Induction and On-

Boarding Session of
Newly Hired
Administrative Officer II
Job Description - Administrative Officer

• Responsible for the execution and continuous

improvement of the Administrative process of
the school including Budget Planning and
Preparation of Financial Reports, subject to
the approval of School Head or Principal; and

• Report to the Assistant Principal for Operation

and Learner Support and/or principal/School
Head.
GAD – Gender and Development
• A. GAD Plan and Budget (GPR)
• B. GAD Accomplishment Report (AR)
• C. Creation of GAD Focal Point System (GFPS) under Magna Carta of
Women
• D. GPB and Fund Utilization
• 5% of Total Appropriation of PS & MOOE
• 5% of MOOE
• E. Establishment and Maintenance of GAD Database
• Sex disaggregated data on file with gender analysis/showing gender
statistics. (i.e. Women. Children, Senior Citizen, person with disabilities,
indigenous people, and other vulnerable sector)
• Women’s Desk
• GAD Monitoring and Evaluation
 GUIDELINES ON THE
PREPARATION OF GENDER AND
DEVELOPMENT (GAD) PLANS,
UTILIZATION OF GAD BUDGETS
AND SUBMISSION OF
ACCOMPLISHMENT REPORTS
1. With reference to Joint Circular No. 2012-01, Calendar Year (CY)
2012 by the Philippine Commission on Women (PCW), the National
Economic and Development Authority (NEDA) and the Department of
Budget and Management (DBM) and specific policy guidelines on
Gender Mainstreaming and in particular, Executive Order (EO) No. 273
on Approving and Adopting the Philippine Plan for Gender Responsive
Development (1995- 2025), Magna Carta of Women and the General
Appropriations Act (GAA) which require government agencies, state
universities and colleges (SUCs), government-owned and controlled
corporations, local government units (LGUs) and other government
instrumentalities to formulate their annual Gender and Development
(GAD) Plans and Budgets, these guidelines on the utilization of GAD
Budget and other requirements would serve as reference to all GAD
Program implementers of DepEd.
2. The annual GAD Plans and Budgets (GPBs) shall be guided by the
desired outcomes and goals embodied in the Magna Carta of Women and
other relevant laws, particularly the Committee on the Elimination of
Discrimination Against Women (CEDAW) and other international
commitments. The GPBs are to be reflected in the Annual Work and
Financial Plan of concerned offices or units and are formulated alongside
other programs and projects during the planning and budgeting schedules.

3. Specifically, the GAD program developers and implementers shall

observe the following guidelines:
• The GAD Plans incorporating programs, projects and activities (PPAs)
must be issue-based resulting from gender analysis and research
ensuring that different concerns and issues of both women and men are
equally addressed in the GPBs. All GAD PPAs shall be subjected to
detailed evaluation using the Harmonized GAD Guidelines and PCW's
evaluation criteria for PPAs;
• The GAD Focal Point System members or central and field GAD
coordinators shall take the lead in the preparation of the GPB; monitor
the implementation and the results of the PPAs and submission of
accomplishment reports to schools division/ city superintendents
(SDSs) or regional directors (RDs), copy furnished the Staff
Development Division­ Human Resource Development Service (SDD-
HRDS) which is the GAD Coordinating Unit of the Central Office
(CO); and
• The existing sex-disaggregated data in the unified information
system (UIS) or the Basic Education Information System (BEIS)
shall be used as basis for planning, budgeting and policy formulation.
4. The costing or allocating budget for GAD Plans may be in the form of a
separate GAD fund to support the PPAs; as integrated in major programs
and projects (PPAs); or as counterpart fund from the official development
assistance (ODA) for ODA-funded projects. It is understood that the
GAD Budget does not constitute an additional budget over an
agency's total budget appropriations nor a separate five percent
(5%) taken from the total agency budget is readily available. The
approved issue-based programs, projects and activities arising from
research and gender analysis, determine the annual GAD Budget.

