CBSE - Staffing
CBSE - Staffing
CBSE - Staffing
Earnest Money deposit (EMD) of Rs. 2,00,000/- in the shape of an Account Payee Demand
Draft, Fixed Deposit Receipt, Banquers Cheque or Bank Guarantee from any commercial Bank
favoring “ The Regional Officer CBSE Payable at Chennai” or through electronic fund transfer
in CBSE A/c No. 0974101019482, IFSC Code CNRB0000974, Canara Bank, Chennai.
The Hard Copy of original instruments in respect of cost of tender document, EMD and
tender fee to be sent to the Regional Officer at the address indicated below on or before bid
opening date/time as mentioned in critical date sheet.
Tender documents received in incomplete shape or beyond the stipulated period shall not be
entertained under any circumstances. The authority reserves the right to accept or reject any or
all tenders without assigning any reason thereof.
Address:
Address:-
Central Board of Secondary Education
No.1630-A , J Block, 16th Main Road, Anna Nagar(West)
Chennai-600040. Cont. No:- 044-26162213,26162214, Fax No. 044-26162212
E-mail:- rochennai.cbse@nic.in/ admn.cbsechennai@gmail.com
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
CONTENT
1 Instruction to Bidders 4
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The following shall be the minimum eligibility criteria for selection of bidders
technically.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
13. Technical Bid Evaluation - The tendering evaluation shall be done on weightage with
60% to technical evaluation and 40% to financial evaluation. During the technical
evaluation stage, each bidder shall be assigned different marks out of a total of 100 marks,
as per the criteria specified below:
a) Number of years in Operations Max 25 Marks
Less than 02 years 00 Marks
2-5 years 10 Marks
5-10 years 15 Marks
10 years and above 25 Marks
b) Turnover (Last Financial Year) Max 25 Marks
Less than Rs. 3 Crores 00 Marks
Rs. 3-5 Crores 10 Marks
Rs. 5-10 Crores 20 Marks
Rs. 10 Crires and above 25 Marks
c) Number of Manpower on roll Max 25 Marks
Less than 200 05 Marks
200-500 10 Marks
500-800 15 Marks
800 and above 25 Marks
d) Quality related marks Max 25 Marks
ISO 9001 05 Marks
ISO 14001 10 Marks
OHSAS 18001 10 Marks
14. A Bidder should secure mandatorily a minimum of 60% marks (i.e. 60 marks out of total
100 marks as per S.N 13 above) in Technical Evaluation in order to be a qualified bidder for
being eligible for Technical weightage and subsequently for opening of Financial Bid.
15. The total marks obtained by a Bidder in the technical bid (as per S.N 13 above) shall be
allocated 60% of technical weightage and the financial bids shall be allocated 40% of the
financial weightage, and thereby making a total of 100% weightage for the complete
bidding.
Illustration 1 (for Technical Weightage)
If a Bidder has secured 80 marks out of the total 100 marks in technical evaluation after
following S.N 13, his technical weightage shallbe:48 i.e. {80 x 60%)
16. The Bidder shall be required to produce attested copies of the relevant documents in
support of S.N 13 in addition to the documentary evidences as asked in minimum eligibility
criteria for being considered during technical evaluation.
17. The Bidders are advised to quote their Administrative Charges in Percentage in Financial
Bid for financial evaluation.
18. The financial evaluation shall be carried out and financial bids of all the bidders shall be
given 40% of weightage.
19. The Bidder with the lowest Administrative Charges (L1) shall be assigned full 40 marks and
his total scores of the bid shall be as per Illustration 2 below:
Illustration 2
If the Bidder at Illustration 1 is L1 Bidder and quoted Administrative Charges @5% for
being L1, then his total value shall be 88 i.e. (48 Technical Value + 40 Financial Value)
20. The financial scores of the other bidders (i.e. L2, L3…and so on) shall be computed as
under and as explained at Illustration 3 below:
40 × Lowest Value (L1 Administrative Charges) / Quoted Value (L2 OR L3..)
Illustration 3
If the Bidder at Illustration 1 is L2 Bidder and quoted Administrative Charges @8%,
therefore 40% being the weighted value, the financial scores for L2 shall be computed as
under:-
40 ×5 (lowest Admn Charges L1)/ 8 (quoted Admn. Charges L2) = 25 (financial score)
Therefore L2 Bidder shall have total value of 73 (48 Technical Value+ 25 Financial
Value)
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21. The Bidders’ ranking shall be arranged depending on the marks obtained by each of the
bidder both in Technical Evaluation and Financial Evaluation.
22. The Bidder meeting the minimum eligibility criteria and with the highest marks/ rank (i.e. the
total of technical evaluation marks and financial evaluation marks) shall be deemed as the
successful Bidder and shall be considered for further process.
23. If there is a discrepancy between words and figures, the amount in words shall prevail.
24. The Central Board of Secondary Education reserve all rights to reject any bid including of
those bidders who fail to comply with the instructions without assigning any reason
whatsoever and does not bind itself to accept the lowest or any specific bids. The decision
of the Regional Officer, CBSE in this regard shall be final and binding.
