CN106529812A - Intelligent archives management system and application - Google Patents

Abstract

The invention discloses an intelligent file management system and its application. The invention includes: an RFID module, an identity verification module, a query module, a self-service module, a central processing module, a database module, and a user terminal. The RFID module passes through the identity verification module, the self-service The module is connected with the central processing module, and the user terminal is connected with the database module through the query module and the central processing module. The invention realizes the intellectualization of file management and greatly improves the efficiency of file use.

Description

An intelligent file management system and its application

technical field

The invention relates to the field of intelligent technology, in particular to an intelligent file management system and its application.

Background technique

At present, in the existing technology, the management of the archives in the warehouse focuses on the management of the status in the warehouse, such as temperature, humidity, cleaning, classification, etc., but this does not meet the actual needs, because the actual meaning of the archives is to be accessed , and how to effectively manage the access link has been neglected by the prior art. Only relying on the conscious signature and return method of the user can be applied when the cost of damage and loss of books is low, but the risk of application in file management, especially important file management, is relatively high, and the security of file content and the effectiveness of management are difficult. Guaranteed.

The patent document whose patent application number is 201410541995.2 discloses an intelligent file management system, which includes files with RFID tags and file cabinets with intelligent management equipment; the intelligent management equipment includes power modules, MCUs, storage units, RFID reader, input device, and display device; the RFID reader is used to read and write RFID tag information; the MCU is used to receive the information sent by the RFID reader and output it to the display device; the display device uses According to the output of the MCU, the content of the RFID tag is displayed; the input device is used to input information, and the information is sent to the RFID reader through the MCU, and written into the RFID tag; the storage unit is used to store the information of the RFID tag; the power supply The module is used to supply power to the MCU, storage unit, RFID reader, input device and display device; the MCU is connected to the wireless module, and the RFID tag information is wirelessly transmitted to the upper computer through the wireless module for storage and display; the MCU It is also connected with a timer and an alarm device, the timer is used to time the RFID tags that are not within the reading and writing range of the RFID reader, and the alarm device is used to compare the timing information of the timer with the set time value output an alarm signal; the wireless module is a wifi module; the input device and display device are touch screens. But there is following deficiency in this invention: the process of reading files is comparatively loaded down with trivial details.

