Microsoft Word is a word processor designed by Microsoft.

It was first released in 1983 under

the name Multi-Tool Word for Xenix systems.[1][2][3] Subsequent versions were later written for
several other platforms including IBM PCs runningDOS (1983), the Apple Macintosh (1984), the
AT&T Unix PC(1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft Windows (1989). It is a
component of the Microsoft Officesystem; however, it is also sold as a standalone product and
included in Microsoft Works Suite. Beginning with the 2003 version, the branding was revised to
emphasize Word's identity as a component within the Office suite; Microsoft began calling
it Microsoft Office Word instead of merely Microsoft Word.
Inserting a Graphic in your Document
To insert a graphic in a document
position the insert point where you want
to place the graphic in the text. Select
Picture from the insert menu. Click on
Clip art, and double-click the graphic you
want to insert.
1. Choose Insert, Picture, Clip Art or
click the Insert Clip Art button on
the Drawing toolbar.
2. Word opens the Clip Art Task Pane.
3. Search for a specific clip image by
entering what you are looking for within the Search field in the Task Pane.
4. Alternately, click on the Clip Organizer button toward the bottom of the
Task Pane to open up the Clip Art Organizer.
5. Select a clip and when Word shows a control palette, select the first
option, Insert Clip. The clip is inserted where your insertion point is
positioned.
6. You can also drag the clip art into your document.
NOTE: You cannot view graphics in a document when you are in Normal Viewing
mode. Switch to Page Layout to see your graphic.
Using WordArt
1. To display the Word Art Gallery , choose Insert, Picture, WordArt or click
the WordArt icon on the Drawing toolbar.
2. Double-Click a WordArt style.
3. Word opens the Edit WordArt dialog box.
4. Type the text you want and it will replace the sample text.
5. Choose a font, font size, and style.
6. Click OK to close the WordArt Gallery and see your text.
The table gridlines surrounding each cell are non-printing lines. To add printing
lines or borders to a table, select the table followed by the Borders and Shading
command from the Format menu. The Cell Borders and Shading dialog box
appears. You can select a variety of border styles using the options listed in the
Borders dialog box. Instructions for using the Cell Border dialog box are listed in
the table below.

1. Select the entire "States" table.

2. Select Borders and Shading from the Format menu.
3. Select Grid from the Presets selection box and click on the OK button.
4. Select the next table in your document.
5. Select Borders and Shading from the Format menu.
6. Select Box from the Presets selection box and click on the OK button.
7. Select the next table in your document.
8. Create a custom border using the Presets and Line selection boxes in the
Borders and Shading dialog box.
To create a header or footer, follow these steps:

1. On the View menu, click Header and Footer. Word displays the Header and
Footertoolbar and switches to print layout view.
2. To switch between the header and footer, click the Switch Between Header
and Footer button on the Header and Footer toolbar.
A non-printing dashed line encloses the header and footer areas. Text and graphics in
the document are visible, but dimmed. To display or hide the document text, click
the Show/Hide Document Text button on the Header and Footer toolbar.

You can type and format text in the header or footer area the same way you do in the
main document. After you have created your header or footer, click Close on
the Header and Footer toolbar to return to the main part of the document. In print
layout view (on the Viewmenu, click Print Layout), the headers and footers are visible
but appear dimmed.

To edit an existing header or footer, either click Header and Footer on

the View menu, or, in print layout view, double-click a dimmed header or footer to
switch quickly to the header or footer.
On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge
Wizard.

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Select document type

1. In the Mail Merge task pane, click Letters. This will allow you to send letters to
a group of people and personalize the results of the letter that each person
receives.
2. Click Next: Starting document.

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Select the starting document

1. Click one of the following options:
○ Use the current document: Use the currently open document as your
main document.
○ Start from a template: Select one of the ready-to-use mail merge
templates.
○ Start from existing document: Open an existing document to use as
your mail merge main document.
2. In the Mail Merge task pane, click Next: Select recipients.

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Select recipients
When you open or create a data source by using the Mail Merge Wizard, you are telling
Word to use a specific set of variable information for your merge. Use one of the
following methods to attach the main document to the data source.

Method 1: Use an existing data source

To use an existing data source, follow these steps:

1. In the Mail Merge task pane, click Use an existing list.

2. In the Use an existing list section, click Browse.
3. In the Select Data Source dialog box, select the file that contains the variable
information that you want to use, and then click Open.

