Section 3 – Technical Proposal – Standard Forms P a g e |1

________________________________________________________________________________________________________________

SECTION 3
TECHNICAL PROPOSAL
STANDARD FORMS

Note: The Consultants’ attention is drawn to Clause 3.6 of the Data Sheet for format of
Technical Proposal to be submitted, and paragraph 3.6 of Section 2 of the RFP
for Standard Forms required and number of pages permitted.

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Organization and Experience

A. Consultant’s Organization
B. Consultant’s Experience
C. Consultant’s Experience in Timor-Leste or similar region
D. Consultant’s Quality Assurance

TECH-3 Comments or Suggestions on the Terms of Reference and on Counterpart Staff

and Facilities to be provided by the Executing Agency

A. On the Terms of Reference

B. On the Counterpart Staff and Facilities

TECH-4 Description of the Approach, Methodology, Work Plan, and Organization and
Personnel for Performing the Assignment

TECH-5 Team Composition, Task Assignments, and Summary of CV Information

TECH-6 Curriculum Vitae (CV) of Proposed Professional Experts

TECH-7 Personnel Schedule

TECH-8 Work Schedule

TECH-9 Declaration of Compliance to Technical Proposal

Section 3 – Technical Proposal – Standard Forms P a g e |2
________________________________________________________________________________________________________________

FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of NPC]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and our
Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal, and
a Financial Proposal sealed under a separate envelope.1

We are submitting our Proposal in association with/as a Joint Venture: [Insert a list with
full name and address of each Joint Venture Partner or sub-Consultant].2 Attached is the
following documentation: [Joint Venture Agreement and Joint Venture power of attorney for
Lead Partner].3

We hereby declare that all the information and statements made in this Proposal are
true and accept that any misinterpretation contained in it may lead to our disqualification.

We also attached proof of legal status in accordance with Section 2, Clause 3.4 of the
RFP.

If negotiations are held during the period of validity of the Proposal, i.e., before the date
indicated in Clause Reference 1.11 of the Data Sheet, we undertake to negotiate on the basis
of the proposed personnel. Our Proposal is binding upon us and subject to the modifications
resulting from contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date indicated in Clause Reference 7.2 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

We remain
Yours sincerely,

Authorized Signature [In full and initials]: ______________

Name and Title of Signatory:
Name of Firm:
Address: ________________________________________________________
Annexes:
1. Power of Attorney demonstrating that the person signing has been duly authorized to sign the Proposal on
behalf of the Consultant and its associates;
2. Joint Venture or Association Agreements (if applicable, but without showing any Financial Proposal
information); and
3. Letter(s) of Incorporation (or other documents indicating legal status).

1
If FBS, LCS or QCBS.
2 [In case Clause Reference 1.2 of the Data Sheet requires to submit a Technical Proposal only, replace this sentence with: “We
are hereby submitting our Proposal, which includes this Technical Proposal only.”]
3 [Delete in case no association or Joint Venture is proposed].
Section 3 – Technical Proposal – Standard Forms P a g e |3
________________________________________________________________________________________________________________

Form TECH-2 Consultant’s Organization and Experience

A - Consultant’s Organization

[Provide here a brief (two pages) description of the background, organization and general
experience of the Consultant and if applicable, Sub-Consultant and each Joint Venture
Partner for this assignment.]
Section 3 – Technical Proposal – Standard Forms P a g e |4
________________________________________________________________________________________________________________

B - Consultant’s Experience
[Using the format below, provide information on each assignment for which your firm, and each Joint
Venture partner or sub-Consultant for this assignment, was legally contracted either individually as a
corporate entity or as one of the major companies within a joint venture or sub-consultancy, for carrying
out consulting services similar to the ones requested under this assignment. List only previous similar
assignment successfully completed in the last ten (10) years. Use a maximum of 20 pages. No
promotional material should be included. All fields in the following forms are mandatory to be filled.
Specific project experience with missing information in the following form may not be
considered for evaluation.