25. Any failure on the part of the bidder to observe the prescribed procedure and any attempt
to canvass for the work shall render the bidder‘s bids liable for rejection.
26. The Regional Officer, CBSE reserves the right to award any or part or full contract to any
successful agency (s) at its discretion and this will be binding on the bidders.
27. In case of failure to comply with the provisions of the terms and conditions mentioned, by
the agency that has been awarded the contract, the Regional Officer, CBSE reserves the
right to award the contract to the next higher bidder or any other outside agency and the
difference of price shall be recovered from the defaulter agency who has been awarded the
initial contract and this will be binding on the bidders.
28. The Central Board of Secondary Education may terminate the Contract if it is found
that the Contractor is black listed on previous occasions by any of the Government
Departments / Institutions / Local Bodies / Municipalities / Public Sector Undertaking
etc.
29. NOTIFICATION OF AWARD BY ISSUANCE OF ‘LETTER OF ACCEPTANCE (LoA)’ - After
determining the successful evaluated bidder, CBSE shall issue a Letter of Acceptance
(LoA) in duplicate to the successful bidder, who will return one copy to CBSE duly
acknowledged, accepted and signed by the authorized signatory, within three (3) days of
receipt of the same by him.
30. The issuance of the Letter of Acceptance to the bidder shall constitute an integral part and
it will be a binding to the contract.
31. The time taken between the date of issue of LoA and Notice to Proceed shall not prevent
the contractor to mobilize the man power.
32. The Earnest money Deposit of the unsuccessful bidders in the financial bid evaluation
stage shall be returned within 15 days on award of contract to the Successful bidder.
33. CONFIDENTIALITY
a) The Contractor shall take all precautions not to disclose, divulge and / or disseminate to
any third party any confidential information, proprietary information of the CBSE’s or
security arrangements (including but not limited to the Assignment Instructions,
Schedules and other subsequent Agreements) and/or information of the CBSE. The
obligation is not limited to any scope and the Contractor shall be held responsible in
case of breach of the confidentiality of CBSE’s information.
b) If the Contractor receives enquiries from Press / News / Media/ Radio / Television or
other bodies / persons, the same shall be referred by the Contractor to CBSE
immediately on receipt of such queries.
34. PERFORMANCE GUARANTEE (SECURITY DEPOSIT) - The successful bidder within
fifteen days of the acceptance of the LoA shall execute a Performance Security in the form
of a Bank Guarantee of any nationalized bank, a sum equivalent to 10% of the accepted
contract value in favour of Regional Officer, Central Board of Secondary Education,
Chennai payable at Chennai.
35. The Bank Guarantee can be forfeited by order of the Regional Officer, Central Board of
Secondary Education in the event of any breach or negligence or non-observance of any
terms/condition of contract or for unsatisfactory performance or for non-acceptance of the
work order. On expiry of the contract, such portion of the said Bank Guarantee as may be
considered by the Central Board of Secondary Education sufficient to cover any incorrect or
excess payments made on the bills to the firm, shall be retained until the final audit report
on the account of firm’s bill has been received and examined.
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36. If the contractor is called upon by the competent authority of Central Board of Secondary
Education to deposit Security and the contractor fails to provide the security deposit within
the period specified, such failure shall constitute a breach of the contract and the Central
Board of Secondary Education shall be entitled to make other arrangements at the risk,
cost and expense of the contractor.
37. On due performance and completion of the contract in all respects, the Security Deposit will
be returned to the contractor without any interest on presentation of an absolute No
Demand Certificate in the prescribed form and upon return in good condition of any
specifications, samples or other property belonging to the Board, which may have been
issued to the contractor.
38. NOTICE TO PROCEED -After the acceptance of the LoA and securing Performance Bank
Guarantee from the successful bidder, CBSE shall issue the ‘Notice to proceed’, to the
contractor authorizing him to provide manpower in the Office at the specified locations.
39. SIGNING OF CONTRACT AGREEMENT - The successful Bidder shall enter into contract
and shall execute and sign the Contract Agreement in accordance with the Articles of
Agreement before commencement of the services.
40. CBSE shall prepare an Agreement with duly incorporated all the Terms and Conditions of
the Tender Document and send the same in duplicate to the successful Bidder for their
concurrence.
41. The successful Bidder shall return the duly concurred copy of the Agreement within Two
(02) days of receipt of the Agreement from CBSE, duly printed on the correct amount of
stamp paper, duly adjudicated by the registrar of stamps where the contract is proposed to
be executed.
42. The competent authority of the CBSE shall sign the Contract agreement and return a copy
of the same to the successful bidder.
43. SERVICES REQUIRED BY THE CBSE - The Contractor shall be providing manpower
services in CBSE’s premises as per the details given herein, or any other location as
required by the CBSE to be read with the Special Conditions of Contract, Assignment
Instructions and Schedule of Requirements.
44. The CBSE shall pay the charges as agreed between the CBSE and the Contractor at the
time of bidding process. A schedule of charges shall be annexed to the Agreement after
finalizing the amount at the conclusion of bidding process.
45. The Contractor shall provide manpower services in the CBSE’s premises to its entire
satisfaction and it is the sole responsibility of the Contractor that the work is executed in all
respects in accordance with the Contractor’s obligations.
46. COMMENCEMENT OF SERVICES – The Contract shall become legally binding and in
force only upon:-
Submission of Performance Bank Guarantee in accordance with Clause 2 (Section4).
The Contractor shall commence manpower services in CBSE’s premises within 30 days
from the date of receipt of work order.
47. CONTRACTOR’S OBLIGATIONS
i) The Contractor shall provide manpower services at CBSE’s premises as per
Schedule of Work / Requirements which may be amended from time to time by the
CBSE during the Contractual period and it shall always form part and parcel of the
Contract. The Contractor shall abide by such assignments as provided by the CBSE
from time to time.
ii) The Contractor shall provide manpower services through its uniformed and trained
personnel for the performance of its services hereunder and these personnel deployed
shall be employees of the Contractor only and the CBSE shall not in any manner be
liable and all statutory liabilities (such as ESI & PF etc.) shall be paid for by the
Contractor.
iii) The Contractor shall submit to CBSE the details of amount deposited on account of
EPF and ESI in respect of the deployed personnel to the concerned authorities from
time to time.
iv) The Contractor shall produce to the CBSE the details of payments of statutory benefits
like bonus, leave, relief etc. from time to time to its personnel. No cost directly or
indirectly be charged from the personnel deployed in CBSE.
48. The CBSE shall have the right, within reason, to have any personnel removed who is
considered to be undesirable or otherwise and similarly the Contractor reserves the right to
remove the any personnel with prior intimation to the CBSE, emergencies, exempted.
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iv) The CBSE shall not be under any obligation for providing empanelment to any of the
personnel of the Contractor after the expiry of the contract. The CBSE does not
recognize any employee employers relationship with any of the workers of the
Contractor.
63. VALIDITY OF CONTRACT - The contract awarded shall be initially for a period of one year
subject to continuous satisfactory performance. In case of breach of Contract or in the
event of not fulfilling the minimum requirements / statutory requirements, the CBSE shall
have the right to terminate the contract forthwith in addition to forfeiting the performance
security amount deposited by the contractor and initiating administrative actions for black
listing etc. solely at the discretion of the competent authority of the office of the CBSE. The
duration of the contract is one year from the date of signing the contract. However, the
same can be extended on year to year basis for a maximum period of two more years
subject to satisfactory performance/services and mutual consent of both the parties.
64. PAYMENTS
a) After selection of the Successful bidder as Contractor, a price schedule shall be
annexed to the Articles of Agreement according to which all payments shall be made to
the Contractor by the CBSE for the manpower services.
b) The prices in the Price Schedule shall be exclusive of any service tax, education cess,
secondary and higher education cess or any other applicable taxes as may be levied by
the Government from time-to-time and the same shall be charged in addition to the
applicable rate.
c) The Contractor shall raise invoice per month and submit the same to CBSE by 5th of
every following month. The CBSE shall make all efforts to make payments within 15- 20
days from the date of the receipt of the invoice to the Contractor.
d) The initial cost of the Contract shall be valid for a period of one year. No price
escalation, other than minimum wages and other statutory rates shall be entertained by
the CBSE during the period.
e) After expiry of the initial period of the Contract of one year and if the Contract is
renewed by the CBSE, the Contractor shall claim increase in the Contract cost only on
account of increase in the minimum wages and other statutory rates, as and when
increased by the Government.
f) In addition to the Contract payments, the CBSE shall pay for any additional services
required by the CBSE, which are not specified in the Price Schedule.
g) All payments shall be made in Indian Currency by means of an Account Payee Cheque
or Electronic Fund Transfer.
h) CBSE shall be entitled to deduct in accordance with Applicable Law, Income Tax or
withholding tax or other deductions (as the case may be), from any payments made to
the Contractor, and the amount so deducted shall be deemed to be a payment made to
the Contractor. CBSE shall provide a certificate certifying the deduction so made.
i) No payment shall be made in advance nor any loan from any bank or financial
institution recommended on the basis of the order of award of work.
65. TERMINATION - This Contract may be terminated forthwith by either party by giving
written notice to the other if:-
I. The other party is in material breach of its obligations under this Agreement and / or, in
the case of such breaches capable of being remedied, fails to remedy that breach within
thirty days of receiving notice of such breach; or
II. The Contract may be terminated forthwith by the CBSE by giving written notice to the
Contractor, if:
a) In case of breach of any of terms and conditions of the Contract by the Contractor,
the Competent Authority of the CBSE shall have the right to cancel the Contract
without assigning any reason thereof, and nothing will be payable by the CBSE and
in that event and the security deposit in the form of performance Bank Guarantee
shall be forfeited and encashed.
b) The Contractor does not provide manpower services satisfactorily as per the
requirements of the CBSE or / and as per the Schedule of Requirements.
c) The Contractor goes bankrupt and becomes insolvent.