The patent document with the patent application number 201610028530.6 discloses an intelligent file rack management control system and control method, including a central server, an environmental monitoring system, an ordinary rack control system, a dense rack control system, a mobile terminal, and a return file processing vehicle; The central server includes a central database, a central processor, a central transmitter receiver, an identity verification device, and an authorization device; the common rack control system includes a common rack transmitter receiver and a common rack database; the dense rack control system includes a dense rack sender and receiver device, compact shelf database, and compact shelf control device; both the compact shelf control system and the common shelf control system are provided with a file grabbing device for grabbing and lowering files or file boxes at a higher position; the file grabbing The device has a displacement part and a grasping part. The displacement part is located above the compact shelf and the ordinary shelf, and has a moving X-axis rod and a moving Y-axis rod, which can make the grasping part slidably connected to it move to any horizontal position. The grabbing part is a three-section mechanical arm, and the three-section mechanical arms are connected by mechanical bolts to move within a large angle. The end of the mechanical arm is equipped with a bump that matches the concave part of the file box or a manipulator suitable for grabbing a single file. The mobile terminal includes a terminal processor, a terminal interactive display screen, a terminal sending and receiving device, and a voice interaction module; the environmental monitoring system includes an environmental sending receiver, an environmental processor, a temperature detection control device, and a humidity detection control device; The file processing vehicle includes a processing vehicle transmitter receiver, a processing vehicle processor, a processing vehicle interactive display screen, and a voice prompter; frame transmitter receiver, processing vehicle transmitter receiver communication connection; the mobile terminal is a smart phone, the terminal processor is a smart phone processor, and the terminal interactive display screen is a touch screen that can realize touch interaction, and has the ability to use the network to The function of data transmission and reception, the voice interaction module has a speaker and a microphone, and the mobile terminal also has a camera; the central server is a 24h server or server arranged in the chassis, and the identity verification device is used to connect to the mobile terminal The camera collects one or more of fingerprints, palm prints, iris, finger veins, palm veins, and facial contours from the camera, and compares the collected data with the authorized identity information stored in the central database in advance. After verification, the The authorization device grants the corresponding level of authority to the mobile terminal; the temperature detection control device and the humidity detection control device control the temperature measuring probes and humidity measuring probes all over the ordinary racks and compact racks, and use the environmental processor to form the overall data package of the measured data , sent to the central server through the environment sending receiver; the common shelf database monitors whether each common shelf file is in the warehouse or not, and sends the information to the central server by the common shelf sending receiver; the dense shelf database monitors each dense shelf file Whether the shelf file is in the warehouse or not, the information is sent to the central server by the sending receiver of the compact shelf; the returning file processing vehicle, wherein the processing vehicle sending receiver is equipped with a code scanning device ; The intelligent file rack management control system is also equipped with an identity verification device, which is connected to a video surveillance system and can call a camera at any position in the archives; a smart file rack management control method: 1) file picker Authorization: The person who wants to retrieve files obtains a mobile terminal, and the identity verification device is used to connect to the camera of the mobile terminal, and collect one or more of fingerprints, palm prints, iris, finger veins, palm veins, and facial contours from the camera, and collect The data is compared with the authorized identity information stored in the central database in advance, and after verification, the authorization device grants the corresponding level of authority to the mobile terminal; 2) File retrieval: the file retrieval personnel selects the file to be retrieved, and the central server displays the location information of the file And displayed on the display screen, the file retrieval personnel go to the shelf to take the file according to the information, if the file is located in the compact shelf, the central server sends an instruction to the compact shelf control device, so that the compact shelf where the file is located is open and can be retrieved use; when the position of the file or the file box storing the file is high, the central processing unit controls the file grabbing device at the place to grab and lower the file or file box; 3) file removal monitoring: the smart file The rack management control system also has an identity verification device, which is connected to the video surveillance system. After the file retrieval personnel is authorized, the identity verification device retrieves the image taken by the person when entering the library, and calls the file The camera at the exit of the museum will take pictures of the authorized personnel, and at least call the corresponding camera at the time of file access to take pictures, and compare all the aforementioned images with the image information of the authorized personnel in the central database; if the information does not match, report to the central server Issue an alarm message; 4) Return file processing: stack the returned files on the return file processing vehicle, and issue an alarm when the files accumulate to a certain amount, and the management personnel obtain the returned file processing through the scanning device on the sending receiver of the processing vehicle The mobile authority of the car, and push the return file to process the return file of the car. The interactive display screen shows the schematic diagram of the location of the file rack, and the voice prompter prompts the direction and the distance and direction between the file and the return location every certain time interval; if the return If the file location is located in the compact shelf, the central server sends an instruction to the compact shelf control device, so that the compact shelf where the file is located is open and can be put in; 5) File return reminder: set the file return time limit, and check all files at regular intervals Scan in the state of the library, send the number, location and reader of the files that have not been returned beyond the return time limit to the central database, and display them on the display screen equipped with the central server; the central server also controls the automatic telephone device according to the reader The retained information sends a text message to the reader or dials an automatic voice call to remind; in the authorization step of the file retrieval personnel, the mobile terminal can be a mobile terminal that is converted into a library, and can be collected when entering the library and returned when leaving the library, or It is an ordinary smart phone, which can be used instead of a dedicated mobile terminal after installing a specific application program and performing identity verification through a camera; one or more of fingerprints, palm prints, iris, finger veins, palm veins, and facial contours are collected The item specifically collects Palm prints or palm veins; the level of authority corresponds to five kinds of permissions for some ordinary shelves, some compact shelves, ordinary shelves only, compact shelves only, and both ordinary shelves and compact shelves; Immediately after the file personnel take the files, the video surveillance system scans and confirms whether the removed files are the reserved files, and sends the information back to the central server. The alarm information is displayed on the display screen, and sends information to the portable mobile terminals of individual or all management personnel; in the described file retrieval monitoring step, the image information of the authorized personnel specifically refers to facial information, including facial contours, The location of facial features; the camera at the entrance and exit of the archives and the camera in the library are all controlled and managed by the video surveillance system, and the video surveillance system is managed by the central server; position, and has the function of scanning various barcodes and QR codes, and the voice prompter can be turned off manually; in the above-mentioned file return reminder step, when the return time limit for unreturned files is still several days away, the reader will be notified in advance Send a text message to remind. However, the invention has the following disadvantages: the system is relatively complicated, and at the same time, access to authority management cannot be realized.

Contents of the invention

The object of the present invention is to provide an intelligent file management system and its application to solve the problems in the background technology.

