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APPENDIX 4

STANDARD FORMAT FOR THE PROCEDURES AND ARRANGEMENTS MANUAL


Note 1: The format consists of a standardized introduction and index of the leading
paragraphs to each section. This standardized part shall be reproduced in the
Manual of each ship. It shall be followed by the contents of each section as
prepared for the particular ship. When a section is not applicable, NA shall be
entered, so as not to lead to any disruption of the numbering as required by the
standard format. Where the paragraphs of the standard format are printed in
italics, the required information shall be described for that particular ship. The
contents will vary from ship to ship because of design, trade and intended cargoes.
Where the text is not in italics, that text of the standard format shall be copied into
the Manual without any modification.

Note 2: If the Administration requires or accepts information and operational instructions
in addition to those outlined in this Standard Format, they shall be included in
Addendum D of the Manual.


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STANDARD FORMAT



MARPOL 73/78 ANNEX II PROCEDURES AND ARRANGEMENTS MANUAL

Name of ship:

Distinctive number or letters:

IMO Number..

Port of registry: .....





Approval stamp of Administration:


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INTRODUCTION

1 The International Convention for the Prevention of Pollution from Ships, 1973, as
modified by the Protocol of 1978 relating thereto (hereinafter referred to as MARPOL 73/78)
was established in order to prevent the pollution of the marine environment by discharges into
the sea from ships of harmful substances or effluents containing such substances. In order to
achieve its aim, MARPOL 73/78 contains six Annexes in which detailed regulations are given
with respect to the handling on board ships and the discharge into the sea or release into the
atmosphere of six main groups of harmful substances, i.e. Annex I (Mineral oils), Annex II
(Noxious Liquid Substances carried in bulk), Annex III (Harmful substances carried in packaged
forms), Annex IV (Sewage), Annex V (Garbage) and Annex VI (Air Pollution).

2 Regulation 13 of Annex II of MARPOL 73/78 (hereinafter referred to as Annex II)
prohibits the discharge into the sea of Noxious Liquid Substances of Categories X, Y or Z or of
ballast water, tank washings or other residues or mixtures containing such substances, except in
compliance with specified conditions including procedures and arrangements based upon
standards developed by the International Maritime Organization (IMO) to ensure that the criteria
specified for each Category will be met.

3 Annex II requires that each ship which is certified for the carriage of Noxious Liquid
Substances in bulk shall be provided with a Procedures and Arrangements Manual, hereinafter
referred to as the Manual.

4 This Manual has been written in accordance with Appendix 4 of Annex II and is
concerned with the marine environmental aspects of the cleaning of cargo tanks and the
discharge of residues and mixtures from these operations. The Manual is not a safety guide and
reference shall be made to other publications specifically to evaluate safety hazards.

5 The purpose of the Manual is to identify the arrangements and equipment required to
enable compliance with Annex II and to identify for the ships officers all operational procedures
with respect to cargo handling, tank cleaning, slops handling, residue discharging, ballasting and
deballasting, which must be followed in order to comply with the requirements of Annex II.

6 In addition, this Manual, together with the ships Cargo Record Book and the Certificate
issued under Annex II
*
, will be used by Administrations for control purposes in order to ensure
full compliance with the requirements of Annex II by this ship.

7 The master shall ensure that no discharges into the sea of cargo residues or residue/water
mixtures containing Category X, Y or Z substances shall take place, unless such discharges are
made in full compliance with the operational procedures contained in this Manual.

8 This Manual has been approved by the Administration and no alteration or revision shall
be made to any part of it without the prior approval of the Administration.


