Paper Title (Use Style: Paper Title) : Subtitle As Needed (Paper Subtitle)
Paper Title (Use Style: Paper Title) : Subtitle As Needed (Paper Subtitle)
Paper Title (Use Style: Paper Title) : Subtitle As Needed (Paper Subtitle)
First Author’s Name1, Second Author’s Name2, Third Author’s Name3, Fourth Author’s Name4
line 1 (of Affiliation): dept. name of organization1 line 1 (of Affiliation): dept. name of organization3
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired
line 1 (of Affiliation): dept. name of organization2 line 1 (of Affiliation): dept. name of organization4
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired
Abstract—This electronic document is a “live” template and B. Maintaining the Integrity of the Specifications
already defines the components of your paper [title, text, heads, The template is used to format your paper and style the
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special
text. All margins, column widths, line spaces, and text fonts
Characters, or Math in Paper Title or Abstract. (Abstract)
are prescribed; please do not alter them. You may note
Keywords—component; formatting; style; styling; insert (key peculiarities. For example, the head margin in this template
words) measures proportionately more than is customary. This
measurement and others are deliberate, using specifications
I. Introduction (HEADING 1) that anticipate your paper as one part of the entire proceedings,
and not as an independent document. Please do not revise any
This template, modified in MS Word 2007 and saved as a of the current designations.
“Word 97-2003 Document” for the PC, provides authors with
most of the formatting specifications needed for preparing III. Prepare Your Paper Before
electronic versions of their papers. All standard paper
components have been specified for three reasons: (1) ease of Styling
use when formatting individual papers, (2) automatic Before you begin to format your paper, first write and save
compliance to electronic requirements that facilitate the the content as a separate text file. Keep your text and graphic
concurrent or later production of electronic products, and (3) files separate until after the text has been formatted and styled.
conformity of style throughout a conference proceedings. Do not use hard tabs, and limit use of hard returns to only one
Margins, column widths, line spacing, and type styles are return at the end of a paragraph. Do not add any kind of
built-in; examples of the type styles are provided throughout pagination anywhere in the paper. Do not number text heads-
this document and are identified in italic type, within the template will do that for you.
parentheses, following the example. Some components, such
as multi-leveled equations, graphics, and tables are not Finally, complete content and organizational editing before
prescribed, although the various table text styles are provided. formatting. Please take note of the following items when
The formatter will need to create these components, proofreading spelling and grammar:
incorporating the applicable criteria that follow.
A. Abbreviations and Acronyms
II. Ease of Use Define abbreviations and acronyms the first time they are
used in the text, even after they have been defined in the
A. Selecting a Template (Heading 2) abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
First, confirm that you have the correct template for your and rms do not have to be defined. Do not use abbreviations in
paper size. This template has been tailored for output on the the title or heads unless they are unavoidable.
A4 paper size. If you are using US letter-sized paper, please B. Units
close this file and download the file “MSW_USltr_format”.
Use either SI (MKS) or CGS as primary units. (SI units
are encouraged.) English units may be used as
secondary units (in parentheses). An exception would
Number equations consecutively. Equation numbers, An excellent style manual for science writers is [7].
within parentheses, are to position flush right, as in (1), using
a right tab stop. To make your equations more compact, you IV. Using the Template
may use the solidus ( / ), the exp function, or appropriate After the text edit has been completed, the paper is ready
exponents. Italicize Roman symbols for quantities and for the template. Duplicate the template file by using the Save
variables, but not Greek symbols. Use a long dash rather than As command, and use the naming convention prescribed by
a hyphen for a minus sign. Punctuate equations with commas your conference for the name of your paper. In this newly
or periods when they are part of a sentence, as in created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use
ab the scroll down
window on the leftof the MS Word
Formatting toolbar.
Note that the equation is centered using a center tab stop.
Be sure that the symbols in your equation have been defined A. Authors and Affiliations
before or immediately following the equation. Use “(1),” not The template is designed so that author affiliations are not
“Eq. (1)” or “equation (1),” except at the beginning of a repeated each time for multiple authors of the same affiliation.
sentence: “Equation (1) is ...” Please keep your affiliations as succinct as possible (for
example, do not differentiate among departments of the same
D. Some Common Mistakes organization). This template was designed for two affiliations.
The word “data” is plural, not singular.
1) For author/s of only one affiliation (Heading 3): To
The subscript for the permeability of vacuum 0, and change the default, adjust the template as follows.
other common scientific constants, is zero with a) Selection (Heading 4): Highlight all author and
subscript formatting, not a lowercase letter “o.” affiliation lines.
In American English, commas, semi-/colons, periods, b) Change number of columns: Select the Columns icon
question and exclamation marks are located within from the MS Word Standard toolbar and then select “1
quotation marks only when a complete thought or Column” from the selection palette.
name is cited, such as a title or full quotation. When c) Deletion: Delete the author and affiliation lines for
quotation marks are used, instead of a bold or italic the second affiliation.
typeface, to highlight a word or phrase, punctuation
should appear outside of the quotation marks. A 2) For author/s of more than two affiliations: To change
parenthetical phrase or statement at the end of a the default, adjust the template as follows.
sentence is punctuated outside of the closing a) Selection: Highlight all author and affiliation lines.
parenthesis (like this). (A parenthetical sentence is
punctuated within the parentheses.)
b) Change number of columns: Select the “Columns” We suggest that you use a text box to insert a graphic
icon from the MS Word Standard toolbar and then select “1 (which is ideally a 300 dpi resolution TIFF or EPS file
Column” from the selection palette. with all fonts embedded) because this method is somewhat
c) Highlight author and affiliation lines of affiliation 1 more stable than directly inserting a picture.
and copy this selection.
To have non-visible rules on your frame, use the
d) Formatting: Insert one hard return immediately after MSWord “Format” pull-down menu, select Text Box >
the last character of the last affiliation line. Then paste down Colors and Lines to choose No Fill and No Line.
the copy of affiliation 1. Repeat as necessary for each
additional affiliation. Figure Labels: Use 8 point Times New Roman for Figure
e) Reassign number of columns: Place your cursor to labels. Use words rather than symbols or abbreviations when
the right of the last character of the last affiliation line of an writing Figure axis labels to avoid confusing the reader. As an
even numbered affiliation (e.g., if there are five affiliations, example, write the quantity “Magnetization,” or
place your cursor at end of fourth affiliation). Drag the cursor “Magnetization, M,” not just “M.” If including units in the
up to highlight all of the above author and affiliation lines. Go label, present them within parentheses. Do not label axes only
to Column icon and select “2 Columns”. If you have an odd with units. In the example, write “Magnetization (A/m)” or
number of affiliations, the final affiliation will be centered on “Magnetization (A ( m(1),” not just “A/m.” Do not label axes
the page; all previous will be in two columns. with a ratio of quantities and units. For example, write
“Temperature (K),” not “Temperature/K.”
B. Identify the Headings
Headings, or heads, are organizational devices that guide Acknowledgment (HEADING 5)
the reader through your paper. There are two types: The preferred spelling of the word “acknowledgment” in
component heads and text heads. America is without an “e” after the “g.” Avoid the stilted
Component heads identify the different components of expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B.
your paper and are not topically subordinate to each other. G. thanks...”. Put sponsor acknowledgments in the
Examples include ACKNOWLEDGMENTS and unnumbered footnote on the first page.
REFERENCES, and for these, the correct style to use is
“Heading 5.” Use “figure caption” for your Figure captions,
and “table head” for your table title. Run-in heads, such as References
“Abstract,” will require you to apply a style (in this case,
italic) in addition to the style provided by the drop down menu The template will number citations consecutively within
to differentiate the head from the text. brackets [1]. The sentence punctuation follows the bracket [2].
Refer simply to the reference number, as in [3]—do not use
Text heads organize the topics on a relational, hierarchical “Ref. [3]” or “reference [3]” except at the beginning of a
basis. For example, the paper title is the primary text head sentence: “Reference [3] was the first ...”
because all subsequent material relates and elaborates on this
one topic. If there are two or more sub-topics, the next level Number footnotes separately in superscripts. Place the
head (uppercase Roman numerals) should be used and, actual footnote at the bottom of the column in which it was
conversely, if there are not at least two sub-topics, then no cited. Do not put footnotes in the reference list. Use letters for
subheads should be introduced. Styles named “Heading 1,” table footnotes.
“Heading 2,” “Heading 3,” and “Heading 4” are prescribed. Unless there are six authors or more give all authors’
C. Figures and Tables names; do not use “et al.”. Papers that have not been
published, even if they have been submitted for publication,
1) Positioning Figures and Tables: Place figures and should be cited as “unpublished” [4]. Papers that have been
tables at the top and bottom of columns. Avoid placing them in accepted for publication should be cited as “in press” [5].
the middle of columns. Large figures and tables may span Capitalize only the first word in a paper title, except for proper
across both columns. Figure captions should be below the nouns and element symbols.
figures; table heads should appear above the tables. Insert
For papers published in translation journals, please give
figures and tables after they are cited in the text. Use the
the English citation first, followed by the original foreign-
abbreviation “Fig. 1,” even at the beginning of a sentence. language citation [6].
TABLE I. TABLE STYLES
1. Books 5. Thesis
The major elements that must be included when an article is The major elements that must be included when the
taken from a book are as follows: information is taken from a thesis are as follows:
Author (Year). Title of book. Edition. Location: Publisher. Author (Year). Title. Name of institution: Level of thesis.
The major elements that must be included when an article is Author (Year). Title. Proceeding. Location: Publisher. Page
taken from a journal are as follows: numbers.
For example;
Mikac, N. & Branica, M. (1994). Complexation of
trialkyllead with diethyldithiocarbonate.
Electroanalysis, 6(2), pp. 37 – 43.
4. Corporate documents
For example;
Women’s Law Center (2002). Promise Still Owed to the
Nation’s Young Women. Washington DC: Women’s Law
Center.