The Consultant should substantiate the claimed experience by presenting copies of Certificate
of Completion for completed projects and portion of signed contract showing contract amount,
services rendered and signing page for on-going projects. These materials are not part of the
maximum 20 pages requirement]

Assignment name: Approx. value of the consultancy contract (in

current US$):

Country: Duration of assignment (months)

Location within country

Name of Client: Total No. of person-months of the assignment:

Address: Approx. value of the services provided by your

firm under the consultancy contract (in current
US$):

Name of Client Representative/Title: Client Representative contact details:

Email:

Telephone no.:

Start date (month/year): No. of professional person-months provided by

the Joint Venture Partners or the Sub-
Completion date (month/year): Consultants:

Name of joint venture partner or sub- Name of senior regular full time employees 4 of
Consultants, if any: your firm involved and functions performed
(indicate most significant profiles such as Project
Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided in the assignment:

Firm’s Name:

4
Regular full-time employee as defined in para. 3.3(ii), footnote 3 of Section 2.
Section 3 – Technical Proposal – Standard Forms P a g e |5
________________________________________________________________________________________________________________

C - Consultant’s Experience in Timor-Leste or Similar Region

[Using the format below, provide information on each assignment for which your firm, and each Joint
Venture partner or sub-Consultant for this assignment, was legally contracted either individually as a
corporate entity or as one of the major companies within a joint venture or sub-consultancy, for carrying
out consulting services in Timor-Leste or similar region, requested under this assignment. Use a
maximum of 5 pages. No promotional material should be included.

Specific project experience with missing information in the following form may not be
considered for evaluation.

The Consultant should substantiate the claimed experience by presenting copies of Certificate
of Completion for completed projects and portion of signed contract showing contract amount,
services rendered and signing page for on-going projects. These materials are not part of the
maximum 5 pages requirement]

Assignment name: Approx. value of the consultancy contract (in

current US$):

Country: Duration of assignment (months)

Location within country

Name of Client: Total No. of person-months of the assignment:

Address: Approx. value of the services provided by your

firm under the consultancy contract (in current
US$):

Name of Client Representative/Title: Client Representative contact details:

Email:

Telephone no.:

Start date (month/year): No. of professional person-months provided by

the Joint Venture Partners or the Sub-
Completion date (month/year): Consultants:

Name of joint venture partner or sub- Name of senior regular full time employees 5 of
Consultants, if any: your firm involved and functions performed
(indicate most significant profiles such as Project
Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided in the assignment:

Firm’s Name:

5
Regular full-time employee as defined in para. 3.3(ii), footnote 3 of Section 2.
Section 3 – Technical Proposal – Standard Forms P a g e |6
________________________________________________________________________________________________________________

D - Consultant’s Quality Assurance

[Describe briefly (two pages) your firm’s standard policies, procedures or practices in place
that promote quality in the workplace, your interaction with clients, and the outputs you
produce.

Describe also how you will ensure quality of your firm’s performance over the life of this
assignment]

A company who is ISO certified should show proof of ISO certification. This certification is not
part of the maximum 2-pages requirement.]
Section 3 – Technical Proposal – Standard Forms P a g e |7
________________________________________________________________________________________________________________

E – References of the Consultant

[Provide contact information for at least three (3) references that can provide substantial input
about:

(a) The type of services performed

(b) Confirm the quality of the work experience listed in Form TECH-2B and TECH-2C]

Name Position Address Telephone No. Fax No. E-mail address

Section 3 – Technical Proposal – Standard Forms P a g e |8
________________________________________________________________________________________________________________

FORM TECH-3 COMMENTS AND SUGGESTIONS ON THE TERMS OF

REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY
THE EXECUTING AGENCY

A - On the Terms of Reference

[Present and justify here any modifications or improvement to the Terms of Reference you are
proposing to improve performance in carrying out the assignment (such as deleting some
activity you consider unnecessary, or adding others, or proposing a different phasing of the
activities). Such suggestions should be concise and to the point, and incorporated in your
Proposal. Use a maximum of 2 pages]
Section 3 – Technical Proposal – Standard Forms P a g e |9
________________________________________________________________________________________________________________

B – On Counterpart Staff and Facilities

[Comment (two pages) here on Counterpart Staff and Facilities to be provided by the
Employer according to Clause Reference 1.4 of the Data Sheet including: administrative
support, office space, local transportation, equipment, data, etc. Use a maximum of 2 pages ]
Section 3 – Technical Proposal – Standard Forms P a g e | 10
________________________________________________________________________________________________________________

FORM TECH-4 DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN

FOR PERFORMING THE ASSIGNMENT

Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal (maximum of 50 pages,
inclusive of charts and diagrams for Full Technical Proposal and maximum of 10 pages if
a Simplified Technical Proposal is used) divided into the following three chapters:

a) Technical Approach and Methodology (including Understanding of Objectives),

b) Work Plan, and
c) Organization and Personnel

a) Technical Approach and Methodology. [In this chapter you should explain your understanding
of the objectives of the assignment, approach to the services, methodology for carrying out the
activities and obtaining the expected output, and the degree of detail of such output. You
should highlight the problems being addressed and their importance, and explain the technical
approach you would adopt to address them. You should also explain the methodologies you
propose to adopt and highlight the compatibility of those methodologies with the proposed
approach.

b) Work Plan. In this chapter you should propose the main activities of the assignment, their
content and duration, phasing and interrelations, milestones, and delivery dates of the reports.
The proposed work plan should be consistent with the technical approach and methodology,
showing understanding of the TOR and ability to translate them into a feasible working plan. A
list of the final documents, including reports, drawings, and tables to be delivered as final
output, should be included here. The work plan should be consistent with the Work Schedule of
Form TECH-8.

c) Organization and Personnel. In this chapter you should propose the structure and composition
of your team. You should list the main disciplines of the assignment, the key expert
responsible, and proposed technical and support personnel. You shall also specify if you will
be the lead firm in a joint venture or in an association with sub-consultants.]
 Section 3 – Technical Proposal – Standard Forms P a g e | 11
__________________________________________________________________________________________________________________________________________________________________________

Form TECH-5 Team Composition, Task Assignments, and Summary of CV Information

No. of years
International Employment
Family Name, First Name Firm Area of Position Task Education/Degree of relevant CV signature (by
or National Citizenship Status with Firm
Acronym Expertise Assigned Assigned (Year/Institution) project expert/by other)
Expert (full-time, or other)
experience

RFP/029/MCIE-2013
Section 3 – Technical Proposal – Standard Forms P a g e | 12
________________________________________________________________________________________________________________

FORM TECH-6 CURRICULUM VITAE (CV) FOR PROPOSED EXPERTS

(Maximum of five (5) pages for each expert’s CV)

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the expert]:

3. Name of Expert [Insert full name]:

4. Date of Birth: Citizenship:

5. Education [Indicate college/university and other specialized education of expert, giving

names of institutions, degrees obtained, and dates of obtainment]:

6. Membership in Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were
obtained]:

8. Countries of Work Experience: [List countries where expert has worked in the last ten
years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking,
reading, and writing]:

10. Employment Record [Starting with present position, list in reverse order every employment held
by expert since graduation, giving for each employment (see format here below): dates of
employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

RFP/029/MCIE-2013
Section 3 – Technical Proposal – Standard Forms P a g e | 13
________________________________________________________________________________________________________________

11. Detailed Tasks 12. Work undertaken that best illustrates capability to
Assigned handle the tasks assigned

[Among the assignments in which the expert has been

[List all tasks to be involved, indicate the following information for those
assignments that best illustrate the expert’s capability to
performed under this
handle the tasks listed in line 11.]
assignment]
Name of assignment or project:

Year:

Location:

Client:

Client Contact Details (Name, Tel. No. and email address:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify to the best of my knowledge and belief− Yes/ No

(i) this CV correctly describes my qualifications and my experience

(ii) I am employed by the Executing or the Implementing Agency of the

Government of the Democratic Republic of Timor-Lese

I understand that any willful misstatement described herein may lead to disqualification or
dismissal, and/or any other disciplinary action being taken by the Employer.

