Memorandum Circular No 2018 1 Dated August 17 2018
Memorandum Circular No 2018 1 Dated August 17 2018
Memorandum Circular No 2018 1 Dated August 17 2018
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OFFICIA L
RELEASE
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1.0 BACKGROUND
I Guidelines on the Grant of the Performance-Based Bonus for Fiscal Year 2018 under Erecutive Order (E0) So. 80,
s. 2012 and EO 201, s, 2016 dated May 28.2018
"6.0 FY 2018 PERFORMANCE TARGETS roc
For the ISO 9001:2015 OMS certification, it must be issued by any of the
certification bodies (CBs) accredited by the International Accreditation
Forum (IAF) members. Preferably, the CB is accredited by the Philippine
Accreditation Bureau under the Department of Trade and Industry, which is
the Philippine Accreditation Body of the IAF. ISO 9001:2015 QMS
equivalent certifications/attestations granted by similar internationally
recognized bodies promoting Total Quality Management (TOM) shall be
considered, e.g., Philippine Quality Award, ISO/IEC 17025, ISO 17020, and
Omentum Accreditation Canada.
The certification must be valid until December 31, 2018 or a later date and
must be posted in the agency TS page not later than December 31, 2018. A
certified-true copy of the Agency's OMS Certificate/s shall be submitted to
the Government Quality Management Committee (GQMC), through the DBM
Secretariat — Systems and Productivity Improvement Bureau, immediately
after obtaining a QMS Certificate or Recertification not later than December
31, 2018, for verification purposes.
"7.15 Officials and employees responsible for the implementation of the prior
years' audit recommendations OMS certification. or posting and
dissemination of the department/agency system of ranking performance of
delively units, shall not be entitled to the FY 2018 PBB if the
Department/Agency fails to comply with any of these requirements."
10.6 The AO 25 IATF sets the following implementation timeline for the FY
2018 PBB: xxx
REQUIREMENTS L VALIDATING DEADLINE OF START OF
AGENCY SUBMISSION VALIDATION
Physical Targets
I Support to Operations (STO)
OMS Certification GOMC December 31. 2018 From January 1
to 31.2019
Post QMS Certification in IS
page
Submit certified true copy of
QMS certificate to GQMC
through DBM-SPIB
(Underscoring supplied)
2.0 PURPOSE
This Memorandum Circular is issued to prescribe the guidelines on the validation by the
GQMC of the ISO 9001:2015 QMS Certification requirement for the FY 2018 PBB cycle.
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3.0 COVERAGE
This Circular covers all government entities abovementioned consistent with Item 3.1 of
the AO 25 IATF MC 2018-1, but subject to the provision of the separate targets and
guidelines for SUCs, GOCCs, LWDs and LGUs as stated in Items 4.2.a, 4.2.b, 4.2.c and
4.2.d, respectively, of said MC.
4.1 As declared in the joint ISO/IAF Communiqué dated September 15, 2017 that all
ISO 9001:2008 QMS certificates will expire and no longer valid by September 15,
2018, the Agency QMS thereafter shall be under the ISO 9001:2015 version. To
level up the establishment of QMS aligned to ISO 9001 Standard in government as
required in the past four (4) PBB cycles, only a valid ISO 9001:2015 QMS
certificate is required for the PBB 2018 grant.
4.2 The scope of the QMS indicated in the agency's ISO 9001 Certificate shall cover at
least one (1) core process or frontline service as mandated under its existing pertinent
laws.
For frontline agencies, the core process pertains to an agency process most demanded
by citizens and business and targeted for improvement under Sections. 6.1 and 6.2
of the AO 25 IATF MC 2018-1.
4.3 The ISO 9001:2015 QMS certifications must be issued by any of the CBs accredited
by the IAF member.
Agencies are encouraged to have their ISO QMS certified by CBs which are duly
accredited by the DTI-PAB. The CBs contracted shall have been accredited to audit
and certify QMS for specified scope, particularly under ISO 9001 QMS for IAF 36
2 Under ISO/IEC 17000 (Conformity assessment - Vocabulary and general principles), the definitions which are essential for a
proper understanding of management system certification and accreditation are as follows:
Certification is a third-party attestation related to products, processes, systems or persons
Assessment is the process undertaken by an accreditation body to assess the competence of a Conformity Assessment Body
based on particular standard(s) and/or other normative documents and for a defined scope or accreditation
Accreditation is a third-party attestation related to a conformity assessment body conveying formal demonstration of its
competence to carry out specific conformity assessment tasks
Attestation is an issue of a statement, based on a decision following review, that fulfilment of specified requirements has been
demonstrated. The resulting statement, referred to as a -statement of conformity", conveys the assurance that the specified
requirements have been fulfilled. Such an assurance does not, of itself. afford contractual or other legal guarantees.
Registration is the other term for certification of QMS. {This is because the process of conforming to the ISO-9001 standard
concludes with a "Certificate of Registration" (www.pddnet.com/blog/2014/06/iso-9001-certification-vs-registration)].
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- Public Administration, IAF 37- Education, IAF 38 — Health and Social Work,
among other areas or scope.
4.4 All Agency ISO 9001 QMS Certification(s)/Recertification(s) must be posted in its
TS webpage not later than December 31, 2018.
4.5 A certified-true copy of the Agency's ISO QMS Certificate(s) shall be submitted
to the GQMC, through the DBM Secretariat — Systems and Productivity
Improvement Bureau (SPIB), immediately after obtaining an ISO QMS Certificate
or Recertification not later than December 31, 2018, for verification purposes.
The GQMC — DBM Secretariat (SPIB) shall submit to the AO 25 IATF its findings on the
compliance of agencies with the ISO QMS-related requirement to serve as basis for
determining their eligibility to the FY 2018 PBB not later than January 31,2019.
Officials and employees responsible for the implementation of the QMS certification shall
not be entitled to the FY 2018 PBB if the Department/Agency fails to comply with ISO
9001:2015 Certificate requirements.
3 Conformity assessment- Requirements for bodies providing audit and certification of management systems
As provided under Clause 9.5 Certification Decision of ISO/IEC 17021-1:2015 (Conformity assessment— Requirements for
bodies providing audit and certification of management systems), the CB shall ensure that the persons or committees that make
the decisions for granting or refusing certification, expanding or reducing the scope of certification, suspending or restoring
certification, withdrawing certification or renewing certification are different from those who carried out the audits. Moreover,
the Certificate Decision Maker may seek additional information or clarification from the audit team or other sources during its
technical review with respect to. among others, the certification requirements, scope of certification, and the client's corrections
and corrective actions for nonconformities, if any.
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7.0 EFFECTIVITY
By: C By:
Secretary BENJAMIN E. DIOICNO Secretary M. LOPEZ
Chairman Co hairman
DEVELOPMENT ACADEMY
OF THE PHILIPPINES
By: