Tep 11 - Setting Up Special Asset Classes

tep 11 SETTING UP SPECIAL ASSET CLASSES
OAYK IMG > Financial Accounting > Asset Accounting > Valuation > Specify max
amount for LVA + asset classes > Specify amount for low value assets
OAY2 IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount
for LVA + asset classes > Specify LVA asset classes
Step 12 SPECIFY INTERVALS AND POSTING RULE
OAYR IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide
(Simplified Version) > Organizational Structures and Master Data > Specify intervals and
posting rules
Data transfer from a legacy system is usually the first activity that you need to perform in a
new production system after configuration and asset classification.You can either transfer
data automatically from a legacy system using any of the following :
1) T-Code: AS91
Before going to AS91 you need to set the Company Code transfer i.e.Goto
>IMG
>Fin Accounting
>Asset Accounting
>Asset Data Transfer
>Prameters for Data Transfer
>Data specifications
>Specicfy transfer date/last closed financial year
Set the transfer date to 12/31/current year - 1 for your company code (e.g., If the current
year is 2003, you will use 12/31/2002 as the base transfer date).
Now Goto AS91
IMG Menu Path:
>Financial Accounting
>Asset Accounting
>Asset Data Transfer
>Manual Online Transfer
>Create/change/display Legacy asset
>Create Old Assets
>T-Code: AS91
The procedure is the same as in Create asset. In addition, you also have the
feature Takeover valueswhere you enter the Acquisition and Production costs and the
accumulated depreciation values for the different depreciation areas.
A.Enter your asset class field in for your company code

B.On the Master Data screen:
Enter a description of the old asset.
Enter a capitalized date of 01/01/Current year - 2
C.Enter business area on the Time Dependent data tab screen
D.Click on
Enter an acquisition value in the Book Depreciation column
Enter the following ordinary depreciation values:
-Area 01 (Book): your value
-Area 10 (Tax): your value
E.
F.Display the asset using the Asset Explorer
2.In addition to the manual transaction,there are three more methods for transferring
legacy data automatically :
a) For large quantity of legacy data through a Batch Input procedure (RAALTD01)
b) Very large quantity of legacy data through Direct data import (RAALTD011)
c) Several Hundred Assets ,through Transfer with Micrsoft Excel.
1. Check the Transfer date
2. Have the exchange rate defined in the system. The applicable date should be the date
on which oldest asset was capitalized and the rate should be same as 31-Dec-2002. This
will be applicable only if you have different group currency else forget this step.
3. Close the year 2002 in the asset transaction
4. Reset Reconciliation account in production transfer settings. This is the problem that
you are facing. Go to the SPRO transaction, Asset Accounting --> Production
Transfer --> Reset Reconcilation account. Here check all the accounts that will be
affected (It will be take over value and the accum depreciation) and save.
5. Upload the asset master using the BDC using as91 transaction.
6. Take a report of the takeover value and accumulated depreciation
7. Upload BDC for the account codes of the opening balances. Since the asset accounts
are not more recon accounts all the asset related account data will also go through.
8. Compare the values that have been uploaded of account balances and that of the Asset
values
9. Set the Recon account to normal. For this, in the production startup in the earlier
mentioned spro path, click on the set reconciliation account and run it for all the
applicable company codes

10. Run the new year opening in the asset accounting
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A.Enter your asset class field in for your company code

applicable company codes

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