Date:

[Signature of expert or authorized representative of the firm] Day/Month/Year

Full name of authorized representative:

RFP/029/MCIE-2013
Section 3 – Technical Proposal – Standard Forms P a g e | 14
________________________________________________________________________________________________________________

FormTECH-7 Personnel Schedule1

Name of Expert Expert input (in the form of a bar chart) 2 Total person-month
No. input
/Position
1 2 3 4 5 6 7 8 9 10 11 12 n Home Field3 Total
Key Experts
[Home]
1
[Field]

Subtotal
Experts’ Assistants
(Timorese)
[Home]
1
[Field]

Subtotal
Total
1 For
Key experts the input should be indicated individually; for experts’ assistants, it should be indicated individually, or, if appropriate, by category (e.g. economists, financial
analysts, etc.).
2 Months are counted from the start of the assignment. For each expert indicate separately the input for home and field work.
3 Field work means work carried out at a place other than the Consultant's home office.
Full time input
Part time input

RFP/029/MCIE-2013
Section 3 – Technical Proposal – Standard Forms P a g e | 15
________________________________________________________________________________________________________________

FORMTECH-8 WORK SCHEDULE

Months2
No. Activity1
1 2 3 4 5 6 7 8 9 10 11 12 n

1
2
3
4
5

1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports),
2 Duration of activities shall be indicated in the form of a bar chart.

RFP/029/MCIE-2013
Section 3 – Technical Proposal – Standard Forms P a g e | 16
________________________________________________________________________________________________________________

FORM TECH-96
DECLARATION OF COMPLIANCE OF TECHNICAL PROPOSAL

A. I, ________________________ [name and position of authorized signatory] duly

authorized by __________________________ [name of Consulting firm/Joint Venture
Partner] (“Consultant”) hereby certify on behalf of the Consultant and myself that
information provided in the Technical Proposal submitted by the Consultant for

RFP No. ______________; Title (“Project”)

is true, correct and accurate to the best of my knowledge and belief. I further certify that on
behalf of the Consultant that (i) the Consultant has not taken any action which is or constitutes
a corrupt, fraudulent, collusive or coercive practice and is not subject to any conflict of interest
as defined in para. 1.6 and 1.7 of the Instructions to Consultants; and (ii) the Consultant
agrees to allow the Employer, at its option, to inspect and audit all accounts, related
documents, and records relating to the Proposals and, if the Consultant is engaged, to the
ensuing contract.

B. I certify that neither the Consultant nor any Sub-Consultant or Joint Venture Partner, or
expert nominated by the Consultant in these Proposals has been sanctioned for corrupt
practice by the Government of the Republic of Timor-Leste or the International Financial
Institutions (IFI).

C. I further certify on behalf of the Consultant that, if selected to undertake consulting

services, we shall carry out such services in continuing compliance with the terms and
conditions of the Contract.

____________________________

Authorized Signatory

For and on behalf of the Consultant

Date:
________________________

6
Failure to complete this form will result in disqualification of the Financial Proposal.

RFP/029/MCIE-2013
Section 4 – Financial Proposal – Standard Forms P a g e |1
_____________________________________________________________________________________________________________

SECTION 4
FINANCIAL PROPOSAL
STANDARD FORMS

FIN 1 FINANCIAL PROPOSAL SUBMISSION FORM

FIN 2 SUMMARY OF COST
FIN 3 REMUNERATION
FIN 4 BREAKDOWN OF REMUNERATION
FIN 5 BREAKDOWN OF OUT OF POCKET EXPENSES
FIN 6 ACKNOWLEDGEMENT OF COMPLIANCE
Section 4 – Financial Proposal – Standard Forms P a g e |2
_____________________________________________________________________________________________________________

FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our
attached Financial Proposal is for the sum of [Insert amount(s) in words and figures7].

Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date
indicated in Clause Reference 1.11 of the Data Sheet.

We confirm that we [have / have not] paid and will not subsequently pay fees, gratuities,
rebates, gifts, commissions or other payments to any individual or entity relating to this proposal and
contract execution, if we are awarded the contract. [If you have, list the amount(s) paid, the
purpose(s) of the payment(s) and the name(s) of the individual(s) or entity/ies who received the
payment(s)]

If negotiations are held during the validity of the proposal, we confirm availability of our team
of proposed personnel. Our proposal is binding upon us and subject to the modifications resulting
from contract negotiations.

We undertake, if our proposal is accepted, to initiate the consulting services for the services
by the date indicated in the data sheet.

We hereby certify that information provided in the Technical and Financial Proposals
(collectively “Proposals”) submitted by us for (“Project”) is true, correct and accurate to the best of our
knowledge and belief. We further certify that (i) the Proposals have been prepared and submitted in
compliance with the terms and conditions set forth in the Request for Proposals, (ii) we have not
taken any action which is or constitutes a corrupt, fraudulent, collusive or coercive practice and is not
subject to any conflict of interest as defined in Request for Proposals; and (iii) we agree to allow the
Employer, at its option, to inspect and audit all accounts, related documents, and records relating to
the Proposals and, if we are engaged, to the ensuing contract.

We certify that neither ourselves nor any Sub-Consultant or Joint Venture Partner, or expert
nominated by us in these Proposals has been sanctioned by the Employer.

We remain
Yours sincerely,

Authorized Signature [In full and initials]: ______________

Name and Title of Signatory:
Name of Firm:
Address: ________________________________________________________

7Amounts must coincide with the ones indicated under Total in Form FIN-2 and must include all taxes and charges in
accordance with ITC 3.9.
Section 4 – Financial Proposal – Standard Forms P a g e |3
_____________________________________________________________________________________________________________

FIN-2 Summary by Costs – Example

The prices must include all taxes and charges in accordance with ITC 3.9
RFP No.: DETAILED ARCHITECTURE & ENGINEERING DESIGN OF THE NEW
RFP/026/UNTL-2013
FACULTY OF ENGINEERING OF THE UNTL

Competitive Components: US$

Remuneration

Experts’ Assistants 30,000

Key Experts 796,000
Total Miscellaneous 85,500
Expenses

Sub-Total 911,500
Non-Competitive Components:8

Provisional Sums 0

Contingencies 0
Sub-Total 0
Total 911,500

8
The amount provided for these items must correspond to the exact amount specified in the Data Sheet and these will be
discussed during the contract negotiations.
Section 4 – Financial Proposal – Standard Forms P a g e |4
__________________________________________________________________________________________________________________________________________________________________________________

FIN-3 Remuneration – Example Only

The prices must include all taxes and charges in accordance with ITC 3.9

DETAILED ARCHITECTURE & ENGINEERING DESIGN OF THE NEW

RFP No.: RFP/026/UNTL-2013
FACULTY OF ENGINEERING OF THE UNTL
Key Experts

Expert Citizenship Birth Date Employment Currency Home Office Rate Months Field Rate Months Sub-
(dd/mm/yy) Status9 (per month) (per month) Total

Harold B USA 10//11/50 FT USD 24,500 5 25,400 10 376,500

Structural Engineer

John D AUS 14/07/52 OS USD 0 0 28,500 2 57,000

Environmental Specialist

Mike A GER 12/09/56 FT USD 23,500 5 24,500 10 362,500

Roads Engineer

Experts’ Assistants

Expert Citizenship Birth Date Employment Currency Home Office Rate Months Field Rate Months Sub-
(dd/mm/yy) Status (per month) (per month) Total

