Assessment Task 2 - BSBWOR203
Assessment Task 2 - BSBWOR203
Assessment Task 2 - BSBWOR203
Task 2
Work effectively with
others
BSBWOR203
Unit Title
Unit Code
Task Number 2
N
Y
DNS
Did the student satisfactorily:
The student has satisfactory completed ☐ ☐ ☐
and submitted the following:
• Observation Checklist
• Summary of outcome of Role-Play Part
A meeting
• Summary of outcome of Role-Play Part
B meeting
• Summary of outcome of Role-Play Part
C meeting
N
Y
DNS
Did the student satisfactorily:
• Share information relevant to work with
workgroup to ensure designated goals
are met
• Identify and plan
strategies/opportunities for improvement
of workgroup in liaison with workgroup
Student Name:
Assessor Name:
Assessor Signature:
Date:
Table of Content
Student Declaration....................................................................................................................2
Task 2 – Work effectively with others..........................................................................6
Task 2.1 Work effectively with others.......................................................................................11
Appendix 1 – Position Descriptions............................................................................15
Appendix 2 – Team Charter.........................................................................................20
Appendix 3 – Scenarios...............................................................................................22
Appendix 4 – Personality Background........................................................................24
Task 2 – Work effectively with others
What is this You just got hired and became part of the Client Service Team at XYZ
assessment task Pty Ltd trading as ISPO Appliances.
about?
The Team Leader asked you to meet with the other two members of
the new team to talk about:
individual roles & responsibilities
team goals
team support
opportunities for improvement
communication barriers and individual differences.
Observation Checklist
Summary of the outcome of Part A meeting
Summary of the outcome of Part B meeting
Summary of the outcome of Part C meeting
Procedures
ies and procedures (provided in a separate folder) and the following appendices:
ition Descriptions
m Charter
narios
sonality Background at the end of this document
d and became part of the Client Service Team at XYZ Pty Ltd trading as IPSO Appliances.
asked you to meet with the other two members of the new team to talk about:
responsibilities
improvement
arriers and individual differences
with the trainer and in week 3,4 and 5 of class. You will Role-Play with two classmates who will play the role of the other two team mem
Procedures
4.The Team Leader (your trainer and assessor) will ask you questions during the meeting.
This is an assessable task, and the trainer will observe and evaluate your performance
during the meeting.
Form a group of 3 (three) students and select one unique role to play from Appendix 1.
Use the information in the Appendices to become familiar with your role and your team:
Appendix 1 – Position Descriptions
Appendix 2 – Team Charter
Appendix 3 – Scenarios
Appendix 4 – Personality Background
Part A
Be ready to discuss details about your role, responsibilities and duties concerning workgroup
members
Part B and C
Use the scenarios to play your role and address work issues or disputes
Part A
Present yourself, your responsibilities and duties, and other details to the team.
Explain to the team how your responsibilities and duties are related to the team
purpose, and other members’ activities (take into account the Team Charter -
Appendix 2).
Respond to the questions from your assessor.
Discuss how time and resource constraints may impact on fulfilling work
requirements.
Ask your Team Leader and colleagues for comments and suggestions.
Acknowledge the feedback and take notes on how you could act upon it.
Part B
Share your summary of the previous meeting with the team
Procedures
Part C
Part A
Document the feedback from the team and provide one piece of evidence of how you acted
upon it.
Part B
Fill out the summary of the discussion with the team.
Part C
Fill out the summary of the discussion with the team.
You just got hired and became part of the new Client Services team at XYZ Pty Ltd trading as IPSO
Appliances.
The company manufactures and distributes a range of kitchen and laundry appliances. It also has a
commercial division supplying kitchen and laundry equipment to businesses.
The Team Leader asked you to meet with the other two members to talk about roles and
responsibilities in the team and its goals.
Meeting with the team is also an opportunity to discuss work-related issues and conflicts.
This task is a Role-Play. Schedule a time with your classmates to meet in week 3, 4 and 5 of class.
- The first situation, we should make friend in our group by introduce yourself to others and your duty for
letting them know what your position and your topic is. Moreover, we should set topic one by one to make
everyone clear without confusing.
- However, when we know each other’s and ready to share our different opinions, we should have a
workgroup opinion to make them feel comfortable first and shared the information in the group to be a
workgroup activity. We will feel a part of the team and our opinions will be listened.
