JP2001216415A - System for managing information per unit - Google Patents

Abstract

PROBLEM TO BE SOLVED: To simplify clerical processing and to reduce clerical processing costs by generating and providing an information file and performing data processing to plural transaction objects for each unit of respective objects concerning a system for managing information per unit, with which response data are managed by providing information prepared for each of plural units through a computer communication network. SOLUTION: This system is provided with enterprise DB 13A-13N, which are connected to the Internet 12, storing the internal individual data of respective unit clients and a common contents DB 14 storing the contents of a file to be transmitted to a target individual belonging to the prescribed client, and one information managing system server 11 performs the generation and transmission of mail files to target individuals belonging to respective enterprises, the generation and provision of information files corresponding to access from mail recipients and data processing to be performed by servers 21A-21N for enterprise corresponding to respective enterprises.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a unit information management system for providing information created for each of a plurality of units via a computer communication network and managing response data.

[0002]

2. Description of the Related Art In recent years, with the expansion of communication networks such as the Internet and the rapid increase in the number of users, the use of computer communication has been expanding. In other words, with the development of computer basic technology, communication basic technology, and data processing basic technology,
Business system infrastructure technology has been built,
It has been adopted in e-commerce such as e-money, internet shop, home banking, and financial business. Therefore, it is desired to provide information and manage information using computer communication, and to improve the efficiency of business processing.

Conventionally, for example, various group insurances handled by an insurance company, an insurance company or an insurance agent introduces the group insurance to a target company, and the company (General Affairs Section, etc.) applies to the employees to join the group insurance. In the application for joining, a joining application form has been given to the company in advance, and a desired applicant fills in the prescribed form on the joining form. The completed application form is sent to the insurance company or insurance agent, and the application is managed by totalizing the application form and entering predetermined data. Further, on the company side, the subscribers are totaled, and predetermined data is input to perform deduction from salary, for example.

[0004]

However, an insurance company or an insurance agency has to perform delivery, totalization, and data entry of the above-mentioned application form to a plurality of companies, and the business process is complicated. It is difficult to reduce administrative processing costs. In addition, it is difficult for the company to reduce the administrative processing cost including the number of staff members, since the administrative processing such as totalization of the application forms and data input is required. In recent years, insurance companies or insurance agents have introduced their insurance contents using computer communication or the Internet, but have simplified the administrative processes for delivery, counting, and data entry of application forms. Not in. The same can be said for the case where a one-to-many business is traded.

The present invention has been made in view of the above-mentioned problems, and creates, provides, and performs data processing on a plurality of transaction objects for each unit of each object, thereby simplifying office work and simplifying office work. It is an object of the present invention to provide a unit-based information management system for reducing costs.

[0006]

According to the first aspect of the present invention, there is provided an information management system for each unit which is connected to a computer communication network communicable with at least a predetermined number of computers of at least a predetermined number of unit customers. The system
The internal individual data of one customer is defined as one unit, and an individual information database for each unit in which the internal individual data for each customer is stored, and a unit belonging to the unit customer whose information is stored in the individual information database. From an updatable information content database in which the content of the file to be transmitted to the target individual is stored, and from the individual information database for each unit,
Mail file creation means for reading data for each target individual and creating a mail file in which at least an access address, access identification information unique to the individual and predetermined information are displayed for each predetermined individual for each unit customer; A mail file distribution unit for transmitting the created mail file individually via the computer communication network; and for the access from the mail file recipient by the computer communication network, the corresponding individual information database and For each unit that reads individual information from the information content database, creates and transmits an individual information file corresponding to the accessor based on the information, and stores predetermined items in the corresponding individual information database in response to the response from the accessor And an information management device.

According to a second aspect of the present invention, there is provided a configuration in which a predetermined number of authentication means are provided for authenticating, based on the access identification information, whether or not the external access is permitted. An intranet constructed for each unit customer is connected to the computer communication network, and an individual belonging to the unit customer can freely access the corresponding information management device via the intranet and the computer communication network. is there.

