingly.
IMPORTANT!
The company name to appear will be as per contract if this form is received later than the given deadline. Any changes made
after the deadline of 7th August 2015 will be subjected to an administrative charge of S$35.00.
Both the exhibitor and contractor are responsible for dismantling and removing the stand structure, in accordance with the stipulated
timing on “Exhibition Schedule”. All debris and carpets must be cleared by the exhibitors and/or their contractor by the time stated.
Failure to do so may result in the exhibitors and/or their contractors being liable for service fees incurred.
All contractors must place a refundable performance bond of S$50.00/sqm (minimum of S$500.00, up to maximum of S$5,000.00) and
sign an undertaking, guaranteeing adherence to all the rules and regulations laid down by the Organizer/Venue. Payments are to be made
to Kingsmen Exhibits Pte Ltd by the deadline for forms submission.
The contractor must submit all plans before the deadline for approval by the architect of the Event Secretariat. This includes detailed
drawings of elevations, layout and perspective with dimensions illustrating the design on the stand. Locations of all equipment/machinery
on display must be included on the layout. Any booths with covered ceilings and/or double storey designs will require special approval by
the relevant authorities.
This form must be completed and returned by Exhibitors if service is required. (Please type / write in block letters.)
1. Only the official contractor is permitted to undertake electrical works from the source of supply in the exhibition hall.
2. Kindly order your additional requirements only.
This form must be completed and returned by all Exhibitors. (Please type / write in block letters.)
1. Indicate clearly the location of your utilities such as power outlets, spotlights, water and compressed air on this Form.
2. It is imperative that you complete this Form as it will be used to install your requirements at the correct locations before you arrive on-site.
3. Please ensure that the positions of the lights are on the wall or fascia (unless your booth has an interior structure to which the lights can be attached).
4. If the location plan of any service is not submitted with the order form before the stated deadline, it will be placed at the discretion of the Official
Contractor.
Important Note
1. Light boxes are charged accordingly to the number of tubes in each light box, using the light connection or 40W fluorescent tube rate, whichever
applicable.
2. If lighting fittings are brought in by the exhibitors for lighting purposes, the lighting connection charges will apply on per bulb/per tube basis.
3. All electrical connection to equipment must be tested and approved by the Organizer’s appointed licensed engineer prior to the turning on of the
power supply. The Organizer reserves the right to terminate the power supply to any installation which are found dangerous or may cause any
disruption to the power supply.
Left Back of Booth Right Legend (Use only the items applicable):
Indicate Adjacent Booth No. in this direction. _______
Indicate Adjacent Booth No. in this direction. _______
FLUORESCENT
SPOTLIGHT
LIGHT
SO SOCKET POINT F FLOODLIGHT
ELECTICAL SUPPLY COMPRESSED AIR
E CA
(ISOLATOR) SUPPLY
W WATER SUPPLY D DRAINAGE
POWER SUPPLY
This form must be completed and returned by Exhibitors if service is required. (Please type / write in block letters.)
Indemnity Clause:
All risks associated with goods & services supplied by the Company in the Contract shall, unless expressly agreed by the Company in writing, pass to the Exhibitor on
delivery or installation. The Company is under no liability for personal injury to the Exhibitor or its servants, agents, invitees or licensees no matter how they are caused
save that this exclusion of liability shall not apply if caused by the negligence of the Company. The Company is under no liability for the loss of or damage to exhibits or to
property owned by the Exhibitor, its servants, agents, invitees, or licensees no matter how it is caused. The indemnity provided under this clause shall survive the
termination of this contract and is in addition to any other remedy which the Company is entitled to under the law.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
METHOD OF PAYMENT & AUTHORISATION (will be used for all Sands Event Services you order or incur):
Credit Card (please complete information below)
All credit Card Authorization Form submitted must be accompanied with the scanned credit card (front and back).
Note: To omit the 3 digit CVV/CVC numbers at the back of the credit card due to security issues.
Personal Credit Card: American Express Diners Club JCB MasterCard VISA
Company Credit Card: American Express Diners Club JCB MasterCard VISA
Credit Card Number:
Cardholder’s Signature:
City/State/Zip:
IF YOU WILL NOT BE ATTENDING THE EVENT, PLEASE INDICATE PERSON(S) AUTHORISED TO SIGN ON YOUR BEHALF.
OTHER AUTHORISED SIGNER(S):
We recommend that this form be sent to us via Fax or secured/encrypted email. While we have implemented procedures to safeguard and secure your
information, we are unable to verify the security of electronic transmissions of such information to us and shall not be liable or responsible for any unauthorised
access or loss of information submitted to us.
OTHER INFORMATION
All invoices need to be settled prior to show close unless special billing privileges have been established with the Sands Expo & Convention
Centre. Credits will not be issued on services installed as ordered even though not used. All orders are subject to a CANCELLATION FEE.
Please review all work orders and invoices prior to leaving show site. For credit consideration, all service concerns must be made known
during the show. Please read all forms thoroughly for all instructions and conditions prior to placing orders.
THIS FORM CAN BE USED FOR SERVICES DELIVERED TO THE SANDS EXPO & CONVENTION CENTRE AND/OR
THE MARINA BAY SANDS HOTEL.
12-Feb 2015 1
GENERAL NOTES AND CONDITIONS
1. In general, orders for the following services and equipment hire for exhibitions must be submitted to the Centre before the deadline, otherwise a
surcharge of 15% will be imposed on the basic rates. In addition, on-site orders are subject to a surcharge of 30% of the basic rates. However, the
Centre reserves the right not to accept any orders received and in such cases, the users will be notified.
Deadline for ordering services are as follows: 14 days before 1st day of tenancy
2. All equipment provided by the Centre should only be utilized within licensed venues, exclusively for the specified event.
3. Provision of any services / equipment by the Centre is subject to current stock availability at the time of ordering. Orders will be accepted on a “first
come, first served” basis. However, the Centre reserves the right not to accept any order received and in such cases, the users will be notified
accordingly.
4. If by reason of force majeure, labour difficulties, inventory or any other cause outside the control of the Centre, the Centre is unable to provide all
or any of the services or equipment ordered during the whole or any part of the duration of the event, the hirer’s right shall be limited to refund on
a pro-rata basis of the charges paid for the services or equipment.
5. Hall and booth cleaning services include the followings:
a. Empty and clean wastepaper bins.
b. Wipe clean counter / desk tops etc (not exhibits)
c. Vacuum / sweep and mop stand floors and gangways
6. Complete cleaning services will be carried out once daily either before opening or after closing of the exhibition during show open days with stand-
by cleaners.
7. Booth cleaning does not include removal of oil spillage, paints and other liquid deposited on the floors, walls, and any other surfaces.
8. Removal of abandoned stand materials, empty crates, discarded displays / exhibits, hazardous wastes is primarily the responsibility of contractors /
exhibitors.
9. Hall / booth cleaning and rubbish disposal services are provided to event organizers but not individual contractors / exhibitors. Organizers are
responsible for settling the charges.
10. In the event where abandoned materials are not cleared by the contractors / exhibitors, the Venue will forward the cleaning and waste
management charges to the event organizer.
11. Insurance Liability – The Centre will not be responsible for any damages to freight / equipments, pilferages or theft of items whilst in storage or
handled by the Centre
12. Credit card information stipulated above will be used to guarantee the service request on this order form. If for any reason, this service is not
settled at the end of the event, the credit card member whose credit card is noted on this form authorizes the Centre to charge the entire amount
without any prior notification.
13. All orders must be submitted with full payment, together with the required deposit in SGD.
Please make check on bank draft (to be drawn from local banks) payable to Marina Bay Sands Pte Ltd
12-Feb 2015 1
FORM 3
SERVICE LOCATION PLAN – 2015
To assist us in placing your services in the proper location, please utilize this service location plan. If you send us your own floor plan, please make sure that it
includes all of the information that we have indicated on this plan.