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67. INSOLVENCY - The Regional Officer, Central Board of Secondary Education may at any
time by notice in writing summarily terminate the contract without compensation to the
contractor in any of the following events, that is to say:
If the contractor being an individual or if firm, any partner in the contractor’s firm, shall at
any time be adjudged insolvent or shall have a receiving order or orders for
administration of his estate made against him or shall take any proceedings for liquidation
or composition under any insolvency not for the time being in force or shall make any
convenience or assignment of his efforts or enter into any arrangements or composition
with his creditors or suspend payment of if the firm be dissolved under partnership act, or
i) If the contractor being a company shall pass a resolution or the court shall make an
order for the liquidation of the affairs or a receiver of Manager on behalf of the
debenture holder shall be appointed or circumstances shall have arisen which
entitled the court or debenture holders to appoint a receiver or Manager.
ii) If the contractor commits any breach of this contract not herein specifically proved for:
Provided always that such determination shall not prejudice any right of action or
remedy which shall have accrued or shall accrue thereafter to the purchaser and
provided also that the contractor shall be liable to pay the purchaser for any extra
expenditure, he is thereby put to but shall not be entitled to any gain on repurchased.
68. CURRENCIES OF BID AND PAYMENTS - The Bidder shall submit his price bid / offer in
Indian Rupees and payments under this contract will be made in Indian Rupees.
69. GOVERNING LAWS AND SETTLEMENT OF DISPUTE - Any claims, disputes and or
differences (including a dispute regarding the existence, validity or termination of this
Contract) arising out of, or relating to this contract including interpretation of its terms shall
be resolved through joint discussion of the Authorized Representatives of the concerned
parties. However, if the disputes are not resolved by the discussions as aforesaid within a
period 30 days, then the matter will be referred for adjudication to the arbitration of a sole
arbitrator to be appointed by the CBSE in accordance with the provisions of the Arbitration
and Conciliation Act 1996 and rules made thereunder including any modifications,
amendments and future enactments thereto. The venue for the Arbitration will be Chennai
and the decision of the arbitrator shall be final and binding on the parties.
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2. INDEMNIFICATION - The successful bidder is solely liable to fully indemnify and keep
CBSE indemnified against all loses / penalties / awards / decrees arising out of litigation /
claims / application initiated against the CBSE on account of acts of omission /
commission attributable to the Contractor and which are punishable under the provisions
of various Central Labour and Employment Acts including the following Acts as amended
from time to time. CBSE shall be vested with sole discretion to determine damages/ loss
suffered on account of above from the dues payable from security deposit as
performance Guarantee or from either the personal property of bidder or property owned
by his firm/company by way of initiating suitable legal litigation against the Contractor at
any point of time.
3. LABOUR LAW COMPLIANCES –
a) The engagement and employment of labourers and payment of wages to them as per
existing provisions of various labour laws and regulations is the sole responsibility of the
Contractor and any breach of such laws or regulations shall be deemed to be breach of
this contract. CBSE may ask the contractor to produce documents to verify that these
provisions/laws are complied with by the contractor.
All wages allied benefits such as leave, ESI, PF, Gratuity, Bonus etc, shall be paid by
the contractor and CBSE shall not incur any liability or additional expenditure
whatsoever for personnel deployed.
It is mandatory that the employees must be paid through bank/cheques only.
b) The Contractor shall abide by all labour laws, laws related to EPF Organization, ESI
Corporation, Workmen Compensation Act. The details of EPF, ESIC in respect of their
deployed staff shall be submitted by the Contractor to CBSE every month alongwith the
bill. The Contractor shall abide including but not limited to, matters relating to timely
payment of wages and allowances, payment of minimum wages, payment of overtime,
grant of leave, payment of workmen's compensation, working hours, safety, maternity
benefits, holidays, framing of standing orders, disciplinary action against employees,
payment of provident fund contributions, payment of gratuities and payment of bonuses.
c) The contractor shall be liable for any legal dispute / case / claims that arises or may arise
during currency of the contract due to non-compliances of labour or other related laws.
4. The contractor shall be responsible for compliance of all the laws rules/regulations and
Govt. instructions that are/will be applicable to and aimed to protect the interest of the
employees/worker engaged by it and shall ensure payment of all the statutory
dues/liabilities as may have arisen during the past ‘or’ may arise during the course of
performance of contract.
