Right To Information
Right To Information
Right To Information
Email:contactus@jaihindcollge.com
Website: www.jaihindcollge.com
INDEX
Topic Page
Information given on topics
No. nos.
I The particular of Jai Hind College, Mumbai, functions
3
& duties
II The powers and duties of officers and employees 4-12
III The procedure followed in decision-making process including
13
Channels of Supervision and accountability
IV The norms set for the discharge of functions 13
V The rules, regulations manuals and records held or used by
13
employees for discharging their functions
VI A statement of categories and documents that are held or under
14
control
VII The particulars of any arrangement that exists for consultations
with or representation by the members of the public in relation 14
to formulation of policy or implementation there of:
VIII A statement of boards, councils, committees and bodies
consisting of two or more persons constituted as its part for the
purpose of its advice, and as to whether meeting of those board 14
council, committees and other bodies are open to the public, or
the minutes of such meetings are accessible for public
IX Directory of Jai Hind College, Mumbai 15-19
X The monthly remuneration received by each of the officers and
employees including the system of compensation as provided in 20
the regulations.
XI The budget allocated to each agency, indicating the particulars
of all Plans proposed, expenditure and reports of disbursements 21
made.
XII The manner of execution of subsidy programmes, including the
amounts allocated and the details of beneficiaries of such 22
programmes
XIII Particulars of recipient of concessions, permits of authorization 22
XIV Details in respect of the information available to or held or
22
reduced in an electronic form.
XV The particulars of facilities available to citizens for obtaining
information, including the working hours of a library or reading 22
room if maintained for public use.
XVI The names, designation and other particulars of the Public
23
Information Officers
XVII Such other information as may be prescribed. 23
Jai Hind College, Mumbai – 400 020.
UNDER THE RIGHT TO INFORMATION ACT
1. Powers of Principal
Subject to the supervision and general control of the University of Mumbai and the
Government of Maharashtra, the Principal as an administrative and academic Head of the
College shall be responsible for:
i) The observance of the Maharashtra Universities Act, and the Statutes, Ordinances,
Regulations, Rules and other orders issued by the University of Mumbai from time to
time.
k) The Assessing of reports of teachers and maintenance of service books and of other
records of the College.
l) Any other work relating to the College as may be assigned to him by the competent
Authority from time to time.
2. TEACHERS AND THEIR RESPONSIBILITIES - Teachers are expected to:
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4. TEACHERS AND COLLEAGUES – Teachers are expected to:
a. Treat other members of the profession in the same manner as they themselves wish to
be treated.
b. Speak respectfully of other teachers and render assistance for professional betterment.
c. R e f r a i n from lodging unsubstantiated and mala fide allegations against colleagues
to higher authorities; and
d. Refrain from allowing considerations of caste, creed, religion, race or gender in their
professional endeavor.
c. R e f r a i n from lodging unsubstantiated and mala fide allegations against colleagues
to higher authorities; and
d. Refrain from allowing considerations of caste, creed, religion, race or gender in
their professional endeavor.
a. The Registrar shall regulate the work and conduct of the staff in accordance with the
Standard Code 1984 and the Maharashtra Civil Service Rules. It shall be the duty of the
Registrar to assess and evaluate the performance of Non-Teaching employees and
sections and take such measures as he deems fit to regularize and to improve the working
of the College.
b. The Registrar shall have the power to issue warnings, reprimands, memos to the non-
teaching employees subject to the approval of the Principal.
c. The Registrar shall be the custodian of the records, the common seal and such other
property of the College as the Principal may commit to his charge.
d. The Registrar shall keep the Minutes of all the meetings, and records of such meetings
attended by him as ex-officio member-secretary.
e. The Registrar shall coordinate the work in the College amongst the teaching and non-
teaching staff.
f. The Registrar shall bring to the notice of the Principal any of the acts of the staff or the
students, if prejudicial to the College and/or are not in the interest of the
Institution/College.
g. The Registrar shall maintain an enquiry service for students, staff and also for visitors to
the College, regarding courses being conducted, examination and admission rules and
such other allied matters of importance.
h. The Registrar shall sign letters issued from the College office of a routine nature.
i. The Registrar shall watch over the work of the College affiliation, staff recognition and
follow procedures for appointments. He shall also watch over the Accounts, Audit
assessment work of Maintenance and other Grants and keep a check on Accounts of the
College.
j. The Registrar shall look after the Examination work (College/Board/University) and shall
ensure the smooth conduct of the examinations and prepare the necessary work
distribution chart in this connection.
k. The Registrar shall exercise such other powers and perform such other duties as are
prescribed or are required from time to time by the Principal of the College and
Management of the Society.