The service ordered will be dropped from the exhibition hall ceiling vertically above the booth area or obtained from the nearest service closest of the booth
on floor level. The termination point will be as close as possible to the required location (s). The service will be terminated at floor level with the appropriate
termination. Any horizontal running of the service is subject to a separate charge with quotation on actual work involved.
RIGGING/HANGING APPLICATIONS:
You must submit a detailed plan for hanging applications.
Please see page 4 or contact us with questions regarding hanging signs, truss, or use of motorized hoist(s).
• Detach the Service Location Plan and send with your order form(s).
• Please complete this information for ease of booth identification.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015
CONTACT PERSON ON SITE: LOCAL CONTACT NO. (IF ANY) EMAIL CONTACT:
Please indicate and mark up the location of the service in the diagram below.
Scale: 1 square = square meter OR Other:
INDICATE INDICATE
ADJACENT ADJACENT
BOOTH NO. BOOTH NO.
THIS DIRECTION THIS DIRECTION
___ __
INDICATE ADJACENT BOOTH NO. THIS DIRECTION ______________
12-Feb 2015 1
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 8
CLEANING SERVICES ORDER FORM - 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
Disposal by skip (of approximate 18 cbm) storage charges (complimentary for first
$20 / day
three (3) working days).
TOTAL
GST 7%
GRAND TOTAL
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event
Services you order in addition to those listed on this form.)
Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
12-Feb 2015 2
INTERNET SERVICES GENERAL INFORMATION – 2015
The network connection provided by Sands Event Services may be used only by the contracted corporation, its directors, officers, and
employees, or guests when performing service for the company. This service cannot be resold or distributed to any other company. Users
of the Sands Event Services network will put forth every effort to avoid unnecessary network traffic and interference with the usage of
others. Users of the network shall not transmit any communication which violates any local law or regulation or is likely to offend other
users on the network. All devices on the Sands Event Services network will be charged an access fee in the form of an additional IP address
or a network package.
Sands Event Services makes no guarantee of the performance, routing, or throughput of any data circuit connected to the Internet outside
the facility’s own backbone. Please call +65 6688-3888 for assistance in planning your network.
Sands Event Services requires all devices using the network to be protected by updated virus software, Windows security updates, and any
other technological precautions deemed necessary to protect yourself and other users from viruses, malicious programs, pop-ups, pop
under, and other disruptive applications.
Any device which adversely impacts the Sands Event Services network will result in service interruption with or without prior notice to the
user at the discretion of Sands Event Services. The device in question will remain disconnected until Sands Event Services personnel deem
that all issues have been resolved. No discount or refund will be issued in these circumstances. Additional fee for problem diagnosis and
resolution will apply.
LIMITATIONS
VPN (Virtual Private Networks) may not work at lower-speed connections. VPN should work with dedicated Ethernet line, which is not
behind a firewall and will require protection on the devices being connected to it. Sands Event Services does not support VPN software or
VPN concentrator issues and does not guarantee its success.
Labour includes configuration of devices and any changes made to Sands Event Services equipment to enhance the exhibitor’s network,
running cable, tipping cable, or observing as the exhibitor makes changes to his own devices. No drivers or software will be loaded onto an
exhibitor’s device, and no hardware changes will be made to an exhibitor’s device by a Sands Event Services Internet technician. If a hub is
rented, it may be picked up at the service desk. Sands Event Services Internet will not deliver the hub to your booth. It is the customer’s
responsibility to be familiar with and understand their equipment if they chose to bring their own hub or switch. Technical assistance
beyond the initial installation will be charged a labour rate. No refunds will be given if technical problems were encountered due to the use
of customer-provided equipment, or customer’s own computer settings in general.
Due to the unpredictable nature of the World Wide Web, Sands Event Services does not warrant that the services provided will meet the
user’s requirements or that the user’s access to and use of the services will be uninterrupted. Sands Event Services cannot and does not
guarantee the privacy, security, authenticity, or non-corruption of any information transmitted through the system from the Internet. If a
situation occurs involving non-performance of services furnished by Sands Event Services, user’s sole remedy shall be a refund of a pro-rata
portion of the price paid for services which were not provided. No credit will be issued for periods of lost service for duration of less than
eight hours.
12-Feb 2015 1
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 12
INTERNET SERVICES ORDER FORM - 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
NOTE: A Service Location Plan (Form 3) must be submitted to process electrical orders. Date & time of the equipment and/or service requested should also be included.
Notes:
1. The choice of Internet Service Provider (ISP) is at the sole discretion of Sands Event Services.
2. Sands Event Services is the sole provider of all Internet services. The resale of Internet service is strictly prohibited.
3. Sands Event Services reserves the right to append labour to any order if applicable. This includes, though not limited to, troubleshooting and additional assistance.
4. Sands Event Services reserves the right to remove any equipment deemed to be harmful to the network.
5. Sands Event Services does not guarantee the full functionality of specific applications including, though not limited to, VPN; Video Streaming; Net Meeting; Remote
Terminal Services; Citrix; and PC anywhere.
6. Please attach all required floor plans/ diagram. By signing this order, you agree to the terms and conditions of the Sands event services internet department.
7. All on site orders are subject to availability and Marina Bay Sands does not guarantee that all services will be delivered according to customer’s own schedule.
ALL SERVICES PROVIDED BY SANDS EVENT SERVICES
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled
nor be refunded. All prices are subject to change without prior notice.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services
you order in addition to those listed on this form.)
Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
Cheque Payment: Telegraphic Transfer: Credit Card Payment:
All cheques should be crossed and made payable to Please make payment to: Please fill up the Credit Authorisation Form and
Marina Bay Sands Pte Ltd Bank Name: DBS Bank Ltd submit together with front and back of the credit
All payments must be sent directly to: A/C No.: 003-909346-2 card.
Marina Bay Sands Pte Ltd A/C Name: Marina Bay Sands Pte Ltd Note: To omit the 3 digit CVV/CVC numbers at the
Accounts Receivable Swift Code: DBSSSGSG back of the credit card due to security issues.
Finance Non-Gaming Department Reference: Please include the event/event date
10 Bayfront Avenue during Telegraphic Transfer. Failure to do so will
Singapore 018956
Cash (only applicable for onsite orders)
result with the wire transfer not properly crediting to
Reference: Please include the show name at the back of the your event account.
cheque. Failure to do so will result in cheque not properly NOTE: Organisation will be responsible for the
crediting to your event account. payment of all charges incurred from the bank.
Prices, Policies, and Procedures Subject to Change without prior notice. GST Registration No. M90364464C
12-Feb 2015 2
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015
FORM 13
FIBRE OPTICS / CAT 6 BACKBONE CONNECTIONS
SERVICES ORDER FORM - 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
DESCRIPTION OF SERVICE QTY ADVANCED RATE STANDARD RATE ON-SITE RATE SUBTOTAL
a. Fiber Optic Backbone – one pair of single mode fiber with LC connectors from MDF
$1,530 $1,800 $2,118
Room at telco entry to MICE expo hall or meeting room
b. Fiber Optics backbone – one pair of single mode fiber with LC connection between
$1,020 $1,200 $1,412
2 locations
c. Fiber Optics Backbone – one pair of single mode with LC connectors for
$510 $600 $706
connections within 1 meeting room with fibre length less than 50m
LABOUR CALL
a. Labour (applicable to exhibition halls only)
*Straight Time is between 8 AM - 10:00 PM (MON-SUN) including holidays, min 1
hour
*Overtime is after 8 hours of work MIDNIGHT
STRAIGHT TIME OVERTIME
*Midnight is any work between 10:01 PM – 07:59 AM (MON-SUN) including RATE
$50.00/hour $75.00/hour
holidays $150.00/hour
Date/Time:
b. Set up computer equipment Set up network
Configuration assistance
Hub rental deposits returned upon receiving working hub. Unused portion of deposit(s) returned w/final billing. TOTAL
Hub rental(s) must be returned to the Sands Expo & Convention Centre – MICE Service Centre GST 7%
TOTAL PAYMENTS MUST ACCOMPANY ORDER. Credit Card users may fax order to +65 6688-3889. GRAND TOTAL
*** Advanced Rate applies to orders received WITH PAYMENT 21 days prior to the first day of show.***
NOTE: A Service Location Plan (Form 3) must be submitted to process electrical orders. Date & time of the equipment and/or service requested should also be included.