5. The Contractor shall submit periodical returns as may be specified from time to time.
6. OFFICIAL RECORDS
a) The Contractor shall maintain complete official records of disbursement of wages / salary,
showing specifically details of all deductions such as ESI, PF etc in respect of all the staff
deployed in CBSE’s office.
b) The Contractor shall maintain a personal file in respect of all the staff who is deployed in
CBSE office. The personal file shall invariably consist of personal details such as name,
address, date of birth, sex, residential address (Temporary / Permanent) and all
grievances recorded by the staff vis-à-vis action taken etc.
c) The Contractor shall furnish an undertaking that within seven days of the close of every
month they will submit to CBSE a statement showing the recoveries of contributions in
respect of employees with Certificate that the same have been deposited with ESIC
/EPFO Commissioners.
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3.4 The manpower deployed shall be required to report for work at 9:00 hrs and would leave
at 17:30 hrs. In case, person deployed is absent on a particular day or comes late/leaves
early on three occasions, one day wage shall be deducted. In case of repetition of such
instances, the following may be applicable:
“The selected contractor shall immediately provide a substitute in the event of any person
leaving the job due to his/her personal reasons. The delay by the Agency in providing a
substitute beyond two working days shall attract liquidated damages @ Rs. 200/- per day
(per such case) on the service-providing contractor, besides deduction in payment on
pro-rata basis.”
4. PENALTIES
4.1 The agency shall disburse salary inclusive of DA, if any, to its deployed manpower latest
by 7th of next following month, failing which penalty of Rs.500/- per day will be imposed
upto 15th of the month and thereafter the penalty will be imposed Rs.1000/- per day from
16th to last day of month and the contract may be terminated if failure continues for more
than three months. Moreover, Performance Security shall be forfeited and encashed. The
Board will have the power to appoint any other agency for the manpower services at the
risk and cost of the Agency.
4.2 The agency shall strictly adhere to the schedule of disbursement of wages to the
deployed manpower. The disbursement of wages as per schedule shall not be delayed in
any case even if the claim of the agency is pending with the Board up to 03 months. For
this purpose, agency needs to maintain 03 month’s working capital.
4.3 If the Board finds that the assigned work is not being executed to the complete
satisfaction of the Board and no action is being taken immediately by the agency after
being informed, a penalty of Rs.1000/- per day per complaint shall be imposed by
invoking penalty clause, till settlement of the complaint.
4.4 The agency has to maintain adequate number of manpower as per contract and also
arrange a pool of standby manpower / supervisor. If the required number of workers /
supervisors / managers is less than specified number as mentioned in the contract, a
penalty of Rs.500/- per absentee per day shall be imposed.
4.5 If the agency fails to comply its statutory obligations i.e., ESIC/EPF as enumerated in
tender document, it shall be treated as breach of Contract. The Contract shall be
terminated and agency is liable to be blacklisted by the Board, in addition to forfeiting of
the monthly bills and Performance Security Deposit. Compliances of statutory obligations
must be substantiated with documentary evidence.
4.6 In case of breach of any conditions of the contract and for all types of losses caused
including excess cost due to hiring manpower services in the event of agency failing to
provide requisite number of manpower, the Board shall make deductions at double the
rate of hiring rate on pro-rata basis from the bills preferred by the agency or that may
become due to the agency under this or any other contract or from the security deposit or
may be demanded from him to be paid within seven days to the credit of the Board.
5. SCOPE OF WORK CONTRACTOR
5.1 Contractor must provide standard and clean liveries to its employees / supervisors with
their photo identity cards properly displayed during duty time. No extra payments shall be
claimed by the Contractor or its deployed staff from the CBSE for such items.
5.2 The Contractor must provide salary slips, EPF numbers and ESI Cards, duly activated, to
all the manpower deployed in CBSE offices at Chennai/COE, Chennai. The Contractor
should also ensure that EPF statements to the deployed manpower are provided
immediately after the financial year closing. Any delay in submission of these records will
force CBSE to deduct a proportionate amount from the bills, as decided by the competent
authority of CBSE.
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5.3 Contractor must employ adult and skilled personnel only. Employment of child labour
shall lead to the termination of the contract at the risk and cost of the Contractor.
Contractor shall deploy/engage reliable persons at CBSE after proper character and
police verification and impose any conditions as per prevailing contractual labour laws for
such engagements, take disciplinary action or reward any person at work etc., at its sole
costs, risks and responsibilities. Contractor shall intimate the details like name, age,
parentage, address (residential as well as permanent) of all staff to the CBSE and shall
also intimate changes in addresses of the staff as and when they take place.
5.4 Contractor shall deal with and settle the matters related with unions and shall make sure
that no labour disputes / problems are referred to CBSE. It shall totally indemnify CBSE
in this regard.
5.5 Contractor should at all times indemnify CBSE against all claims, damages or
compensation under the provisions of Payment of Wages Act, 1936; Minimum Wages
Act, 1948; Employer’s Liability Act, 1938; the Workmen Compensation Act, 1923;
Industrial Disputes Act, 1947; Maternity Benefit Act, 1961; Chennai Shops and Essential
Act or any modification thereof or any other law relating thereto and rules made
hereunder from time to time. CBSE will not own any responsibility in this regard.
