JPH0548603A - Electronic conference network - Google Patents

Abstract

PURPOSE:To relieve the load of conference participants by controlling definitely the start and the end of a conference according to a schedule of the conference selected in advance and generating a report or the like electronically entirely so as to progress the conference efficiently without mistake. CONSTITUTION:The network is provided with a conference preparation means 1 reserving a conference and informing the opening of the conference to participants, a conference progress means 2 checking whether or not the conference is in progress within the conference opening period and sending automatically a warning as required, materials and terminology reference means 3 referencing an unclear word or the like from a database during the conference period, a report generation management means 4 generating an agenda after the end of conference, requesting review to the participants, generating again the agenda based on the result of the review and distributing the result to each participant, a control means 5 controlling definitely the flow of the conference using each means to monitor the entire conference progress and a display means 6 to display the progress state of the conference.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION The present invention relates to a local area
The present invention relates to an electronic conference network that provides support along a flow of a conference when a conference is held in a distributed environment via a network (hereinafter, referred to as LAN).

[0002]

2. Description of the Related Art FIG. 3 shows a conventional electronic conference system 100.
It is a block diagram of. In the figure, reference numeral 1 is a meeting preparation means for making reservations for a meeting, adjusting a schedule based on the reservation, and notifying the parties of the decided date and time, and 2 is a meeting participant such as the content of the speech and the number of times of speech during the conference. A proceedings method for managing the speech history,
3 is a material / term reference means for referring to unknown words and materials to be referred during the conference by using a database, etc. 4 is a minutes preparation / management means for carrying out processes such as preparation and registration of the minutes after the meeting And each means is used independently.

Next, the flow of a conventional electronic conference will be described. First, the person in charge reserves the conference by referring to the conference schedule in the conference preparation means 1. After making a reservation, the person in charge informs each member who will participate in the meeting that the meeting will be held. During the period when the conference is reserved, the conference participating members hold the conference in the proceedings proceeding means 2 by inputting from the keyboard. When referring to an unknown word or a desired material using a database or the like during the conference, the material / term reference means 3 is used. When the meeting is over, the person in charge creates the minutes concerning the agenda by the minutes creating / managing means 4, and requests each member to review. The minutes manager recreates the reviewed minutes and delivers them to each member.

[0004]

Since the conventional electronic conference system is configured as described above, the conference preparation means 1, the proceedings means 2, the material / term reference means 3, and the minutes preparation shown in FIG. The management means 4 has to perform each action independently, the conference participants themselves need to grasp and control each information, and the above-mentioned actions must be performed from different devices. However, there is a problem that the load on the conference participants increases.

The present invention has been made in order to solve the above problems, and can centrally control from the holding of a conference to the end thereof in accordance with a preselected conference flow.
The minutes can be created using the speech history, and all the contact, circulation, review, and storage can be done electronically, and the meeting can be efficiently progressed without errors and the load on the meeting participants can be reduced. Aim to get a conference network.

[0006]

In the electronic conference network according to the present invention, all operations can be performed from the same terminal, and information can be exchanged smoothly between all processes. The control means for controlling the flow and the display means for displaying data such as the progress status managed by the control means are added.

[0007]

In the electronic conference system according to the present invention, the flow of the entire conference can be centrally managed by the control means, the situation of the conference can be easily grasped, and the load on the conference participants can be reduced. Further, information exchange between the respective means becomes easy, and, for example, the utterance history stored in the proceedings means can be used by the minutes preparation / management means.

[0008]

DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. In FIG. 1, reference numeral 1 is a meeting preparation means until a meeting is held, and when a meeting reservation is made and a reservation is made by collating with the meeting schedule, an event notice is automatically sent to the meeting participating members using an electronic mail. . Reference numeral 2 is a proceeding means for checking whether proceedings are proceeding within a predetermined period and automatically sending a warning message to the chairman and / or members by e-mail if necessary. Reference numeral 3 is a material / term reference means, which refers to unknown words or materials to be referenced in a database or the like during the conference. Reference numeral 4 denotes a minutes creating / managing means, which creates the minutes after the meeting ends, but since the statement during the meeting exists as a text file, the minutes are created using it.