*
Include only the Certificate issued to the particular ship: i.e. The International Pollution Prevention Certificate for
the carriage of Noxious Liquid Substances in bulk or the Certificate of Fitness for the Carriage of Dangerous
Chemicals in Bulk or the International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk.
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INDEX OF SECTIONS

1 Main features of MARPOL 73/78, Annex II

2 Description of the ships equipment and arrangements

3 Cargo unloading procedures and tank stripping

4 Procedures relating to the cleaning of cargo tanks, the discharge of residues, ballasting
and deballasting

5 Information and Procedures

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SECTION 1 Main features of MARPOL 73/78, Annex II

1.1 The requirements of Annex II apply to all ships carrying Noxious Liquid Substances in
bulk. Substances posing a threat of harm to the marine environment are divided into three
categories, X, Y and Z. Category X substances are those posing the greatest threat to the marine
environment, whilst Category Z substances are those posing the smallest threat.

1.2 Annex II prohibits the discharge into the sea of any effluent containing substances falling
under these categories, except when the discharge is made under conditions which are specified
in detail for each Category. These conditions include, where applicable, such parameters as:

.1 the maximum quantity of substances per tank which may be discharged into the
sea;

.2 the speed of the ship during the discharge;

.3 the minimum distance from the nearest land during discharge;

.4 the minimum depth of water at sea during discharge; and

.5 the need to effect the discharge below the waterline.

1.3 For certain sea areas identified as special area more stringent discharge criteria apply.
Under Annex II the special area is the Antarctic area.

1.4 Annex II requires that every ship is provided with pumping and piping arrangements to
ensure that each tank designated for the carriage of Category X, Y and Z substances does not
retain after unloading a quantity of residue in excess of the quantity given in the Annex. For each
tank intended for the carriage of such substances an assessment of the residue quantity has to be
made. Only when the residue quantity as assessed is less than the quantity prescribed by the
Annex a tank may be approved for the carriage of a Category X, Y or Z substances.

1.5 In addition to the conditions referred to above, an important requirement contained in
Annex II is that the discharge operations of certain cargo residues and certain tank cleaning and
ventilation operations may only be carried out in accordance with approved procedures and
arrangements.

1.6 To enable the requirement of paragraph 1.5 to be met, this Manual contains in section 2
all particulars of the ships equipment and arrangements, in section 3 operational procedures for
cargo unloading and tank stripping and in section 4 procedures for discharge of cargo residues,
tank washing, slops collection, ballasting and deballasting as may be applicable to the substances
the ship is certified to carry.

1.7 By following the procedures as set out in this Manual, it will be ensured that the ship
complies with all relevant requirements of Annex II to MARPOL 73/78.

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SECTION 2 Description of the ships equipment and arrangements

2.1 This section contains all particulars of the ships equipment and arrangements necessary
to enable the crew to follow the operational procedures set out in sections 3 and 4.

2.2 General arrangement of ship and description of cargo tanks

This section shall contain a brief description of the cargo area of the ship with the main
features of the cargo tanks and their positions.

Line or schematic drawings showing the general arrangement of the ship and indicating
the position and numbering of the cargo tanks and heating arrangements shall be
included.

2.3 Description of cargo pumping and piping arrangements and stripping system

This section shall contain a description of the cargo pumping and piping arrangements
and of the stripping system. Line or schematic drawings shall be provided showing the
following and be supported by textual explanation where necessary:

.1 cargo piping arrangements with diameters;

.2 cargo pumping arrangements with pump capacities;

.3 piping arrangements of stripping system with diameters;

.4 pumping arrangements of stripping system with pump capacities;

.5 location of suction points of cargo lines and stripping lines inside every cargo
tank;

.6 if a suction well is fitted, the location and cubic capacity thereof;

.7 line draining and stripping or blowing arrangements; and

.8 quantity and pressure of nitrogen or air required for line blowing if applicable.

2.4 Description of ballast tanks and ballast pumping and piping arrangements

This section shall contain a description of the ballast tanks and ballast pumping and
piping arrangements.

