Excursion risk management plan

Excursion details

Date(s) of excursion 15 February 2018 Excursion destination Water Park Creek Day Area
Byfield State Forest

Departure and arrival times Depart school 9:00am, arrive at Water Park Creek 9:50am
Depart Water Park Creek 2:00pm, arrive at school 2:50pm

Proposed activities Walking tour to observe natural, managed and cconstructed Water hazards? Yes/No
features
If yes, detail in risk assessment below.

Method of transport, including Bus transport via Farnborough Road and Byfield Road
proposed route

Name of excursion co-ordinator Megan Smith

Contact number of excursion co- (BH) xx xxxx xxxx (M) xxxx xxx xxx
ordinator

Number of children attending 25 Number of 6

excursion educators/parents/volunteers

Educator to child ratio, including 1 adult per 5 children with a further adult assisting between each of the 5 groups of children
whether this excursion warrants a
higher ratio?

Excursion checklist

First aid kit List of adults participating in the excursion

List of children attending the excursion Contact information for each adult

Contact information for each child Mobile phone / other means of communicating with the service & emergency
services

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Medical information for each child Other items, please list

Risk assessment

Activity Hazard identified Likelihood Elimination/control measures Who When

(use matrix)

Entering, disembarking and  Student being struck by a Low  Students will be cautioned Coordinating Prior to entering
assembling near the bus vehicle to enter, disembark and Teacher the assembly area
within the car park area assemble near the bus in an of both the school
orderly manner and the field trip
 Students will cross roads site
and assemble adjacent to All Supervisors
the bus under strict adult
supervision
 Students will use
pedestrian crossings where
available

Entering and exiting the bus  Steps may pose a trip Moderate  Students will be cautioned Coordinating When applicable
hazard to access the bus in an Teacher
orderly manner
 Students will access the bus
under adult supervision All Supervisors

Transport to the site  Vehicle accident Low  Check operator’s licence Coordinating Prior to excursion
 Check operator’s insurance Teacher
 Ensure transport is fitted
with seatbelts
 Outline expectations for Throughout the
student behaviour All Supervisors journey
 Enforce seatbelt usage
 Monitor student behaviour

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Walking throughout the site  Uneven surfaces may Moderate  Advise students to walk in All Supervisors Throughout the
pose a trip/slip/fall hazard an orderly manner at all day
times
 All supervisors to assess,
inform students and
manoeuvre around
potential hazards.
 Advise students to remain
on designated tracks

Walking throughout the site  Students may become Low  Advise students to remain All Supervisors Throughout the
separated on designated tracks day
 Supervisors to maintain
vigilant supervision at all
times
 Regular headcounts in
small groups
 Whole class roll call prior to
and after small group
activities

Walking via a body of water  Student entering the Low  Students directed to avoid All Supervisors Throughout the
water bodies of water at all times day
 Supervisors to maintain
vigilant supervision at all
times
 Member of the supervision
team should have
competent water skills in
case of rescue
 Member of the supervision
team should have
resuscitation training

Observation of animals  Insect bites/stings Moderate  Students are advised to Throughout the
 Allergic reactions remain a safe distance from day
 Cuts and abrasions all animals
 Snake bite

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  Students are advised to
refrain from touching any
animals, including insects
 All supervisors to be aware
of students that may suffer
from allergic reactions
 First aid kit to be easily
accessible at all times
 Coordinating teacher must
hold a current First Aid
qualification
 Insect repellent can be
provided at supervisors
discretion

Observation of plants  Allergic reaction Moderate  All supervisors to be aware Throughout the
 Cuts and abrasions of students that may suffer day
from allergic reactions
 First aid kit to be easily
accessible at all times
 Coordinating teacher must
hold a current First Aid
qualification
 Students are advised to
refrain from touching any
plants

Weather Exposure  Sunburn Moderate  Parents will have been Throughout the
In the event of unfavourable  Dehydration advised of appropriate day
weather conditions, the field  Wet conditions clothing before the field
trip
trip may cancelled or
conclude earlier than  These will include a wide
brimmed hat, sunscreen,
anticipated.
appropriate clothing,
enclosed footwear suitable
for walking and a raincoat
 Sunscreen will be reapplied
by supervisors throughout
the day

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  All students must carry a
water bottle
 Additional water will be
available throughout the
day

Meal Breaks  Contamination Low  Ensure that all students All supervisors Fruit Break
 Allergies wash their hands
Lunch
 Animal Interaction thoroughly with soap
(provided by coordinating Afternoon Snack
teacher) and water before
eating
 Be aware of any students
with food allergies
 Remind students that they
should only be eating the
food provided by their
parents/carers.
 Discourage students from
feeding any wildlife
 Make sure all litter is
collected

Use of Toilet Facilities  Stranger danger Low  Supervisor will inspect

 Inappropriate conduct toilet facilities before
student access
 Students will be
accompanied to the toilet
by a supervisor (Female for
girls, male for boys)

Student Behaviour  Students not following Moderate  Expectations for behaviour Coordinating Prior to the field
direction will be made clear Teacher trip
 Students being disruptive  Students will be given clear All supervisors Throughout the
instructions throughout the day
field trip
 Consequences for
unacceptable behaviour at

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 the coordinating teacher’s
discretion
 Students will be supervised
at all times

All activities  All hazards Low  The coordinating teacher Coordinating Throughout the
will have access to all Teacher day
students medical and
emergency contact details
 All supervisors and All supervisors
students are aware of
emergency procedures and
group meeting (evacuation)
point
 There is mobile phone
access
 The local ambulance
service are aware of the
field trip

Plan prepared by: Megan Smith Position: Year 1 Teacher Date: 29 January 2018

Prepared in consultation with: Principal, teachers & parent volunteers

Communicated to: Teachers, parent volunteers

Venue and safety information reviewed and attached Yes / No

 Byfield National Park, Conservation Park and State Forest
https://www.npsr.qld.gov.au/parks/byfield/about.html
 Safety in Parks and Forests (Department of National Parks, Sport and Racing)
https://www.npsr.qld.gov.au/experiences/safety_in_parks_and_forests.html

Reminder: Monitor the effectiveness of controls and change if necessary. Review the risk assessment if an incident or significant change occurs.

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Risk Matrix
Consequence
certain Insignificant Minor Moderate Major Catastrophic
Almost

Moderate High High Extreme Extreme

Likely

Moderate Moderate High Extreme Extreme

Likelihood

Possible

Low Moderate High High Extreme

Unlikely

Low Low Moderate High High

Rare

Low Low Low Moderate High