- We have to figure the best solution out for the team by sharing our opinions to see which one should be
selected. Moreover, all team members should understand and accept this solution together without
conflict and help each other to improve our products.
Form a group of 3 (three) students. Together you should check Appendix 1 – Job Descriptions
and everyone must select one unique role to play. It is advisable to keep the same group of
students each week.
Use the information in the Appendices to become familiar with your role and your team:
o Appendix 1 – Position Descriptions
o Appendix 2 – Team Charter
o Appendix 3 – Scenarios
o Appendix 4 – Personality Background
Be ready to discuss details about your role, responsibilities and duties concerning workgroup
members
Use the scenarios to play your role and address work issues or disputes
PART A)
- I am Tony Clark who is a new staff in this team. My duties are developed effective workplace
relationships, contribute to workgroup activities, and deal effectively with issues, problems and conflict.
Based on the information, we have to discuss about the time and resource constraints may impact on
fulfilling work requirements; therefore, we should focus on the time, the customer’s feeling or satisfied,
increasing sales, including to be ambassadors for IPSO. However, I would like you to think about how to fix
these problems on the paper team or laptop’s team and the we will discuss again next time to figure out
the best solution of these problems.
PART B)
- I see that everyone wrote your opinion on the paper and I have read it. In my opinion, every solution
is an effective way that our company or our team should use to improve and develop our project,
including increasing the sales in every month to grow our products. However, I wrote some plan
strategies for these problems. First, we should check the message or our website all the time to
check that there are messages from customer. Second, we should produce the trustworthy or the
good product for customer to make sure that customer will receive the good quality of products and
services. Third, we should promote our products in other way such as via television, newspaper, and
brochure to make sales increase.
PART C)
- I think that we will have the best solution of the team that we discussed before. We will use three of
the strategies to improve our product and sales in this month. However, we will be trained again in
every duties (everyone) to make sure that everyone still understands and remember the step-in
working process. In terms of the conflict in the group, I would say that I will talk to each other
individuals to list the main problems and talk with everyone this afternoon. However, I would like
everyone to remember and to realize that we work in the diversity workplace; therefore, we should
respect the difference
After the meeting:
PART A)
Document the notes you took during the meeting regarding the feedback from the team (40-80
words) and submit one piece of evidence of how you acted upon it. For example, if the group
provided feedback about your lack of time management, you could copy and paste the screenshot of
a Google search on online courses to improve your time management skills.
- Do you ever have that nagging feeling that you've forgotten to do an important piece of work? If so,
you probably don't use a To-Do List to keep on top of things. (Or, if you do, you might not be using it
effectively!)
The trick with using To-do-lists effectively lies in prioritizing the tasks on your list. Many people use
an A – F coding system (A for high priority items, F for very low priorities). Alternatively, you can
simplify this by using A through D, or by using numbers.
PART B)
- First, develop our employees’ skills by training them in their duties, including providing some
important information to everyone. Second, inspire our team, the leader should set the goal or
successful present to make them have an inspiration in working; moreover, the team members
should listen their peer’s opinion to make them be a part of the group.
By granting your employees with a voice in the business, providing fair job opportunities and
encouraging responsibility, you will be rewarded with greater morale, higher productivity levels, and
a bigger profit margin.
PART C)
- However, we still have problem in the team between Mark, Sarah and Joanne about
unappropriated manner, rude, and intimidate attitude to them. In the conflict above, first, we
should accept that people are different. Second, other people should not gossip or complain about
the person to others. Third, everyone should try to be reasonable and polite, or at least neutral, to
the other person. Fourth, we should work towards making your workplace a friendlier
environment. Finally, if they still have problems in the same issues, the leader of the team should
talk directly to Joanne about the problem and ask her to understand the situation.
IPSO Appliances
Position Description
Customer Service Officer
Role summary
The Customer Service officer is the first point of contact for IPSO Appliances.
The primary role of a Customer Service Officer within the team is to respond to a variety of customer
enquiries and requests.
Responsibilities
A customer service officer is responsible for the following duties:
Responding to a range of enquires including:
o Types of products available
o Product prices
o Store locations
o Troubleshooting
o Warranty
Recording all enquiries and actioning enquiries as required
Promoting IPSO appliances products
Updating customer’s details
Referring customers to appropriate technical support if required.