The minutes created are automatically delivered to each member by e-mail for review. After completing the review, each member will re-send it to the minutes manager. Reference numeral 5 centrally controls the flow of the conference in accordance with a preselected conference pattern progress mode such as the conference preparation unit 1, the proceedings unit 2, the material / term reference unit 3, and the minutes preparation / management unit 4, and the entire conference is performed. Control means for monitoring 6 is a display means for displaying the control status of the control means 5.

FIG. 2 is a flow chart showing the flow of control in the control means 5. The control means 5 makes a conference reservation in the conference preparation means 1 (S1-1) and executes schedule adjustment (S1-2). ). After performing the schedule adjustment, it is determined whether the conference reservation is possible (S1-
3) If the conference reservation is not possible, the process returns to step 1-1, and the conference reservation and schedule adjustment are executed again. Conversely,
When it is determined that the reservation is possible, the meeting notification is automatically sent to the members participating in the meeting by using e-mail (S1-
4) Confirm whether or not the members participating in the conference can participate (S1)
-5).

Next, the control means 5 determines in the proceedings proceeding means 2 whether proceedings are proceeding within a predetermined period (S2-1), and judges that proceedings are not proceeding. In this case, a warning message is automatically sent to the chairperson of the conference or / and members participating in the conference by e-mail (S2-2). On the contrary, when it is determined that the proceedings are in progress, the conference is ended (S10).

Further, the control means 5 determines whether or not the material / term reference means 3 has an unknown word or a material to be referred to during the conference (S3-1). An unknown word or a desired material is referred to by a database or the like (S3-2). On the contrary, when it is determined that there is no material to be referred to, the conference is ended (S1).
0).

After the end of the meeting, the control means 5 creates minutes of the meeting contents in the minutes creating / managing means 4 (S4-1). The created minutes are automatically delivered to each member who participated in the meeting by e-mail. After that, the control unit 5 reviews the contents of the minutes by each member and determines whether or not there is a complaint (S4-2). When it is determined that there is a complaint, the minutes are corrected and the correction work is repeated until there are no complaints. When it is determined that there is no complaint, the final minutes are stored in a predetermined file (S4-3), and the series of operations is ended. The progress status of the conference can be displayed and confirmed by the display unit 6.

[0014]

As described above, according to the present invention, it is possible to centrally control from the opening of the conference to the end according to the flow of the conference selected in advance, and the minutes can be created by using the speech history, and the contact, circulation, Since the review and storage are all performed electronically, the conference can be efficiently progressed without error, and the load on the conference participants can be reduced.

[Brief description of drawings]

FIG. 1 is a block diagram showing a schematic configuration of an electronic conference network according to the present invention.

FIG. 2 is a flowchart showing a series of processing operations of the electronic conference network according to the present invention.

FIG. 3 is a block diagram showing a schematic configuration of a conventional electronic conference system.

[Explanation of symbols]

 1 Means for meeting preparation 2 Means for proceeding proceedings 3 Means for referring materials / terms 4 Means for creating and managing minutes 5 Control means 6 Display means

Claims (2)

[Claims] 1. An electronic conference network for exchanging information in a distributed environment via a network using electronic input / output means such as a keyboard and a mouse, for conference reservation, scheduling, conference notification, etc. Meeting preparation means to prepare, proceedings means to advance the proceedings,
Materials and terminology reference means for searching for materials and terms to be referred during the proceedings of the proceedings, minutes preparation / management means for processing after the meeting such as preparation of minutes after the meeting, circulation, review, storage, and preparation for the meeting A control means for managing information from the means, the proceedings means, the material / term reference means, and the minutes preparation / management means, and centrally controlling the flow of the entire meeting according to the flow of the meeting selected in advance. An electronic conferencing network characterized by. 2. The electronic conference network according to claim 1, further comprising display means for displaying data such as a conference progress status managed by the control means.