HTA - EHS Requirement (003) (2) HELIOS TOWERS
HTA - EHS Requirement (003) (2) HELIOS TOWERS
HTA - EHS Requirement (003) (2) HELIOS TOWERS
EHS Requirement
Introduction
Suppliers must have achieved OSHSAS 18001 certification for each operation providing services to the customer
within 18 months of the date of this contract. Within 30 days of the date of this contract, suppliers must provide
an action plan and responsibility matrix to the customer setting out the steps to be undertaken, with timeframes,
to achieve OSHAS 18001certification.
On a quarterly or six monthly basis (as determined by each HT operation) the customer will review progress
against this action plan. The supplier shall implement corrective actions but should progress not be in accordance
with the agreed plan, the customer reserves the right to terminate the contract. The supplier is required to abide
by the Customer’s Environmental, Health and Safety Policies at all times. These policies may change from time
to time. This will be communicated to the supplier so that it can adapt. Failure to demonstrate the necessary
desire to achieve OSHAS 18001 certification within the given timeframe or ability to abide by the Customer’s
Environmental, Health and Safety Polices, will lead to termination of this contract.
General
All workers, directly hired or contracted, must undertake a pre-employment and regular approved medical
check-up suitable to their work conditions.
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Work must be organised to ensure working hours and rotation period durations are as per national regulation.
Work at night shall be limited as much as possible. If this is not possible, specific measures must be taken to
decrease the level of risk to a reasonable and acceptable level.
Consideration must be given as to appropriate access to a supply of clean drinking water and toilet facilities for
employees based permanently on site.
Manual handling
1) Where the requirement for Manual Handling cannot be eliminated, the provision of mechanical aids
shall be employed.
2) Staff to be provided with appropriate training on manual handling techniques
The main objectives of projects and activities involving hazardous materials should be the protection of the
workforce, the environment and the prevention and control of releases and accidents.
1) No substances hazardous to health should be used where a substance with no hazard or is less
hazardous is readily available.
2) The use of toxic, explosive or environmentally damaging substances should be prevented wherever
possible.
3) Hazardous materials must be clearly identified and their MSDS available.
4) A hazardous material management plan should be defined for each hazardous material (in
accordance with recommendations made in the MSDS) providing a risk assessment to identify the
hazards, mitigation measures, appropriate storage requirements, waste management, staff
training and awareness needs.
When undertaking potentially hazardous work contractors and suppliers must assess the requirement to wear
PPE. PPE is considered to be the last resort in terms of worker protection beyond other controls. It is a
requirement that:
1) PPE meets the recognised international standard European Norm (EN), American National
Standards Institute (ANSI), British Standard (BS) or an approved equivalent standard.
2) A PPE register must be kept detailing who PPE has been issued to, when the individual was trained
in its use, the next (certification depending on the PPE) review date
3) PPE must be worn at all times when it has been assessed that it is a requirement
4) On HTA’s sites minimum PPE required for operators to be worn at all times are, but not limited to:
a. Safety Helmets with chin strap
b. Safety shoes/boots with hardened toe caps
c. Coveralls with high visibility bands
d. Safety gloves,
e. Hearing protection shall be worn in areas where the noise level is higher than 85 dB
All electrical and mechanical equipment used on site during both the construction and operational phases must:
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2) Be maintained and operated in accordance with the manufacturer’s guidelines with records kept of
previous and scheduled inspection/servicing
3) Have relevant paperwork readily available for inspection
4) Have adequate personnel on site to fulfil required functions (such as banks men)
Lone working
1) No person is allowed to work alone on site where there is or may be a significant risk to their health
and safety. An individual’s medical condition should be part of this assessment.
2) Persons should continually assess the conditions (such as weather and time of day) to determine
whether it remains safe to continue to work alone.
3) An effective means of communication must always be available to lone workers.
4) When tower climbing, two certified climbers must always be on site and the climbing of towers by
lone workers is strictly prohibited.
Working at height
Working at height poses a significant risk to workers if appropriate protective measures are not put in place. To
ensure that such risks are appropriately managed, a 100% fall protection plan must be put in place. The plan
should include a risk assessment of all work carried out at height and provide procedures and method
statements of how the risk should be addressed.
Any person climbing a tower owned or managed by Helios Towers Africa must adhere to the HTA Work at Height
Policy and Code of Practice. Any breaches to this policy may lead to permanent exclusion from all sites.
The assembly of towers and installation at height can pose physical hazards to workers using lifts and platforms
and to those located on the ground due to the potential of falling objects. It is therefore essential that:
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1) Any areas around which elevated work is taking place must be barricaded to prevent unauthorized
access and lifting plan defined.
2) Ground works are forbidden under areas where overhead work is taking place.
3) Hoisting and lifting equipment must be rated maintained and inspected in accordance with the
manufacturer’s instructions. Operators must be trained specifically in its use.
4) For high risk lifts, suitable engineering certifications must be obtained.
5) The use of any elevated platforms must accord with established safety procedures which include
the use of equipment and fall protection measures.
6) Appropriate PPE must be worn including when applicable harnesses, hard hats, boots and gloves.
7) Scaffolding must only be erected in accordance with safe working practices by qualified persons
accredited through a competent training organization. Scaffold inspections must take place and be
recorded weekly and following adverse weather, by a competent person.
8) Scaffold constructions and inspections should take into consideration the following: solid/stable
foundations, safe access, bracing, full working platforms with toe/kick boards, fall protection railing
between 900mm and 1000mm in height, tying at every 3rd tier with the lean towards the structure
not away.
Electrical works
Contractors and suppliers must ensure that with regard to all fixed electrical installations and to all portable
electrical equipment there is a safe system of work in place that ensures:
1) Any installation, use and maintenance of equipment must reflect specific safety requirements with
regard to adverse conditions i.e. weather conditions, exposure to corrosive or flammable
environments, operating in a dusty atmosphere.
2) Connections should always be suitable for the purpose for which they are being used and the use
of electrical tape alone for connections is forbidden.
3) It must be ensured that any protection for electrical installations and equipment e.g. fuses and
residual current devices (RCDs), are suitably rated, sufficient and within safe working limits. In the
case of RCDs the test trip button should be operated regularly.
4) All electrical installations and equipment must have adequate means to enable them to be isolated
from the electric supply in order to prevent danger.
5) All isolator switches should be easily accessible and the passageways kept clear at all times.
6) All switches and fuse ways must be clearly labelled as to indicate the circuit or function controlled
and all switches and distribution covers must be kept closed at all times unless being worked on by
a competent authorized person.
7) Adequate working space, means access and lighting must be provided for all electrical equipment
on or near which work is being carried out that may give rise to danger.
8) There should be adequate arrangements to ensure electrical equipment that has been made
‘dead’, whilst work is being carried out on or near such equipment, cannot be electrically charged
if this could present danger.
9) This can be physically achieved by ensuring that a ‘lock-out’ system is used, i.e. the isolator
controlling equipment is physically locked in the ‘off’ position. Where a ‘lock-out’ system cannot
be used there should be a procedure for ensuring that fuses are removed and held by the
authorized person carrying out the work.
10) Any work being undertaken on an electrical installation or equipment should be subject to a safe
system of work.
11) Where work on electrical equipment is being undertaken, suitable protective equipment must be
provided. Examples of such equipment may be goggles, gloves, insulating mats, insulated tools
and test probes.
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Only competent authorized persons, i.e. those with sufficient experience and training, should be
engaged in any work on an electrical installation or equipment. Such persons should be aware of
the basic first aid techniques for dealing with a person suffering from an electric shock. Necessary
rescue equipment must be provided.
12) No live electrical work is to be undertaken which has the potential to cause electrical injury.
13) Electrical equipment must be fit for its intended purpose and environment.
14) The use of low voltage equipment and/or circuit breakers is a requirement in wet or highly
conductive metal areas.
15) Ensure that the necessary controls are in place and that the risk assessment identifies that contact
or flash over may occur when working close to overhead cables.
16) Where maintenance and operation is required within minimum set back distances, specific
training, safety measures, personal safety devices and other precautions should be defined in the
Health and Safety plan.
17) All electrical installations or steel structures, such as masts and towers, should be grounded. In
cases where maintenance work has to be performed on energized equipment, a strict safety
procedure should be in place and work should be performed under supervision.
Contractors and suppliers must ensure that with regard to all Ground and Civil Works there is a safe system of
work in place that ensures:
1) During excavation works, cable detection tools and safe digging practices are be used to minimize the
risk from underground electrical services
2) Appropriate mechanisms must be in place to identify, record and communicate buried services. This
must be made available on site and safe digging practices used to minimise the risk from underground
services
3) Detailed site specific risk assessment and method statements must be produced and a copy kept on
site throughout the period of work. A copy must also be included in any handover documentation. The
method statement must clearly state how identified risks will be overcome and how all elements of
the work will be undertaken with appropriate safety measures recorded and considered
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4) All mechanical tools must be maintained in accordance with the manufacturer’s instructions, inspected
by an accredited organisation (resulting in issuing certificates for future control) and only used by
trained/certified persons
5) Barriers (minimum of 1m in height) and warning signage must be placed around any open excavations
to prevent any falls
6) Appropriate supervision by suitably skilled/qualified persons
7) Appropriate PPE is provided and worn at all times
8) Appropriate dust control methods as required, such as covers, water suppression
1) So far as is reasonably practicable, the siting of new masts close to overhead high tension cables is
not permitted. It is recommended good practice that the safe distance is 110% of the height of the
mast.
2) In the event that projects are already sited close to high tension cables, hazard
assessment/inspection shall be carried out before commencement of each assignment at such
location by the HT OpCo SHEQ Manager or other qualified personnel.
Hot works
1) Only trained and competent persons can undertake any hot works activities
2) Risk assessments and method statements must be produced for each hot works activity. Detailed
site specific risk assessment and method statements must be produced and a copy kept on site
throughout the period of work. A copy must also be included in any handover documentation. The
method statement must clearly state how identified risks will be overcome and how all elements of
the work will be undertaken with appropriate safety measures recorded and considered.