[0010] In the inventions of claims 4 to 7, "the individual information file created by each of the information management devices includes an application file for making a response file by an accessor to the corresponding information management device. And a configuration in which the content of the response of the accessor to the application file is stored in the corresponding individual information database and managed for each individual information database for each customer. , "The predetermined individual information database can be freely accessed by the manager of the corresponding customer based on the unique access identification information, and the response data can be freely obtained". The file is a subscription application file for a predetermined group insurance to be subscribed for each unit customer. "

As described above, each individual information database which is connected to the computer communication network and stores the internal individual data of each customer, and the information contents storing the contents of the file to be transmitted to the target individual belonging to the predetermined customer It has a database, creates and sends a mail file that displays and distributes predetermined contents and access identification information to the target individual, and the information management device responds to access from the mail recipient, and the information management apparatus responds to the individual information file corresponding to the accessor Is created and transmitted, and the response from the accessor is stored in the corresponding individual information database. In other words, from the creation and transmission of mail files to target individuals of a predetermined number of customers, the creation, provision, and data processing of information files for accessors are performed by a single system, which simplifies business processing and reduces processing costs. Can be reduced.

[0010]

DESCRIPTION OF THE PREFERRED EMBODIMENTS Preferred embodiments of the present invention will be described below with reference to the drawings. In the present embodiment, as an example, a case where an insurance agency solicits a predetermined group insurance product by an insurance company is shown. 1 shows a case where a unit-based information management system of the present invention is constructed.

FIG. 1 is a block diagram of a unit information management system according to the present invention, and FIG. 2 is a conceptual diagram of an information communication network to which the unit information management system of the present invention is applied. In FIG. 1, a management information management system server 11, which is an information management system for each unit, is connected to a general-purpose Internet 12 which is a computer communication network (connection means is omitted). Is a unit, and company databases (hereinafter, referred to as “DB”) 13A to 13N which are individual information databases for each unit in which the internal individual data of the companies A to N are stored.
Is provided. In each of these company DBs 13A to 13N, data of the name, address, age, gender, telephone number, and mail address (URL) of the target individual (employee) belonging to each company is stored, and appropriately to a predetermined HP (homepage). Is stored.

[0012] Further, a common content DB 14, which is an updatable information content database storing common contents for creating an individual information file to be described later and transmitted to the target individual (employee), is provided. Template 15 to be the basic format when creating
Is provided.

On the other hand, a host interface 16 for communicating with the host computer of each of the insurance companies, insurance agents, and companies, an inquiry means 17 for processing an inquiry from the host computer, and a common content DB 14
Is provided with content updating means 18 for updating the content (for example, updating the content and expiration date) in response to a request from the insurance agent, and creating and delivering a mail file to the target individual (employee) of each company. And a mail file creation / distribution unit 19 (described in FIG. 3) which is a mail file creation unit and a mail file delivery unit.

The common content DB 14 and the template 15 are connected to each other via the bus 20. In response to an access from a mail file recipient via the Internet 12, the corresponding company DBs 13A to 13A
N, the individual information and the file format are read from the common content DB 14 and the template 15, an individual information file corresponding to the accessor is created and transmitted based on the information, and a predetermined item corresponding to the response from the accessor is specified. Corporate servers 21A to 21N which are information management devices for each unit stored in the corporate DB (13A to 13N)
(Described in FIG. 4). Here, the corporate server means that each has an arithmetic processing function such as a CPU,
Alternatively, this includes a case in which each of them does not have a CPU or the like, and all of the computation processing is performed by one CPU or the like.

It should be noted that access from each of the host computers, access to corresponding corporate servers (21A to 21N) from target individuals (employees),
It is provided with authentication means 22A to 22C for authenticating whether to permit access to A to 13B based on access identification information unique to the accessor. The authentication units 22A and 22B include an authentication table (not shown) in which access identification information (ID number and password) for access from the host computer is associated with the host computer. Thus, by authenticating whether or not to permit access from outside by a predetermined authentication means, the secrecy of each database can be secured.

Such an information management system server 11
Is the so-called WWW (World Wide Web)
And is connected to the Internet 12 as shown in FIG. The Internet 12, which is a general-purpose computer communication network, has company intranets 23A to 23N (company computers each having a host computer and a company computer N) constructed by company A to company N, which are the owners of the target company DBs 13A to 13N. Connected to each employee terminal). That is, the individual (employee) belonging to each company can freely access the corresponding company server (21A to 21N) of the information management system server 11 via the corresponding company intranet (23A to 23N) and the Internet 12. is there.

As shown in FIG. 2, the Internet 12 is connected to a host computer 24 of an insurance company and a host computer 25 of an insurance agency, which are requesters of group insurance subscription. In this way, by enabling the communication freely using the intranets 23A to 23N and the Internet 12, it is possible to realize a general-purpose communication network.