Mario Pereira TL IP USD 0 3,000 10 30,000

Roads Engineer

9Full-time(FT) – employee of the lead firm or joint venture partner or sub-Consultant; Other Source (OS) – an expert provided by another source that is not a joint venture partner or a sub-Consultant firm; Independent
Expert (IP) – independent, self-employed expert
Section 4 – Financial Proposal – Standard Forms P a g e |5
__________________________________________________________________________________________________________________________________________________________________________________
FIN-4 BREAKDOWN OF REMUNERATION1

1 2 3 4 5 6 7 8 9 10

Basic Monthly Social Overhead Sub-Total Fee Home Office Others5/ Field Rate Multiplier Support

EXPERT Salary Charges Rate /Month Documents

Position Firm1/ Citizenship Date of Type2/ Category3/ Currency4/ Amount Amount Amount Amount /Month Amount

Full Name Birth % of 1 % of 1 (1+2+3) % of 4 (4+5) % of 1 (6+7) (6/1)

1/
Initials of lead firm or associated firm (pls indicate in the box, the firm represented by initials);
2/
I=International, N=National INITIALS FIRM NAME CERTIFIED AS CORRECT :
3/
FT - Full time with lead firm or associate firm
OS - Other source (other than lead firm or associate firm)
Name :
IP - Independent consultant/free lancer
4/
Currency of the firm's country Position in Firm :
5/
If applicable, pls. provide explanations.

Date :
1
Required to be completed for CQS, QBS and SSS methods.
Section 4 – Financial Proposal – Standard Forms Page |6

FIN-5 Breakdown of Miscellaneous Expenses (EXAMPLE

ONLY)
The prices must include all taxes and charges in accordance with ITC 3.9

DETAILED ARCHITECTURE & ENGINEERING

DESIGN OF THE NEW FACULTY OF
RFP No.: RFP/026/UNTL-2013
ENGINEERING OF THE UNTL

Item Unit Currency Unit Cost Qty Cost

Per Diem Day USD 135 90 12,150

International Air Travel

London/Timor-Leste: Mike A RT USD 4,010 6 24,060

San Francisco/Timor-Leste: Harold B RT USD 3,500 6 21,000

Tokyo/Timor-Leste: John D RT USD 2,500 6 15,000

National Air Travel RT USD 100 5 500

Communications Month USD 6,000 1 6,000

Office Operations, LC (Office supplies, support

staff) Month USD 350 6 2,100

lump
Report Preparation, Production, and Submission sum USD 6,000 1 6,000

Total for Out of Pocket Expenses USD 86,810

 FORM FIN-610
DECLARATION OF COMPLIANCE OF FINANCIAL PROPOSAL

A. I, ________________________ [name and position of authorized signatory] duly

authorized by __________________________ [name of Consulting firm/Joint Venture
Partner] (“Consultant”) hereby certify on behalf of the Consultant and myself that
information provided in the Financial Proposal submitted by the Consultant for

RFP No. ______________; Title (“Project”)

is true, correct and accurate to the best of my knowledge and belief. I further certify that on
behalf of the Consultant that (i) the Consultant has not taken any action which is or constitutes a
corrupt, fraudulent, collusive or coercive practice and is not subject to any conflict of interest as
defined in para. 1.6 and 1.7 of the Instructions to Consultants; and (ii) the Consultant agrees to
allow the Employer, at its option, to inspect and audit all accounts, related documents, and
records relating to the Proposals and, if the Consultant is engaged, to the ensuing contract.

B. I certify that neither the Consultant nor any Sub-Consultant or Joint Venture Partner, or
expert nominated by the Consultant in these Proposals has been sanctioned for corrupt practice
by the Government of the Republic of Timor-Leste or the International Financial Institutions (IFI).

C. I further certify on behalf of the Consultant that, if selected to undertake consulting

services, we shall carry out such services in continuing compliance with the terms and
conditions of the Contract.

____________________________

Authorized Signatory

For and on behalf of the Consultant

Date: ________________________

10
Failure to complete this form will result in disqualification of the Financial Proposal.