Line or schematic drawings and tables shall be provided showing the following:

.1 a general arrangement showing the segregated ballast tanks and cargo tanks to
be used as ballast tanks together with their capacities (cubic metres);

.2 ballast piping arrangement;

.3 pumping capacity for those cargo tanks which may also be used as ballast tanks;
and

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.4 any interconnection between the ballast piping arrangements and the underwater
outlet system.

2.5 Description of dedicated slop tanks with associated pumping and piping
arrangements

This section shall contain a description of the dedicated slop tank(s), if any, with the
associated pumping and piping arrangements. Line or schematic drawings shall be
provided showing the following:

.1 which dedicated slop tanks are provided together with the capacities of such
tanks;

.2 pumping and piping arrangements of dedicated slop tanks with piping diameters
and their connection with the underwater discharge outlet.

2.6 Description of underwater discharge outlet for effluents containing Noxious Liquid
Substances

This section shall contain information on position and maximum flow capacity of the
underwater discharge outlet (or outlets) and the connections to this outlet from the cargo
tanks and slop tanks. Line or schematic drawings shall be provided showing the
following:

.1 location and number of underwater discharge outlets;

.2 connections to underwater discharge outlet;

.3 location of all seawater intakes in relation to underwater discharge outlets.

2.7 Description of flow rate indicating and recording devices

Deleted

2.8 Description of cargo tank ventilation system

This section shall contain a description of the cargo tank ventilation system.

Line or schematic drawings and tables shall be provided showing the following and
supported by textual explanation if necessary:

.1 the Noxious Liquid Substances the ship is certified fit to carry having a vapour
pressure over 5 kPa at 20C suitable for cleaning by ventilation to be listed in
paragraph 4.4.10 of the Manual;

.2 ventilation piping and fans;

.3 position of the ventilation openings;

.4 the minimum flow rate of the ventilation system to adequately ventilate the bottom
and all parts of the cargo tank;

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.5 the location of structures inside the tank affecting ventilation;

.6 the method of ventilating the cargo pipeline system, pumps, filters, etc; and

.7 means for ensuring that the tank is dry.

2.9 Description of tank washing arrangements and wash water heating system

This section shall contain a description of the cargo tank washing arrangements, wash
water heating system and all necessary tank washing equipment.

Line or schematic drawings and tables or charts showing the following:

.1 arrangements of piping dedicated for tank washing with pipeline diameters;

.2 type of tank cleaning machines with capacities and pressure rating;

.3 maximum number of tank cleaning machines which can operate simultaneously;

.4 position of deck openings for cargo tank washing;

.5 the number of cleaning machines and their location required for ensuring
complete coverage of the cargo tank walls;

.6 maximum capacity of wash water which can be heated to 60C by the installed
heating equipment; and

.7 maximum number of tank cleaning machines which can be operated
simultaneously at 60C.

SECTION 3 Cargo unloading procedures and tank stripping

3.1 This section contains operational procedures in respect of cargo unloading and tank
stripping which must be followed in order to ensure compliance with the requirements of
Annex II.

3.2 Cargo unloading

This section shall contain procedures to be followed including the pump and cargo
unloading and suction line to be used for each tank. Alternative methods may be given.

The method of operation of the pump or pumps and the sequence of operation of all
valves shall be given.

The basic requirement is to unload the cargo to the maximum extent.

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3.3 Cargo tank stripping

This section shall contain procedures to be followed during the stripping of each cargo
tank.

The procedures shall include the following:

.1 operation of stripping system;
.2 list and trim requirements;
.3 line draining and stripping or blowing arrangements if applicable; and
.4 duration of the stripping time of the water test.

3.4 Cargo temperature

This section shall contain information on the heating requirements of cargoes which have
been identified as being required to be at a certain minimum temperature during
unloading.

Information shall be given on control of the heating system and the method of
temperature measurement.

3.5 Procedures to be followed when a cargo tank cannot be unloaded in accordance with
the required procedures

This section shall contain information on the procedures to be followed in the event that
the requirements contained in sections 3.3 and/or 3.4 cannot be met due to circumstances
such as the following:

.1 failure of cargo tank stripping system; and

.2 failure of cargo tank heating system.

