JP7118305B1 - Apparatus, method and program for managing use of multiple applications in enterprise - Google Patents

Abstract

A method for managing the use of multiple applications in an enterprise enables efficient management of multiple accounts issued to employees of the enterprise. A device (100) transmits employee information display data to a user terminal (110) (S201 and S202). Next, the device 100 receives batch processing reservation requests for accounts used by one or more selected employees of the company for at least two applications (S203). The device 100 sets an API call for executing the process included in the batch process request (S204), and calls this (S205). In the application server 120 that provides the called API, the account of one or more selected employees is processed by the API (S206), a processing completion notification is sent to the device 100, and the processing result is stored. (S207 and S208). [Selection drawing] Fig. 2

Description

The present invention relates to an apparatus, method, and program for managing the use of multiple applications in an enterprise.

With the spread of SaaS, various application software (hereinafter referred to as "applications") have been adopted by companies for the purpose of improving business efficiency, etc., and the number of applications used has been increasing in recent years. It is not uncommon for a single company to use more than dozens of applications.
When an employee joins a company where a large number of applications are used in their work, the information about joining the company is generally conveyed from the human resources department to the information system department, and the employee uses each application in the information system department. Carry out procedures to issue an account for use. In addition, when an employee leaves the company, the information system department that receives the information on leaving the company carries out procedures associated with leaving the company, such as deleting the account issued to the employee.

Not only when an employee joins or leaves the company, but when an employee's status such as department, title, employment status, etc. changes, the account issued to the employee will be properly used as much as possible. management is required. As the number of applications used in companies tends to increase today, the management load on departments in charge such as information system departments is increasing.

The present invention has been made in view of such problems, and an object of the present invention is to provide an apparatus, a method, and a program for managing the use of a plurality of applications in a company. To efficiently manage a plurality of registered accounts.

To achieve such an object, a first aspect of the present invention provides a method for managing usage of a plurality of applications in an enterprise, comprising: a step of receiving a batch processing reservation request for an account used by one or more employees of the above; and for each application, after said processing, storing the results of processing said one or more employee accounts.

A second aspect of the present invention is the method according to the first aspect, further comprising the step of storing, after the processing, the processing date and time or the time period of the processing for each application.

A third aspect of the present invention is the method of the first or second aspect, further comprising the step of transmitting employee information display data to a terminal used by the company, The target is an account used by at least a part of one or more employees included in the employee information displayed on the terminal by the employee information display data.

A fourth aspect of the present invention is the method of the first or second aspect, wherein an input of change date or change date and time of affiliation status or employee status of one or more employees of the company is received. Further including steps.

A fifth aspect of the present invention is the method according to the fourth aspect, wherein the date of change or date and time of change is input to a terminal used by the company at least a predetermined period before the date of change or date and time of change. sending a notification prompting the user to enter a batch processing reservation for one or more employees, wherein the target of the batch processing reservation request is the one or more employees for whom the change date or change date and time have been entered. account used by at least some of them.

A sixth aspect of the present invention is the method according to the fourth aspect, wherein the change date or the change date and time is input from a personnel application server that provides a personnel application for managing personnel information of the company. , by receiving said modification date or modification date and time.

A seventh aspect of the present invention is the method according to the fourth aspect, wherein the at least two or more applications are defined by a set of application templates corresponding to the post-change affiliation status or employee status.

Also, an eighth aspect of the present invention is the method of the seventh aspect, wherein the template is a template that includes processing associated with a change in employee's position or department.

A ninth aspect of the present invention is a program for causing a computer to execute a method for managing use of a plurality of applications in an enterprise, the method comprising: With respect to the above, the step of receiving a batch processing reservation request for an account used by one or more employees of the company; Invoking an API to perform the processing contained in the request; and for each application, after said processing, storing the results of processing said one or more employee accounts.

A tenth aspect of the present invention is a device for managing use of a plurality of applications in a company, wherein one or more employees of the company related to at least two of the plurality of applications Receive a batch processing reservation request for the account to be used, call an API for executing the processing included in the batch processing reservation request on the date and time set by the batch processing reservation request for each application, For the application, after said processing, storing the results of processing said one or more employee accounts.

According to one aspect of the present invention, for an account used by one or more employees of a company, it is possible to collectively reserve necessary processing related to two or more applications, and to perform these processes on the reserved date and time or time period. By having the processing performed using API calls, it is possible to efficiently manage multiple accounts issued to employees of the company.

1 shows a device according to a first embodiment of the invention; FIG. It is a figure which shows the flow of the management method concerning the 1st Embodiment of this invention. It is a figure which shows the employee information display screen concerning the 1st Embodiment of this invention. It is a figure which shows the collective processing reservation screen concerning the 1st Embodiment of this invention. It is a figure which shows the flow in the management server concerning the 1st Embodiment of this invention.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

(First embodiment)
FIG. 1 shows an apparatus according to a first embodiment of the invention. The device 100 communicates with a user terminal 110 used by a user company and an application server 120 used by an application provider company via an IP network such as the Internet, and manages the use of applications by the user company. Here, since the user company uses a plurality of applications, there are also a plurality of application servers as shown in FIG. sometimes called

The device 100 includes a communication unit 101 such as a communication interface, a processing unit 102 such as a processor and a CPU, and a storage unit 103 including a storage device or storage medium such as a memory and a hard disk, and stores programs for performing each process. It can be configured by running Device 100 may include one or more devices, computers or servers. Also, the program may include one or more programs, and may be recorded on a computer-readable storage medium to be a non-transitory program product. The program can be stored in a storage device or storage medium such as the database 104 accessible from the storage unit 103 or the device 100 via the IP network, and can be executed by the processing unit 102 . Data described below as being stored in storage 103 may be stored in database 104, and vice versa.

The storage unit 103 of the device 100 stores an ID for each employee of the user company. Employment status, status of affiliation with company, application in use, date of joining company, date of leaving company, etc. are also stored. A mail address may be used as an ID. "Affiliation status to a company" refers to a current, past, or future status of an employee's affiliation with respect to a company, such as before joining the company, during employment, or after retirement, and is also referred to as "affiliation status." If there is an application in use, the authorization to use the application may be stored in association with the ID.

In addition, the storage unit 103 of the device 100 stores one or more credentials for the device 100 to call one or more APIs (Application Programming Interfaces) of the application server 120. 120 can call an API corresponding to a process to execute the process. Since an account is issued for each application for a plurality of applications used by an employee, the account for the application being used is stored in the storage unit in association with each ID in addition to or instead of the application being used. 103.

FIG. 2 shows the flow of the management method according to the first embodiment of the present invention. First, the device 100 receives a request for employee information display data from the user terminal 110 (S201), and transmits the employee information display data (S202). The employee information display data is data for displaying employee information on the display screen of the user terminal 110, and can be data in HTML format, for example.

FIG. 3 shows an employee information display screen according to the first embodiment of the present invention. The employee information display screen 300 shows at least part of the contents stored in association with the ID of each employee for each employee. In addition to the name, it is preferable to display at least the affiliation status. As for applications in use, the number of applications in use is displayed here, but icons of applications in use may be displayed together or alternatively. For retirees, the date of leaving the company is displayed. Employee information such as name, status, etc. can be entered in the input field for search placed at the top of the employee list to narrow down to employees who meet desired conditions.

Here, the employee information display screen 300 is displayed as a web page on a web browser, and is also displayed on dedicated software installed in the user terminal 110 for using the services provided by the device 100. In any case, any screen that includes an area for displaying employee information corresponds to the "employee information display screen".

Next, the device 100 receives a batch processing reservation request for at least two or more of the multiple applications used by the company for the selected one or more employee accounts of the company (S203). A total of 6 accounts are covered when batching accounts used by 2 employees for 3 applications. As an example, an employee may be selected by tapping or clicking a portion representing any or some of the employees listed on the employee information display screen 300 . Also, enter the status as an employee (hereinafter referred to as "employee status") or affiliation status, which is any of the group, role, employment type, and any combination thereof, and enter one or more that match the status employees may be selected. Then, a reservation screen for making a batch processing reservation for the selected one or more employees is displayed on the display screen of the user terminal 110, and a batch processing reservation request including input for the reservation screen is transmitted from the user terminal 110. Then, the device 100 can receive the batch processing reservation request. The reservation screen can be displayed by, for example, reservation screen display data, which is data in HTML format received from the device 100 .

FIG. 4 shows a reservation screen according to the first embodiment of the present invention. On the reservation screen 400, one employee "Daiki Kido" is selected, and 5 selected applications out of 14 applications used by the employee are executed at a specified date and time. 4 shows the process of making a reservation. In the example of FIG. 4, it is possible to select a process to be executed from a pull-down menu for each selected application. Examples of processing include deletion, suspension, cancellation of suspension, change of authority, and the like. When the authority change is selected, a pull-down menu may be further displayed so that the authority to be changed can be selected.

Here, the reservation screen 400 can adopt various forms such as a web page, modal window, pop-up window, etc. when displayed on a web browser, and is provided by the device 100 installed in the user company terminal 110. It is also conceivable that the reservation screen display data is displayed on dedicated software for using the service provided. In this case, the reservation screen display data may be in a format that can be displayed by the software. In any case, any screen that includes an area for inputting the reservation details of batch processing reservation corresponds to the "reservation screen".

When a plurality of employees are selected, the applications being used by each employee generally do not necessarily match, so it may not be possible to display the applications being used as shown in FIG. 4 and proceed with the batch processing reservation. At that time, in order to collectively execute processing related to two or more applications for these employee accounts, one or a plurality of combinations of the two or more target applications are used as templates, and one or more templates are stored in the storage unit 103. store in By making it possible to select one of the templates on the reservation screen displayed on the user terminal 110, it is possible to designate processing for each application included in the selected template. Also, a set of applications and processes, including processes for each application, may be used as a template. For example, a template may be used when an application used by an entire department is changed.

More specifically, the device 100 may receive from the user terminal 110 the identifier of the selected template, or the identifier of each application included in the selected template or each application included in the selected template. An identifier of an application and an identifier of a process selected for the application may be used. In any case, a set of applications and processes for which batch processing reservation is performed in the device 100 may be determined.

Also, even if it is one employee, even if the affiliation status or employee status is changed, a set of applications or a set of applications and processing according to the affiliation status or employee status is used as a template, Preparing one or more templates makes it easier to input batch processing reservations. Examples of when templates are useful include changes in job title such as promotion or demotion due to personnel announcements, and changes in employee status such as department changes.

The apparatus 100 that has received the batch processing reservation request sets the API call for executing the processing included in the batch processing request to the date and time included in the batch processing request for each application (S204). Then, the apparatus 100 calls an API for executing the process included in the batch process request on the set date and time or time slot for each application (S205).

The application server 120 that provides the called API processes the account of one or more selected employees using the API (S206), and transmits a notification of completion of the process to the device 100 (S207). For each application, the device 100 stores the processing result of the account of the one or more employees in the storage unit 103 (S208), and the employee information is updated.

In this way, for one or more employee accounts of a company, by making it possible to collectively reserve the required processing relating to two or more applications, the multiple accounts issued to the employees of the company can be efficiently handled. can be effectively managed.

For example, if it is decided that an employee will retire and his/her affiliation status will change from active to retired on June 1, 2022, this information will be sent to the person in charge of the information system department who was informed on May 16, 2022. The person shall record that it is necessary to process the account for two or more applications used by the employee, enter the management screen of each application on June 1 or the day before Where processing must be executed, according to the present embodiment, it is possible to reserve processing collectively without entering the management screen of each application in advance. It is not uncommon for multiple employees to change their affiliation status or employee status at the same time on the same day, and proper account management that is less likely to be overlooked can be efficiently realized.

Describing the above-described management method from the viewpoint of the device 100, the device 100 receives a batch processing reservation request (S501), sets a batch processing reservation accordingly (S502), and performs batch processing on the set date and time or time slot. The execution result of the process is stored (S503).