To achieve the above object, the present invention provides the following technical solutions:

An intelligent file management system, comprising: an RFID module, an identity verification module, a query module, a self-service module, a central processing module, a database module, and a user terminal. The RFID module is connected to the central processing module through the identity verification module, the self-service module, and the user The terminal is connected with the database module through the query module and the central processing module.

As a further solution of the present invention: the identity verification module is used for the identity verification of archives query personnel to ensure the normal operation of the authority of the archives system.

As a further solution of the present invention: the self-service module is used for keyword query of files, wherein the keywords include file filing date, file authority level, file query times and file classification number.

As a further solution of the present invention: the database module is used to store archive information and perform keyword classification and storage.

As a further solution of the present invention: the user terminal includes a tablet, a mobile phone or a computer.

An application of an intelligent file management system, comprising the following steps:

Archives query personnel borrow archives through the user terminal, and firstly need to identify the RFID module of the archives, and then enter the identity verification module. After the verification is passed, they enter the database module to access the archives through the self-service module, query module and central processing module.

Compared with prior art, the beneficial effect of the present invention is:

The present invention includes: an RFID module, an identity verification module, a query module, a self-service module, a central processing module, a database module, and a user terminal. The central processing module is connected with the database module. The invention realizes the intellectualization of file management and greatly improves the efficiency of file use.

Description of drawings

Fig. 1 is the operating principle of the present invention.

detailed description

The technical solution of this patent will be further described in detail below in conjunction with specific embodiments.

It can be seen from Fig. 1 that a kind of intelligent file management system includes: RFID module, identity verification module, query module, self-service module, central processing module, database module, user terminal, and described RFID module passes identity verification module, self-service module and central The processing module is connected, and the user terminal is connected with the database module through the query module and the central processing module.

The identity verification module is used for the identity verification of file query personnel to ensure the normal operation of file system permissions.

The self-service module is used for keyword query of files, wherein the keywords include file filing date, file authority level, file query times and file classification number.

The database module is used to store the information of archives and carry out keyword classification and storage.

The user terminal includes a tablet, a mobile phone or a computer.

An application of an intelligent file management system, comprising the following steps:

Archives query personnel borrow archives through the user terminal, and firstly need to identify the RFID module of the archives, and then enter the identity verification module. After the verification is passed, they enter the database module to access the archives through the self-service module, query module and central processing module.

It will be apparent to those skilled in the art that the invention is not limited to the details of the above-described exemplary embodiments, but that the invention can be embodied in other specific forms without departing from the spirit or essential characteristics of the invention. Accordingly, the embodiments should be regarded in all points of view as exemplary and not restrictive, the scope of the invention being defined by the appended claims rather than the foregoing description, and it is therefore intended that the scope of the invention be defined by the appended claims rather than by the foregoing description. All changes within the meaning and range of equivalents of the elements are embraced in the present invention.

In addition, it should be understood that although this specification is described according to implementation modes, not each implementation mode only contains an independent technical solution, and this description in the specification is only for clarity, and those skilled in the art should take the specification as a whole , the technical solutions in the various embodiments can also be properly combined to form other implementations that can be understood by those skilled in the art.

Claims (6)

1. a kind of smart profile management system, it is characterised in that include：RFID module, authentication module, enquiry module, from Module, central processing module, DBM, user terminal, the RFID module is helped to pass through authentication module, self-service module It is connected with central processing module, user terminal is by the connection of enquiry module, central processing module and DBM.

2. smart profile management system according to claim 1, it is characterised in that the authentication module is used for archives The authentication of personnel query, it is ensured that the authority of archives economy is normally run.

3. smart profile management system according to claim 1, it is characterised in that the self-service module is used for the pass of archives Key word is inquired about, and wherein keyword includes the classification of the date of filling of archives, archives Permission Levels, document query number of times and archives Number.

4. smart profile management system according to claim 1, it is characterised in that the DBM is used to store shelves The information of case simultaneously carries out keyword classified and stored.

5. smart profile management system according to claim 1, it is characterised in that the user terminal includes flat board, hand Machine or computer.

6. a kind of application of the smart profile management system as described in claim 1-5 is arbitrary, it is characterised in that including following step Suddenly：

Document query personnel borrow archives by user terminal, and first-selection needs the RFID module identification for carrying out archives, with laggard Jing Authentication module, after being verified, then the self-service modules of Jing, enquiry module and central processing module enter into DBM visit Ask archives.