Erp Ntu PDF
Erp Ntu PDF
Erp Ntu PDF
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Version (5)
Contents
Content Page ..
Table of Records .
1) Emergency Plan Revision
2) Emergency Exercise Conducted
Page
2
4
4
4
5
5
1.1 Introduction
1.2 Area of Operation .
1.2.1 Location of Installation and its main access road
1.2.2 General Description of surroundings and neighboring premises and
installations
1.2.3 Layout of the installation
1.2.4 Location, storage and quantities of hazardous products
1.2.5 Description of process areas
1.3 Hazard and Risk Assessment ....
1.3.1 Main Areas where hazards present on site
1.3.2 Descriptions of all Possible Scenario(s)
6
6
6
7
7
8
2 Aim
3 Execution .
9
9
10
10
10
11
11
11
12
13
13
13
14
14
14
14
15
Service Support
5
5
5
15
15
15
16
16
5.1 Command
(Incident Organization Chart)
5.2 Signal
(Communication Flowchart)
16
17
References. 17
Annex (1) (11)
1. Location Maps of BSL3 Facility
2. Laboratory Layout
3. Biohazard Spill
4. Chemical / Radioactive Spill
5. Explosions Centrifuge / Autoclave
6. Medical Emergencies
7. Fire and Exit procedures
8. Accidents during Transportation
9. Emergencies Notification procedures
10. Roles and Responsibilities of Emergency Response Team
11. Incident Notification form IN01
Plan
Version
Date of
Exercise*
Date of
Approval
5/7/07
15/6/07
Name and
Appointment of
Approving
Officer
James P Tam
1
2
2/8/08
2/8/08
3/12/09
22/9/09
10/12/10
27/10/10
Scheduled in
November
7/9/2011
Mark
Featherstone
Signature of
Approving
Officer
Remarks
Note: Date of Exercise Date where the newly drafted / revised emergency plan been validated
the plan. Emergency Plan should only be endorsed and approved after it has been exercised and
validated with SCDF.
Table of Records of Emergency Exercise Conducted
S/
N
Date of
Exercise
5/7/07
2/8/08
3/12/09
10/12/10
2011
Comments
Appointment of
Conducting Officer
LTC Francis Ng
MAJ David Chow
LTA Lee
LTA Diane Tiu
MAJ Eric Chua
LTA Md Ridzuan Zainal
Abidin
LTA Md Nurelfi Nordin
LTC Francis Ng
MAJ Eric Chua
Signature of
Conducting
Officer
1.
1.1
SITUATION
Introduction
The Biosafety Level 3 (BSL3) Facility is operated by the Nanyang Technological
University School of Biological Sciences (NTU-SBS). The BSL3 facility is
applicable to biological research experiments which involve high risk biological
agents. Users have specific and appropriate training to work in the laboratory safely
and are supervised by competent scientists who have experience in such areas of
work.
Accidents still happen in spite of safety program in a laboratory. Good safety
program, training and use of precautions will help reduce the number and
seriousness of accidents, but nothing can prevent all accidents.
Safety should be your highest priority if you work in high risk environments. The
standard operating procedures (SOP) will only provide you basic information that
can be used as a guideline and reference. It is your own responsibility to work
safety in a laboratory and how well you carry out these responsibilities provides the
answer to maximum safety. Your attitude to safety counts, because you are the one
doing the work.