Notes: 1. the choice of Internet Service Provider (ISP) is at the sole discretion of Sands Event Services.
2. Sands Event Services is the sole provider of all Internet services. The resale of Internet service is strictly prohibited.
3. Sands Event Services reserves the right to append labour to any order if applicable. This includes, though not limited to, troubleshooting and additional assistance.
4. Sands Event Services reserves the right to remove any equipment deemed to be harmful to the network.
5. Sands Event Services does not guarantee the full functionality of specific applications including, though not limited to, VPN; Video Streaming; Net Meeting; Remote
Terminal Services; Citrix; and PC anywhere.
6. Sands Event Services guarantees that Internet services will be delivered no later than one hour before event.
7. Please attach all required floor plans/diagrams.
By signing this order form, you agree to the terms and conditions of the Sands Event Services Internet Department.
12-Feb 2015 1
LOGISTICS SERVICES – 2015: HIGH-REACH EQUIPMENTS RENTAL SERVICES
1. In general, orders for the following services and equipment hire for exhibitions must be submitted to the Centre before the deadline, otherwise a
surcharge of 15% will be imposed on the basic rates.
In addition, on-site orders are subject to a surcharge of 30% of the basic rates. However, the Centre reserves the right not to accept any orders
received and in such cases, the users will be notified.
Deadline for ordering equipments rental services and equipment for exhibitions are as follows: 14 days before 1st day of tenancy
2. All equipment provided by the Centre should only be utilized within licensed venues, exclusively for the specified event.
3. Provision of any services / equipment by the Centre is subject to current stock availability at the time of ordering. Orders will be accepted on a “first
come, first served” basis.
However, the Centre reserves the right not to accept any order received and in such cases, the users will be notified accordingly.
4. If by reason of force majeure, labour difficulties, inventory or any other cause outside the control of the Centre, the Centre is unable to provide all
or any of the services or equipment ordered during the whole or any part of the duration of the event, the hirer’s right shall be limited to refund on
a pro-rata basis of the charges paid for the services or equipment.
5. All equipment operators must possess valid operating license, issued by a recognized local institute / governing body / authority. The Centre’s staff
reserve the rights to conduct random checks on operators
6. The hirer will be responsible for returning all equipment and related materials to the Centre within one hour on the last open day following the
close of the event.
7. The hirer will use the equipment in a careful and proper manner. The hirer shall not make any alterations, modifications, attachments and / or
additions to the equipment.
8. The hirer will be liable for any loss or damage to the equipment arising from the hirer’s negligence, unintentional act or other cause within the
reasonable control of the hirer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which
hirer is liable, the hirer will reimburse the Centre for the total cost of making good or replacement.
9. The hirer will be in default if the hirer fails to pay any charges when due or any other indebtedness or fails to return the equipment to the Centre
after use.
10. Insurance Liability – The Centre will not be responsible for any damages to freight / equipments, pilferages or theft of items whilst in storage or
handled by the Centre
11. At any time after a default by the hirer, the Centre may terminate the rental services, by notice to the hirer and repossess the equipment. The hirer
will remain liable for all unpaid charges and the Centre may apply, and retain all or a portion of the hirer’s security / damage deposit as may be
necessary to compensate the Centre for any unpaid charges or damages and expenses incurred on account of default; the Centre may exercise any
other rights occurring to a hirer under any applicable law upon a default by the hirer.
12. Credit card information stipulated above will be used to guarantee the service request on this order form. If for any reason, this service is not
settled at the end of the event, the credit card member whose credit card is noted on this form authorizes the Centre to charge the entire amount
without any prior notification.
13. All orders must be submitted with full payment, together with the required deposit in SGD.
Please make check on bank draft (to be drawn from local banks) payable to Marina Bay Sands Pte Ltd
12-Feb 2015 1
LOGISTICS SERVICES ORDER FORM – 2015: FORM 14B
EXCLUSIVE HIGH-REACH EQUIPMENTS RENTAL SERVICES
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services
you order in addition to those listed on this form.)
Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
Prices, Policies, and Procedures Subject to Change without prior notice. GST Registration No. M90364464C
12-Feb 2015 2
PLUMBING/COMPRESSED AIR/WATER/DRAIN SERVICES
INSTRUCTIONS & CONDITIONS – 2015
INSTRUCTIONS AND CONDITIONS
1. SANDS EVENT SERVICES IS THE EXCLUSIVE COMPRESSED AIR/WATER/DRAIN SERVICE PROVIDER. NO OTHER PROVIDER
OR COMPRESSED AIR/WATER/DRAIN SERVICE WILL BE ALLOWED ON THE SHOW FLOOR.
2. All material and equipment furnished by Sands Event Services for these service orders shall remain Sands Event Services
property and shall be removed ONLY by Sands Event Services personnel at the close of the show.
3. Wall, column, and permanent building utility outlets are not a part of booth space and are not to be used by exhibitors.
4. All equipment must comply with state and local safety codes.
5. Prices are based upon current wage rates and are subject to change without notice.
6. Exhibitors are encouraged to make their booth connections within their booth. The standard connector for compressed
air connector for compressed air outlets is a ¼” AMFLO-C1 connector; the standard connector for water is ½” FIP
connector. However, no modification to facility system or equipment is allowed. Exhibitors who are in violation of this
will be charged an hourly service charge to repair system or equipment.
7. Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and operation
may be executed without Sands Event Services Plumbing personnel. However, if exhibitor requests labour from Sands
Event Services, they will be charged an hourly service charge for these services.
8. Equipment using water must have inlet and outlet properly marked and identified.
9. Unless otherwise directed in writing by exhibitor or his representative, Sands Event Services Plumbing personnel may be
required to cut floor coverings to permit installation of service.
10. Connection rates listed cover bringing service from main line to booth and do not include connecting equipment.
Standard placement for compressed air, water, and drain outlets is at the back wall of line (in-line) and peninsula booths.
For island booths, outlets will be placed in the centre of the booth (or at our discretion) unless we receive a floor plan
indicating the main location where you require your services.
11. Due to the portable nature of the air lines in the Sands Expo & Convention Centre, we recommend that exhibitors supply
a filter or other equipment to limit the moisture or water in lines.
12. Special supplies such as regulators, strainers, traps, and other such specialized equipment as may be necessary for your
booth should be ordered with at least 30 days advanced written notice. Every effort will be made to provide you with all
special requirements.
13. All utility outlets include up to 16 meter of accomplished distance. Use of additional footage or equipment will be
charged at the prevailing labour and material rates.
14. Any of your plumbing services that require electricity or electrical labour to connect and/or operate should be ordered on
the “Electrical Services Order Form”. You will also be charged for electrical outlets for any services which require power
for special plumbing needs, such as pumps, ejectors, and/or compressor outlets.
15. Sands Event Services is the exclusive provider at the SECC for this service. When AFSS is required in your booth, please
order by calling +65 6688-3888. The mailing address is: Marina Bay Sands, Attn: Sands Expo & Convention Centre - MICE
Services Centre, 10 Bayfront Avenue, Singapore 018956.
a) Plan view drawing of the display indicating (by shading) the areas/elements that are covered including stairwells and
their dimensions. Walks, kiosks, showcases or products with less than 20” of clearance from bottom of the deck or
ceiling must be indicated with dimensions.
b) Please send perspective/isometric drawings to better define your display.
16. All on-site plumbing orders are subject to availability of labour and services.
17. All on-site plumbing orders may be delayed due to the nature and requirements of services ordered.
12-Feb 2015 1
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 15
PLUMBING/COMPRESSED AIR/WATER/DRAIN SERVICES
ORDER FORM – 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
NOTE: A Service Location Plan (Form 3) must be submitted to process electrical orders. Date & time of the equipment and/or service requested should also be included.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services
you order in addition to those listed on this form.)
Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
12-Feb 2015 2
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 16A
RIGGING / HANGING: TRUSS / THEATRICAL LIGHTING RENTAL ORDER FORM – 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
Please check this box if you have sent your booth visuals to us.
Rigger Booking Schedule
Customer Company Name Contact Person On Site Rigger Location/ Booth Preferred handover date & time
(Subject to final schedule of Marina Bay Sands)
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled nor be refunded.
All prices are subject to change without prior notice. All services provided under this standard service order forms are intended to be used by the customer for a continuous rental
period of not more than seven (7) days unless otherwise stated. The Centre reserves the right to apply a surcharge for early activation and/or extended usage of the services. A
surcharge is also applicable if the customer requests the Centre to handover the service outside the license period.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services you order in addition
to those listed on this form.)
Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT
START DATE.
Cheque Payment: Telegraphic Transfer: Credit Card Payment:
All cheques should be crossed and made payable to Please make payment to: Please fill up the Credit Authorisation Form
Marina Bay Sands Pte Ltd Bank Name: DBS Bank Ltd and submit together with front and back
All payments must be sent directly to: A/C No.: 003-909346-2 of the credit card.
Marina Bay Sands Pte Ltd A/C Name: Marina Bay Sands Pte Ltd Note: To omit the 3 digit CVV/CVC
Accounts Receivable Swift Code: DBSSSGSG numbers at the back of the credit card due
Finance Non-Gaming Department Reference: Please include the event/event date to security issues.
10 Bayfront Avenue during Telegraphic Transfer. Failure to do so will
result with the wire transfer not properly crediting to
Singapore 018956
your event account.
Cash (only applicable for onsite orders)
Reference: Please include the show name at the back of the
NOTE: Organisation will be responsible for the
cheque. Failure to do so will result in cheque not properly
payment of all charges incurred from the bank.
crediting to your event account.
Prices, Policies, and Procedures Subject to Change without prior notice. GST Registration No. M90364464C
12-Feb 2015 1
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 16B
RIGGING: HANGING SIGN SERVICES ORDER FORM - 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
SERVICE REQUESTED: Date: _________________________ Time: ___________________ No. of Persons __________ (3 person minimum for rigging)
SEE SANDS EVENT SERVICES “SCOPE OF WORK” ON PAGE 4 FOR INFORMATION ON EXCLUSIVE LABOUR SERVICES.
• Please provide drawing with detailed information, including engineering approval, booth dimensions, orientation, pick points, and assembly instructions.
• In order for us to hang your sign to the proper height, please provide the measurements from the floor to the top of the sign.
• MBS Event Services reserves the right to refuse to hang any application if they deem it unsafe, for specific questions concerning hanging applications, please call +65 6688-3888.
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled nor be refunded. All
prices are subject to change without prior notice.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services you order in addition to
those listed on this form.)
Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
Cheque Payment:
All cheques should be crossed and made payable to Telegraphic Transfer: Credit Card Payment:
Marina Bay Sands Pte Ltd Please make payment to: Please fill up the Credit Authorisation Form and
All payments must be sent directly to: Bank Name: DBS Bank Ltd submit together with front and back of the credit
Marina Bay Sands Pte Ltd A/C No.: 003-909346-2 card.
Accounts Receivable A/C Name: Marina Bay Sands Pte Ltd Note: To omit the 3 digit CVV/CVC numbers at the
Finance Non-Gaming Department Swift Code: DBSSSGSG back of the credit card due to security issues.
10 Bayfront Avenue Reference: Please include the event/event date
Singapore 018956 during Telegraphic Transfer. Failure to do so will Cash (only applicable for onsite orders)
Reference: Please include the show name at the back of the result with the wire transfer not properly crediting to
cheque. Failure to do so will result in cheque not properly your event account.
crediting to your event account. NOTE: Organisation will be responsible for the
payment of all charges incurred from the bank.
Prices, Policies, and Procedures Subject to Change without prior notice. GST Registration No. M90364464C
12-Feb 2015 1
TELECOMMUNICATIONS INSTRUCTIONS & CONDITIONS - 2015
INSTRUCTIONS AND CONDITIONS
1) The Sands Expo & Convention Centre and Sands Event Services shall not be liable for, and hereby released from, any special, indirect, incidental, or
consequential damage; including without limitation, the following: lost profits, damage to business reputation, lost opportunity or commercial loss of any
kind to the customer which results from the use (or the inability to use) any of the services or equipment which is contemplated herein, or from the
breach by the SECC, Sands Event Services, or any of their employees, agents or contractors.
2) Cancellation: All orders are subject to a 50% cancellation fee if cancelled within 21 calendar days prior to show opening date.
ADDITIONAL CHARGES/FEES:
• Call Detail Charges – Local call, operator-assisted, and 800 calls will be charged a minimum of $1.00 per call. All long-distance and international calls are
charged based on the prevailing rates.
• Instruments – Instruments with attachment line must be returned to the MICE Customer Service Desk within one hour following the close of the event.
Exhibitors who do not return their instruments will be charged: $300 for single-line instruments and $1000 for multi-line and polycom instruments.
• Labour Charges – Labour between the hours of 8:00 AM and 10:00 PM Monday – Sunday, including holidays (minimum 1 hour work) will be at the Straight
Time labour rate. After 8 hours of work, Overtime labour rate applies. Any work from 10:01 PM – 07:59 AM, will be at the Midnight labour rate.
12-Feb 2015 1
FORM 18
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015
TELECOMMUNICATIONS SERVICES ORDER FORM - 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE SINGAPORE 018956
P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
GRAND TOTAL
NOTE: A Service Location Plan (Form 3) must be submitted to process electrical orders.
Preferred handover date & time of the equipment and/or service requested should also be included.
Prices, Policies, and Procedures Subject to Change without prior notice. GST Registration No. M90364464C
12-Feb 2015 2
Booth Giveaways and Raffle Form
Deadline: 21 August
It is required that you notify HIMSS of your intention to raffle or give away any item.
Booth Giveaways
Booth giveaways are effective selling tools when tied to your company’s marketing strategy.
Please keep in mind these rules and regulations when planning your booth giveaway:
• Balloons of any kind are prohibited in Marina Bay Sands.
• All food being sold from booth, must be purchased from Marina Bay Sands.
Booth Raffles
Booth raffles that are extensively promoted draw excitement and traffic to your booth.
Please keep in mind the following rules when conducting your raffle drawing.
• All promotional activity must be conducted within the confines of your booth space.
• Aisles cannot be obstructed as a result of your promotional activity.
• Ready access to nearby booths must be maintained at all times.
• Sound level must be kept below 75 decibels.
• Your booth must be large enough, and your booth structure must be oriented so that the crowd can be
accommodated within your booth space.
• The use of megaphones, loudspeakers, or public address systems is prohibited.
• Speakers must face into the booth itself and not into the aisles or into neighboring booths.
• Live music is prohibited.
• Exhibiting companies, and their officers, directors, employees, agents, and others working on the
exhibitor’s behalf are expected to conduct themselves in a professional manner at all times.
We will contact you immediately only if your raffle and/or giveaway item is NOT approved.
Please PRINT all information except signature.