FIG. 3 is an explanatory diagram showing the contents of individual mail distribution by the unit information management system of the present invention. FIG. 3A is a block diagram of the mail file creation / distribution unit 19, and FIG. 3B is a conceptual diagram of a mail file (E-mail). FIG.
In (A), the mail file creation / delivery means 19
It includes a list creation unit 31, a mail template 32, a file creation unit 33, and a transmission unit.

The list creation unit 31 stores a predetermined company DB (X) for all of the predetermined companies (referred to as company X) or target individuals (employees) selected from the customer selection instruction file 35 according to the browsing results and the contents of the recruitment. Company DB 13X), an address, a telephone number, and a mail address (URL) are read to create a list file.

The file creation unit 33 includes a list creation unit 31
The name corresponding to the template (text format) read from the mail template 32 based on the list file created in step 1 is sequentially embedded, and unique access identification information (for example, an ID number with an expiration date, a password) is displayed. The address (URL) of the HP to be accessed is displayed in a linked state, and a mail file 36 as shown in FIG. 3B is created. The file creation unit 33 creates the mail file 36 corresponding to the target individual for each company. The file creation unit 33 stores an authentication table (to be described later) in which the access identification information and the corresponding name are associated with each other.
Create in X

The transmitting means 34 creates a mailing list (not shown) for each mail file created by the file creating section 33 and corresponding to each URL, and sends it to each URL based on a mail transfer program according to a mail distribution instruction. Send.

FIG. 4 is a block diagram of each corporate server in the unit information management system of the present invention, and FIG. 5 is an explanatory diagram of an individual information file created by each corporate server in FIG. Show. In FIG. 4, each company (X
Company server) 21X
Means format conversion means 41, file management means 42
The file management unit 42 includes an information file creation unit 51, a related file table 52, an information file transmission unit 53, and an authentication table 54.

The format conversion means 41 converts a template format for creating an individual information file read from the template 15 into a format for company X. The information file creation means 51 in the file management means 42 includes the format-converted template, information contents read from the common content DB 15,
On the basis of the individual data (for example, name, address, date of birth, and gender) read out by 13X, an individual information file 61 corresponding to the individual data is created.

The individual information file 61 includes, for example, HT
ML (Hyper Text Markup Lang)
uage) or XML (Extensible Mar)
5A is composed of a plurality of files created in the format of “Kup Language”, and through a predetermined number of files from the individual display files 62A to 62N for the initial screen as shown in FIG. ) File 63X (63
A to 63N) are created.

That is, the individual display files 62A-62
N indicates a corresponding personal name embedded and displayed in advance, and a next page button is appropriately arranged. In addition, the individual subscription file 63X has a file transmission button, and the name, address, and the like of the individual data read from the X company DB.
The date of birth and gender are embedded in advance, and the format is such that the accessor can check in, for example, a column for selecting a plan and input the number of subscribers.

Returning to FIG. 4, the related file table 52
Is a table in which the individual information file 61 created by the information file creating means 51 is associated with the ID number of the accessor, and the individual information file 61 is identified by the accessor ID number and transmitted to the accessor. It is to make it. Also, the information file transmitting means 53
Transmits the individual information file 61 specified by the ID number of the accessor according to the response from the accessor.
The authentication table 54 is created when the mail file is created by the mail file creation / distribution means 19, and is associated with the destination individual, the ID number, and the password. Then, referring to the ID number and the password, the authentication means 22C is caused to perform comparative authentication and determine whether to permit access.

FIG. 6 shows a flowchart of mail file creation and mail recipient access in the unit information management system of the present invention. 6A, first, the mail file creation / distribution means 19 in the information management system server 11 reads the corresponding personal information from the target company DB 13X according to the customer selection instruction file 35, and creates a mail list by the list creation unit 31. (Step (S) 1).

In accordance with the mail list, the file creation unit 33 reads the mail template 32 (S
2), as shown in FIG. 3 (B), the corresponding personal information (name) is incorporated into the template message of the group insurance notice,
URL of HP of access site (server 21 for company X)
X), an ID number, and a password are described and displayed to create an individual mail file 36 for each target person (S3). that time,
The authentication table 54 is created as described above. Then, the individual mail file 36 is sent to each target person by the transmission means 34.
Is distributed (S4).

In FIG. 6B, the recipient of the individual mail file 36 receives the individual mail file 36 (S11), and the linked URL (the company X server) incorporated in the individual mail file 36 is received. When the user accesses the homepage by clicking the homepage of 13X, an ID number and a password are required (S
12). Therefore, when the ID number and the password displayed in the individual mail file 36 are input and transmitted (S
13), the individual display file 62X on which the user's name is displayed as shown in FIG. 5A is sent and viewed (S).
14).

By appropriately updating the page (S1)
5) The individual subscription application file 63X relating to the group insurance subscription as shown in FIG. 5B is transmitted and viewed (S).
16). Then, the necessary items for application are checked at a predetermined place of the individual subscription application file 63X, and the application form is completed by inputting the number of subscribers (S17).
By clicking the transmission button, the subscription application file is transmitted (S18).

Next, FIG. 7 shows a flowchart for providing individual information in the unit information management system of the present invention. In the information management system server 11, when the ID number and the password are input from the mail receiver (S2).
1) The authentication unit 22C performs personal authentication with reference to the authentication table 54 (S22), and when they match (S2)
3), file management means 42 in X company server 13X
Refers to the related file table 52, and the I
Based on the D number, the individual data of the accessor is read out from the X company DB 13X, and the template is read out from the template 15 to be format-converted.
The information content is read from B14 (S24).

Based on the read data, the information file creating means 51 of the file managing means 42 performs the processing shown in FIG.
The individual information file 61 shown in FIG.
5), the individual display file 62X is transmitted (S26).
If there is a next page request from the accessor (S27),
The individual information file 61 of the next page is transmitted (S28), and the individual information file 61 is transmitted in response to a request (S27).
To S29). If there is no next page request, the process ends.

At the request of the next page, an individual subscription application file 6
If it is 3X (S29), an individual subscription application file 63X as shown in FIG. 5B is transmitted (S30). Upon receiving the subscription application file from the accessor (S3
1) The data of the application content is stored in the corresponding X company DB 13X (S32). At this time, the X company DB 13X also stores data such as the browsing results of the accessor. In the case where the personal authentication does not match by the authentication means 22C (S23), a guest file (not shown, such as an insurance notice file or a subscription application file) which is created in advance is transmitted (not shown). S3
3).

Next, FIG. 8 shows a flowchart of an inquiry by each company manager. For example, the administrator at Company X:
For example, the host company can browse the company X DB for the affiliated company's group insurance subscription status and acquire the subscription data, and transmits the relevant URL to access the information management system server 11 (S4).
1) A request to browse the X company DB 13X is made via the inquiry means 17 (S42). In response to the browsing request, the information management system server 11 requests an ID number and a password, which are access identification information dedicated to the administrator, and the administrator inputs and transmits the ID number and the password (S43).

In the information management system server 11, the authentication means 22A, 22B authenticates whether or not the user is an authorized administrator (S44).
The group insurance state of B13B is made browsable (S
46). Then, the administrator can acquire the subscription data regarding the group insurance (S47). The administrator can perform totalization based on the acquired enrollment data and perform administrative processing such as salary deduction of insurance premiums from the subscriber, simplifying administrative processing compared to before,
It is possible to realize a reduction in administrative processing costs.

On the other hand, on the insurance agency side, the host computer 25 accesses the information management system server 11 via the inquiry means 17 and browses each of the company DBs 13A to 13N in the same manner as the company manager. By acquiring the subscription data, it is possible to perform subscription totaling and the like. In addition, the host computer 2 is also used by the insurance company.
4 allows the user to browse the group insurance status.

As described above, when providing and applying information to a plurality of objects using a computer communication network such as the Internet 12, the provided data and the applied data can be unified for the plurality of objects. Simplification of paperwork,
It is possible to reduce administrative processing costs and simplify data processing.

In the above embodiment, one insurance company,
The case where an insurance agency provides information on group insurance to each employee of a plurality of companies and submits an application is shown. However, a single information management system server 11 is used to separately configure a plurality of insurance companies and insurance agents. Can also. In addition, the case of providing and applying information on group insurance has been described. However, the present invention is not limited to this, and can be applied to a case where information is provided to a plurality of individuals or companies for each unit customer. .