1.2
Area of Operations
1.2.1
1.2.2
1.2.3
Layout of installation
The building is a two storey stand alone and the BSL3 laboratory occupies
one room (about 50 sqm) at the second level. The maintenance engineering
room is on the roof top. The rest of areas are occupied by the Animal
Research Facility. (Annex 2)
1.2.4
1.2.5
Operations / Activities
Process Areas
Working bench
Autoclave
1.3.2
Emergency conditions
Biohazard Spill
Scenarios
Major spill / clean up
Small volume spill
Biohazard spill in BSC
Biohazard spill in centrifuge
Control measures
Protocols for biohazard spill
(Annex 3)
Explosions
Medical Emergency
Protocols
for
medical
emergency (Annex 6)
Fire Emergency
Accident during
biological agents
transport
AIM
The aim of this emergency response plan is to detail the various preventive measures and
operational actions that need to be undertaken by the NTU-SBS BSL3 facility, to contain any
hazard leaks, spill and control or extinguish any fire in the event of a emergency situations
that occur within the installation and so to prevent and reduce injury to personnel and
minimize property damage and loss.
EXECUTION
3.1 Concept of Operations
The emergency operation to be conducted in phases is as follows:
Phase
I
II
III
Action
BSL-3 staff and authorized users carry out initial response and
alert SCDF / Police
SCDF / SPF predetermined turnout response to the scene for
mitigation, containment, security cordoning, evacuation and
rescue activities.
To conduct major operation for containment and minimize risks
with other related agencies
To clean up / decontaminate and resume normal operations.
IV
3.2
The initial response and the emergency actions will be carried out by the NTU-SBS
personnel. In the situations of emergency beyond own controls, cooperation of other
departments such as SCDF and Singapore Police Force (SPF) will be obtained.
Emergency Services
Phone
995
995
999
6790 5200
6793 6828
6790 4777
6514 8392
63162803
Department
Fire Brigade (SCDF)
Ambulance (SCDF)
Police
Campus Security
NTU Medical Centre
NTU Fault Reporting Centre
SBS-ERT
Remark
24 hours
Located in South Spine
24 hours
Fire
Chemical Spillage
Biological Spillage
Medical Emergency
Location
Office hours
Occupants
(office hours)
Off hours
Occupants
(Off hours)
BSL3 Facility
8:30 17:30
2-5
17:30 8:30
Animal Facility
8:30 17:30
4 - 10
17:30 8:30
0-3
10
3.3
3.4
Coordinating Instructions
3.4.1
The NTU-SBS BSL 3 Facility is operated under the responsibility of the Biosafety
Committee headed by the Director of the facility. The committee members are:
Name
Role in BSL 3
Contact Number
Jaume Torres
Chairperson
6316 2857
Member
6790 4257
Member
6316 2872
Richard Sugrue
Member
6316 2889
Member
6316 8852
Joseph Chua
Member
6592 7556
Tin Tun
Biosafety Coordinator
6316 2810
11
The following key personnel are contactable in case of emergency happened in BSL 3
facility and Animal Research facility.
Name
Telephone (Office
hours)
Telephone (Off
hours)
Contact 1
6316 2810
97535466
631602921
91293217
Tin Tun
3.4.2
Designation
BSL 3 Manager
Emergency
Appointment
Neighboring building
SBS (Main)
SBS (FPM)
Name of contact
Lim Fui Nee
Ng Cheng Poh
Designation
Telephone
Administration
Facilities Management
Administration
Manager
63162806
67904666
Name
Department
Contact
OHS (CHSO)
FPM
FPM
RTP (FPM)
NIE
CEE
Library
Library
6313 2736
6790 5181
6790 6005
6790 5615
6790 3669
6790 5325
6790 5643
6790 4037
12
3.4.3
Sector Boundaries
To identify the various sectors of operations so as to determine the potential hazard
zones and evacuation zones.
Note: The incident site will be sectorised into HOT, WARM and COLD zone
during emergency. The definitions of the various zones are as follows:
Hot Zone This is the area around the incident that required all personnel entering
to be fully protected by means of Breathing Apparatus sets and proper protective
clothing and to be decontaminated upon leaving the zone.
Warm Zone This is the area directly outside Hot Zone. All personnel in this zone
should be equipped with Breathing Apparatus and if situation requires, done the
mask for full protection against toxic hazard gas,
Cold Zone This is non-hazard zone outside the Warm Zone.
3.4.4
Upon arrival of SCDF ground commander, the SIC will marry up with SCDF
ground commander and provide all necessary information.
1.
2.
3.
4.
3.4.5
Control Points
SBS Meeting point: Along Nanyang Drive opposite the SBS main entrance
(Assembly area / Reporting and First Aid Points)
1. All personnel stand by for evacuation
2. Evacuate to meeting point
3. Follow the exit signs
4. Do not use lift
5. Assemble for roll call
6. Do not return to building until all clear
13
.
3.4.6
14
SERVICE SUPPORT
4.1
Location
SBS-B4N-01 (Basement 4)
Sub-Alarm Panels
Animal Facility (Level 1)
Animal Facility & BSL3 (Level 2)
4.2
Quantity
9
5
9
10
3
8
Locations
5 at level 1, 2 at level 2, 2 at roof top
2 at level 1, 2 at level 2, 1 at roof top
4 at level 1, 4 at level 2, 1 at roof top
4 at level 1, 5 at level 2, 1 in BSL3 lab
3 in BSL3 lab
3 at level 1, 4 at level 2, 1 at roof top
4.3
15
4.4
5.1
Command
Incident Organization Chart
Key responsible personnel in emergency situations are SMC, SIC, ERT members,
Facilities management, Campus Security and Fault Reporting Centre.
Site Incident
Commander
(SIC)
(ERT)
(ERT)
(ERT)
16
NTU
departments*
(ERT)
Emergency
Response
Team
5.2
Signal
Communication Flowchart
Communication flow between Site Main controller, SCDF Incident Manager, site
incident commander, SCDF ground commander and in-house emergency response team
members are as follow. The means of communication between each party depend on
urgency and will be in various ways Telephone, email, walkie-talkie, personal contact,
etc.
Communication in ERP
NTU
Departments*
SMC
SCDF Incident
Manager
SIC
SCDF Ground
Commander
ERT
* = Campus Security, Fault Reporting Centre
References
17
Annex (1)
SCHEMATIC SITE MAPS OF BSL3/ARF BUILDING
Nanyang Drive
Bus
Direct Entrance
To Level 2
Lift To
Level 1
BSL 3 Lab
Lobby
Stair To
Level 1
Level 2
Nanyang Drive
Bus
Direct Entrance
To Level 1
Lift To
Level 2
Stair To
Level 2
Level 1
18
Annex (2)
Detailed Floor Plan for BSL3 and Animal Research Facility
3M
7.2 M
-20C
BSC
4C
Cupboard
2.1 M
Ante-RM
8.28 sq. M
Work Bench
Table
E
A
Corridor
1.6 M
Shelves
1.2 M
Shower RM
1.62 sq. M
Corridor
Work Bench
4.1 M
ENTRANCE
Airlock-RM
4.5 sq. M
CO2
Emergency Exit
Inc
-80C
Corridor
= Sink
Inc = Incubator
E = Eye wash
A = Autoclave
4C = Fridge
C = Centrifuge
19
4.8 M
20
Annex (3)
3.
4.
5.
6.
7.
Clean-Up
8.
9.
10.
11.
12.
13.
14.
15.
16.
Put on appropriate PPE (gloves, goggles, shoe covers, long-sleeved solid-front gown,
N95 mask or PAPR). Assemble clean-up equipment: fresh 1% virkon / 1% sodium
hypochlorite, forceps, paper towels, biohazard bags, etc. all available in the spill kit.
Pick up broken sharp items with forceps and discard into sharp box. Cover the spill
with paper towels to avoid forming aerosols.
Pour disinfectant over the paper towels initially around the edges of the spill to avoid
further aerosolisation, then into the spill. Avoid splashing.
All spilled material should be in contact with the disinfectant for at least 20 minutes.
Use paper towels to wipe the spill, working from the edges into the centre.
Clean spill area with fresh towels soaked in disinfectant.
Place towels and all materials worn or used to clean up the spill in a plastic bag for
autoclaving (90 minute cycle, 121C for 20min).
Wash hands and exposed skin areas with antiseptic.
Document the incident with detailed information for future reference.
21
5.
6.
7.
8.
9.
Alert all personnel inside the laboratory of spill immediately. Stop all activities and
prepare to leave the laboratory for the ante room.
Turn the speed to zero. Allow the aerosol to settle for 30 minutes before opening the
centrifuge. Post a No Entry sign on the door to the SBS BSL-3 laboratory.
Inform PI or Facility Manager before continuing with clean-up procedure.
Wear protective clothing and N95 mask or PAPR.
Open up the safety buckets inside the BSC. Place spill contents in a jar containing 1%
virkon solution for at least 20 minutes.
Soak the contaminated buckets in 1% virkon for at least 20 minutes
Rinse the bucket with water thoroughly and autoclave before re-use.
The entire centrifuge must be disinfected immediately with 70% alcohol.
Document the incident in details.
22
Annex (4)
Annex (5)
(If you follow the operation manuals for instruments the risk will be relatively low)
23
Annex (6)
MEDICAL EMERGENCIES
1.
2.
3.
4.
5.
Immediately flush the eye with gentle stream of water for 15 min.
Be careful not to wash the contaminant to the other eye.
Use the emergency eyewash provided in the laboratory and in the anteroom.
Seek medical attention if necessary.
Record incident (Annex 11) and report to the PI and BSL3 manager.
1.
4.
5.
Immediately cleanse the wound and surrounding skin with antiseptic soap and running
water and encourage bleeding.
Get first aid box and hold a sterile or clean pad firmly over the wound and apply a
plaster.
If the cut is severe keep the victim lying down (in the anteroom) and raise the bleeding
part higher than the rest of the body.
Seek medical attention if necessary
Record incident (Annex 11) and report to the PI and BSL3 manager.
Thermal Burns
1.
2.
3.
4.
2.
3.
(The victim is unconscious due to some medical complications such as heart attack, fall and head
injury, etc.)
1.
2.
3.
4.
5.
6.
24
Annex (7)
FIRE
1.
Anyone finding a fire will raise the alarm and summon aid by calling FIRE loudly.
2.
3.
4.
5.
Initiate attack on fire with the appropriate extinguisher when safe to do so.
6.
Turn off electrical equipment, shut doors and evacuate the building following the
emergency exit signs. (Refer to laboratory exit procedures)
7.
Use the Emergency Door ONLY if you are trapped in the SBS BSL-3 laboratory and
if exit through the ante room is not possible.
8.
The sounding of the fire alarm signifies a red alert. All staff who are not part of the
evacuation team must evacuate.
9.
10.
Please make your way down the stairs and out of the building in a calm and quiet
manner. Do not rush and keep all doors shut.
11.
If it is not possible to get to the stairwells, then get onto outside balconies. If it is not
possible to get to the stairs from the balcony, wait for the Fire Department to remove
you by ladder.
12.
Evacuate to the SBS meeting point: across Nanyang Drive opposite from the main
entrance of SBS.
13.
Assemble for roll call with other members of your group. Do not leave until your
name has been checked off the list. Do not return to the building until the Fire
Department gives the all clear.
14.
If the fire started within your work area, fill out and submit Incident Notification
Form (Annex 11) and submit to BSL-3 Facility Manager.
25
Purposes
Purposes
To reduce exposure of the outside
environment to hazardous
agents.(Biosafety)
26
Annex (8)
27
Annex (9)
EMERGENCY NOTIFICATION PROCEDURES
1
Fire
1.1
1.2
An indication will be displayed at the Control panel as to where the alarm was
activated.
1.3
A signal will automatically be transmitted via the direct line to the NTU Fire
Response Centre (FRC)
1.4
The Campus Security will announce the location of the emergency and the FRC,
the ERT will proceed immediately to the scene of emergency. The SIC will
confirm the nature of the emergency and verify with the alarm monitoring agency.
2.2
2.3
The BSL-3 Manager / Biosafety Coordinator shall determine the severity of the
spillage and instruct to take one or more of the following actions:
2.3.1 contact the ERT
2.3.2 notify the Pollution Control Department of NEA / MOH
2.3.3 notify SCDF
Medical Emergency
The first person who discovers the emergency shall:
3.1
3.2
3.3
3.4
3.5
Should the need arise, the BSL-3 Manager / the PI shall instruct an
employee to use his private car to deliver the casualty to the NTU medical
center / nearest hospital.
Hospital
NTU Medical Centre
NUH Hospital
Address
South Spine
Kent Ridge Road
29
Telephone
6793 6828
6772 5000 / 6779 5555
Annex (10)
ROLES AND RESPONSIBILITIES OF EMERGENCY RESPONSE TEAM
Site Main Controller (SMC)
SMC is the senior member of the installation management. He is the person who is overall
in-charge of the emergency response operations in the installation and liaises with senior
officials of government agencies such as SCDF, SPF, NEA, etc. Under circumstances
whereby the SMC is unable to leave the plant, he/she may appoint another suitable
representative to link up with the Incident Manager at TACT HQ.
The Key Responsibilities of the SMC includes:
(a)
Coordinate the activities of external emergency organizations and work closely with the
Incident Manager at TACT HQ during consequence management.
(b)
(c)
Provide the Incident Manager with the necessary information and decisions to any actions
that concerns the company SOPs and policies
(d)
(e)
(f)
Assist the Incident Manager in determining the termination of the emergency and
authorizing re-entry upon complete recovery
(b)
(c)
Sizing up incident situation and recommending response strategy and tactical plan
Determining incident control zones
30
(d)
(e)
(f)
Ensuring emergency responders safety and monitor personnel fatigue and stress
(g)
(h)
(i)
(j)
Working closely with SCDF emergency officer in charge at the incident command post
(k)
(l)
ERT members
The ERT members should have relevant training to act in various emergency situations.
1.
2.
3.
4.
5.
6.
On hearing the first alarm, assemble at marshalling area and put on ID Vest;
Attempt to put off or control the fire without taking personal risk;
Assist casualty to marshalling area for medical attention;
Render first aid when needed or proceed to location if called upon;
Deploy to contain spill, clean up and check area, if necessary;
Assist SCDF personnel in areas related to his specialization (if required).
31
Emergency
Team
LO
ERT
ERT
ERT
ERT
ERT
ERT
ERT
ECT
ECT
ECT
ECT
ECT
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
FW
32
Contact No.
63162810
65148392
65137652
63162803
63162943
65921644
65921644
63162874
65921795
63162921
65141080
63162831
65138685
63162837
63162928
63162927
65141034
63162855
63162934
63162852
63162847
63162865
63162926
63167088
63162840
63162897
63162841
63162878
63162887
65921644
65921644
63162874
63162943
Annex (11)
BSL 3/12: NTU-SBS BSL3 FACILITY INCIDENT NOTIFICATION FORM
Please complete Parts 1 & 2 then submit to the BSL3 Manager. Keep a copy for personal and laboratory
records. Do not leave any field blank, write N/A if not applicable.
Part 1. Details of Involved/ Injured Person
Full name (underline surname):
Occupation:
Contact Phone:
Contact Email:
NRIC Number:
Other (Specify):
Medical Treatment provided:
First Aid
Doctor
Hospital
None
Other (Specify):
Contact email/phone:
Property Damage
Environmental Damage
Date:
Position:
Near
Time:
Date:
Email/Phone:
NTU Security Police Fire
Other (Specify):
Part 3. Action taken by BSL3 Facility Director, or Nominated Deputy, to prevent similar
Occurrence:
Please specify action taken including dates:
Name:
Signature:
Position:
Date:
33