G Procurement Manual Structure Template
G Procurement Manual Structure Template
G Procurement Manual Structure Template
1.0
OVERVIEW
1.2
1.3
1.4
2.0
PRINCIPLES OF PROCUREMENT
2.1
2.2
2.3
2.4
2.5
2.6
2.7
3.0
PROCUREMENT PLANNING
3.1
3.2
3.3
4.0
PROCUREMENT OVERVIEW
4.1
4.2
Definition of Procurement
The Procurement Processes [best done as flow charts / diagrams for each one, for example:]
Sourcing suppliers for approved supplier list
Review of approved suppliers list
Purchasing: Public advertising method
Purchasing: Invitation to bid / for proposals method
Purchasing: Request for quotes
Purchasing: Direct purchasing
Purchasing: Local shopping
Receipt and reconciliation of supplier statements
Thresholds and applicability of processes
4.3
5.0
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
5.15
5.16
6.0
6.1
6.2
6.5
6.3
6.4
6.9
6.4
Letter of Invitation
Instructions to Offerors
Currencies and Payments
Submission of offers
Receipt of offers
Offerors Queries
Modification to Bids / Proposals
7.0
EVALUATION OF OFFERS
7.1
7.2
7.3
7.4
7.5
Purpose of Evaluation
Evaluation of Quotations
Opening of Bids or Proposals
Evaluation of Bids
Evaluation of Proposals
8.0
PROCUREMENT COMMITTEE
8.1
8.2
8.3
8.4
8.5
8.6
8.7
Purpose
Roles and Responsibilities
Terms of Reference
Composition
Submission / Inputs to the PC
Frequency of PC Meetings
Documentation
appendix]
9.0
CONTRACT MANAGEMENT
9.1
9.2
9.3
Description
Payment and Taxes
Breach and Termination of Contract
New Equipment
Developing Service/Maintenance Agreements
Cost of Transportation
Modes of Transportation
Procedures of Shipping and Insurance
Roles and Responsibilities of Forwarding Agents
Asset Acquisition
APPENDICES
(Adapted from a structure kindly provided by John Etidau (jetidau@gmail.com)