US1635310A - Paper file - Google Patents

Description

July 12 1927.

E, c. auRolc PAPER FILE 4 Sheets-Sheet l Filed Oct. 17.` 1923 Zulia )En u( July 12 1927.

E. c.. BURDIC PAPER FILE F1id'oct.17. 192s 4 Shasta-Sheet 3 1635, 1o July 12 1927' E. c. BuRDlc 3 PAPER FILE Filed Oct. 1'7. 1925 4 Shana-Sheet 4 mn y.

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AUD" MEMORANDUM Specd AHe-nhon BalanceDug-S I-abkr; lll- AUDIT MEMORANDUM CURRENT ACCOUNT Auon' MEMORANDUM Balmes We@ Patented July 12, 1927.

UNITED STATES EARL c. BURDIC, F HERMAN, NEBRASKA.

PAPER FILE.

i Application led October 17, 1923. Serial No. 669,003.

rihe present invent-ion relates to folders or files in which various'papers may be placed to be kept together for reference purposes. Among the objects of the present invention are to produce an improved file of the character herein referred to; to improve upon -various details of folders of the type `disnation, construction and arrangement ofl parts illustrated in the accompanying drawings and, while I have shown therein preferred embodiments; I desire the same to be understood as illustrative only and not fas limiting said invention. i In the drawings annexed hereto and'forvming a. part hereof, Fig. 1 is a perspective view of a folder in accordance with mye invention and showing a face view of the `front sheet thereof; Fig. 2 is a similar view, partly broken away, but with the front sheet turned downto disclose the'second sheet; and Fig. 3 is a similar view of a` modified form with the first and second sheets turned down to show a face View of the third sheet. i"

Fig. 4 is a perspective view of a memorandum slip; Fig. 5- is a perspective view of an audit slip; Fig. 6 is a view similar to Fig. 2 with the addition4 of memorandum and audit slips secured to the second sheet; Fig. 7 is a view of t-he windows of ak folder shown in Fig. l with theaddition that in? formation on audit and memorandum slips secured to sheet 2 appears through said windows. y

Referring more in detail to the annexed drawings; numerals l, 2; 3 and 4 denote the separate leaves of the folder,` Ysaidfleaves being of any desired number' but preferably of the number shown, though Ihave used a' less numbervtogood advantage'. These leaves l, 2. 3 and 4 are formed from two folded sheets so that leaves l and 4 are made out of one sheet and form the front and back leaves of the folder, and leaves 3 and 4 are formed from the other sheet so as to make the inner 'leaves as clearly shown in Fig. 3Q These sheets are preferably of al size sufficient t0 form a folder' capable of receiving therein papers of ordinary letter size paper i. e. 81/2 x 11,.thoughthey may be of any size desired. The back leaf 4 of each folder is provided with an index tab 5 upon which may be written the name of the person or firm to whom that folder is assigned. It ,will be understood that the index tabs 5 will be arranged at differentpositions along the top edge of lthe folders;'somev of them being at the left hand side, some at the rightl hand side and some in the middle. lVhile I have shownthis as being of the three-cut style, it is clear that it may be of any other style preferred. Along the top of the back leaf 4 is arranged a series of numerals from l toBl to indicate the day of themonth upon which' an item in that folder is to receive attention.

As shown in Fig. l, various information may be entered upon the front of the folder7 as indicated; whereby a permanent record is kept of the actions which havebeen taken in the matterV indicated in the upper lefts hand corner of the front leaf. Located at definite points in the front leaf 1 are windows 6, 7 and 8. These windows cooperate with what underlies them when the folder .is in use. For example, a memorandum slipv of substantially the same size as the space indicated'bythe numeral 9 on the drawing has. a' line near the top thereof for filling 4in the name of the person whose account is under consideration. Slightly below this are*` the words Special attention and justl below this afli'ne for a date. VOn the rest of the slip QOvmay be entered v'any information it may 'be desired to note. Vhen such a slip 2O is pasted in the space 9 on sheet '2, as shown in Fig. G the date will come justback of the opening 7 and will be visible therethrough when the folder is closedA as shown in F ig. f7 If we assume 4that this date entered on this line is Sept. 1, 1923, then the numeral l would be specially indicated uponY the upper margin of the back leaf; as by drawing a pencilI liner throughy this numeral. Thisfile would then be placed in a container' in which such files arekept and would be putback of the. September Aguide so that the person whose duty it was to keep track of these matters would need only to lookat the files back of the September guide and take out those indicating the particular date concerned. In the case assumed, the attendant would, about Sept. 1, take out all files in which the numeral 1 indicated that this matter was cue for action upon Sept. 1.

