STANDARD BIDDING DOCUMENT

PROCUREMENT OF
CIVIL WORKS

DRAFT TENDER PAPERS FOR

Construction of bank protection work near Rashtriya Raksha Shakti University
on river Meshwo at village: Lavad, Ta: Dehgam, Dist: Gandhinagar.
ESTIMATED COST RS. 4,51,47,717.65

COMPLETE BIDDING DOCUMENT

GOVERNMENT OF GUJARAT
Narmada, Water Resources, Water Supply and Kalpsar Department

OFFICE OF THE
EXECUTIVE ENGINEER
GANDHINAGAR IRRI. CONST. DIVISION
GANDHINAGAR
 Index

Sr No Section Description Page No

1 Invitation for Bid (IFB) 3
2 Section -1 Instructions to Bidders 6
3 Section -2 Qualification Information 27
4 Section -3 Conditions of Contract 35
5 Section -4 Contract Data 63
6 Section -5 Technical Specification 72
7 Section -6 Form of Bid 73
8 Section -7 Bill of Quantities 76
9 Section -8 Securities and Other Forms 79
10 Section -9 Drawings 91
11 Section -10 Documents to be furnished by Bidder 92

2
INVITATION FOR BID
(IFB)

3
 NATIONAL COMPETITIVE BIDDING
The Construction of Construction of bank protection work near Rashtriya Raksha Shakti University on river
Meshwo at village: Lavad, Ta: Dehgam, Dist: Gandhinagar Project invites bids for the construction of works
detailed in the table. The bidders may submit bids for any or all of the following works.
TABLE
Pack Name of work Approximate Bid security Cost of Period of #Class of
age value of (Rs.) docum completi Registration
No. works (Rs.) ent on / Category of
contractor if
required
1 2 3 4 5 6 7
1. Construction of 4,51,47,717.65 4,52,000.00 6000.00 9 (Nine) Class-A & Above
bank protection Months
work near Rashtriya (including
Raksha Shakti monsoon)
University on river
Meshwo at village:
Lavad, Ta: Dehgam,
Dist: Gandhinagar.

1. Prospective / Interested bidder may download the Bid Documents from website
https://www.nprocure.com free of cost till the Time and Date as mentioned on online
NIT at website https://www.nprocure.com.
2. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee
/ Tender Fee through Demand Draft only of any Schedule Bank payable at
Gandhinagar and in favor of ‘Executive Engineer, Gandhinagar Irrigation
Construction Division, Gandhinagar. Once the Bid is received online, Bid Document /
Tender Fee will not be refundable. As Per GoG R&B Department’s Circular No.
PARACH/102/000/IB/221/(59)/C Dated.24/01/2007
The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid
Security / EMD shall be submitted in electronic format through online (by scanning)
while uploading the bid, this submission shall mean that bid document / tender fee and
Bid Security / EMD has been received. Accordingly, the offer of only those shall be
opened whose Bid Document / Tender Fee and Bid Security / EMD have been received
electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank
Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to
‘Executive Engineer, Gandhinagar Irrigation Construction Division, Gandhinagar
within 7 Days from the last day of bid submission.
Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in
original to Executive Engineer / Tender Inviting Authority by bidder shall be initiated.
WRD GR No. PRC-102014-1-MICell-K.1 Dated: 29/10/2014
3. Bids received online, will be opened on the time, date and place as specified in the online
NIT at website https://www.nprocure.com in the presence of the bidders or their
authorized representatives, who wish to remain present.
4. If the office happens to be closed on the day of opening of the bids as specified, the bids
will be opened on the next working day at the same time and venue.
5. A pre bid meeting will be held on ………………………………at ………………………..hrs. at the
office of Executive Engineer, Irrigation Project Division No.2. Bodeli to clarify the issues
and to answer questions on any
matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to
Bidders’ of the bidding documents.
6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should
be rounded off to the next thousand rupees.
7. Other Information is as under:
A. Agencies can prepare and edit their offers a number of times before the end of the
4
 tender submission date and time. After the tender submission date and time, the
bidder cannot modify / edit / withdraw their submitted offer in any case. No written
or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of
submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending
discussion, conferences or site visits will not be reimbursed by the Employer or
Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender
are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the
bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the
format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly
in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in
disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past,
it shall not be deemed to be a ground / reason for not giving required information for
this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of
this bid. The Government will not ask for any other information, unless it is found
absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

