HSE Meeting HSE Procedure
HSE Meeting HSE Procedure
HSE Meeting HSE Procedure
H e a l t h a n d S a f e t y Pr o c e d u r e
HSE Meeting
REV. : 0
DATE : 2015. 04. 20
Contents.
1.
Purpose.
2.
Scope.
3.
Responsibility.
3.1
Project Manager.
3.2
3.3
Administration Manager.
3.4
3.5
Sub-contractors.
4.
Definitions.
4.1
5.
HSE Committee.
Instructions.
5.1
5.2
General.
Schedule of HSE Meetings.
5.3
5.4
5.5
5.6
5.7
6.
Revision Status
Appendix.
1.
PURPOSE.
2.
This procedure and guidance has been developed to ensure that effective HSE
meetings and communication procedures are established on CGC-SACYR JV
Contracts to monitor implementation of the site HSE Plan in line with Statutory and
Contractual HSE requirements.
3.
SCOPE.
4.
5.
RESPONSIBILITY.
6.
6.1.1
6.1.2
6.1.3
6.1.4
6.1.5
6.1.6
7.
7.1.1
7.1.2
7.1.3
7.1.4
7.1.5
7.1.6
7.1.7
7.1.8
7.1.9
Ensure that scheduled commitments are made to hold HSE meetings and that these
meetings take place.
Arrange in conjunction with the Site HSE Manager suitable resources to enable all
HSE meetings to function in a professional manner.
Act as chairman at the Monthly HSE Committee Meeting.
Ensure that Line Management and Supervisors participate, contribute actively and
exercise leadership in their respective individual and collective Site HSE Meetings.
Ensure that HSE matters are a regular agenda item at Site Management Meetings.
Where possible, participate in Site HSE Meetings.
8.
8.1.1
8.1.2
8.1.3
8.1.4
9.
9.1.1
9.1.2
Sub-contractors will arrange their own internal HSE Meetings as follows: (1) Weekly HSE Meeting with their Senior Representatives, Safety Personnel and
Site Supervisors.
(2) Weekly Tool Box HSE Meetings with their Foremen and members of their
Workforce.
10. DEFINITIONS.
11. HSE Committee.
A group of people appointed from Client, CGC-SACYR JV and sub-contractors,
delegated to perform a function, such as investigating, considering or acting on a
HSE Matter.
12. INSTRUCTIONS.
13.
General.
Communication is a vital component in achieving and maintaining high standards of
HSE control.
14.
Time
Attendance
HSE Meeting
with CGC-SACYR JV
Staff
Weekly
- Site Manager
- HSE Manager
- Superintendent/ Supervisor
HSE Meeting
with HSE Manager &
Subcon. HSE Officer
Weekly
HSE Committee
TBM
Monthly
Daily
- Client
- CGC-SACYR JV Site
Manager
- CGC-SACYR JV HSE Manager
- CGC-SACYR JV Superintendent/
Supervisor, Employee representative.
- Subcon. Site Manager, HSE
Personnel
- CGC-SACYR JV Superintendent/
Supervisor
- Subcon. Foremen/ Supervisor
- Subcon. HSE Personnel
16.
16.1.1 CGC-SACYR JV will initiate and maintain a Project HSE Committee that will meet on
a monthly basis.
16.1.2 CGC-SACYR JV will if necessary arrange an extraordinary meeting to discuss any
urgent HSE business.
16.1.3 Representatives for attendance at the Monthly HSE Committee Meeting will be
selected from a cross section of Sub-contractors working on the Project.
16.1.4 The functions and terms of reference of the HSE Committee are: (1) To monitor the adequacy of the CGC-SACYR JV HSE Plan and ensure its
implementation.
(2) To monitor the adequacy of Sub-contractors HSE Plans and ensure their
implementation.
(3) To study accident statistics and trends to identify unsafe practices and
(4)
(5)
(6)
(7)
17.
conditions.
To review results of HSE Inspections.
To discuss any outstanding HSE contraventions that requires further actions.
To review emergency and rescue procedures.
Minutes of the Monthly HSE Committee Meeting to be circulated to all
concerned within 5 days of the meeting date.
17.1.1 CGC-SACYR JV will initiate and maintain a weekly HSE Meeting with all Subcontractors Safety Personnel and other representatives as necessary.
17.1.2 The functions and terms of reference of the weekly HSE Meeting are: (1) To discuss results of HSE Inspections.
(2) To provide positive answers to questions remaining open from previous
meetings.
(3) To highlight accident reports, statistics and analysis.
(4) To identify and report all near miss situations.
(5) To discuss further HSE training requirements.
(6) To plan HSE topics relevant to current work activities or highlighted HSE
concerns.
(7) To openly discuss and answer Sub-contractors questions and points of view.
(8) Minutes of the weekly HSE Meeting to be circulated to all concerned within 5
days of the meeting date.
18.
18.1.1 Sub-contractors will hold their own internal Weekly HSE Meetings to brief their own
Supervision on HSE control and providing the opportunity for their Supervision to
make their contribution to the Project Safety Management Programme.
18.1.2 It is essential that Senior Management from Sub-contractors attend their weekly HSE
Meetings.
18.1.3 The Sub-contractor Safety Personnel shall prepare an agenda and written minutes of
each meeting highlighting the major discussion items, resolved and unresolved.
18.1.4 Copies of these minutes must be made available for inspection as requested by the
CGC-SACYR JV HSE Manager or his nominated representative.
18.1.5 Minutes of the meeting to be circulated to all concerned Sub-contractors personnel
within 5 days of the date of the meeting.
18.1.6 Standing items to be included on the agenda: (1) Review of minutes of previous meeting.
(2) Outstanding items.
(3) Significant accidents or near misses.
(4) Results of HSE Inspections.
(5) Forthcoming hazardous activities.
(6) Forthcoming HSE training requirements.
(7) Results of weekly and monthly HSE Meetings with CGC-SACYR JV.
(8) Any other business.
19.
19.1.1 These meetings held between Sub-contractors Supervisors/ Foremen and the
Workforce shall be topical and held on a weekly basis.
19.1.2 The Sub-contractors Safety Personnel shall ensure their Supervisors/Foremen are: (1) Provided with information for conducting the tool box talks.
(2)
(3)
(4)
(5)
Rev. Date
2015.04.20
Rev. Page
Description
- Newly legislated
- Prepared Team : Quality, Safety Management
& Technology Support Team
- Prepared by : Mr. Loveson Glariyans
- Reviewed by : Eng.Enrique Fajardo
- Eng.Salameh Haddadin
Appendix
SEM 1809
REV. : 0
PAGE 1 of 1
APPENDIX.
[APPENDIX . HSE Committee Meeting Minutes Report]
Contractor.
Meeting No.
Date / Time.
Place of Meeting.
CGC-SACYR JV.
Agenda.
Item No.
Item.
Next Meeting.
Date / Time.
Place of Meeting.
Action by.
Location :
Company.
Designation.
Name.
Signature.
Conducted.
Year.
Month.
Topics to discuss.
Date.
Time.
Conducted
by.
Location.
Prepared by.
Company.
Name.
Signature.
Date.
Name.
Signature.
Date.
Approved by.
Company.