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    Prologue For Mev 2019

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    This document provides guidance for the new Student Music Coordinator at a university. It outlines responsibilities for planning and running various music events throughout the year, including auditions at the beginning of each semester and weekly coffee house performances. Logistical details are provided for setting up performances, reserving spaces, obtaining supplies, communicating with performers, and collaborating with other organizations. The coordinator is wished the best in their new role organizing these creative and social music events.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Prologue For Mev 2019

    Uploaded by

    api-510138390
    87 views3 pages
    This document provides guidance for the new Student Music Coordinator at a university. It outlines responsibilities for planning and running various music events throughout the year, including auditions at the beginning of each semester and weekly coffee house performances. Logistical details are provided for setting up performances, reserving spaces, obtaining supplies, communicating with performers, and collaborating with other organizations. The coordinator is wished the best in their new role organizing these creative and social music events.

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    prologue for mev 2019

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    This document provides guidance for the new Student Music Coordinator at a university. It outlines responsibilities for planning and running various music events throughout the year, including auditions at the beginning of each semester and weekly coffee house performances. Logistical details are provided for setting up performances, reserving spaces, obtaining supplies, communicating with performers, and collaborating with other organizations. The coordinator is wished the best in their new role organizing these creative and social music events.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    87 views3 pages

    Prologue For Mev 2019

    Uploaded by

    api-510138390
    This document provides guidance for the new Student Music Coordinator at a university. It outlines responsibilities for planning and running various music events throughout the year, including auditions at the beginning of each semester and weekly coffee house performances. Logistical details are provided for setting up performances, reserving spaces, obtaining supplies, communicating with performers, and collaborating with other organizations. The coordinator is wished the best in their new role organizing these creative and social music events.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    Mev’s Student Music Coordinator  

    Prologue 2019-2020 :)))))) 


     
    Congrats! I truly believe this is the best position of CU! It is consistent,
    appeals to a diverse group of students, is creative, it’s fun, busy,
    incorporates hospitality, and is social. We did a total of 10 Coffee Houses
    this year, it was busy haha. It’ll be good to be in communication with your
    Tech Gal when doing your CH’s.

    Here is a pretty practical prologue to help guide you through the process!
    Ruben’s prologue he made for me was absolutely hysterical lol so I
    encourage you to read that for a good laugh and his insight haha
    (​Ruben's Prologue ​)

    Your first event will be: ​Beamer Bash  


    - Held in Stupe
    - Ask past performers who you know are reliable and sound good
    - We had Gospel Choir perform
    - Don’t need coffee or anything for this

    Beginning of Each Semester:  


    - Hold auditions for a week in September and for one week in January
    - Need to reserve lower beamer table for audition sign ups at the end of
    September
    - I used YouCanBookMe online and paid a monthly subscription
    out of my own pocket which may have been a waste // could
    possibly be in your CF budget // or maybe you can just use the
    free version
    - Reserve a room on 25Live for auditions (I used Kresge in Edman)
    PLANNING For Coffee Houses: 
    - After auditions I emailed everyone who made it in a massive BCC
    email
    - I had to cut a few groups each semester
    - I used a Google Sheet to organize who made it and which CF they
    would be
    - You can email the performers the options for CF’s to see if they
    have preferences
    - Use your own judgement to place people where you think would
    spread talent out and create a great show
    - Email your performers 1/2 weeks before the CF date to remind
    them

    COFFEE
    - We used I Have A Bean and the founder, Pete Leonard, is amazing
    and gives it all to us for free
    - We would get two, 3lb bags of coffee (ground for percolator) and you
    use SAGA’s coffeemakers and cambros
    - Pete Leonard - pleonard@ihaveabean.com
    - In order to use SAGA, you need to contact (I texted him the Monday
    of a CF week) Goran who works for Bon Appetit, to reserve cambros
    - Goran +1 (630) 550-2391
    - It is fun to have flavored creamer at CF’s

    Thursdays, The Night Of  


    - We would meet at about 5:15pm to start set up on day of
    - I would pick up coffee and creamer (and sometimes snacks) before
    5:15 (I have a bean is right in downtown wheaton)
    - It would be good to get a better way to hang up the CoffeeHouse signs
    (like metal twine or something… we used this string stuff that sucked
    lol)
    - We used a chalkboard outside of SAGA to advertise the night of
    - Have someone write a lineup of the performers to put up in Low
    Beams during the CF
    - We held all ours in the new Crossroads area
    - You could try Stupe, but we didn’t do Stupe because it’s closed
    off and hard to get into
    - CF’s ran from about 7-9:20pm
    - Be smart about where to place people in the lineup
    - Biggest audience is usually from 8-9

    Performers:  
    - Emphasize how they need to give you at least 24 hours+ notice if they
    are going to cancel on you ha ha …
    - I gave each performer a 20 minute set (set up, performance, and take
    down)
    - Helpful to know how many songs they will do ahead of time
    - Ask what instruments/mics they need ahead of time ​so
    your tech gal can plan
    - GO TECH GALLLL!

    Collaborations:​
    - Talk with the head of the other ORG and be in communication early
    on
    - Share tasks and give direction

    HAVE THE BEST TIME EVER ON CU!


    It truly is my highlight of college. You’ll learn and grow so much. I am so
    happy you get to take charge of the student music position.

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