Booth giveaway(s):
Item:_________________________________________________________________________
Item:_________________________________________________________________________
Item:_________________________________________________________________________
Item:_________________________________________________________________________
Date and Time of raffle: __________________________________________________________
Item:_________________________________________________________________________
Date and Time of raffle: __________________________________________________________
Exhibiting Company: _____________________________________________ Booth #: ________
Contact Person: ________________________________________________________________
Phone: ___________________________________________ Email: _______________________
I/We have read the guidelines for demonstrations and promotional activity outlined on this page, and on
the back of your exhibit space contract. I/We agree to comply with those guidelines, and understand that
failure to do so will result in a loss of exhibitor points. I/We assume all liability, and to indemnify and hold
harmless and HIMSS AsiaPac from and against any and all liability and claims
Signature: ____________________________________________________________________
E-mail to:
Simon Lin at slin@himss.org
Logistics Movement
Logistics Movement
Official Freight Forwarder
Agility Fairs & Events Logistics Pte Ltd
No. 5 Changi North Way, 3rd Floor,
Singapore 498771
Contact: Serena Kum
Tel: +65 6571 5644
Fax: +65 6214 9592
Email: skum@agilitylogistics.com
On-site Storage
No storage space will be provided on-site, direct arrangement should be made with the Official Freight
Forwarder; exhibitors are not to store such items within the exhibition halls. The organizer reserves the
right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost
incurred will be borne by the exhibitor.
Submission Procedures
This Entry Permit should be submitted to MICE Logistics Team, at least a day prior to the required
date. The cut off time is 1500 hrs.
Please email the completed Entry Permit to MICE_LOGISTICS@Marinabaysands.com
For assistance, please contact 8138 9867 MICE MSO
The Entry Permit will be emailed back to the delivery agents.
The endorsed Entry Permit must be prominently displayed at the vehicle windshield prior to entry
SANDS EXPO AND CONVENTION CENTER
GOODS VEHICLE TEMPORARY ENTRY PERMIT
1. Application Details (Vendors, Contractors and Delivery Agents’s to fill-up) Date : / / (dd/mm/yy)
Requested by : Company :
Person in Charge :
Contact Number :
Event Name :
- This Entry Permit should be submitted to MICE Logistics Team, at least a day prior to the
Note: required date. The cut off time is 1500 hrs.
- Please email the completed Entry Permit to MICE_LOGISTICS@Marinabaysands.com
For assistance, please contact 8138 9867 MICE MSO
- The Entry Permit will be emailed back to the delivery agents.
- The endorsed Entry Permit must be prominently displayed at the vehicle windshield prior to entry
FREIGHT INSTRUCTIONS
THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR
We advise AGILITY FAIRS & EVENTS LOGISTICS PTE LTD, the Official Forwarding Agent and On-Site Installation Contractor that we
shall be shipping the following for the event, and we instruct Agility Fairs & Events Logistics Pte Ltd to customs clear and deliver the
goods to our stand:
No. of
Description of contents Dimensions (metres) Weight (kg)
pieces
2. CONSIGNMENT INSTRUCTIONS
i. All exhibition goods either by sea freight or airfreight, must be consigned “Freight Prepaid” as follows:
Consignee: AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
No. 5 Changi North Way, 3rd Floor, Singapore 498771
Tel: (65) 6500 0250 / Fax: (65) 6214 9592 / 6214 9593
For: HIMSS AsiaPac (Digital Healthcare Week) 2015
All documents such as the Bill of Lading and Airway Bill must show the consignee as above.
ii. All exhibition goods by courier must be consigned “Freight Prepaid”. For shipping instructions please contact us for
consignee details.
3. INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the
exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility Fairs & Events
Logistics Pte Ltd, and also ensure that Transport Insurance is arranged for exhibits sold locally.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon request
We also inform Agility Fairs & Events Logistics Pte Ltd that we will be using the services of the company below to freight our exhibits from
_____________________________ (country). Name of Freight Forwarder from origin: _________________________________________
Contact Person: ______________________________________________ Tel: _______________________________________________
Fax: ____________________________________________ E-mail: ________________________________________________________
Presented by
Contact:
Ms Alice Lum
AGM (Sales)
Agility Fairs & Events Logistics Pte Ltd
Tel. +65 6571 5606 • Fax. +65 6214 9592 / 6214 9593
ALum@agility.com
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
DEADLINES
To ensure no delays or undue inconvenience for customs clearance on arrival, it is imperative that copy of the
vessel/flight details with master air waybill / ocean bill of lading detail be forwarded well in advance before the
arrival of shipments according to the stipulated deadlines above. Agility will not be responsible for any delays
and any port/airport storage charges will be re-charged at cost. For late submission of documents, a penalty
fee of minimum S$100.00 per exhibitor/consignment will be imposed.
1. SEAFREIGHT
We need the following documents not later than 17 August 2015.
2. AIRFREIGHT
1
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
NOTE:- Singapore Customs are strict and thorough in their examination of goods. All packages can be
expected to be opened and contents checked against the Combined Commercial Invoice & Packing List.
Customs fines will be imposed on the exhibitor in cases of Undervaluation, Non-declaration, and
Erroneous declaration. In such cases, Agility shall not be responsible for any delay in clearance. Customs fines
and extra expenses incurred shall be borne by the exhibitor. Exhibitors are therefore strongly reminded to
declare the true market value of their goods and be extremely careful in their preparation of documents.
SHIPPING INSTRUCTIONS
1. All exhibition goods by AIRFREIGHT and SEAFREIGHT must be sent “Freight Prepaid” to:
2. COURIER CONSIGNMENTS
All courier shipments smaller than 50cm X 50cm X 50cm must be consigned to the following address:-
All courier shipments exceeding 50cm X 50cm X 50cm must be consigned to the following address:-
2
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
CASE MARKINGS
PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the exhibits. The packing of the
exhibits are to withstand external elements as well as movements during full transportation and handling.
For main exhibits, we recommend sturdy returnable type of cases to be used for return or onward transport.
Exhibitors should also take necessary precautions against rain, especially when the return exhibits are to be
packed with original packing materials. Cardboard cartons should be avoided if they are intended for return
shipping. Agility will not be responsible for damages and claims arising out of improper packing.
CUSTOMS REGULATIONS
Under the T.I.S., a Bank Guarantee is required by the Singapore Customs to cover the potential Goods &
Services Tax (GST). Goods for exhibitions may be imported 3 weeks prior to the exhibition and re-exported
within 3 weeks of the closure of the exhibition.
Request for extension of these periods must be made in writing (with reasons stated) and approval will be
granted on a case by case basis.
As an alternative to the T.I.S., exhibitors can have their goods imported into Singapore by utilising the ATA
Carnet. Please check with your local Chamber of Commerce on its application.
Exhibits imported under the T.I.S. but are subsequently not re-exported shall require conversion to
permanent import permit.
c. PERMANENT IMPORTATION
All goods sold, disposed, or given away or not re-exported at the end of the exhibition will be subject to a
GST of 7% of the CIF value.
d. CUSTOMS-SEALED CONTAINERS
All containers sealed by customs are subject to customs supervision prior to unstuffing (excluding
weekends and public holidays). Breaking of seals without permission is a serious violation of customs
regulations and offenders are subject to heavy fines. Imposition of fines (if any) will be borne by the
exhibitors.
3
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
SOLD EXHIBITS
Charges will apply for handling from exhibition stand to venue loading bay. Please contact us for charges
relating to onward services.
All duties/taxes/GST payable/disposal of debris/conversion of temporary import to permanent import fee will be
for the account of the exhibitor/buyer/their appointed forwarder.
Administrative fees will apply for application and endorsement of licenses/permits from relevant Government
departments (AVA, IDA, HSA, MDB, AEB & etc).
RETURN INSTRUCTION
It is imperative that all exhibitors complete and sign the Return Shipping Instruction. Exhibitor should either visit
our site office or contact our Agility representative at the earliest opportunity to complete their disposal
instructions. If there is any amendment to the return instruction, the exhibitor will have to provide Agility with the
revised instruction immediately.
If the exhibitor has sold their exhibits to a 3rd party during the event it is the SOLE responsibility of the exhibitor
to oversee the collection of their exhibits. Agility will not accept responsibility for any loss or damage.
CARGO HANDOVER
Exhibitors must contact Agility to arrange for any handover of cargo. They will have to handover cargo to Agility
together with Agility’s Cargo Handover forms before they leave the exhibition. Agility will not be held responsible
for any sort of loss or damage incurred due to an exhibitor not completing or signing the forms correctly.