For the works costing up to Rs. 7.5 crore (WRD Works), R s . 7.0 crore (ROAD/
BRIDGE/ BUILDING WORKS), Rs. 0.5 Crore (Electrical Works) kindly refer to GoG
NWRWS & K Department’s Circular No. Paracha/1097/1397(11)/pa.fa./ MICELL(k-
1) dated 18/01/2018 and Dated 30/09/2022
For the works costing under 7.5 crore for Irrigation works and 7.0 crore for Building and
Bridge Works following documents shall be submitted in electronic format only through
online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD
should be sent in original to the Tender opening authority through RPAD, so as to reach
the Executive Engineer within 7 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of
Registration of Approved Contractors
(iii) Registration Certificate of Appropriate Class
(iv) GST Number and PAN Card
(v) Bank Solvency (Rs.1,12,87,000.00)
(vi) Power of Attorney - A power of attorney duly authorized by a notary public, if power
is delegated for signing the bid persons other than applicant.
5
 SECTION - 1
INSTRUCTIONS TO BIDDERS
(ITB)

6
 Section 1: Instructions to Bidders
Table of Clauses

Page No. Page No.

A. General D. Submission of Bids
1. Scope of Bid 8 19. Sealing & Marking of Bids 18
2. Source of Funds 8 20. Deadline for Submission of 18
Bids
3. Eligible Bidders 8 21. Late Bids 18
4. Qualification of the 8 22. Modification and 18
Bidder Withdrawal of Bids
5. One Bid per Bidder 12
6. Cost of Bidding 12 E. Bid Opening and Evaluation
7. Site Visit 12 23. Bid Opening 19
24. Process to be Confidential 20
B. Bidding Documents 25. Clarification of Financial 20
Bids
8. Content of Bidding 13 26. Examination of Bids and 20
Documents Determination of
Responsiveness
9. Clarification of Bidding 13 27. Correction of Errors 20
Documents
10. Amendment of Bidding 14 28. Deleted 21
Documents
29. Evaluation and Comparison 21
of Financial Bids
C. Preparation of Bids 30. Deleted 21
11. Language of Bid 15
12. Documents Comprising 15 F. Award of Contract
the Bid
13. Bid Prices 15 31. Award Criteria 22
14. Currencies of Bid and 16 32. Employer’s Right to Accept 22
Payment any Bid and to Reject any
or all Bids
15. Bid Validity 16 33. Notification of Award and 22
Signing of Agreement
16. Bid Security 16 34. Performance Security 22
17. Alternative Proposals By 17 35. Advance Payment and 23
Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert 23

37. Correct or Fraudulent 23
Practices

7
 A. GENERAL

1. Scope of Bid
1.1 The Employer Executive Engineer, Gandhinagar Irrigation Construction Division,
Gandhinagar invites bids for the Construction of bank protection work near
Rashtriya Raksha Shakti University on river Meshwo at village: Lavad, Ta:
Dehgam, Dist: Gandhinagar. Detailed in the table given in IFB. The bidders may
submit bids for any or all of the works detailed in the table given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended
completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their
derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are
synonymous.
2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat /
Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
statement that the Bidder is neither associated, nor has been associated, directly or
indirectly, with the consultant or any other entity that has prepared the design,
specifications, and other documents for the Project or being proposed as Project
Manager for the Contract. A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the works, and any of its
affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
preliminary description of the proposed work method and schedule, including
drawings and charts, as necessary. The proposed methodology should include a
program of construction backed with equipment planning and deployment duly
supported with broad calculations and quality assurance procedures proposed to be
adopted justifying their capability of execution and completion of work as per
technical specifications, within stipulated period of completion.
4.2 Deleted
4.3 Deleted
4.4 Deleted
#4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Pre Qualification) As Per GoG NWRWS & K
Department’s Circular No. Paracha/1097/1397(11)/pa.fa./MICELL(k-1) Dated
18/01/2018

