Bayawan Tor Wan CCTV PBX
Bayawan Tor Wan CCTV PBX
Bayawan Tor Wan CCTV PBX
TERMS OF
REFERENCE
FOR THE INSTALLATION OF FIBER OPTICOPTIC
BASED WIDE AREA NETWORK, IP-CCTV
IP
SURVEILLANCE SYSTEM, AND IP-PBX
IP
TELEPHONE SYSTEM
TERMS OF REFERENCE
FORTHE INSTALLATION OF FIBER OPTIC-BASED WIDE AREA NETWORK, CCTV
SURVEILLANCE SYSTEM AND IP-PBX TELEPHONY SYSTEM
I.
BACKGROUND
II.
OBJECTIVES
III.
PROJECT SCOPE
The whole project covers the Interconnection of all government Offices and
CCTV Locations listed in Annex C thru Fiber Optic cable Network with a minimum
working bandwidth of 1Gbps.
As the diagram on Figure 1 illustrates, it is expected to include the FF:
1. Supply of materials and services for the Installation of Wide Area Network
using Fiber Optic Cable Technology with its DATA CENTER to be located
at TESDA Building, Sitio Cabcabon, Brgy. Banga. Pls. refer to Annex A.1 for
a detailed list of Government Offices to be Interconnected.
2. Supply of materials and services for the Installation of IP-CCTV
SURVEILLANCE SYSTEM with its command center be located at TESDA
Building, Sitio Cabcabon, Brgy. Banga. Pls. refer to Annex A.3 for a
detailed list of CCTV Camera Locations.
3. Supply of materials and services for the Installation of IP-Telephone system
with Voice Messaging, Video Conferencing and other basic features.
4. Provide connectivity with the existing IT/Communication Infrastructure,
equipments, protocols and standard of the Local Government Unit of
Bayawan
5. Pls. refer to the Diagrams on the following pages to get a clear picture of
what the LGU is trying to achieve.
Figure 1:
General Concept: Wide Area Network using Fiber Optic Cable with IP-CCTV Surveillance System and IP-PBX
Telephone System
TO Fiber
Optic
Distribution
FIGURE 4: CCTV CAMERA on a STEEL Post with Equipment Box and Public Telephone Box.
CCTV CAMERA
Equipment Box
FIGURE 5: MAJOR GOVT. LOCATIONS WITH LOCAL AREA NETWORK THAT NEEDS TO
BE CONNECTED WITH THE WIDE AREA NETWORK
TO Fiber
Optic
Distribution
TO Fiber
Optic
Distribution
IV.
PROJECT ESTIMATE
The Local government Unit of Bayawan City through its General Fund intends
to apply the sum of Fifteen Million Pesos (P15,000,000.00) being the Approved
Budget for Contract (ABC) to payments under the contract for the
procurement of Materials, Equipments, Labor for the Installation of Wide Area
Network using Fiber Optic Technology, IP-CCTV Surveillance System and IPPBX Telephone System.
COST BREAKDOWN
DESCRITPION
WIDE AREA NETWORK USING FIBER OPTIC
CABLE
2 core fiber optic cable g.657 with mssngr
12 core fiber optic cable g.657 with mssngr
Optical line terminal unit
Optical network unit
Intervlan routing switch with sfp
24 ports, gigabit data switch, vlan capable
with sfp (core switch)
24 ports, gigabit data switch, vlan capable
with sfp (remote switch)
Terminal box
Desktop pc set with preinstalled network
monitoring system (for network monitoring
system)
47 ru data cabinet
Fiber optic cable fusion splicer with 1 set of
splicing tool kit and with corresponding
technical user training
Optical time domain reflectometer with
visual fault locator
Labor and professional services for fiber
optic cable splicing, installation, equipment
configuration, testing, commissioning, and
technical support
Seminars and training for lgu employees
IP-CCTV-SURVEILANCE SYSTEM
Outdoor ip camera, 18x, 2mp, with night
vision
Indoor ip camera, 2mp, with night vision
Network video recorder
50 led tv (cctv monitor)
Ptz camera controller
MIN QUANTITY
4 kms
24 kms
1 unit
50 units
1 unit
2 units
3 units
1 unit
1 unit
1 unit
1 lot
1 unit
1 lot
1 lot
33 units
1 unit
3 units
3 units
3 units
COST
ESTIMATE
V.
6 units
33 units
39 units
1 unit
33 units
1 lot
1 lot
1 lot
33 units
67 units
3 units
3 units
3 units
1 unit
1 lot
1 lot
1 lot
1.1 The Contractor shall Supply the following Materials, Equipments and
necessary Accessories to establish a Wide Area Network using Fiber
Optic Cable Technology:
4 km of 2 core G.657 Single Mode Fiber Drop Wire with Messenger
24 km of 12 Cores G.652 Single Mode Fiber Optic Cable with
Messenger
2.2 Supply of at least three (3) Units Network Video Recorder with the
following specifications
User Friendly
Prepare and submit Dialing Plan to the Local Chief Executive for
approval
Program and configure the PBX as per approved dialing plan
Configure the PBX for Call Routing, Queuing, and Forwarding
Configure PBX for systematic database backups and restoration
Configure the PBX for Company greetings and Music on Hold
Conduct Training for at least 3 LGU Personnel that will operate and
maintain the IP-PBX including PBX Reconfiguration, Extension
reprogramming, extension transfer, adding and removal of extensions
and Trunk Lines
5 USERS TRAINING
VI.
SCHEDULE OF ACTIVITIES
DESCRIPTION
Site Inspection, Preparation, Submission and
Approval of Drawing, Plans and Designs
Delivery of Materials and Equipments for Wide
Area Network
Installation, Fiber Optic Cable Splicing,
Configuration, Testing and Commissioning
User Training on the use of Fiber Optic Fusion
Splicer for Fiber Optic Restoration
Maintenance and Operation Training on Fiber
Optic Cable Network
Systems Administration Training on Optical Line
Terminal, Core Data Switch, Router, Optical
Network Units
Delivery of Materials and Equipments for CCTV
Surveillance System
Installation, Configuration, Testing and
Commissioning of CCTV Cameras, NVR and LED
Displays
User Training on the Operation of CCTV
Surveillance System
Delivery of Materials and Equipments for IPTelephone System
SCHEDULE
Month 1
Month 1 to Month 2
Month 1 to Month 3
Month 2 to Month 5
Month 2 to Month 5
Month 2 to Month 5
Month 2 to Month 3
Month 2 to Month 4
Month 2 to Month 5
Month 4 to Month 5
Month 4 to Month 5
Month 4 to Month 5
Month 4 to Month 5
Month 4 to Month 5
Month 4 to Month 5
VII.
VIII.
Implementation Plan
The LGU thru the Local Chief Executive shall designate a Project
Manager to interface with the users, negotiate for resources,
delegate responsibilities within the framework of the project, and
to liaise, work with, and communicate with the Solutions Provider,
as required, to ensure successful and timely completion of the
project. The Project Manager is responsible for developing the
project plan, monitoring schedule, cost, and scope of the project
during implementation, and maintaining control over the project
by measuring performance and taking corrective action.
The project process and performance parameters shall be defined
and agreed upon by the LGU and Service Provider.
The Solutions Provider shall likewise designate a counterpart
Project Manager who will work closely with the LGU Project
X.
1. Personnel
The LGU will be represented by its Project Team composed of:
Project Manager designated by the Local Chief
Executive
Support Staff At least three (3) LGU Employees
recommended by the Project Manager and approved
by the Local Chief Executive
Representatives from the end users
2. Local Services to
implementation meeting
be
discussed
during
the
pre-
XI.
SITE PREPARATION
The Network Operations Center which will host the Core Data Switch,
CCTV NVRs and Monitors, and IP-PBX Server will be located at the TESDA
Building, Sitio Cabcabon, Brgy Banga, Bayawan City.
The planning of each stage will be commonly agreed by the LGU and
Solutions Provider based on the providers Technical Proposal and needs
of the contract.
1 SITE PREPARATION
Before the implementation of the Project the LGU should
prepare all the necessary facilities needed in coordination with
the Solutions Provider
2 INSTALLATION AREA/LOCATION
All activities (Installation, Commissioning and testing) shall be
done at Bayawan City unless agreed by both parties to be
done in other places.
XII.
XIII.
The Service Provider should present the details of their after sales services
during the bid proposal.
The following services are the minimum requirements until warranty expires:
1. Completion of customization requirement is 30 days from the date
the notice is acknowledged.
XIV.
PAYMENT SCHEDULE
10% of the total project cost shall be paid in advance to cover the cost
of mobilization, subject to the posting of an irrevocable standby letter
of credit issued by an entity acceptable to the agency and of an
amount equal to the advance payment; and upon submission and
approval by the LGU of the inception report and detailed work plan;
40% of the total project cost shall be paid upon completion and
approval by the Local Chief Executive of the deliverables/outputs
specified in Section V, Items 1 2.