Complete return instructions must be provided by agent or exhibitor to Agility prior to the show closing. Failure
to do so will result in transfer of consignment to Agility warehouse and any such movements will be subject to
additional transportation and warehouse storage charges.
DISPOSAL
Upon delivery of your goods during move in, please inform us if your cases are not required to be redelivered to
your booth after the show so that we can arrange for disposal. Fees for disposal shall be charged to exhibitors
who require Agility for such service.
RE-EXPORT TIMEFRAME
After the close of the exhibition, re-export may take at least 3 weeks from the close of the show depending on
the region and space availability in airlines or shipping lines. For air freight export, it would take at least 2 weeks
from close of the show. For urgent re-export, surcharges will apply, please let us know in advance.
4
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
Any radio or telecommunication equipment brought in for the exhibition must receive prior approval by the
Infocomm Development Authority of Singapore.
A copy of the exhibit catalogue/brochure with the full specifications, together with the full details of your
intended demonstrations must be submitted to us not later than 6 Weeks before show in order for us to apply
for the necessary permit with the Authority.
The static display of such equipment at the exhibition is normally permitted when approved by the Infocomm
Development Authority of Singapore, for entry into Singapore. However, a special approval must be sought for
such equipment to be demonstrated at the exhibition or within Singapore.
Such telecommunication equipment’s should not be uplifted unless approval has been sought.
INSURANCE
We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance
covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the
period the exhibits are handled by Agility Fairs & Events Logistics Pte Ltd, and also ensure that Transport
Insurance in arranged for exhibits sold locally.
Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it
follows that the cost of insurance cover is not included in our charges.
Upon written instructions, AGILITY FAIRS & EVENTS LOGISTICS PTE LTD can assist to arrange insurance
coverage at competitive premiums.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon
request.
Exhibits exceeding the above stated capacity may require steel plates, as per Marina Bay Sands
regulation.
5
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
All Medical devices will still have to be sent for approval (14 working days) from HSA before display. Please
note that HSA cannot guarantee that the shipment will not be held up at customs for non-compliance of any
individual item to the current regulations.
Do note that license and processing charges will apply for all applications to HSA for importation of medical
devices for exhibition purposes.
Supply of unregistered medical devices is prohibited under the Health Products Act. In order to supply an
unregistered medical device, prior approval from HSA shall have to be sought. Supply for non-clinical purpose
includes any form of use other than use or administration on humans.
Examples of such uses include the display of the medical device at an exhibition. In order to supply a medical
device which is not registered for non-clinical purpose, approval has to be first obtained from the Authority.
An application shall be accepted for review by HSA if the following documents shall be submitted together with
the application form (Ref number: MDSA-NC1):
Failure to submit any of the above documents shall render the application invalid and shall be rejected. The
application is subject to a fee payment which is applicable. If you require further advice or clarification, please
do not hesitate to contact us.
The medical device shall only be imported after the application is approved. To obtain the authorization route
permit for an import for non-clinical use, a valid importer’s license from HSA is a prerequisite. Please check
with us if you will like to display your medical devices for exhibition purposes. 6
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
CONTROLLED ITEMS
Exhibitors are requested to note that Cosmetics, Pharmaceuticals, Poisons, Medicines & Medical equipment,
Laser are subject to Import License prior to their importation into Singapore for exhibition purpose.
Shipment must not be effected until such license is obtained / approved, otherwise, the item will be detained
and referred to the relevant authority for approval.
The Health Products Regulation Group (HPRG), part of Singapore Health Sciences Authority (HAS) ensures
that drugs, innovative therapeutics, medical devices and health-related products in Singapore are wisely
regulated to meet appropriate standards of safety, quality and efficacy.
If the above certificates are not available, then, the applicant should submit other safety certificates (e.g.
93/42/EEC). In this case, the applicant will also need to provide documented proof to CRPNS that the
equipment is widely used by physicians (or healthcare establishment) in advanced countries in the European
Union.
The exhibitor should also highlight vital information such as their local representative/office and the type of
available licence.
All submission will be assessed on a case-by-case basis by the Singapore National Environment Agency -
http://www.nea.gov.sg
For a list of controlled items, please visit the Singapore Customs at:
http://www.customs.gov.sg/leftNav/trav/dut/Controlled+Goods.htm
You may also visit www.hsa.gov.sg for updated information on Singapore Health Sciences Authority
Regulations.
7
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
TERMS OF PAYMENT
All payments must be made without any deduction or deferment on account of any claim, counterclaim
or offset.
Agility Fairs & Events accepts payment via major credit cards such as American Express, MasterCard
and Visa through PayPal. A tax invoice will be issued for every transaction. Payments can be made to:
sgfeaccounts@agility.com
(Credit card payments via PayPal is subject to administrative charges of 4% on the total invoice
amount)
Payment via credit card will be subject to a service fee of 5% on the total invoice amount (inclusive of
GST).
IMPORTANT
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon
request.
Use of AGILITY FAIRS & EVENTS LOGISTICS PTE LTD’s services – be it partly or in full – and any
requirement for additional services at any time before, during or after the exhibition expressed orally and/or in
writing and/or by conduct, implies acknowledgement and acceptance of the foregoing.
8
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com- w w w . a g i l i t y. c o m
COMMERCIAL INVOICE / PACKING LIST
Shipper Information Consignee Information
Company Name: Company Name: Agility Fairs & Events Logistics Pte Ltd
Address: Address: No. 5 Changi North Way, 3rd Floor
Singapore 498771
Email:
Tel: Tel: 6500 0250
Fax: Fax: 6214 9592/6214 9593
Delivery Information Exhibition Information
Show Name: HIMSS AsiaPac (Digital Healthcare Week)
Representitive at Exhibition: 2015 Hall No.
Show Date: 7 - 10 September 2015
Contact Number:
Show Venue: Marina Bay Sands Booth
Requested Delivery Date: No.
Requested Delivery Time: Exhibitor Name:
Remarks
Gross Description of goods (Model
Case / Dimensions in METRES Nett CIF value (SGD) *
CBM Weight HS Code & serial nos. are mandatory for Quantity
Box № (KGS) Weight machineries)
Length Width Height (KGS) Unit value Total value A B C
Company
Name/Stamp Name of Signatory in BLOCK LETTERS Signature Date
DEADLINE:
4 Weeks Before Show
FREIGHT INSTRUCTIONS
THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR
We advise AGILITY FAIRS & EVENTS LOGISTICS PTE LTD, the Official Forwarding Agent and On-Site Installation Contractor that we
shall be shipping the following for the event, and we instruct Agility Fairs & Events Logistics Pte Ltd to customs clear and deliver the
goods to our stand:
No. of
Description of contents Dimensions (metres) Weight (kg)
pieces
2. CONSIGNMENT INSTRUCTIONS
i. All exhibition goods either by sea freight or airfreight, must be consigned “Freight Prepaid” as follows:
Consignee: AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
No. 5 Changi North Way, 3rd Floor, Singapore 498771
Tel: (65) 6500 0250 / Fax: (65) 6214 9592 / 6214 9593
For: HIMSS AsiaPac (Digital Healthcare Week) 2015
All documents such as the Bill of Lading and Airway Bill must show the consignee as above.
ii. All exhibition goods by courier must be consigned “Freight Prepaid”. For shipping instructions please contact us for
consignee details.
3. INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the
exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility Fairs & Events
Logistics Pte Ltd, and also ensure that Transport Insurance is arranged for exhibits sold locally.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon request
We also inform Agility Fairs & Events Logistics Pte Ltd that we will be using the services of the company below to freight our exhibits from
_____________________________ (country). Name of Freight Forwarder from origin: _________________________________________
Contact Person: ______________________________________________ Tel: _______________________________________________
Fax: ____________________________________________ E-mail: ________________________________________________________
NRIC/Passport No:
do declare and confirm on behalf of
C
(Name and address of Company/Organisation)
that the video tape(s)/disc(s) accompanying this statement are as indicated within the following categories of films
exempted from censorship and that they do not contain any objectionable scenes/dialogue/themes in accordance with
the guidelines furnished by the Board of Film Censors in Annex A.