Responding to complaints following company policy
Reporting
A Customer service officer must always perform their duties in line with the organisation’s policy and
procedures, service standards and code of practice. They should operate within their level of authority
and responsibilities. Where a customer service officer recognises that or is unsure about whether the
task falls in their scope of authority, they should immediately consult their Team Leader. If the Team
Leader is not available, customer service officers should report to the Client Service Manager.
Role summary
The Front Desk Officer is the first point of contact for IPSO Appliances.
The primary role of a Receptionist within the team is to greet clients and provide basic administrative
support.
The Front Desk Officer role only provides basic information to clients; specific enquiries should be
forwarded to the Customer Service Officer.
Responsibilities
A Front Desk Officer is responsible for the following duties:
Open and close reception area
Tidy and maintain the reception area
Meet and greet clients
Provide excellent customer service
Fully respond to enquiries: face to face, telephone and email within 24 hours
Escalate enquiries as needed
Manage the diary of the Client Service Team Leader
Coordinate meetings and organise catering for the Client Service Team
Prepare correspondence and documents
Data entry as instructed by the Client Service Team Leader
The operation, maintenance and security of record-keeping systems and software
Ensure adequate supplies of consumables such as stationery, printer, and kitchen supplies for
the Client Service Team
Assist with equipment management and maintenance
Participate in relevant training and development as required
Other duties consistent with the position as required by the Client Service Team Leader
Reporting
A Front Desk Officer must always perform their duties in line with the organisation’s policy and
procedures, service standards and code of practice. They should operate within their level of authority
and responsibilities. Where they recognise that or is unsure about whether the task falls in their scope
of authority, they should immediately consult their Team Leader. If the Team Leader is not available,
Front Desk Officers should report to the Customer Service Officer.
IPSO Appliances
Position Description
Content Management Officer
Role summary
The Content Management Officer is tasked with maintaining a brand identity and online presence
through the creation and dissemination of multimedia content online and updating the online store at
ISPO Appliances. This involves developing content and managing content on Facebook and Instagram,
updating the IPSO Appliances online store and answering queries from customers on social media
platforms.
Responsibilities
A Content Management Officer is responsible for the following duties:
Writing, editing and proofreading content
Managing existing content
Brainstorm with team members to develop new ideas
Build and maintain following on social media
Provide editorial, creative and technical support to the Client Services Team
Track web analytics to ascertain content engagement levels
Manage content across all platforms, including website and social media
Respond to customers’ enquiries on social media
Update the online store
Reporting
A Content Management Officer must always perform their duties in line with the organisation’s policy
and procedures, service standards and code of practice. They should operate within their level of
authority and responsibilities. Where they recognise that or is unsure about whether the task falls in
their scope of authority, they should immediately consult the Marketing Manager and the Client
Service Team Leader.
Appendix 2 – Team Charter
Team purpose The purpose of the Client Services team is to provide exceptional
customer service to the IPSO Appliances clients.
Our vision it to always find innovative ways to serve our customers.
Our objectives are:
o To respond to enquiries timely, correctly and consistently
o To make our clients feel that IPSO values them
o To be an ambassador for quality customer service for IPSO
o To be brand ambassadors for IPSO
o To contribute to sales increase according to the IPSO
operational plan for the department
o To complete all tasks within set deadlines and according to
company’s standards
Resources Desktop
Microsoft Office suite
Access to CRM
Access to social media platform and website as relevant to roles
Ergonomic furniture and equipment
Stationary
A monthly budget of $500 for professional development
Appendix 3 – Scenarios
Scenario 1
The team at IPSO Appliances has been working together for a few months now.
• According to the Team Leader, the following team’s Metrics of Success have not been achieved
in the last month:
• Discuss with the team members the factors that are affecting the Metrics of Success. Together,
identify and plan strategies to achieve the goals, and come up with ideas about how to provide
support to workgroup members (take into account the Resources - Appendix 2)
Scenario 2
In a meeting with the Customer Service Officer (Mark), the Front Desk Officer (Sarah) confides to him
that she has had some issues with the Content Management Officer (Joanne). Sarah finds Joanne
rude and unapproachable, with an intimidating attitude. Also, Sarah doesn’t feel that she has had
enough training to do her job and sometimes is unsure about how to respond when customers call
with issues.
This situation is affecting the work environment and the performance of the team.
• Taking into account the Personality Background – Appendix 4, play the role of your character
(Sarah, Mark or Joanne) while discussing with the others:
o What is the issue to be solved? What are its causes?
o How should the team deal with their differences?
o What are some ideas to solve the problems
Appendix 4 – Personality Background