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/
fail criteria regarding the Applicant’s general and particular experience, personnel
and equipment capabilities and financial positions, as demonstrated by the
applicant’s responses in the forms attached to the letter of application ( specified
requirement for joint ventures are given under para 4.6 below ) Subcontractors
8
 experience and resources shall not be taken in to account in determining the
applicants compliance with the qualifying criteria To qualify for more than one contract,
the applicant must demonstrate having experience and resources sufficient to meet the
aggregate of the qualification criteria for each contract given in paragraphs 4.5.4, 4.5.5 and
4.5.9 below
4.5.2 Base year and Escalation
The base year shall be taken as Current financial year Following enhancement factors will be
used for the costs of works executed and the financial figure to a common base value for
works completed in India.
Year Financial Year Multiplying factor
Base year of inviting tender 20 -20 1.00
-1 20 -20 1.10
-2 20 -20 1.21
-3 20 -20 1.33
-4 20 -20 1.46
-5 20 -20 1.61
Applicant should indicate actual figures of costs and amount for the works
executed by them without accounting for the above-mentioned factors.
In case the financial figures and value of completed works are in foreign currency
the above enhanced multiplying factors will not be applied. Instead, the current
market exchange rate (State Bank of India BC Selling rate as on the last date of
submission of the bid) will be applied for the purpose of conversion of the amount in
foreign currency into India rupees.
4.5.3. General Experience.
The Applicant shall meet with the following minimum criteria:
(a) Achieved a minimum annual financial turnover of Rs.----Crore for works in
progress and completed in all classes of civil engineering construction works in
any one year, over the last five financial years.
(b) Experience in successfully completing or substantially completing at least one
contract of similar work (……………………) of at least 40 percent of the value of
proposed contract within the last five financial years.
The works may have been executed by the applicant as prime contractor or as a
member of a joint venture or as a nominated sub-contractor. As subcontractor,
he should have acquired the experience of execution of all major items of works
under the proposed contract. In case a project has been executed by a joint
venture, weight towards experience of the project would be given to each joint
venture in proportion to their financial participation in the joint venture if work
executed jointly otherwise as per the scope of work define in Joint Venture
agreement.
Substantially completed works means those works which are at least 90 %
completed as on the date of submission (i.e. gross value of work done up to the
last date of submission is 90 % or more of the original contract price) and
continuing satisfactorily.
For these, a certificate from the employers shall be submitted along with the
application incorporating clearly the name of the work, contract value, billing
amount, date of commencement of works, satisfactory performance of the
contractor and any other relevant information.
(the experience certificate should be signed by the officer not below the
rank of EE)
(c) Contractor should have completed 60% of quantity of principal items of work
9
 like concrete, earthwork, pipeline, pumping station etc. within last five finical
years. Certificate of competent authority of work done with detail shall be
produced.
4.5.4. Personnel Capabilities.
Availability for his work of personnel with adequate experience as required; as per
Appendix.

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major
equipment to attain the completion of works in accordance with the prescribed
construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with
their bid, a detailed construction planning and methodology supported with layout
and necessary drawings and calculations to allow the employer to review their
proposals. The numbers, types and capacities of each plant/equipment shall be
shown in the proposals along with the cycle time for each operation for the given
production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid
assets (aggregate of working capital, cash in hand and uncommitted bank
guarantees) and / or credit facilities up to 25 percent of the value of the contract /
contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must
demonstrate the soundness of the applicant’s financial position, showing long – term
profitability including an estimated financial projection for the next two years If
necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration
resulting from contracts completed or under execution by him over the last five
years. A consistent history of awards against the Applicant or any partner of a joint
venture may result in failure of the applicant.

4.5.9. Disqualification
Even though the applicants meet the above criteria, they are subject to be
disqualified if they have:
Made misleading or false representation in the forms, statements submitted, and / or
Record of poor performance such as abandoning the work, rescinding of contract for
which the reasons are attributable to the non – performance of the contractor;
consistent history of litigation awarded against the applicant or financial failure due
to bankruptcy. The rescinding of contract of a joint venture on account of reasons
other than non – performance, such as Most Experienced partner of joint venture
pulling out, court directions leading to breaking up of a joint venture before the start
of work, which are not attributable to the poor performance of the contractor will,
however, not affect the qualification of the individual partners.
4.5.10. The bidder who have applied for corporate Debt Restructuring (CDR) / facing
recovery proceedings from financial institutions / facing winding up processing /
those under BIFR in the last 5 financial year shall be considered for bid qualification.
However if the bank / financial institution has accepted the proposal of debt
restructuring on or before the last date of online submission, the same shall be
considered for further evaluation. An affidavit by bidder along with certificate from
bank must be produced in such cases. In case of Joint Venture agreement, this
10
 provision shall be applicable for both lead partner and JV partner.
#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)
(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. As per Pre-qualification Criteria refers same documents

(a) Following are the minimum qualification requirements:
(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3 & 4.5.6
above. The joint venture must collectively satisfy the criteria of para 4.5.3 & 4.5.6 above. The
experience of the other joint venture partners shall be considered if it is not less than 30
percent of the qualifying criteria in para 4.5.3 & 4.5.6 above.
(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.
(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be
submitted with a copy of the joint venture agreement providing the joint and several liabilities
with respect to the contract.
4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners
individually or as a partner in any other joint venture. In case dissolution of a joint
venture, each one of the constituent firms may qualify if they meet all the
qualification requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their
available bid capacity at the expected time of bidding is more than the total
estimated cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years
(updated to the price level of the year indicated in appendix) taking into
account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to
be completed during the next one year (period of completion of work for
which bids are invited); and

N = Number of years prescribed for completion of the works for which the bids are
invited.