Code Categories No. of Title
tapes/discs
CA Arts and Cultural performances that include Opera, Jazz,
Classical, Country, Folk & Instrumental Music, Dance, Xiang
Sheng, Pantun, Puppetry, Choir and Literary Plays.
CC Programmes meant for children only
CD Documentaries (excluding those touching on race, religion,
politics or topics which may undermine the interests of national
security).
CE Educational or Training materials
CF Entertainment programmes that celebrate festivals e.g. Lunar New
Year, Christmas, New Year, Hari Raya and Deepavali.
CFE Family entertainment programmes must be wholesome and
family-oriented e.g. Chinese acrobatics, circus acts, magic shows
and ice-skating shows.
CK Karaoke (excludes those that contain concerts, MTV and movie
clips)
CL Local TV productions that have already been broadcast
CM Pre-1966 movies and movie clips (ie. Produced up till 1965)
CP Advertising and Promotional materials for products e.g. home
appliances and beverages. Excludes musical and promotional clips
of non-exempted videos and film trailers.
CQ Quiz and game shows that are meant for testing of knowledge and
skills. They should be wholesome, family-oriented and should not
include songs and dances.
CS Sports
TOTAL
I declare that this statement (consisting of one page signed by me) is true to the best of my knowledge and I make it
knowing I may be liable to prosecution under the Penal Code if I have willfully stated in it anything which I know to be false or
do not believe to be true.
Declarant’s Contact Numbers
Tel No:
Fax No:
NOTE TOSignature of Declarant/Date
EXHIBITORS:
Please return this form to Agility Fairs & Events Logistics Pte. Ltd. at fax No: +65 6214 9592 / 6214 9593
Name of Exhibition: HIMSS AsiaPac (Digital Healthcare Week) 2015
Date of Exhibition: 7 - 10 September 2015
Location of Exhibition: Marina Bay Sands
To be filled together with the form C for application of the exemption of the CD as per required by the MDA.
Title *
Romanised Title
Language *
Sub Language
Director *
Cast (at least 4 names) *
Running Time *
Number of sets for distribution *
Year of Production *
Country of Production *
Category *
Video Type *
No. of Tapes / Discs in a set*
Synopsis
I declare that this statement (consisting of two page signed by me) is true to the best of my knowledge and I make it
knowing I may be liable to prosecution under the Penal Code if I have willfully stated in it anything which I know to be
false or do not believe to be true.
Declarant’s Contact Numbers
Tel
No:
Signature of Declarant/Date Fax
NOTE TO EXHIBITORS: No:
Please return this form to Agility Fairs & Events Logistics Pte. Ltd. at fax No: 6214 9592
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
Fairs-singapore@agility.com - www.agility.com
AGILITY FAIRS & EVENTS
(ALL RISK CARGO INSURANCE)
FOR
TRANSIT WITH EXHIBITION COVER
RISKS COVERED
Institute Cargo Clauses (A)
Institute Cargo Clauses (Air)
Institute Strikes Clauses (Cargo)
This insurance covers all risks of loss of or damage to the subject-matter insured including 60 days
exhibition/temporary storage period except as excluded by below exclusions.
This insurance covers general average and salvage charges, adjusted or determined according to the
contract of affreightment and/or the governing law and practice, incurred to avoid or in connection
with the avoidance of loss from any cause except those excluded.
MAIN EXCLUSIONS
In no case shall this insurance cover
1) loss damage or expense attributable to wilful misconduct of the Assured
2) ordinary leakage, ordinary loss in weight or volume, or ordinary wear and tear of the subject-matter
insured
3) loss damage or expense caused by insufficiency or unsuitability of packing or preparation of the
subject matter insured to withstand the ordinary incidents of the insured transit where such packing or
preparation is carried out by the Assured or their employees or prior to the attachment of this
insurance (for the purpose of these Clauses "packing" shall be deemed to include stowage in a
container and "employees" shall not include independent contractors)
4) loss damage or expense caused by inherent vice or nature of the subject-matter insured
5) loss damage or expense caused by delay,
6) loss damage or expense arising from insolvency or financial default of the owners managers
charterers or operators of the vessel
7) loss damage or expense directly or indirectly caused by or arising from the use of any weapon or
device employing atomic or nuclear fission and/or fusion or other like reaction or radioactive force or
matter.
8) war civil war revolution rebellion insurrection, or civil strife arising therefrom, or any hostile act by or
against a belligerent power
9) loss damage or expense arising from the absence, shortage or withholding of labour of any
description whatsoever resulting from any strike, lockout, labour disturbance, riot or civil commotion
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
Fairs-singapore@agility.com - www.agility.com
INSURANCE PREMIUM - Cargo Type (A):
All work of art including art pieces, sculptures, vintage items, artefact, high-end furniture, taxidermy
and object d’art.
Coverage: 1 or 2 Way Transit includes 60 days exhibition and incidental storage forming part of the
transit. Additional Benefit:-
Where the extent of loss or damage is such that the Assured is unable to participate in the Exhibition
then valuation hereunder shall extend to include any reasonable expenses already incurred by the
Assured at the time of loss appertaining directly to the Exhibition up to a maximum of USD 100,000
any one Exhibition.
Applicable Conditions/Clause
Excess/Deductible: Zero
Premium is chargeable based on per calendar month or part-thereof with Minimum USD35.00
Antiques and Work Of Art Clause – see attached
Exhibition clause – see attached
Above rates applicable to following Zone 1 countries: Canada/USA, China, EU member countries,
Norway, Switzerland, India, Japan, South Korea, Malaysia, NZ, Australia, Philippines, Thailand, and
Taiwan. (Rates for other countries not specified here, please refer table schedule)
NOTE:- In the absence of any instructions to secure the above cargo insurance, Agility’s cargo
liability, due to negligence, is limited to USD1/kg. Any under declared insured value is subject to
average condition.
Agreed By:-
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
Fairs-singapore@agility.com - www.agility.com
SHIPPING TARIFF
Presented by
Contact:
Ms Alice Lum
AGM (Sales)
Agility Fairs & Events Logistics Pte Ltd
Tel. +65 6571 5606 • Fax. +65 6214 9592 / 6214 9593
ALum@agility.com
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
SHIPPING TARIFF
1. SEAFREIGHT
From arrival at Port of Singapore up to exhibition stand at the designated venue in Singapore inclusive
of uncrating of wooden cases and one time positioning of bulky exhibit(s) or vice versa.
(Outbound handling excludes re-packing services and provision of new packing materials)
Basic handling rate S$95.00 per cbm or 1,000 kg, whichever is the greater.
Note:
a. Warehouse storage charge will apply for food and liquor consignments that arrive before the stipulated deadlines.
b. Early arrivals of shipment via sea freight are subject to port storage charges, which will be billed to exhibitors as per
outlay.
c. Cargo arriving before our stipulated deadlines shall be subject to storage charges S$6.50 per cbm per week or part
thereof. (Minimum charge at S$50.00 per consignment per week)
d. For consolidated shipments, a documentation charge of S$30.00 per consignment per exhibitor is applicable.
e. For collection/delivery of cargo from/to multiple booths there will be an additional handling charge of S$30.00 per
cbm per delivery/collection. Minimum 1 cbm is applicable per exhibitor per consignment.
f. For any shipment which requires additional permit i.e. temporary/permanent/from different country of origin & etc., an
additional fee of S$30.00 per permit will be charged. Basic permits cover declarations for up to 20 lines. Additional
permit will be charged at S$30.00 per set.
g. Return freight will be quoted upon request.
h. For return shipments of your exhibits, Agility requires a complete return instruction one day prior to show closes.
i. For self-nominated freight there will be handover fees as follows:-
i. LCL shipment @ S$30/cbm (Minimum 2cbm) per consignment (HBL) per exhibitor
ii. 20ft Container @ S$200 per container
iii. 40ft Container @ S$400 per container
j. All other outlays from carriers at Port will be billed at cost.
k. Storage of empty cases will be charged at S$30.00 per cbm including transfer from/return to exhibition halls.