2. Superintendent :
a. The Superintendent shall be in-charge of the College office and shall be personally
responsible for the smooth conduct and working, for the allotment of work to his
subordinates who shall be directly responsible to him with the prior approval of the
Registrar.
b. He shall convene regular meetings of the office staff and laboratory Assistants and shall
determine the time dimensions of each of the tasks assigned and supervise the overall
working as per the prescribed norms if any
c. He shall issue Memos and reprimands of erring employees. He shall inspect the
attendance register of the non-teaching staff and take such action as he may deem fit in
case of habitual late comers or those who habitually remain absent, by issuing warnings
in writing and recommending to the Registrar/Principal to take disciplinary action, in
case the same employee shows no improvement.
d. It shall be the duty of the Superintendent to maintain cordial public relations and to
attend to the queries of the members of the public and students and supply information
through the Registrar/Principal to Government authorities as per requirements. It shall
also be the duty to help the members of the public to solve their difficulties concerning
office work, and to entertain complaints, if any, against the staff subordinate to him, in
the College.
e. He shall carry out the duties and responsibilities in a just manner without any
discrimination and motivate his staff to take their work seriously and willingly and shall
pay personal attention to their welfare.
f. He shall be responsible for the work of a highly confidential nature that may be
undertaken by his section. He shall be responsible for preserving of the documents, etc.
concerning his section.
g. The Superintendent shall personally look into the court cases concerning the College and
obtain orders/instructions from the Registrar/Principal wherever necessary.
h. The Superintendent shall mark and distribute letters in the name of assistants or to the
Heads of the Departments in the College. He shall exercise a check on and follow up of
letters received from the Government, University Grant Commission, University,
Management etc.
i. He shall draft notes and deal independently the cases which are of a routine nature. He
shall also draft notes essentially with reference to relevant rules, regulations, precedence
and implications etc. or special cases and submit to the higher authority i.e. Registrar or
the Principal and give interim replies.
j. The Superintendent shall point out mistakes or mis-statements, if any, and draw attention
wherever necessary to the statutory or customary practice and point out rules where they
are concerned.
k. The Superintendent shall be responsible of examination work pertaining to the Degree
College in the overall supervision of the Registrar or the Principal.
l. Any other work assigned to the Superintendent by the Principal or Registrar from time
to time
3. Accountant:
a. The Accountant shall inform periodically on the financial position of the College to the
the Principal of the College and examine and ensure that the code and financial norms are
followed by the section or department. He shall prepare and present budget estimates,
with the help of Heads of Departments in the College. Prepare the budget and income
and expenditure statements, maintain all accounts and get them audited.
b. He shall attend to all the Government scrutiny, inspections and audit.
c. He shall be responsible for the proper implementation of the financial transactions as per
rules, Accounts Code, Statutes, Ordinances, Rules and Regulations made in that behalf
and monitor the finances of the College as per directions of the Registrar and place before
the College Finance Committee the financial position of the College such as its receipts,
payments Government grants and balance from time to time.
d. He shall scrutinize all bills of expenditure before recommending payment, and maintain
the cash-book, ledger, bank pass-books. He shall watch over the progress of the
expenditure and receipt of fees and Government grants in time.
e. If there is no post of Superintendent in the College or if the Superintendent proceeds on
leave the Accountant shall carry out the duties of the Superintendent in addition to
his own duties.
f. The Accountant shall carry out any other work entrusted to him by the Principal or
Registrar from time to time.
6. Librarian:
The Librarian’s post is a teaching post. The Job responsibilities of a Librarian are as
follows:
1. Planning new services for the Library.
2. Making rules for the Library
3. Acquisitions and Gift books selection
4. Classification
5. Catalogue entries – checking & keywords
6. Software for Library
7. Library Committee
8. Correspondence
9. Signatory for all bills, correspondence notices.
10. HRD special issues
11. Maintaining Discipline in Library
12. Replacement of Library books lost
13. Assigning work to the Library Staff
14. Weeding out
15. Reference to teachers, students, visitors
16. Reports to be submitted to Auditors, UGC/IQAC, Principal
17. Library Annual Report
18. Library Orientation Lectures & Tours
19. Training Staff
7. Assistant Librarian:
The Job responsibilities of an Assistant Librarian are as follows:
8. Library Clerks:
a. Journal subscription, renewal, receipt of current issues, reminders Journal
binding, Journal accessioning & data entry
b. Display of recent arrivals of books, binding of old books
c. Plastic binding of new books, printing of Journal Labels
d. Library Shelf / Stack guides
e. Library Membership
f. Printing of Spine / Book / Barcode Labels
g. Stationery – Purchase & Distribution
h. Printing of Stationery & circulation
i. Liaison with Administrator
j. Liaison with Knowledge Centre
k. Circulation – overdue books – Phone reminders
l. Multimedia Management
m. Assisting Librarian in acquisition work
n. Typing & Other Assistance to Librarian
o. Any other work assigned by the Librarian from time to time
9. Library Attendants:
a. Issue / Return of books
b. Writing statistics of issue / return
c. Label pasting (Spine, Book & Barcode)
d. Shelving of Books & dusting
e. Shelving of Journals
f. Summer cleaning
g. Physical Verification of Books
h. Any other work assigned by the Librarian from time to time
All academic and administrative decisions are taken by the Principal in consultation with
the Vice-Principals and ratified b y Management Board as far as practicable for smooth
functioning of the institution. The Principal is accountable to the Universit y, the State
Government and the Management Board of the College.
IV. The norms set for the discharge of functions
The norms set b y the College Management and University of Mumbai for the
discharge of functions are followed. These norms are displa yed on the website of
the College as far as they pertain to the students and general public.
The Principal and staff working in the College under him are bound by the
rules, regulations, orders and circulars issued from time to time by the UGC
Department of Higher and Technical Education, Government of Maharashtra,
Maharashtra Civil Service Rules and directions issued by the University of
Mumbai.
The Following files are kept for the permanent record as per Government of
Maharashtra Civil Services Rules.
VI. A Statement of Categories and documents that are held or under control:
Sr. Period of
Particulars
No. preservation
1. Salary Register 30 years
2. Dead Stock Register 30 years
3. General Register 30 years
4. Consolidated Annual Results 30 years
5. Admission Forms 30 years
6. Student Term Books 30 years
7. Cash Books and Ledgers 30 years
8. Book Accession Register 30 years
VII. The Particulars of any arrangement that exists for consultation with or
Representation by the members of the public in relation to the formulation of
policy or implementation thereof:
1. A detailed website which includes information of the various courses and
programmes conducted by the College are available on the College website
www.jaihindcollege.com there is also an email I.D. of the College
contactus@jaihindcollege.com where clarifications on various College educational
programmes are responded to.
VIII. A Statement of the Boards, Councils, Committees and bodies consisting of two
or more persons constituted as its part for the purpose of its advice, and as
to whether meetings of those Boards, Councils, Committees and other
bodies are open to the public, or the minutes of such meetings are accessible for
public:
For administrative and academic work of College following Boards/Committees are
formed as per the Statutes of the University of Mumbai.
1. Local Managing Committee (LMC).
2. The Internal Quality Assurance Cell (IQAC).
3. Women’s Development Cell.
4. Students Placement Committee.
5. Students grievance redressal committee.
6. Anti Ragging Cell.
7. Wellness Cell.
OLD OLD
ESTIMATES ESTIMATES
SR NO ACCOUNT HEAD FEE SR NO ACCOUNT HEAD FEE
2018 - 2019 2018 - 2019
RATES RATES
Salary
Payments : Salary Receipts :
Salaries to Teaching Tuition fees (Arts,
& Non-Teaching Staff Science, Commerce )
1 1_a 800/-
including DA & all 92,424,720.00 2,352 Students +18 PG
other Allowances ** students @ Rs. 800/- 1,891,320.00
Non Salary Grants Salary Grants from Govt.
1A 1_b
Transfered - * 90,533,400.00
1_c
Interest on Bank Account 300.00
Total amounts for Salaries
payments 92,425,020.00
XII. The manner of execution of subsidy programmes, including the amounts allocated
and the details of beneficiaries of such programmes:
As per the Central Government norms our students are eligible for travel concessions by
local trains and hence Railway Travel Concession forms are issued to students on a
monthly/quarterly basis. Concessions for travel to their hometowns by rail are processed
by the College.
XIV. Details in respect of the information available to or held or reduced in an
electronic form.
Jai Hind College has an official website on internet. For further information log on to
www.jaihindcollege.com
XV. The particulars of facilities available to citizens for obtaining information, including
the working hours of a Library or reading room if maintained for public use:
Generally the Library y facility is available only to students of the College but a
person coming from outside the College can access the Library facility with the prior
written permission of the Principal.
2. Website : www.jaihindcollege.com
XVI. The names, designation and other particulars of the Public Information
Officers.
Sr.
Public Information Officers Names & Designation Address
No.
Mr. Jitendra Dedhia
1. Public Information Officer
Head Clerk
Jai Hind College
23-24, backbay
Assistant Public Information Mr. Suresh Karande Reclamation ‘A’
2.
Officer Sr. Clerk Road Churchgate
Mumbai – 400 020.
Dr. Ashok Wadia Phone No: 22040256,
3. 1st Appellate Authority
Principal 22041095