5.6 Contractor staff shall always be disciplined, properly dressed and be presentable all the
time during duty. The persons deployed by Contractor shall be properly trained, have
requisite qualification, experience and skills for carrying out a wide variety of work. The
Contractor shall be solely responsible to tackle the matters in case any of its staff
deployed under this contract falls sick oris injured or goes on strike/ unfair activities etc.
during performance of his/her duty. It shall indemnify CBSE in all respects under this
contract.
5.7 Be it private or public areas, the Contractor’s employees shall be liable to be frisked/
checked by the security personnel at CBSE premises or on duty at any time during
performance of their duties.
5.8 Contractor’s employees shall perform their duties at the premises with due diligence and
take all precautions to avoid any loss or damage to the government property/person.
5.9 Contractor shall be solely responsible for any indiscipline, theft, loss or damage to any
person or persons / property at the premises on account of acts of omission and
commission by the staff deployed by him.
5.10 The payments to its employees shall be disbursed by the Contractor in the presence of
the representative of CBSE who shall sign the payment register in token of having
disbursed the salary in his presence by Contractor.
6.2 While providing all the Services, Contractor shall ensure that all duties are performed
invariably as per the desired standards of the CBSE, failing which it shall invoke penalty
clauses of this Bidding Document.
6.3 The Contractor shall also ensure that for different services, only such smart, intelligent,
experienced and with thorough academic qualifications are deployed in CBSE’s premises
who can cater to the requirements of CBSE’s standards, failing which it shall be liable for
Contractor to provide replacement immediately.
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7. CODE OF CONDUCT:
The Contractor shall strictly observe that its personnel:
CONFIDENTIALITY
The phone number and movement plans of the CBSE shall not be given to anyone.
The following information about the CBSE shall not be given to anyone.
o Car make, color and number of any officer(s)/official(s).
o Telephone no./ any other information.
o Location and movement plans.
o Meetings and conference schedules.
o Site plan of the premises.
o Travel details of the CBSE’.
o Assets of the office.
TELEPHONE HANDLING
Information about the CBSE shall not be given to anyone.
The Contractor’s employees shall be instructed by the Contractor strictly not to
misuse the telephones in the facility of the CBSE.
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SUBMISSION OF BID
The Proposal should be submitted in two parts (Technical and Financial) as described
below:-
“Part 1: Technical Proposal” which will consist of the proof for meeting eligibility Criteria,
receipt of online payment of Tender Fee and EMD.
“Part 2: Financial Proposal” which will consist of the details of financial matters.
ii. CBSE reserves the right to reject any proposal which is not substantially
responsive.
Any Proposal received after the time stipulated will not be accepted by CBSE.
Part 1- Technical Proposal
i) Scanned copy of Tender fee and EMD.
ii) Scanned copy of Technical Bid Proforma (Refer Appendix I), Tender Acceptance
Letter.
iii) Scanned copy of all the relevant documents for Pre-qualification bid as mentioned
in Eligibility Conditions or Terms & Conditions.
Proposal Evaluation
CBSE will evaluate the technical bid as per the eligibility criteria mentioned in the TENDER and
Financial bid of those qualified technically will only be opened online.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the relevant
contact person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to CPP
Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
****
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
Annexure-I
TECHNICAL BID
For Providing Services of Manpower to Central Board of Secondary Education
1. Name of Tendering Company : __________________________________
Place: Seal:___________________________________
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
Annexure-II
FINANCIAL BID
For Providing Services of Manpower to Central Board of Secondary Education
1. Name of Tendering Company : __________________________________
2. The components of rates per employee shall comprise such statutory payments & liabilities as applicable
on date and revised from time-to-time as under-
S.N Components of Rates
1. Employees Provident Fund @
2. Employees State Insurance @
3. GST @%
No deduction except statutory dues is to be made from the wages specified for each post. The payment to the
contract staff will be made by the tenderer by way of ECS/A/c payee cheque only.
It shall be presumed that the tenderer shall be liable to make payments to the contract employee as per the
above statutory liabilities and claim the same from the Board. The incidence of the above statutory payments
shall be worked out by the Board & the tenderers need not quote against the same.
(b) Administrative Charges:-The tenderer shall be required to quote only administrative charges for contract
employees which shall be the one of deciding parameters for the award of the contract.
Administrative Charges in %
Of the wages of the contract staff
Notes:
The payment shall be made on conclusion of the calendar month only on the basis of duties performed by each
deployed person during the month.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
Annexure-III
PRE CONTRACT INTEGRITY PACT
General
This pre-bid pre contract Agreement (hereinafter called the integrity pact is made on
__________day of the month of __________ Year _____, between, on one hand, the Central Board of
Secondary Education acting through Regional Officer (hereinafter called the “BUYER” which
expression shall mean and include, unless the context otherwise requires, his successors in
office and assigns) of the first part and M/s _________________________________ represented by
Shri_____________________, chief executive officer (hereinafter called the “BIDDER/SELLER” which
expression shall mean and include, unless the context otherwise requires , his successors and
permitted assigns )of the second part .