Note If the data source is not listed in the list of files, select the appropriate
drive and folder. If necessary, select the appropriate option in the All Data
Sources list. Select the file, and then click Open.
 Word displays the Mail Merge Recipients dialog box. You can sort and edit
your data if you want to.
4. Click OK to return to the main document.
5. Save the main document.

When you save the main document at this point, you are also saving the data
source and attaching the data source to the main document.
6. Type the name that you want to give to your main document, and then
click Save.

Method 2: Use names from a Microsoft Outlook Contacts List

To use an Outlook Contact List, follow these steps:

1. In the Mail Merge task pane, click Next: Select recipients.

2. Click Select from Outlook contacts.
3. In the Select from Outlook contacts section, click Choose Contacts Folder.
4. In the Select Contact List Folder dialog box, select the Outlook contacts folder
that you want, and then click OK.

Word displays the Mail Merge Recipients dialog box. You can sort and edit
your data if you want.
5. Click OK to return to the main document.

Method 3: Create a database of names and addresses

To create a new database, follow these steps:

1. In the Mail Merge task pane, click Next: Select Recipients.

2. Click Type a new list.
3. Click Create.

The New Address List dialog box appears. In this dialog box, enter the address
information for each record. If there is no information for a particular field, leave
the box blank.

By default, Word skips blank fields. Therefore, the merge is not affected if blank
entries are in the data form. The set of information in each form makes up one
data record.
4. After you type the information for a record, click New Entry to move to the next
record.
 To delete a record, click Delete Entry. To search for a specific record, click Find
Entry. To customize your list, click Customize. In the Customize Address
List dialog box, you can add, delete, rename, and reorder the merge fields.
5. In the New Address List dialog box, click OK. In the Save Address List dialog
box, type the name that you want to give to your data source in the File
name box, and then click Save.
6. In the Mail Merge Recipients dialog box, make any changes that you want,
and then click OK.
7. Click Next: Write your letter to finish setting up your letter.
8. Save the main document.

When you save the main document at this point, you are also saving the data
source and attaching the data source to the main document.
9. Type the name that you want to give to your main document, and then
click Save.
To proceed to the next step, click Next: Write your letter.
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Write your letter

In this step, you set up your main document.

1. Type or add any text and graphics that you want to include in your letter.
2. Add the field codes where you want the variable information to appear. In
the Mail Merge task pane, you have four options:
○ Address block: Use this option to insert a formatted address.
○ Greeting line: Use this option to insert a formatted salutation.
○ Electronic postage: Use this option to insert electronic postage.

Note This option requires that you have a postage software program
installed on your computer.
○ More items: Use this option to insert individual merge fields. When you
clickMore Items, the Insert Merge Field dialog box appears.

Note Make sure that your cursor is where you want to insert the
information from your data source before you click More Items.

In the Insert Merge Field dialog box, click the merge field that you want
to use, and then click Insert.
 Note You can insert all of your fields and then go back and add any
spaces or punctuation. Alternatively, you can insert one field at a time,
close the Insert Merge Fields dialog box, add any spaces or punctuation
that you want, and then repeat this step for each additional merge field
that you want to insert. You can also format (apply bold or italic
formatting to) the merge fields, just like regular text.
3. When you finish editing the main document, click Save or Save As on
the File menu.

Note In Word 2007, click the Microsoft Office Button, and then
click Save or Save As.

Name the file, and then click Save. To proceed to the next step, click Next:
Preview your letters.

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Preview your letters

This step allows you to preview your merged data, one letter at a time. You can also
make changes to your recipient list or personalize individual letters.

To proceed to the next step, click Next: Complete the merge.

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Complete the merge

This step merges the variable information with the form letter. You can output the
merge result by using either of the following options:

• Print: Select this option to send the merged document directly to the printer.
You will not be able to view the document on your screen.

When you click Print, the Merge to Printer dialog box appears. In the Merge
to Printer dialog box, you can choose which records to merge. When you
click OK, thePrint dialog box appears. Click Print to print the merge document.
• Edit individual letters: Select this option to display the merged document on
your screen.

When you click Edit individual letters, the Merge to New Document dialog
box appears. In the Merge to New Document dialog box, you can choose
which records to merge. When you click OK, the documents are merged to a
new Word document.

To print the file, on the File menu, click Print.