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    File Management

    Uploaded by

    Ayrha paniaoan
    The document discusses file management and organizing files on a computer. It explains that Windows uses folders to organize the large number of files that can be stored on hard drives. It recommends creating a root folder (such as My Documents) and then subfolders within it to categorize files by subject area. This hierarchical folder structure makes it easy to find and back up files. The document also describes how to perform common file management tasks like creating, copying, moving, renaming, and deleting files and folders.

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    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd

    File Management

    Uploaded by

    Ayrha paniaoan
    392 views16 pages
    The document discusses file management and organizing files on a computer. It explains that Windows uses folders to organize the large number of files that can be stored on hard drives. It recommends creating a root folder (such as My Documents) and then subfolders within it to categorize files by subject area. This hierarchical folder structure makes it easy to find and back up files. The document also describes how to perform common file management tasks like creating, copying, moving, renaming, and deleting files and folders.

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    File Management.ppt

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    The document discusses file management and organizing files on a computer. It explains that Windows uses folders to organize the large number of files that can be stored on hard drives. It recommends creating a root folder (such as My Documents) and then subfolders within it to categorize files by subject area. This hierarchical folder structure makes it easy to find and back up files. The document also describes how to perform common file management tasks like creating, copying, moving, renaming, and deleting files and folders.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    392 views16 pages

    File Management

    Uploaded by

    Ayrha paniaoan
    The document discusses file management and organizing files on a computer. It explains that Windows uses folders to organize the large number of files that can be stored on hard drives. It recommends creating a root folder (such as My Documents) and then subfolders within it to categorize files by subject area. This hierarchical folder structure makes it easy to find and back up files. The document also describes how to perform common file management tasks like creating, copying, moving, renaming, and deleting files and folders.

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    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
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    Technology

    ICT
    Core: File Management
    File Management
    Hard disk drives have become very large in recent years and
    are capable of holding millions of data files created by
    computer applications installed on the computer

    As a result, a method of organising these files is essential.


    Windows uses folders to achieve this

    A Folder A File

    Filenames are made up of two parts:

    • The document name - can be up to 256 characters


    long, including spaces
    • The file extension - determined by the application
    being used
    File Management
    Typical File Types
    File Management
    Organising Files

    The management of computer files and paper files has much


    in common. If all the paper documents accrued in a house or
    business were stored in a single drawer without using paper
    folders, it would soon become impossible to find anything

    A well organised house will have some filing system to


    segregate electric bills from telephone bills and from bank
    statements etc. Files on a computer should be managed in a
    similar fashion
    File Management
    A good practice is to use a Personal Folder to organise files
    This is the equivalent of a filing cabinet in paper filing, it can
    be created in the My Documents folder or in the C: Drive of
    the computer
    This folder is the Root Folder of the filing system
    Subfolders can then be created for subject areas etc
    Within these, further subfolders can be used to organise the
    files within each subject. An example is shown below:

    • Create a Root folder in My Document


    File Management
    • Create Subfolders within the root folder for subject
    areas etc

    • Create further subfolders within the subject area folder


    File Management
    • Continue the process until the required level of
    organisation achieved

    This organisation will make files easier to find and backing up


    your files will involve copying the root folder to the backup
    device
    File Management
    Creating Folders

    Folders can be created by a number of methods:

    Method 1:

    • Browse to where you want to create the folder


    • Click the File menu, choose New and then Folder.
    • The folder is created
    • Type a name for the folder and press Return or click
    away from the folder to complete
    File Management
    Method 2:

    • Browse to where you want to create the folder


    • Right-click within the window choose New and then
    Folder

    • Complete as for method 1


    File Management
    Method 3:

    A folder can be created while saving a file in a computer


    application

    • In Word 2007, click the Office button and choose Save


    As and Word Document
    • Browse to the required folder and click the Create New
    Folder button
    • Name the folder and Double-click it to open it. Save the
    file in the new folder
    File Management
    Managing Files and Folders

    Files and Folders can be Selected, Copied, Pasted, Moved,


    Renamed and Deleted

    Selecting Files

    • To select a single file, just click it. It changes colour on


    selection
    • To select consecutive files, click the first file, hold down
    the Shift key and select the last file. The files in between
    are automatically selected
    File Management
    • To select non-consecutive files, hold down the Alt key
    and select the files in turn

    • To select all the files in a folder, click the Edit command and
    choose Select All

    Note: The above procedures apply equally to groups of folders.


    File Management
    Copy and Paste Files

    • First select the required file/s. Then right-click the files


    and choose Copy. The files are copied an area of
    memory called the Clipboard

    • Browse to the destination folder, right-click it and


    choose Paste
    File Management
    Moving Files

    The procedure is similar to copy and paste except that instead of


    choosing Copy, you choose Cut

    Rename Files

    Files must be renamed individually


    To rename a file, right-click it and choose Rename
    Type the new name and press Return or click away from the file
    File Management
    Deleting Files

    Select the files to be deleted. Right-click any selected file and


    choose delete from the menu. Click the Yes button in the dialog
    box

    The Recycle Bin

    Files and folders deleted from the computer are placed in the
    recycle bin. They are not lost until the recycle bin is emptied

    • In the example below, the folder is right-clicked and


    Delete is chosen
    File Management
    • The folder is sent to the recycle bin and the bin icon
    changes from empty to full

    • To Undelete the folder, right-click the recycle bin and


    choose Open

    • From the Edit menu, choose Undo Delete to restore the


    folder to it’s original location. The recycle bin icon
    changes back to empty

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