WHEREAS the BUYER proposes to obtain manpower services through outsourcing & the
BIDDER /SELLER is willing to offer /has offered to provide the same.
WHEREAS the BIDDER is a private company /public company /Government /undertaking
/partnership/ registered export agency, constituted in accordance with the relevant law in the
matter and the BUYER is an autonomous organization performing its functions under MHRD,
Govt. of India.
Now, THEREFORE,
To avoid all forms of corruption by following a system that is fair , transparent and free from
any influence /prejudiced dealings prior to, during and subsequent to the currency of the
contract to be entered into with a view to:-
Enabling the BUYER to obtain the desired manpower services at a competitive price in
conformity with the defined specifications by avoiding the high cost and the distortionary
impact of corruption on public procurement, and
Enabling the BIDDERS to abstain from bribing or indulging in any corrupt practice in order to
secure the contract by providing assurance to them that their competitors will also abstain from
bribing and other corrupt practices and the BUYER will commit to prevent corruption, in any
form, by its officials by following transparent procedures .
The parties hereby agree to enter into this integrity pact and agree as follows:-
1.1 The BUYER undertakes that no official of the BUYER, connected directly or indirectly
with the contract, will demand, take a promise for or accept directly or accept, directly
or through intermediaries, any bribe, consideration, gift, reward favor or any material or
immaterial benefit or any other advantage from the BIDDER, either for themselves or for
any person, organization or third party related to the contract in exchange for an
advantage in the bidding process, bid evaluation contracting or implementation process
related to the contract.
1.2 The BUYER will, during the pre-contract stage treat all BIDDERs alike, and will provide
to all BIDDERs the same information and will not provide any such information to any
particular BIDDER which could afford an advantage to that particular BIDDER in
comparison to other BIDDERs.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
1.3 All the officials of the BUYER will report to the appropriate Government office any
attempted or completed breaches of the above commitment as well as any substantial
suspicion of such a breach.
2. In case any such preceding misconduct on the part of such official (s) is reported by the
BIDDER to the BUYER with full and verifiable facts and the same is prima facie found to
be correct by the BUYER, necessary disciplinary proceedings, or any other action as
deemed fit including criminal proceedings may be initiated by the BUYER and such a
person shall be debarred from further dealings related to the contract process. In such a
case while an enquiry is being conducted by the BUYER the proceedings under the
contract would not be stalled.
3. COMMITMENT OF BIDDERs
The BIDDERs commit itself to all take all measures necessary to prevent corrupt
practices, unfair means and illegal activates during any stage of its bid or during any pre-
contract or post-contract stage in order to secure the contract or in furtherance to
secure it and in particular commit itself to the following:-
3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift,
consideration, reward, favor, any material or immaterial benefit or other advantage,
commission, fees, brokerage or inducement to any official of the BUYER, connected
directly or indirectly with the bidding process, or to any person, organization or third
party related to the contract in exchange for any advantage in the bidding, evaluation
contracting and implementation of the contract.
3.2 The BIDDER further undertakes that it has not given, offered or promised to give,
directly or indirectly any bribe, gift, consideration, reward, favor, any material benefit or
other advantage commission fees, brokerage or inducement to any official of the BUYER
or otherwise in procuring the contract forbearing to do or having done any act in
relation to the obtaining or execution of the contract or any other contract with the
Government for showing or for bearing to show favor or disfavor to any person in
relation to the contract or any other contract with the Government.
3.3 BIDDERs shall disclose the name and address of agents and representatives and Indian
BIDDERs shall disclose their foreign principals or associates.
3.4 BIDDERs shall disclose the payment to be made by them to agents/brokerage or any
other intermediary, in connection with this bid/contract.
3.5 The BIDDER, either while presenting the bid or during pre-contract negotiations or
before signing the contract shall disclose any payment he has made, is committed to or
intends to make to officials of the BUYER or their family members agents, brokers or any
other intermediaries in connection with the contract details or/and the services agreed
upon for such payments.
3.6 The bidder will not collude with other parties interested in the contract to impair the
transparency, fairness and progress of the bidding process, bid evaluation contracting
and implementation of the contract.
3.7 The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair
means and illegal activities.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
3.8 The BIDDER shall not use improperly, for purposes of competition or personal gain, or
pass on to other, any information provided by the BUYER as part of the business deal,
relationship regarding plans, technical proposals and business details, including
information contained in any electronic data carrier. The BIDDER also undertakes to
exercise due and adequate care lest any such information is divulged.
3.9 The BIDDER commits to refrain from giving any complaint directly or through any other
manner without supporting it with full and verifiable facts.
3.10 The BIDDER shall not instigate or cause to instigate any third person to commit any of the
action mentioned above.