(Second embodiment)
In the first embodiment, employee information display data is transmitted from the device 100 to the user terminal 110, and in the user terminal 110, one or more employees are selected, and collectively related to the one or more employees Although the flow of processing reservation input has been described, the input related to batch processing reservation in the user terminal 110 may proceed in a different flow.

As an example, when the change date or change date and time of the belonging status or employee status such as the date of leaving the company, the date of transfer, or the date of promotion of one or more employees is input to the device 100, the date of change or the date and time of change In advance, a notification may be sent to the user terminal 110 prompting the user to enter a batch processing reservation for at least some of the one or more class members.

If the device 100 can import corporate personnel information from a personnel application server (not shown) that provides a personnel application for managing personnel information, the date or time of change of the affiliation status or employee status as the personnel information. may be made to device 100 .

When the change date or change date and time of the affiliation status or employee status is automatically input to the device 100 in this way, an API based on a set of application and processing templates according to the affiliation status or employee status The call may be automatically executed on the date of the change or after a predetermined period of time from the date of the change.

In the above-described embodiments, if there is no description of "only" such as "based only on XX", "only in response to XX", or "only in the case of XX", in this specification Note that it is assumed that , may also consider additional information. Also, as an example, it should be noted that the statement ``do b in the case of a'' does not necessarily mean ``always do b in the case of a'' or ``do b immediately after a'' unless explicitly stated otherwise. want to be Moreover, the description of "each a constituting A" does not necessarily mean that A is composed of a plurality of constituent elements, but includes that the constituent elements are singular.

Also, just in case, any method, program, terminal, device, server, or system (hereinafter "method, etc."), even if there is an aspect that operates differently from the operations described in this specification, each of the present invention Aspects are directed to acts that are identical to any of the acts described herein, and that there are acts that are different from those described herein, the methods, etc. It should be added that it is not out of the scope of the embodiments.

In addition, "start" and "end" shown in FIGS. 2 and 3 are merely examples, and the method according to the present embodiment is always started by the illustrated procedure and always ends by the illustrated procedure. does not mean that

100 device 101 communication unit 102 processing unit 103 storage unit 104 database 110 user terminal 120 application server 300 employee information display screen 400 reservation screen

Claims (6)

A method for managing usage of multiple applications in an enterprise, comprising:
a computer receiving batch reservation requests for accounts used by one or more employees of said enterprise for at least two or more of said plurality of applications;
for the computer to execute the account setting process for use by the one or more employees included in the batch processing reservation request for each application on the date and time set by the batch processing reservation request; calling an API;
and the computer storing, for each application, the results of processing the one or more employee accounts after the configuration process. The method of claim 1, wherein
For each application, after the setting process, the step of storing the processing date and time of the setting process is further included. 3. A method according to claim 1 or 2,
Further comprising, before receiving the batch processing reservation request, receiving an input of a change date or change date and time of the affiliation status or employee status of one or more employees of the company;
The at least two or more applications are determined by a set of application templates according to the post-change affiliation status or employee status . 3. A method according to claim 1 or 2,
Receiving an input of a change date or change date and time of an affiliation status or an employee status of one or more employees of the company ;
At least a predetermined period before the date of change or the date and time of change, the terminal used by the company is prompted to input a batch processing reservation for at least a part of the one or more employees for whom the date of change or the date and time of change has been entered. sending a notification; and
further includes A program for causing a computer to perform a method for managing usage of multiple applications in an enterprise, the method comprising:
receiving batch reservation requests for accounts used by one or more employees of the enterprise for at least two or more of the plurality of applications;
A step of calling an API for executing an account setting process for use by the one or more employees, included in the batch processing reservation request, for each application on the date and time set by the batch processing reservation request. When,
and for each application, storing the results of processing the one or more employee accounts after the configuration process. A device for managing the use of multiple applications in an enterprise, comprising:
receiving batch reservation requests for accounts used by one or more employees of the enterprise for at least two or more of the plurality of applications;
Calling an API for executing account setting processing for use by the one or more employees included in the batch processing reservation request for each application on the date and time set by the batch processing reservation request,
For each application, store the results of processing the one or more employee accounts after the configuration process.

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