5. In determining what can or cannot be charged to the GAD Budget, the

primary consideration is the gender issue being addressed by a program
or activity. If gender issue is clear, the expenses may be charged to the
GAD Budget. The following are items which can and cannot be charged
to the GAD Budget:
What can be charged to the GAD Budget?
• Approved PPAs included in the PCW-endorsed DepEd GAD Plan
with detailed budgetary expenditure requirements
• Capacity Development on GAD
• Activities related to the establishment of enabling mechanisms
which support GAD efforts of agencies, e.g. GAD Focal Point
System and VAW Desks
• Salaries of agency personnel assigned to plan, implement and
monitor GAD PAPs on a full time basis, following the rules in hiring
and creating positions. This provision does not apply to those
who were given extra assignment on GAD and are already regular
employees. Overtime work rendered in doing GAD PAPs may be
compensated through a compensatory time off, following the
government accounting rules and regulations
What can be charged to the GAD Budget?
• Programs to address women's practical and strategic needs,
provided these have been previously approved by DepEd
Central Office and the Philippine Commission on Women
(PCW) and are clearly reflected in the annual GAD Plan and
Budget
• Consultation workshops to gather inputs for GAD Plan and
other GAD mechanisms and processes
• Professional fees and honoraria of external GAD experts
for trainings and related activities
• Development, printing and dissemination of information and
education campaign materials which support GAD PAPs
• Women's Month activities which are clearly aligned to the
yearly theme determined by the PCW Board and GAD
advocacy
What cannot be charged to the GAD Budget?
• PPAs which are not in the DepEd GAD Plan and not
endorsed by PCW
• Personal services and honoraria of GAD Focal Point
System members and other GAD employees assigned to
do GAD work
• Physical, mental and health fitness including purchase of
equipment, recreation and social activities, religious and
cultural projects, construction expense, supplies and
materials for general use, study tour, Christmas and year-
end celebrations and meetings, except if these can be
justified as clearly addressing specific gender issues.
 6. The submission, review, and endorsement of Agency
GAD Plans and Budgets shall be guided by the following:
• All the GAD units of the Central Office (CO), bureaus, services,
offices/units, regions, divisions, districts and schools shall formulate
their annual GPBs within the contexts of their mandates and the
budget cycle. (copy of the Annual GAD Plan and Budget template
enclosed). All GAD Program Coordinators/Implementers shall
submit the GPBs to the GAD Coordinating Unit, Attention: SDD-
HRDS, DepEd Central Office, Pasig City for review, evaluation and
consolidation as DepEd National GAD Plan. This shall be endorsed
by the GAD Focal Point Chairperson or designated Co-Chair to
PCW for evaluation and eventually endorsement to the DBM.
• Upon receipt of the approved PCW National GAD Plan DepEd shall
ensure its incorporation in the Department's overall work and
financial plan and the Annual Project Procurement (APP) Plan.
• All approved GAD PPAs for implementation 'by the proponents shall
be endorsed to the CO, regional and division offices. As needed, the
DepEd may seek assistance of PCW, national agencies and local
government units (LGUs)/ other oversight agencies, civil
organizations, non-government organizations (NGOs) and other
gender experts for implementation, and in tracking key result outputs
and outcomes of the GAD PPAs.
• Consistent with gender mainstreaming strategies, the GAD indicators
shall be integrated in the existing monitoring and evaluation system.
The guidelines on the Reporting of GAD PPAs are as follows:
• For all GAD PPAs conducted, including those funded from ODA, the GAD Central and
Field Focal Points or Coordinators shall submit accomplishment reports to the CO GAD
Coordinating Unit. These accomplishment reports shall be part of the annual DepEd
accomplishment report and budget request justifications for GAD for the succeeding
financial year.
• Accomplishment reports shall contain brief summary of the reported programs,
projects or activities showing how gender issues are resolved, relevant program
statistics; accompanying policy issuances, and actions taken on the Audit
Observation Memorandum (AOM) or other COA findings, if any. Please refer to
Enclosure Nos. 1, 2 and 3 for the sample GAD Plan and Budget, Guide in completing
the GAD Accomplishment Report Template and Sample GAD Accomplishment Report,
respectively.

• The PCW shall assess the actual accomplishments of agencies on GAD and
prepare the Annual Integrated GAD Accomplishment Reports for submission to
Congress, the Office of the President, copy furnished DBM and Commission on Audit
(COA).
• DO 63 s. 2012.docx
GUIDELINES AND PROCEDURE
ON THE ESTABLISHMENT OF
GENDER AND DEVELOPMENT
(GAD) FOCAL POINT SYSTEM
(GFPS) AT THE REGIONAL,
DIVISION AND SCHOOL LEVELS
1. Pursuant To The Provisions Of Section 36-b Of Republic Act (RA) No. 9710
Also Known As The Magna Carta Of Women (MCW), all government
agencies are mandated to establish and institutionalize the Gender and
Development (GAD) Focal Point Systems (GFPS). the GFPS is one of the
institutional mechanisms that will ensure gender mainstreaming in
government offices, its attached agencies and local government units‘
(LGUs)

2. In view of this, the Department of Education (DepEd) issues the

Guidelines and Procedures on the establishment of GFPS at the Regional,
Division and School Levels as follows:
a. The regional directors(RDs) and school division/city superintendents
(SDSs) shall issue directives for the establishment of the GFPS in their
respective offices, Schools will be assisted by SDS in the establishment of the
School GFPS;
b. the composition of the GFPS shall be as follows:
• Regional Level
GFPS Head or Chairperson Regional Director
Technical Working Group Head Assistant Regional Director
(ARD)
Members Education Program Supervisor
designated as GAD coordinator
Chief, Administrative Officer
(AO)
Planning officer
Human Resource and
Management Officer (HRMO)
Accountant or Budget Officer
Secretariat and M&E Committee To be designated by the GAD
Focal Point Person
• Division Level
GFPS Head or Chairperson Schools Division/City
Superintendent (SDS)
Technical Working Group Assistant Schools Division/City
Head Superintendent (ASDS)
Members Education Program Supervisor
designated as GAD coordinator
Chief, Administrative Officer (AO)
Planning officer
Human Resource and Management
Officer (HRMO)
Accountant or Budget Officer
Secretariat and M&E To be designated by the GAD Focal
Committee Point Person
• School Level
GFPS Head Principal
Members Department Head/Learning
Area Coordinator
Two designated Master
Teachers (MTs)
Guidance Counselor
Designated Finance Personnel
(Accountant, disbursing officer
or equivalent)
Secretariat and M&E Committee To be designated by the GAD
Focal Point Person
c. the tasks and functions of the members of the GFPS shall be part of their
regular key result areas (KRAs), work plans and performance assessment
indicators, and shall be given due consideration in the entire performance
management system;

d. Capacity development programs shall be provided to the GFPS members

to enhance skills on gender sensitivity training, gender analysis, gender-
responsive planning and budgeting, gender audit and other updates on GAD
related laws, policies and instruments;

e. when necessary, the GFPS head and the central office (CO) GFPS person
shall conduct periodic monitoring and evaluation of the field GFPS to address
possible issues hindering the performance of their functions in accordance
with the MCW, this department order and other GAD instructions and
policies;
e. Funds shall be allocated for programs, activities and projects to address
GAD issues in the workplace and the schools, and to support the
organization, management and operations of the GFPS, to be charged to
the five percent GAD budget of the region/ division and school; and

f. All GAD plans containing projects, programs and activities shall be

part of the Work and Financial Plans (WPP), Annual Procurement Plan
(APP), Regional Education Development Plan (REDP) and School
Improvement Plans (SIPs). Development of the GAD plans and budgets
shall be within the budget cycle and the processes stipulated in DepEd
Order No. 63 , s. 20 12 on the Guidelines for the Preparation of GAD
Plans, Utilization of GAD Budget and Submission of Accomplishment
Reports.
g. AllGAD plans containing projects, programs and activities shall be part of
the Work and Financial Plans (WPP), Annual Procurement Plan (APP), Regional
Education Development Plan (REDP) and School Improvement Plans (SIPs).
Development of the GAD plan s and budgets shall be within the budget cycle and
the processes stipulated in DepEd Order No. 63 , s. 2012 on the Guidelines
for the Preparation of GAD Plans, Utilization of GAD Budget and Submission of
Accomplishment Reports.

3. The functions of the GAD Focal / Point Persons are as follows :

a. lead in the gender mainstreaming in policies, plans and programs projects
and activities (PPAs) and in the assessment of gender ­ responsiveness
of systems ,structures , policies , procedures and programs based on
priority thrusts, needs and concerns of DepEd for its stakeholders
,particularly students, teachers and employees;
b. analyze programs and projects using the Harmonized GAD Guidelines
for Programs and Projects to determine their gender sensitivity;
c. recommend formulation/revision of policies in advancing women's
status and child protection;
d. lead in the review and updating of sex- disaggregated data for GAD
database to serve as basis in performance-based gender responsive
planning;
e. implement advocacy activities, including the development of
information, education and communication materials to ensure
consciousness-building and generating support for GAD;
f. identify gender issues arising from gender analysis and audit to serve
as basis for determining PPAs in the GAD Plan ;
g. prepare GAD plans and budgets and accomplishment reports and
ensure their timely submission to the Central Office (CO) GAD
Focal Point Person
h. ensure the effective and efficient implementation of the GAD Plan and
PPAs and the judicious utilization of the GAD budget;

i. recommend awards, recognition and other incentives (including

performance-based bonus (PBB) to outstanding institutional GAD programs,
activities and projects for GAD focal Point members and other
personnel/teachers;

j. build and strengthen partnership with all GAD Focal Point Persons
in the Department, the Philippine Commission on Women (PCW),
National Economic and Development Authority (NEDA), Department of
Budge t an d Management (DBM), GAD -Non. Government Organizations
(NGOs) and other partners; and

k. coordinate GAD efforts of all offices/units.

4. The GFPS chairperson or head shall approve GAD plans and budgets of
the office and shall submit to the CO-GAD Focal Point Person and shall also
spearhead the Implementation of the plan. He/She shall also designate a
Secretariat and M&E Team for GAD. The Secretariat shall provide
administrative support to the GFPS, document GAD activities and minutes of
meeting, assist in the preparation of GAD plan and accomplishment reports
and in the conduct of GAD activities , programs and projects . The M&E
Team shall lead the gender audit and evaluation of all GAD PPAs .

5. All RDs and SDSs shall be guided by the provisions of this DepEd Order in
the establishment of GFPS in their offices. They shall submit to the CO GAD
Focal Point Persons the composition and members of the local GFPS.

6. Immediate dissemination of and strict compliance with this Order is

directed.
CY 2019- TOTAL GAD AMOUNT PERCENTAGE
2020 BUDGET BUDGET UTILIZED (%)
DepEd SK P 200,565,000 *P 10,028,250 *P 2,773,936 28.66% of GAD
Division Budget
*Underutilized Budget of DepEd SK Division: 72.34% or P 7,254,265
 - END –
THANK YOU! 