3) No other activities can be carried out on site at the same time as hot work
4) Provision of manual firefighting equipment (adapted and certified) must be made readily available
and workers trained to use them correctly. This additional equipment must be provided by the
contractor
5) Appropriate PPE must be worn
6) Appropriate signage must be in place as well as restricted access to the area of work
7) Gas canisters must be safely stored and protected
8) Structural welding of an existing tower is not permitted.
Waste management
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6) Hazardous waste is disposed of via a reputable and legitimate enterprise, licensed by the appropriate
authorities, with the contractor, supplier or supplier maintaining a documented record of the chain of
custody regarding such wastes disposal
7) It is the responsibility of the contractor to leave the sites clean and transport and treat all types of waste
in compliance with local regulation and other applicable standards. The waste has to be
recycled/reused/treated/disposed of by recognised providers (to be communicated to HTA). A system
has to be in place to ensure traceability.
8) Where there is a lack of waste management and disposal infrastructure in a country, the contractor or
supplier will work with the HT OpCo to identify the most appropriate disposal route that causes the
least harm to human health and the environment
9) Contractors and suppliers must report to HTA the quantity of waste in accordance with HTA HSE
management system.
It is required that all persons driving vehicles working for or on behalf of Helios Towers or whilst undertaking
work for Helios Towers:
1) Have valid driving licences and insurance for the country in which they are driving
2) Comply with relevant legislation specific to the country
3) Always wear seatbelts (and they must be worn by all passengers). For example, no one can be
transported at the rear of a pickup
4) Never exceed the speed limits
5) Never drive under the influence of alcohol, drugs or some medications
6) Always ensure that the vehicle being driven is appropriate for the task in hand (first aid kit in the car,
spare tyres present and not flat)
7) Vehicles are to be maintained in line with the manufacturers recommendations and maintenance
records kept
8) Never use hand held phones whilst driving
9) Never use vehicles for both professional and personal purposes at the same time
10) Ensure that all loads are adequately tethered and the weight of the load does not exceed the capacity
of the vehicle whilst taking into consideration the road conditions
11) All vehicles must be linked to a GPS tracking system including speed monitoring
12) Use of motorcycles is only acceptable where it is impossible to access the site by other vehicles (Speed
of access is not an acceptable reason to use a motorcycle). In these situations, a helmet must be worn
at all times by the rider (strap attached). Carrying passengers is strictly prohibited as is the carrying of
any items unless they are in top boxes or panniers. All riders must have special training and any other
mitigating measures identified during the risk assessment must be implemented
Training
Contractors and suppliers must ensure and improve the level of competence through appropriate training.
Procedures must include a HSE training matrix. Contractors and suppliers shall maintain records and
certificates of all training and provide them upon HT OpCo’s request. At mobilisation, each individual shall
attend an induction including HSE matters.
Emergency
Contractors and suppliers must have a plan in place for managing emergency situations in all regions where they
operate for Helios Towers. It is required that:
1) A medical evacuation plan is in place to make sure any injured personnel will get appropriate and
efficient medical support as soon as possible. This plan has to be communicated to HT OpCos.
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2) Communication means are provided so that any emergency can be reported immediately and
assistance provided as soon as possible
3) Emergency plans include system and procedures for mitigating environmental damages as well as the
environmental effects of an emergency situation
Contractors and suppliers must have a procedure in place for investigating and communicating incidents. Each
Contractor and supplier must also sign up to adhering to the HT OpCo policy. For the avoidance of doubt
incidents include but are not limited to:
1) Death of an individual supplier, employee, visitor, member of public, (which occurred whilst working
on behalf of Helios Towers, or travelling to a place of work to provide a service to Helios Towers, or
caused as a result of any activity being undertaken for Helios Towers)
2) Any injury to any individual, supplier, employee, visitor, member of public, (received whilst working on
behalf of Helios Towers, or travelling to a place of work to provide a service to Helios Towers, or caused
as a result of any activity being undertaken for Helios Towers)
3) Event impacting health/safety or the integrity of Helios Towers assets (i.e.: tower fall) or the integrity
of the equipment use for operations e.g. fire, explosion, structural collapse, collapse of lifting or
construction plant
4) Fall from height (irrespective of whether there were injuries or not)
5) A significant incident involving a public interface
6) Any incident that results in loss time injury
7) All fuel spills of whatever size.
Contractors and suppliers must aim for continuous improvement in their activities in order to ensure that:
1) Regular audits (internal or external) are taken to make sure HSE requirements are met in all operations
2) Each audit will lead to the design, implementation and follow up of an action plan to remediate any
abnormality and non-conformity
3) Indicators are in place to monitor and measure the HSE performance
4) HSE performance is reported monthly to HT OpCos in compliance with HT OpCos requirements
Contractors and suppliers accept that HTA or HT OpCos will carry out HSE compliance audits during all phases
of the services. HTA or HT OpCos will inform them in time.
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HTA EHS requirement, compliance form
We hereby acknowledge to have read, understood and confirm to abide by Helios’s EHS requirement.
Company Name:
Full Name:
Position:
Witness:
Company Name:
Full Name:
Position:
*Please sign and return this form to the Supply Chain Department