3.11 If the BIDDER or any employee of the BIDDER or any person acting on behalf of the
BIDDER, either directly or indirectly, is a relative of any of the officer of the BUYER, or
alternatively, if any relative of an officer of the BUYER has financial interest/stake in the
BIDDER’s firm, the same shall be disclosed by the BIDDER at the time of filling of tender.
The term ‘relative’ for this purpose would be as defined in the Company Act 1956/ 2013
4. Previous Transgression
4.1 The BIDDER declares that no previous transgression occurred in the last three year
immediately before signing of this integrity pact, with any other company in any country
in respect of any corrupt practices envisaged hereunder or with any public sector
enterprise in India or any government Department in India that justify BIDDER’S
exclusion from the tender process.
4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be
disqualified from the tender propose or the contract, if already awarded. Can be
terminated for such reason.
5. Earnest Money (Security Deposit)
5.1 While submitting commercial bid, the BIDDER shall deposit an amount_____________ (to be
specified in RFP) as Earnest money/security, with the BUYER through any of the
following instruments:-
(i) Bank draft or a pay order in favor of ______________
(ii) A confirmed guarantee by an Indian nationalized bank, promising payment of the
guaranteed sum to the BUYER on demand within three working days without any
demur whatsoever and without seeking any reasons whatsoever .the demand for
payment by the BUYER shall be treated as conclusive proof of payment.
(iii) Any other mode or through any other instrument (to be specified in the RFP).
5.2 The Earnest money / Security deposit shall be valid up to a period of forty-five days
beyond the final bid validity period and bid securities of the unsuccessful bidders should
be returned to them at the earliest.
5.3 The Earnest money of successful/selected bidder may be returned in response to
deposition of the Performance Security @10% of total work value in the shape of
Account Payee Demand Draft/Fixed Deposit Receipt from a commercial bank and it
should be valid for a period of sixty days beyond the date of completion of all contractual
obligations of the supplier including warranty obligations.
5.4 In case of the successful BIDDER a clause would also be incorporated in the article
pertaining to performance bond in the purchase contract that the provisions of sanction
for violation shall be applicable for, forfeiture of performance bond in case of a decision
by the BUYER to forfeit the same without assigning any reason for imposing sanction for
violation of this pact.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
6.3 The decision of the BUYER to the effect that breach of the provisions of this pact has
been committed by the BIDDER shall be final and conclusive on the BIDDER. However,
the BIDDER can approach the independent monitor (s) appointed for the purpose of this
pact.
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
7. Fall Clause
The BIDDER undertakes that it has not supplied/ not supplying similar product /system
or subsystem at a price lower than that offered in the present bid in respect of any other
ministry/Department of the government of India or PSU and if it is found at any stage
that similar product/system or sub system was supplied by the BIDDER to any other
minister/Department of the Government of India or a PSU at a lower price, then that
very price, with due allowance for elapsed time, will be applicable to the present case
and the different in the cost would be refund by the BIDDER to the BUYER, if the
contract has already been concluded.
8. Facilitation of Investigation
In case of any allegation of violation of any provision of this pact or payment of
commission, the BUYER or its agencies shall be entitled to examine all the documents
including the Books of Accounts of the BIDDER and the BIDDER shall provide necessary
information and documents in English and shall extend all possible help for the purpose
of such examination.
9. Law and Place of Jurisdiction
This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat
of the BUYER.
10. Other Legal Actions
The actions stipulated in this Integrity pact are without prejudice to any other legal
action that may follow in accordance with provisions of the extent law in force relating
to any civil or criminal proceedings.
11. Validity
The validity of this Integrity Pact shall be from date of this signing and extend up to 2
years or the complete execution of the contract to the satisfaction of both the BUYER and
the BIDDER/SELLER, including warranty period, whichever is later, In case BIDDER is
unsuccessful, this Integrity Pact shall expire after six months from the date of the signing
of the contract.
11.1 Should one or several provisions of this Pact turn out to be invalid, the reminder of this
Pact shall remain valid. In this case, the parties will strive to come to an agreement to
their original intentions.
The parties hereby sign this Integrity Pact at ____________on ___________
BUYER BIDDER
Designation
Witness Witness
1. _____________________ 1. _____________________
2._____________________
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
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Tender No: CBSE/RO/CHENNAI/ADMN/MPS/2020
To,
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned
‘Tender/Work’ from the web site(s) namely: https://eprocure.gov.in/eprocure/appas per your
advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender
documents from Page No. 1 to 30 (including all documents like annexure(s), schedule(s), etc.,),
which form part of the contract agreement and I / we shall abide hereby by the terms /
conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organization too has also
been taken into consideration, while submitting this acceptance letter.
5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.
Department/Public sector undertaking.
6. I / We certify that all information furnished by the our Firm is true & correct and in the event
that the information is found to be incorrect/untrue or found violated, then your department/
organization shall without giving any notice or reason therefore or summarily reject the bid or
terminate the contract, without prejudice to any other rights or remedy including the forfeiture
of the full said earnest money deposit absolutely.
Yours Faithfully,
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