Minimum charge is at S$120.00 per consignment per exhibitor.
*Please note that the above a – k services rendered are subject to 7% Goods & Services Tax (GST) 1
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
2. AIRFREIGHT
From arrival at Singapore Changi Airport up to exhibition stand at the designated venue in Singapore
inclusive of uncrating of wooden cases and one time positioning of bulky exhibit(s) or vice versa.
(Outbound handling excludes re-packing services and provision of new packing materials)
Consignment Service Charge S$50.00 per consignment (HAWB) per exhibitor + 7% GST
* Current and actual cost levied by Airport, all third party’s charges not listed above will be charged at cost + 10% outlay fees.
Note:
a. Cargo arriving before our stipulated deadlines shall be subject to storage charges at S$0.35 per kg per week or
part thereof. (Minimum charge at S$50.00 per consignment per week)
b. For consolidated shipments, a documentation charge of S$30.00 per consignment per exhibitor is applicable.
c. For collection/delivery of cargo from/to multiple booths there will be an additional handling charge of S$30.00 per
cbm per delivery/collection. Minimum 1 cbm is applicable per exhibitor per consignment.
d. For any shipment which requires additional permit i.e. temporary/permanent/from different country of origin & etc.,
an additional fee of S$30.00 per permit will be charged. Basic permits cover declarations for up to 20 lines.
Additional permit will be charged at S$30.00 per set.
e. Return freight will be quoted upon request.
f. For return shipments of your exhibits, Agility requires a complete return instruction one day prior to show closes
g. For self-nominated freight there will be handover fees @ S$0.30/kg (Minimum S$100.00) per consignment
(HAWB) per exhibitor.
h. Storage of empty cases will be charged at S$30.00 per cbm including transfer from/return to exhibition halls.
Minimum charge is at S$120.00 per consignment per exhibitor.
i. Warehouse storage charge for food & liquor consignments that arrive before the stipulated deadlines.
j. Transit storage at show site prior delivery to booth for freezer/chiller goods, charges will be imposed.
*Please note that the above a - j services rendered are subject to 7% Goods & Services Tax (GST)
For events with overnight build up or tear down, 50% surcharge of the basic handling will apply for move-in and
move-out between 2200hrs to 0800hrs.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
2
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
To apply for exemption, please complete the “Form C” (available upon request), and return it to Agility Fairs
& Events Logistics Pte Ltd for forwarding to the Media Development Authority.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
From arrival at Agility Fairs & Events Logistics Pte Ltd premises up to delivery to exhibition stand,
excluding the censorship fee levied by the Media Development Authority.
Should films & video tapes/discs arrive via airfreight/sea freight, the tariffs for airfreight/sea freight shall
apply.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
From arrival at Agility Fairs & Events Logistics Pte Ltd’s premises up to delivery to exhibition stand.
Dimensions should not exceed 100 X 100 X 100cm per package. Volume should not exceed 1cbm per
consignment.
Below 50kg S$80.00
51-100kg S$100.00
101-150kg S$120.00
Minimum charge S$80.00 per consignment per exhibitor
*Please note that the above is subject to 7% Goods & Services Tax (GST).
Publication materials could be subjected to censorship by Media Development Authority. For more
details please visit MDA website www.mda.gov.sg
3
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
b. HEAVYLIFT SURCHARGE
Individual exhibit in excess of 2,000 kg per package will incur heavy-lift surcharge (in addition to the basic
handling charge).
Exhibits exceeding 8,000 kg per package will be subjected to an individual quotation when the dimensions
and weights are provided. Please contact us for further information.
These additional heavy-lift surcharges are applicable severally for inward movements as well as for outward
movements.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
*Please note that the above is subject to 7% Goods & Services Tax (GST).
If ATA Carnet is used for temporary import, an ATA Carnet administration fee is applicable to exhibitor at
S$60.00 per Carnet per entry or per exit.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
Charges will apply for handling from exhibition stand to “free-on-truck’’ at venue loading bay (inclusive of return
of empty cases, manpower and mechanical aids).
All duties/taxes/GST payable/disposal of debris/conversion of temporary import to permanent import fee will be
for the account of the exhibitor/buyer/their appointed forwarder.
4
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
*Please note that the above is subject to 7% Goods & Services Tax (GST).
g. TRANSFER OF CONTAINERS
*Please note that the above is subject to 7% Goods & Services Tax (GST).
h. CRANAGE
For sake of safety, all containers must be grounded to facilitate stuffing or un-stuffing of containers. Our
charges for grounding loaded containers and reloading of empty containers are:
*Please note that the above is subject to 7% Goods & Services Tax (GST).
i. DISPOSAL OF DEBRIS
A charge of S$150.00 per cbm (minimum S$450.00) for disposal of debris shall be charged to exhibitors
who require Agility Fairs & Events Logistics Pte Ltd to dispose debris or unwanted packing materials (such
as used empty cases or wooden crates).
*Please note that the above is subject to 7% Goods & Services Tax (GST).
If itemized H.S. code is not mentioned in invoice/packing list, S$5.00 per item will be charged additionally.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
All services rendered on-site or locally will be subject to 7% GST as per Government’s regulation.
5
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
l. ARTWORKS
The above rates are applicable only for general exhibits. For artworks which requires air ride trucks or
temperature controlled storage, goods will have to be packed separately and a copy of CIPL with pictures will
have to be submitted to us for our reference. An individual quotation will be given upon receipt of specific
requirements.
m. ADDITIONAL SERVICES
For additional services not listed above, an individual quotation will be given upon receipt of specific
requirements. These may include:-
i. Unpacking and removal of individual exhibits from packaging.
ii. Installation/Reinstallation/De-Installation of fine art works.
iii. Unwrapping of exhibits from bubble wraps, shrink wraps, corrugated boxes and etc.
iv. Provision of new packing materials. (Packing materials are available for purchase)
v. Manpower required for personalized services at individual booths.
(Manpower required will be chargeable.)
CUSTOMS REGULATIONS
A Bank Guarantee Fee will be charged at 0.50% of shipment’s CIF Value. A minimum charge of S$100.00
applies.
As an alternative to the T.I.S., exhibitors can have their goods imported into Singapore by utilising the ATA
Carnet. Please check with your local Chamber of Commerce on its application.
*Please note that the above are subject to 7% Goods & Services Tax (GST)
TEMPORARY IMPORTATION
A fee of S$75.00 shall be levied for processing of permit conversion. In addition, exhibitors shall be required to
pay Goods & Services Tax of 7% on sales or CIF value, whichever is greater. A copy of sales invoice shall be
provided to Customs & Excise Department through Agility Fairs & Events Logistics Pte Ltd if there is any sales
transaction.
*Please note that the above are subject to 7% Goods & Services Tax (GST)
PERMANENT IMPORTATION
All goods sold, disposed, or given away or not re-exported at the end of the exhibition will be subject to a GST
of 7% of the CIF value + 10% outlay fees.
6
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
Complete return instructions needs to be provided by the agent or exhibitor to Agility prior to the show closing,
failure to do so will result in transfer of consignment to Agility warehouse or any temporary rented facility. Any
such movements will be subject to additional handling and transport charges which will be charged at S$30.00
per cbm (minimum charge is at S$150.00 per consignment per exhibitor).
Warehouse storage charge will apply for cargo delivered to Agility warehouse at S$10.50 per cbm per week or
part thereof. (Minimum charge at S$75.00 per consignment per week per exhibitor). For ease of transfer, all
goods will have to be palletized.
*Please note that the above are subject to 7% Goods & Services Tax (GST)
ADDITIONAL SERVICES
For additional services not listed above, an individual quotation will be given upon receipt of specific
requirements.
7
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
fairs-singapore@agility.com - w w w . a g i l i t y . c o m