3.6 Cargo Record Book

The Cargo Record Book shall be completed in the appropriate places on completion of any cargo
operation.

SECTION 4 Procedures relating to the cleaning of cargo tanks, the discharge of residues,
ballasting and deballasting

4.1 This section contains operational procedures in respect of tank cleaning, ballast and slops
handling which must be followed in order to ensure compliance with the requirements of
Annex II.

4.2 The following paragraphs outline the sequence of actions to be taken and contain the
information essential to ensure that Noxious Liquid Substances are discharged without posing a
threat of harm to the marine environment.

4.3 Deleted

4.4 The information necessary to establish the procedures for discharging the residue of the
cargo, cleaning, ballasting and deballasting the tank, shall take into account the following:
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.1 Category of substance

The Category of the substance should be obtained from the relevant Certificate.

.2 Stripping efficiency of tank pumping system

The contents of this section will depend on the design of the ship and whether it is a new
ship or existing ship (See flow diagram and pumping/stripping requirements).

.3 Vessel within or outside Special Area

This section shall contain instructions on whether the tank washings can be discharged
into the sea within a special area (as defined in section 1.3) or outside a special area. The
different requirements shall be made clear and will depend on the design and trade of the
ship.

No discharges into the sea of residues of Noxious Liquid Substances, or mixtures
containing such substances, are allowed within the Antarctic area (the sea area south of
latitude 60S).

.4 Solidifying or High-Viscosity Substance

The properties of the substance should be obtained from the shipping document.

.5 Miscibility with water

Deleted

.6 Compatibility with slops containing other substances

This section shall contain instructions on the permissible and non-permissible mixing of
cargo slops. Reference should be made to compatibility guides.

.7 Discharge to reception facility

This section shall identify those substances the residues of which are required to be
prewashed and discharged to a reception facility.

.8 Discharging into the sea

This section shall contain information on the factors to be considered in order to identify
whether the residue/water mixtures are permitted to be discharged into the sea.
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.9 Use of cleaning agents or additives

This section shall contain information on the use and disposal of cleaning agents
(e.g. solvents used for tank cleaning) and additives

to tank washing water

(e.g. detergents).

.10 Use of ventilation procedures for tank cleaning

This section shall make reference to all substances suitable for the use of ventilation
procedures.

4.5 Having assessed the above information, the correct operational procedures to be followed
should be identified using the instructions and flow diagram of section 5. Appropriate entries
shall be made in the Cargo Record Book indicating the procedure adopted.

SECTION 5 Information and procedures

This section shall contain procedures, which will depend on the age of the ship and pumping
efficiency. Examples of flow diagram referred to in this section are given at addendum A and
incorporate comprehensive requirements applicable to both new and existing ships. The Manual
for a particular ship shall only contain those requirements specifically applicable to that ship.

Information relating to melting point and viscosity, for those substances which have a melting
point equal to or greater than 0C or a viscosity equal or greater than 50 mPa.s at 20C, shall be
obtained from the shipping document.

For substances allowed to be carried, reference is made to the relevant Certificate.

The Manual shall contain:

Table 1 : Deleted

Table 2 : Cargo tank information.

Addendum A : Flow diagram.

Addendum B : Prewash procedures.

Addendum C : Ventilation procedures.

Addendum D : Additional information and operational instructions when
required or accepted by the Administration.

Outlines of the above table and addenda are shown below.


*
See the latest edition of MEPC.2 circular (issued annually in December).

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Table 2 - Cargo tank information

Tank no. Capacity
(m
3
)
Stripping
quantity
(litres)











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ADDENDUM A

FLOW DIAGRAMS -- CLEANING OF CARGO TANKS AND DISPOSAL OF TANK
WASHINGS/BALLAST CONTAINING RESIDUES OF CATEGORY X,Y,
AND Z SUBSTANCES

Note 1 : This flow diagram shows the basic requirements applicable to all age groups of
ships and is for guidance only.
Note 2 : All discharges into the sea are regulated by Annex II.
Note 3 : Within the Antarctic area, any discharge into the sea of Noxious Liquid
Substances or mixtures containing such substances is prohibited.

Discharge tank and
piping to maximum
extent possible
Residue is Cat. X
Apply
CDP 1(a) or 3
Yes
Residue is Cat. Y
No
Yes
Solidifying or
Highly Viscous
Apply
CDP 1(a) or 1(b)
Yes
Apply
CDP 2(a) or 3
No
No
Ship keel laid
after 01/01/2007
Yes
Apply
CDP 2(a) or 3
Yes
Apply
CDP 2(a), 2(b) or 3
No
No discharge
requirements
No
Residue is Cat. Z
Residue is OS Yes
No transport allowed
No


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Stripping requirements (in litres)
Ship details
Category X Category Y Category Z
New Ships: keel laid after 01/01/2007 75 75 75
IBC ships until 01/01/2007 100 +50
tolerance
100 + 50
tolerance
300 + 50 tolerance

BCH ships 300 + 50
tolerance
300 + 50
tolerance
900 + 50 tolerance
Other ships: keel-laid before 01/01/2007 N/A N/A Empty to the most
possible extent

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Cleaning and disposal procedures (CDP)
(Start at the top of the column under the CDP number specified and complete each item
procedure in the sequence where marked)

No.

Operation
Procedure Number

1(a) 1(b) 2(a) 2(b) 3
1 Strip tank and piping to maximum extent, at least in compliance with
the procedures in section 3 of this Manual
X X X X X
2 Apply prewash in accordance with Addendum B of this Manual and
discharge residue to reception facility
X X

3 Apply subsequent wash, additional to the prewash, with:
a complete cycle of the cleaning machine(s)
for ships built before 1 July 1994
a water quantity not less than calculated with k=1.0
for ships built on or after 1 July 1994


X

4 Apply ventilation procedure in accordance with Addendum C of this
Manual

X
5 Ballast tanks or wash tank to commercial standards

X

X X X
6 Ballast added to tank


X

7 Conditions for discharge of ballast/residue/water mixtures other than
prewash:


.1 distance from land > 12 nautical miles

X

X X

.2 ships speed > 7 knots

X

X X

.3 water depth > 25 metres

X

X X

.4 Using underwater discharge (not exceeding permissible
discharge rate)
X

X

8 Conditions for discharge of ballast:


.1 distance from land > 12 nautical miles


X

.2 water depth > 25 metres


X

9 Any water subsequently introduced into a tank may be discharged
into the sea without restrictions
X X X X X


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ADDENDUM B

PREWASH PROCEDURES

This addendum to the Manual shall contain prewash procedures based on appendix 6 of
Annex II. These procedures shall contain specific requirements for the use of the tank washing
arrangements and equipment provided on the particular ship and include the following:

.1 cleaning machine positions to be used;

.2 slops pumping out procedure;

.3 requirements for hot washing;

.4 number of cycles of cleaning machine (or time); and

.5 minimum operating pressures.






ADDENDUM C

VENTILATION PROCEDURES

This addendum to the Manual shall contain ventilation procedures based on appendix 7 of
Annex II. The procedures shall contain specific requirements for the use of the cargo tank
ventilation system, or equipment, fitted on the particular ship and shall include the following:

.1 ventilation positions to be used;

.2 minimum flow or speed of fans;

.3 procedures for ventilating cargo pipeline, pumps, filters, etc.; and

.4 procedures for ensuring that tanks are dry on completion.





ADDENDUM D - ADDITIONAL INFORMATION AND OPERATIONAL
INSTRUCTIONS REQUIRED OR ACCEPTED
BY THE ADMINISTRATION