IGC1 Element 5 A Measuring
IGC1 Element 5 A Measuring
IGC1 Element 5 A Measuring
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رصد استباقى: by taking the initiative
before things go wrong, involves
routine inspections & checking
policies & standards are being
implemented & the controls are
working
التفتيش على السالمة, جوالت السالمة, المراجعات
مدى رضاء العاملين عن السالمة والصحة,
رصد رد فعل: after things go wrong,
involves looking at historical events
to learn from mistakes & see how to
prevent future recurrence. It
includes:
•Injuries & occupational ill-health
data
•Other losses such as damage to
property
•Incidents, including near misses
•Hazards & faults
•Employees' complaints
وقت العمل, احصائيات الحوادث, شكاوى العاملين
المخالفات القانونية, المفقود
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PROACTIVE MONITORING
Inspections: التفتيش بمكان العمل بقائمة الفحص
usually done by using checklists that cover
at least:
• Workplace
• Equipment & plant
• Procedures
• People
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تقرير السالمة والصحة المهنية
العنوان 1.
OHS
الفهرس او محتويات التقرير 3.
INSPECTIO
N REPORT
مقدمة 4.
الخالصة 6.
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• صفحة العنوان
• Title & subtitle (if there is one)
• Name of the writer
• Name of the person / organization to whom
the report is addressed
• Date of submission
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Executive Summary
• provides a brief outline on what was
achieved/decided/concluded in your report
• placed on a separate page before the contents
page
• Can be written last so that every bit of necessary
detail is taken from the finished report
• It is about half a page in length
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Table of Contents
• Helps the reader to find a specific topic
easier
• Can give the reader a grasp of the over
all content
• Should be in the beginning but might
be in the end of the report
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Introduction
• States the purpose of the report
• Lists the objectives
• Methodology used in analysis
• Problems & methods used to tackle
them
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Main Body of the report
• Detailed description of the findings
• Significance of what was found
• Graphs, tables & charts should be used
• Better if divided into sections using
numbering & bullet points
• Keep It Short & Simple (KISS)
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Conclusion
• Demonstrates an understanding of
what you achieved
• Outline how you reached the
conclusion
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Recommendations / Corrective actions
•Very crucial in OHS inspection reports
•Have to be specific & achievable
•Responsible parties must be assigned
•Time limit must be set clear; according to the
risk level
•Based on the findings (to rectify violations)
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Appendices
• Includes sections useful to a reader who
needs more detail
• Usually are the background material of the
report
References
• Acknowledge any books, papers, websites
or journal articles that have been used as
source material
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مراجعة اداء النظام: examines the following:
•Design of the OHS management system
•Operation & maintenance of the existing system
•Ensure OHS management system meets legal
requirements
•Check if OHS objectives are achieved
•Accidents & ill-health incidents are reduced
•Hazard identification & risk control measures are
implemented
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COLLECTING AND RECORDING DATA
Data will be recorded in a number of different forms:
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Analyzing Data
The data collected can be analyzed in a number of ways, e.g.
by:
• Category of person affected
• Injury type
• Part of body injured
• Severity of injury
• Age
• Work activity
• Shift or time of day
• Location of accident
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1) Incident Rate
Incidence Rate =
X 1000
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2) Frequency Rate
Frequency Rate =
Number of accidents in the period
Total hours worked during the period
X 1000
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3) Severity Rate
The average length of time taken off work as a result of accidents at work.
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COMMUNICATING DATA
توصيل المعلومات عن الحوادث
• Safety committees;
• Local team briefings;
• Company magazines;
• Board room performance reports;
• Performance review for managers;
• Annual reports
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Accident Data can:
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AUDITS & REVIEWS
“AUDIT is a Systematic examination to determine whether
activities & related results conform to planned
arrangements & whether these arrangements are
implemented effectively & are suitable for achieving
the organization’s policy & objectives“
Purpose:
• Ensure OHS Management System is in place.
• Ensure adequate risk control systems exist, implemented
& consistent with organizational hazards.
• Ensure appropriate workplace precautions are in place.
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AUDIT PROCESS
1] Preparatory work:
• Meet with relevant managers & employees to discuss & agree the
objectives & scope of audit (opening meeting)
• Gather information / consider documentation
• Prepare & agree the audit procedure with mangers
2] On-site tour/visit:
• Interviewing; line managers till contractors
• Review/assess additional documents
• Observation of activities / inspections
3] Conclusion:
• Assemble the evidence
• Evaluate the evidence
• Identify non conformances
• Produce audit report with recommendations
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AUDITS VS. INSPECTIONS
Inspection Audit
• Usually done to check physical • Checks the OHS managements
hazards system is existing & implemented
• Help to spot unsafe acts & • Includes interviews, documentation
unsafe conditions checking & inspections
• According to its timing can be • Identifies management system
proactive or reactive failures
• Proactive measure
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external audit
Advantages Disadvantages
• If done by an accreditation body • Requires longer time &
the company audited can get a complicated arrangements
certification of compliance e.g. • Can be really expensive
OHSAS 18001 certification • Causes stress on the
• Not affected by internal workforce
organizational relations • Can have a negative feedback
• Lowers the probability of the on organizational spirit if the
auditors having pre-assumptions company fails the audit (does
regarding MS status not get the certification)
• Less chance of being biased
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Internal audit
Advantages Disadvantages
• Less stress on organization • Management may not follow up on
• Needs less time recommendations or take them
• Less complicated arrangements seriously
• Does not pose a threat on • More chance of being biased
organizational image if results • Previous background of the
are not as high as expected organization's performance may
• Less cost affect the findings
• Internal organizational relations
might affect the integrity of the
interviewing process
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