Fraud Risk Management Program
Fraud Risk Management Program
Fraud Risk Management Program
Management Program
Erick O. Bell
Priyanka Jhang
Agenda
Fraud: Defined
Any illegal acts characterized by deceit, concealment, or violation
of trust. These acts are not dependent upon the application of
threat of violence or of physical force. Frauds are perpetuated by
individuals and organizations to obtain money, property, or
services; to avoid payment or loss of services; or to secure personal
or business advantage.
Source: The Institute of Internal Auditors International Standards for the Professional Practice of Internal Auditing
www.the.iia.org
Source: 2006 Association of Certified Fraud Examiners Report to the Nation on Occupational Fraud & Abuse
Source: 2012 Association of Certified Fraud Examiners Report to the Nation on Occupational Fraud & Abuse
Detection of Fraud
Source: 2012 Association of Certified Fraud Examiners Report to the Nation on Occupational Fraud & Abuse
Source: 2012 Association of Certified Fraud Examiners Report to the Nation on Occupational Fraud & Abuse
Percent of cases exceeds 100 percent due to cases spanning several categories.
Source: 2012 Association of Certified Fraud Examiners Report to the Nation on Occupational Fraud & Abuse
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Foreign
Corrupt
Practices
Act
IIA
Practice
Advisories
SEC
Enforcement
Policies
Office of
Foreign
Asset
Control
Federal
Sentencing
Guidelines
Criteria
PCAOB
Auditing
Standards
Department
of Justice
Prosecution
Policy
AICPA
IIA/AICPA/ACFE
NYSE / NASDAQ
AICPA
Management
AFPC
Guidance
Managing the
Business Risk of
Fraud
Corporate
Governance Listing
Standards
Management
Override (Achilles
Heel)
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Organizational Benefits
Survival
Greater Profitability
Intact or enhanced image
Improved efficiency & increased ability to meet commitments
Enhanced morale attract/retain talent
Individual Benefits
Morale
Reduced stress
Job satisfaction
Greater employment security
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Questions
?
Copyright 2013 Deloitte Development LLC. All rights reserved.
A COSO-consistent Process
for Fraud Risk Management
COSO An Overview
The Committee of Sponsoring Organizations of the Treadway
Commission (COSO)
Formed specifically to study the causal factors that can lead to
fraud
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Objectives
Control Environment
Risk Assessment
Control Activities
Information & Communication
Monitoring
Components
18
New Guidance for Small Businesses to be Released, July 7, 2006, Institute of Internal Auditors
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A COSO-Consistent Approach
Tone at the top
Code of
Conduct/Ethics
Whistleblower
Hotline
ICFR
Creating
a Control
Environment
Performing
Fraud Risk
Assessments
Monitoring
Activities
AFPC
Monitoring
effectiveness
of antifraud
programs and
controls
Sharing
Information and
Communication
Designing and
Implementing
Antifraud
Control
Activities
Link or map
identified fraud
risks to control
activities
Effective
communication of
antifraud programs
and controls
5 Elements Source: Committee of Sponsoring Organizations of the Treadway
Commission, Internal Control Integrated Framework
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Questions
?
Copyright 2013 Deloitte Development LLC. All rights reserved.
Those Charged
with Governance
Board of Directors
Audit Committee
Management
(CEO, CFO, COO, CCO)
Employees
(all levels and functions)
Internal Audit
25
Audit Committee
Management
(CEO, CFO, COO, CCO)
Employees
(all levels and functions)
Internal Audit
Ensure that management designs effective fraud risk management documentation to encourage
ethical behavior
Understand fraud risks (both generally and those affecting the organization)
Establish and communicate an appropriate level of risk tolerance for the organization
Maintain oversight of the fraud risk assessment
Monitor managements reports on fraud risks, policies, and control activities
Ability to retain outside experts where needed
Assure that external auditors understand the Boards active involvement in fraud risk management
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Audit Committee
Management
(CEO, CFO, COO, CCO)
Internal Audit
Employees
(all levels and functions)
Audit Committee
Management
(CEO, CFO, COO, CCO)
Employees
(all levels and functions)
Internal Audit
Audit Committee
Management
(CEO, CFO, COO, CCO)
Employees
(all levels and functions)
Internal Audit
Provide assurance to the Board and to management that existing controls are appropriate given the
risk tolerance established by the Board
Review the comprehensiveness and adequacy of the risks identified by management, especially
regarding management override risks
Support managements education of the organization regarding areas of potential fraud and
compliance violations
Consider fraud risks when developing annual audit plan and spend time to evaluate the design and
operation of antifraud controls
Support the audit committee in performing detective activities around the risk of management
override of controls
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Audit Committee
Management
(CEO, CFO, COO, CCO)
Employees
(all levels and functions)
Internal Audit
Questions
?