[0039]

As described above, according to the first aspect of the present invention, each individual information database which is connected to a computer communication network and stores internal individual data of each customer, and a target individual belonging to a predetermined customer With an information content database that stores the content of the file to be sent to
Simplify office work and reduce office work costs by using a single system to create, provide, and process data files for accessors from the creation and transmission of mail files to target individuals of a predetermined number of customers. Can be done.

According to the second aspect of the present invention, the confidentiality of each database can be ensured by performing authentication as to whether or not to permit access from outside by a predetermined authentication means. According to the invention of claim 3,
The intranet constructed for each unit customer can be realized with a general-purpose communication network by being connected to a computer communication network to which the system is connected.

According to the fourth to seventh aspects of the present invention, the individual information file created by the information management apparatus includes an application file such as a group insurance application file, for example. Centralize the management of individual information data by storing and managing the response file data in the corresponding individual information database and allowing the administrator of each unit customer to freely access the corresponding individual information database under predetermined conditions. In addition to this, it is possible to simplify the data processing relating to the response file of the accessor.

[Brief description of the drawings]

FIG. 1 is a block diagram of a unit information management system according to the present invention.

FIG. 2 is a conceptual diagram of an information communication network to which a unit information management system of the present invention is applied.

FIG. 3 is an explanatory diagram showing contents of individual mail distribution by the unit information management system of the present invention.

FIG. 4 is a block diagram of each company server in the unit information management system of the present invention.

FIG. 5 is an explanatory diagram of an individual information file created by each company server of FIG. 4;

FIG. 6 is a flowchart of mail file creation and access by a mail recipient in the unit information management system of the present invention.

FIG. 7 is a flowchart of providing individual information in the unit information management system of the present invention.

FIG. 8 is a flowchart of an inquiry by each company administrator.

[Explanation of symbols]

 11 Information Management System Server 12 Internet 13A to 13N Corporate DB (Database) 14 Common Content DB 15 Template 19 Mail File Creation and Distribution Means 21A to 21N Corporate Server 23A to 23N Corporate Intranet 31 List Creation Unit 32 Mail Template 33 File Creation Unit 34 Transmission means 36 Individual mail file 42 File management means 51 Information file creation means 52 Related file table 53 Information file transmission means 61 Individual information files 62A to 62N Individual display file 63 Individual subscription application file

Claims (7)

[Claims] An information management system for each unit connected to a computer communication network communicable with at least a predetermined number of computers of at least a predetermined number of unit customers, wherein internal data of one customer is defined as one unit, An individual information database for each unit in which the internal individual data for each customer is stored; and an update in which the contents of a file to be transmitted to a target individual belonging to the unit customer whose information is stored in the individual information database are stored. Read the data for each target individual from the free information content database and the individual information database for each unit, and store at least an access address, a mail file on which the individual's unique access identification information and predetermined information are displayed. Mail file creating means for creating a predetermined individual for each unit customer; and the created mail Mail file distribution means for individually transmitting a file via the computer communication network; and, for access from the mail file recipient by the computer communication network, individual information from the corresponding individual information database and information content database. An information management device for each unit that creates and transmits an individual information file corresponding to the accessor based on this, and stores predetermined items in response to the response from the accessor in the corresponding individual information database; A unit-based information management system comprising: 2. A unit-based information management system according to claim 1, further comprising a predetermined number of authentication means for authenticating whether or not to permit access from outside based on the access identification information. Information management system for each unit. 3. An information management system for each unit according to claim 1, wherein an intranet constructed for each of said unit customers is connected to said computer communication network, and an individual belonging to said unit customer is connected to said computer. A unit-based information management system, wherein the corresponding information management device is freely accessible via an intranet or a computer communication network. 4. The unit-based information management system according to at least one of claims 1 to 3, wherein the individual information file created by each of the information management devices includes a corresponding information management device. A unit-based information management system comprising a predetermined number of files including an application file for creating a response file by an accessor. 5. The unit-based information management system according to claim 4, wherein a response content of the accessor to the application file is stored in the corresponding individual information database, and is managed for each individual information database for each customer. A unit-based information management system, characterized in that: 6. A unit information management system according to claim 5, wherein said predetermined individual information database can be freely accessed by an administrator of a corresponding customer based on unique access identification information, and said response An information management system for each unit, characterized in that data can be obtained freely. 7. A unit information management system according to at least one of claims 4 to 6, wherein the application file is a subscription application file for a predetermined group insurance to be subscribed for each unit customer. An information management system for each unit, characterized in that: