Presentation Skill

Welcome
Successful
Presentation
Skills
Bellal Uddin Mahmud
5th cycle meet
31th Aug,2010
Bogra
Expection
Control
The
Enviro ment
Improve
communication Xperienced
Skill in presentating
yourself
Plan properly
Objectives
Develop your ability to:

(1)Introduce the key factors for
successful presentation delivery
(2) Prepare effective visual aids
(3) Deliver successful
presentations
(4) Evaluate presentation delivery
K
EY
T A SUCCESSFUL
o→Know
PRESENTATION
your Audience
→Make it Clear!
→The Heart of the Matter
→Use Visual Aids
→Figures & Pretty Pictures
→Prepare & Practice
→Not Compatible?
Presentation Skills
Basic guidelines
→Prepare objective
→Organize the presentation
→Structure the presentation
→Establish credibility
→Speak in a responsive and conversational style
→Use visual aids
→Practice presentation skills
→Do it!
WHEN YOU FEEL THE FEAR…
PANIC
Outline your Purpoes
Analyse your Audience
Identify the Need
Collect your Information
Prepare your Communication
K
NO
WYour
→ Who will attending the
Audience
presentation?
→Who is the decision maker?
→Is there any point in giving the
presentation if certain people are
unable to attend?
→How intelligent are they?
→How well informed are they?
K
NO
WYour
→Audience
What will they be expect from
you?
→What sort of mood will they be in?
→Why should they listen to you?
→How does what you say affect
them?
→What is in it for them to listen to
you?
→Why is it important for the
audience to hear what you have to
Think of Your Audience
• Purpose of your talk
• Talk to your audience
• Engage your audience by asking
questions
• Keep it interesting:
If you’re – Share interesting tidbits
bored, your – Give unique examples or analogies
audience is – Humor disturbs slumber
snoring • Make sure you can be heard!
Think of Your Audience
Verbal Skills Body Language
• Slow down • Eye contact
• Don’t read your • Stand straight – breathe
slides use as cues • Don’t over-gesture with
• Vary voice tone pointer
• Genuine enthusiasm • Face your audience
• Speak up
Make it Clear
 Controls number of slides and provides
balance
 Style and format:
– Use colors to highlight and organize
– Be consistent
 Read through presentation and see if main
points stand out
 One concept per slide
Why Should Visual Aids Be
Used?
• Use visuals whenever possible
• Good visuals are:
– Visible
– Clear
Text Visual Vocal
– Simple 7% 55% 38%
(Results from Professor
Albert Mehrabian – UCLA)
Things to be considered
• Don’t crowd with too much
information
• Unreadable information wastes
time and annoys audience
• Timing
• Don’t memorize entire talk
• Font size
• Text animations
• Layouts (background, font
color)
Sections of a Presentation
There are 3 sections

of a presentation:
1. Introduction
2. Main Body
3. Conclusion
Introduction
• For taking the attention
and convincing them to
listen to you.
• Never apologize for
anything wrong.
• Make your audience
think that they are going
to be informed,
entertained or
enlightened.
• Start your spech with
power.
Main elements in
Introduction
• Begin your talk with an attention
getter. With an interesting story
or a question
• Next, tell what is in it for them:
Let them know that your
information is relevant to their
needs.
• Increase your credibility by
relating something about your
background and expertise
Main elements in
Introduction
→Present your agenda
→Tell them what you are going to
tell them And tell them what
you just told them
→What do you expect of the
audience Inform them on
question-answer session
Main Body
• Deliver what you promised in the
shortest and most interesting way
• Keep in mind in structuring your
message that
(1)Attention cycle &
(2)Pacing
• Use repetition for remembering
Main Body
• Use stories and examples for
connection & association
• Use intensity by tone of your voice,
colors and bolds are for visual
intensity
• Use visuals, hands, graphics,
statistics, group participation etc
To Do in Visuals
• Check equipment
• Present one idea per
slide
• Use dark background
and light lettering
• Use maximum 6 lines
per slide
• Use maximum 6 words
per slide
• Keep slides simple
Avoid in Visuals
• Crowd information
• Turn your back to
audience
• Just reading lines like
notes
• Go back in slides for
repeating
• Turn off the lights any
longer than necessary
Body Language
• Non Verbal language
• Face is the index of the
mind and clearly
displays the present
interest
• Body language presents
to the audience what
we feel and think about
the particular matter
Ex: Nodding one’s head
Body Language
• Body Language
(e.g, arms
crossed, standing,
sitting, relaxed)
• Emotion of the
sender and
receiver (e.g
Speaking clearly)
Conclusion
• Repeat your main idea or begin with
“Let’s review the main points we’ve
covered”
• Last opportunity to emphasize main
points
• Must be strong and persuasive
• You call for and encourage appropriate
action
Presentation Skill
→Look at the eyes of audience
& speak in a natural,
conversational voice
→Appropriate voice will make
the presentation effective and
interesting
→Ask for feed back from your
audience about your
presentation & change
accordingly
→In presentation especially,
Presentation Skill
→Presentation skills include
planning, preparation &
delivery of the message
→Making a formal speech is
one form of presentation
→Presentation skills can be
broadly categorized into
physical oral, & electronic
→Success in life depends on
presenting ideas in an
appropriate manners
Thank You
Questions?

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Develop your ability to:

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