Copyright 2013 Deloitte Development LLC. All rights reserved.
Creating a
Control
Environment
Monitoring
Activities
Sharing
Information and
Communication
Performing
Fraud Risk
Assessments
Control Environment
Control consciousness of an organization; it is
the environment in which people conduct
business activities and fulfill their control
obligations.
The control environment includes both
intangible and tangible elements:
Integrity and ethical values
o Incentives
o Communicating moral values
Commitment to competence
Governance and organization structure
Managements philosophy and operating
style
Assignment of authority and responsibility
Human resource policies and practices
Designing and
Implementing
Antifraud
Control
Activities
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Creating a
Control
Environment
Monitoring
Activities
Sharing
Information and
Communication
Performing
Fraud Risk
Assessments
Designing and
Implementing
Antifraud
Control
Activities
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Audit Committee
Management Accountability
Fraud control policy/strategy
Tone at the Top
Code of Conduct and Ethics
Hiring and Promotion Procedures
Hotlines/helplines
Investigation and corrective action
Creating
a Control
Environment
Performing
Fraud Risk
Assessments
Monitoring
Activities
AFPC
Sharing
Information and
Communication
Designing and
Implementing
Antifraud
Control
Activities
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Output
Approach
Step
Risk Treatment
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38
Questions
?
Copyright 2013 Deloitte Development LLC. All rights reserved.
Creating a
Control
Environment
Preventive Controls
Detective Controls
Monitoring
Activities
41
Sharing
Information and
Communication
Performing
Fraud Risk
Assessments
Designing and
Implementing
Antifraud
Control
Activities
Detective Controls
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Risk-Based Approach
Begins with the fraud risk assessment
Design control activities to address most likely & significant
inherent and residual fraud risk
Overall risk tolerance - established by the board of directors or
similar governance
Board should ensure management has implemented the proper
level of controls based upon established risk tolerance level
Controls identified as antifraud controls should be evaluated for
operating effectiveness and executed by competent and
objective individuals
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Fraud Prevention
Awareness is key to prevention
Policies Corporate governance
Procedures Design of antifraud programs and controls
Training, Communication, and Affirmation
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Fraud Detection
Three primary ways fraud is detected:
Anonymous Reporting (Hotline Tip)
o Most likely means of detecting fraud
o Employees should not fear retaliation
Process Related Controls
o Reconciliations/Authorization levels
o Physical counts/Inspections
o Segregation of duties
Internal Auditing
* Appearance of strong detection controls in place can provide most significant
deterrent to fraud.
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* Appearance of strong detection controls in place can provide most significant deterrent to fraud.
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Questions
?
Copyright 2013 Deloitte Development LLC. All rights reserved.
Creating a
Control
Environment
Monitoring
Activities
Sharing
Information and
Communication
52
Performing
Fraud Risk
Assessments
Designing and
Implementing
Antifraud
Control
Activities
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Mechanisms include:
Normal reporting channel
Separate lines of communication (e.g., a channel directly to a senior
officer, chief internal auditor, or legal counsel)
Whistle-blower hotline/ombuds office/ethics office/compliance
office
Broadcast emails/voicemails
Organization wide meetings, newsletters, web cast
Intranet site
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Questions
?
Copyright 2013 Deloitte Development LLC. All rights reserved.
Monitoring Activities
Creating a
Control
Environment
Monitoring
Activities
Sharing
Information and
Communication
Monitoring
activities support:
Performing
Fraud Risk
Assessments
Monitoring Activities
Ongoing periodic monitoring of AFPCs are
vital to managements ability to react to the
changing business environment and related
impact on fraud risks.
Designing and
Implementing
Antifraud
Control
Activities
Management
Those charged
with governance
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Creating a
Control
Environment
Performing
Fraud Risk
Assessments
Monitoring
Activities
Sharing
Information and
Communication
Designing and
Implementing
Antifraud
Control
Activities
SEC 404 Guidance, Commission Guidance Regarding Managements Report on Internal Control Over Financial Reporting Under Section 13(a) or 15(d)
of the Securities and Exchange Act of 1934
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Creating a
Control
Environment
Monitoring
Activities
Sharing
Information and
Communication
Periodic Evaluations
Continuous
Monitoring
65
Performing
Fraud Risk
Assessments
Designing and
Implementing
Antifraud
Control
Activities
Transaction data
Conditions
Changes
Processing integrity
Error management
COSO Guidance on Monitoring Internal Control Systems, September 2007, Discussion Document, Pages 23-24
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Contact Information
Erick O. Bell
erbell@deloitte.com
(415) 783 6694
Priyanka Jhang
pjhang@deloitte.com
(213) 593 3753
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