40% of the total project cost shall be paid upon completion and
approval by the Local Chief Executive of the deliverables/outputs
specified in Section V items 3 5.
10% of the total project cost shall be paid after the 12 months warranty
period.
XV.
PROPOSAL SUBMISSION
and
technical
knowledge,
experience,
capacity
and
XVI.
ORAL PRESENTATION
Service providers who submit a proposal in response to this Bid may be required
to give an oral presentation. This will provide an opportunity for the service
provider to clarify or elaborate on the proposal. This will be a fact-finding and
explanation session only and does not include negotiation. The LGU will schedule
the time and location of these presentations.
1. LGU-Bayawan thru its authorized personnel will furnish the Service Provider
with all relevant and available data and information, which is necessary
to perform the services under the agreement.
2. LGU-Bayawan will become the owner of all information, documents,
programmes, advice and reports generated and compiled by the
service provider in the execution of the services.
XVIII. APPROVALS
PREPARED BY:
RECOMMENDING APPROVAL:
CINDY HISONA-SALIMBAGAT
CPSO
APPROVED:
ANNEXES
ANNEX A-1
No
Government Office
TESDA Bldg (Command Center
Location
Cabcabon, Brgy Banga
Coordinates
923'7.77"N, 12247'25.97"E
2.
3
4.
5
6
7
923'5.91"N, 12247'26.95"E
923'20.42"N, 12247'21.33"E
923'2.25"N, 12247'21.12"E
922'59.80"N, 12247'21.14"E
922'57.11"N, 12247'21.54"E
922'53.70"N, 12247'21.43"E
922'42.93"N, 12247'38.21"E
922'3.98"N, 12248'12.01"E
10
COMELEC
922'3.13"N, 12248'11.55"E
11
OSM-Landbank
921'57.65"N, 12248'15.73"E
12
LIGA Building
922'3.18"N, 12248'13.13"E
13
FIRE Department
922'0.83"N, 12248'18.29"E
14
922'2.61"N, 12248'20.31"E
15
921'49.18"N, 12248'16.56"E
16
IBC
Villareal, Bayawan
922'4.51"N, 12248'49.00"E
17
Villareal, Bayawan
921'41.58"N, 12248'47.59"E
18
Villareal, Bayawan
921'37.05"N, 12248'49.12"E
Annex A-2 Google Map of Government Offices to be interconnected using Fiber Optics Technology
923'7.77"N, 12247'25.97"E
923'20.42"N, 12247'21.33"E
923'6.98"N, 12247'22.15"E
CICL
922'59.80"N, 12247'21.14"E
BJMP
922'53.70"N, 12247'21.43"E
Basay-Napit-an Exit
Brgy Banga
922'14.53"N, 12247'47.91"E
922'5.64"N, 12248'14.26"E
921'57.96"N, 12248'15.60"E
922'3.60"N, 12248'20.28"E
10
922'1.53"N, 12248'22.82"E
11
921'59.25"N, 12248'18.77"E
12
921'49.37"N, 12248'8.17"E
13
921'39.69"N, 12247'56.69"E
14
921'55.63"N, 12248'18.04"E
15
921'53.15"N, 12248'15.91"E
16
921'49.12"N, 12248'14.65"E
17
921'52.97"N, 12248'21.30"E
18
921'50.50"N, 12248'19.10"E
19
921'47.40"N, 12248'16.58"E
20
921'38.27"N, 12248'9.29"E
21
921'51.89"N, 12248'24.14"E
22
921'48.44"N, 12248'21.68"E
23
921'50.57"N, 12248'28.21"E
24
Caltex_Tiangle
921'47.36"N, 12248'36.18"E
25
IBC
Villareal, Bayawan
922'5.10"N, 12248'47.65"E
26
MotorPool_gate
Villareal, Bayawan
921'37.94"N, 12248'44.89"E
27
Motorpool_Compound
Villareal, Bayawan
921'37.60"N, 12248'46.75"E
28
bayawan_Natl_HS
Villareal, Bayawan
921'40.59"N, 12248'53.40"E
29
Boulevard_GK
Villareal, Bayawan
921'22.87"N, 2248'51.93"E
30
Punong-FIber_Landing_Site
Villareal, Bayawan
921'12.53"N, 12249'7.17"E
31
Villareal, Bayawan
921'16.26"N, 12249'54.43"E
32
Boulevard_Paunay Area
Boulevard_Paunay Area
921'31.37"N, 12248'37.16"E
33
Bayawan Bridge
Bayawan Bridge
922'7.97"N, 12248'4.43"E
34
Slaughter House
922'6.17"N, 12248'6.05"E