The space 10 upon the left-hand side of leaf 2 and similar to the space 9 is indicated by the word Audit and in this space are placed audit slips 21 of a size to substantially fit the. space. These slips 21 also have a space for the name of the person corresponding to the space upon the memorandum slips 2O and below this at a place which will be opposite the window 6 when the audit slip has been pasted in position are the words Balance due 35.. Following this and in line therewith is a blank for the insertion of the amount still due on this account. On the remainder of the slip 21 are debit and credit items with a space for balance which, after being computed, is transferred to the space above following the words Balance due. It will, therefore, be clear that when one of the audit slips 2l has been pasted in position on sheet 2, as shown in F ig. G the balance due wll be visible through the. window 6 without opening the iile or folder as shown in Fig. 7 and Vthat this balance due is brought up to date and automatically kept current by making out and securing the audit slips 21 in the proper space, this being preferably done by'placing the latest one upon the previous one without removing any.

Under ying the window 8 in sheet l are windows 11 and 12, in leaves 2 and 3, which windows are narrower than window 8, window 12 being narrower than window 11. It will thus be apparent that aportion of each of leaves 2, 3 and il will be visible through window 8. Upon these visible portions is printed information-conveying matter. In the present disclosure, this matter shows that the respective pockets of the folder are vacant. As soon as any paper is placed in the documentary lile,'which is between leaves 3 and d, the. words Documentary file vacant are covered up and the paper itself is visible through the windows. Likewise, when a paper is placed in the pocket between leaves 2 and 3, the words Letter file vacant will be covered up and the paper itself will be visible through vthe windows. Similarly, if a slipv of the same size and shape as the space marked 18 on leaf 2 be pasted in this space, which is marked cfCurrent account, then lthis slip will be visible through the upper portion of window 8 and the balance of the current account will be shown without opening the file.

In order to prevent papers between leaves 3 and 4 from slipping edgewise out of this compartment, fastening means lll, such as staples,` eyelets, gummed cloth or glue may be used to fasten these sheets together for a portionV of their height. In Fig. 2 staples are shown as being employed for this purpose while in F ig. 3 the guinmed cloth 141 is illustrated. Any other desired fastening` means which will serve satisfactorily ma7 be applied. Similar fastening means 15 may be used to secure the lower portions of le ves 2 and 3 together, as illustrated in Figs. 2 and 3. This fastening means should be placed at such a height that papers placed between leaves 2 and 3 will have their lower edges just even with the top of window 12, thus covering the words Letter file vacant. It will thus bev apparent that one can tell at a glance and `without opening the folder whether any letter has been Vplaced in this file. l Y

The use of this folder in taking care of current accounts, as well as its use in making collections, have been described herein. It is furthermore possible to use it for other purposes and Ido not wish to be limited to. the particular uses herein set forth. It is, of course, understood that the specific de! scription of structure set forth above may be departed from without departing from the spirit of my invention as set forth inV this specification and the appended claims.

Having now described my invention, I claim:

1. In a paper file, a multiple sheet folder having spaces on the face thereof for the en.- try of information,l windows therethrough for the display of portions of pap-ers withinV the file, and means for locating said papersv for the displaying of a particular portion of each opposite said windows.

2. A file comprising a plurality of lea-ves, the front leaf having windows therein, the second leaf having spaces upon which slips may be placed so as to be partly seen through the windows `of the front sheet, and two rear leaves secured together adjacent their lateral edges to hold between them papers to be filed. Y 1 y 8. A file comprising a kplurality of leaves having overlapping windows and the rear leaves secured together adjacent their lateral edges to hold between them papersn to be filed.

1. A file comprising a pair of sheets, said sheets folded to form back, front and inside leaves, said leaves with the exception of the back leaf having overlying windows'so'as to show a part of the paper filed within and i means securing the lateral edges of the two rear leaves together tohold the papers filed between them.

5. A filing folder comprising a plurality of. leaves having overlying windows, means for securing two of said leaves together ad- ]acent their lateral edges, and meansto secure two of said leaves together at a point above the bottom edges so that papers placed between the last mentioned leaves will be supported away from the bottom edges.

6. In a filing folder, a plurality of leaves the first three leaves having overlapping Windows, and means for securing the tvvo rear leaves together, the leaves to the rear of the front one having information thereon to be Vread through said windows.

7. A folder of the character described, comprising a plurality of leaves having information thereon, means securing the tWo rear leaves together, Windows in the front leaf, a Window in the second leaf underlying a part of one of the Windows in the front leaf, the second leaf carrying information opposite the remaining portion of the Window in the front leaf.

8. A folder of the type disclosed comprising a plurality of connected leaves having information thereon, marks on an underlying leaf to indicate .Where papers are to be secured, and Windows in an overlying leaf to disclose information carried by the papers secured to the underlying leaf.

In Witness whereof, I hereunto subscribe my name to this specification.

EARL C. BURDIG.

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