Note :- In Case of joint venture, the available bid capacity will be applied for
each partner to the extent of his proposed participation in the
execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to
be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or
Record of poor performance such as abandoning the works, not properly
completing the contract, inordinate delay in completion, litigation history, or
financial failures etc.; and/ or
- Participated in the previous bidding for the same work and had quoted
unreasonably high bid prices and could not furnish rational justification to the
employer.
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5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or
participates in more than one bid (other than as a subcontractor or in cases of
alternatives that have been permitted or requested) will cause all the proposals with
the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his
Bid, and the Employer will in no case be responsible and liable for those costs.

7. Site Visit

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and
examine the Site of work and its surrounding and obtain all information that may be
necessary for preparing the Bid and entering into a contract for construction of the
Works.
The costs of visiting the site shall be at the Bidder’s own expense.

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 B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda
issued in accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders I
2 Qualification Information, and other forms
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of Bid III
7 Bill of Quantities
8 Securities and other forms
9 Drawings IV
10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the
bidder in compliance to section 2 will be prepared by him and furnished as Volume-
V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,
contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes
and drawings in the Bid Document. Failure to comply with the requirements of Bid
Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids
which are not substantially responsive to the requirements of the Bid Documents
shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may
notify the Employer in writing or through E-mail at the Employer’s address
indicated in the invitation to bid. The Employer will respond to any request for
clarification which he received earlier than 15 days prior to the deadline for
submission of bids. Employer’s response will be published on website including a
description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting
which will take place at the address, venue, time and date as indicated in the
appendix.

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9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach
the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the
source of enquiry) and the responses given will be published without delay on the
tender website i.e. www.nprocure.com. Any modification of the bidding
documents listed in sub-Clause 8.1 which may become necessary as a result of the
pre-bid meeting shall be made by the Employer exclusively through the issue of an
Addendum pursuant to Clause 10 and not through the minutes of the pre-bid
meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a
bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer
will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may, at his discretion, extend as
necessary the deadline for submission of bids, in accordance with Sub-Clause 20.2
below.

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 C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause
8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

i. Bid Security in the form specified in Section 8

ii. Qualification Information and supporting documents as specified in Section 2

iii. Certificates, undertakings, affidavits as specified in Section 2

iv. Any other information pursuant to Clause 4.5 of these instructions

v. Undertaking that the bid shall remain valid for the period specified in Clause 15.1

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section 6

(ii) Priced Bill of Quantities for items specified in Section 7

12.2. The Bidder shall submit the details / information pertaining to each part i.e.
technical as well as financial and must be submitted online only.
12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume II
9 Drawings Volume IV

13. Bid Prices

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)
for all items of the Works described in the Bill of Quantities along with total bid price

15
 (Both in figures and words). Items for which no rate or price is entered by the bidder
will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the
contract, or for any other cause shall be included in the rates, prices and total Bid
Price submitted by the Bidder. (GST will be paid extra)

13.4 Deleted

13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of the
Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.
All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date
forbid submission specified in Clause 20.

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer
may request that the bidders may extend the period of validity for a specified period.
A bidder may refuse the request without forfeiting his bid security. A bidder agreeing
to the request will not be required or permitted to modify his bid, but will be
required to extend the validity of his security for a period of the extension, and in
compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in
column 4 of the table of IFB for this particular work. This Bid security shall be in
favor of Employer as named in Appendix and may be in one of the following forms;
a. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01
Crore and above) and Bank Guarantee of Schedule and Private Banks shall be
considered as per GoG Finance Department’s Circular No. FD/MSM/e-
file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank
approved by the Reserve Bank of India.
OR
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Supply and Kalpsar
Department of Govt of Gujarat. Exemption Certificate is applicable only when
Registration Certificate of Appropriate Class and Category of Approved
Contractors is required as eligible criteria of bidder.

16
16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for
the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of
120+45 = 165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as
indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as
non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end
of the bid validity period specified in Sub-Clause 15.1

16.5 The Bid Security of the successful bidder will be discharged when the bidder has
signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid
validity.
(b) If the Bidder does not accept the correction of the Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(d) If found necessary, the bidder will be intimated for negotiation, He will be intimated
maximum three times within the validity period for negotiation, If contractor does
not respond in time, his Bid Security (EMD) will be forfeited and his tender will be
rejected. Punitive action will be taken on such contractors. (As per GoG R&B Dept’s
Gr. No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding
documents, including the conditions of contract (including mobilization advance or
time for completion), basic technical design as indicated in the drawing and
specifications. Conditional offers or alternative offers will not be considered further
in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of
these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate
parts to be uploaded.

17
 D. SUBMISSION OF BIDS

19. Deleted

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website
specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an
amendment in accordance with Clause 10, in which case all right and obligation of
the Employer and the bidders previously subject to the original deadline will then be
subject to the new deadline.

21. Deleted

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in
Clause 20 or pursuant to Clause 23.
22.2 Deleted

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids
and the expiration of the original period of bid validity specified in Clause 15.1
above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid
security pursuant to Clause 16.

18
 E. BID OPENING AND EVALUATION
23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant
to Clause 22, in the presence of the Bidders or their representatives who choose to
attend at time, date and the place specified in Appendix in the manner specified in
Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared
a holiday for the Employer, the Bids will be opened at the appointed time and
location on the next working day.
23.2. Deleted.
23.3. The “Preliminary stage / Technical Bid” shall be opened. The amount, form and
validity of the bid security furnished with each bid will be announced. If the bid
security furnished does not conform to the amount and validity period as specified in
the invitation for bid (ref. Column 4 and paragraph 3), and has not been furnished in
the form specified in Clause 16, the Financial bid will not be opened.
23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with
respect to the Qualification information and other information furnished in
part I of the bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification
Documents with respect to any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the clarification
letter.
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the
Evaluation Committee will finalize the list of responsive bidders whose
financial bids are eligible for consideration.
23.5. Deleted
23.6 At the time of opening of “Financial Bid”, the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive Bidders’ names, the Bid prices, the
total amount of each bid, any discount and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
23.7 the time of opening of “Financial Bid”, the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive Bidders’ names, the Bid prices, the
total amount of each bid, any discount, and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
23.8 In case bids are invited for more than one package, the order for opening of the
“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information
disclosed to those present in accordance with Sub-Clause 23.6.

19
24 Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation, and comparison of
Bids and recommendations for the award of a contract shall not be disclosed to
Bidders or any other persons not officially concerned with such process until the
award to the successful Bidder has been announced. Any effort by Bidder to
influence the Employer’s processing of Bids or award decisions may result in the
rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,
at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of
unit rates. The request for clarification and the response shall be in writing or by e-
mail, but no change in the price or substances of the Bid shall be sought, offered, or
permitted except as required to confirm the correction of arithmetic errors
discovered by the Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter
relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring
additional information to the notice of the Employer, it should do so in writing.
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,
bid comparison or contract award decision may result in the rejection of the Bidders’
bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether
each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been
properly signed; (c) is accompanied by the required securities and; (d) is
substantially responsive to the requirements of the Bidding document. During the
detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be
further determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,
conditions and specifications of bidding documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Bidding documents, the Employer’s rights
or the Bidder’s obligations under the Contract; or (c) whose rectification would affect
unfairly the competitive position of other Bidders presenting substantially
responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the

Employer, and may not subsequently be made responsive by correction or
withdrawal of the non-conforming deviation or reservation.

27. Deleted

20
28. Deleted

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Sub-Clause 26.2.
29.2. Deleted.
29.3. The Employer reserves the right to accept or reject any variation or deviation.
Variation and deviations and other factors, which are in excess of the requirements
of the Bidding documents or otherwise result in unsolicited benefits for the
Employer, shall not be taken in to account in Bid evaluation.
29.4. The estimated effect of the price adjustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will not
be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the
Engineer’s estimate of the cost of work to be performed under the contract the
Employer may require the Bidder to produce detailed consistency of those prices
with the construction methods and schedule proposed. After evaluation of the price
analyses, the Employer may require that the amount of the performance security set
forth in Clause 34 be increased at the expense of the successful /bidder to a level
sufficient to protect the Employer against financial loss in the event of default of the
successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder may be
rejected as non-responsive.

30. Deleted

21
 F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid
has been determined.
(i) to be substantially responsive to the Bidding documents and who has offered
the lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid price
which is the lowest evaluation in any of the packages opened earlier than the
one consideration.
In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest
evaluated bid. The contract will in such cases be awarded to the next lowest bidder
at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any
Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the
award of contract, without thereby incurring any liability to the affected bidder or
Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for
the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the
Employer prior to expiration of the Bid validity period by cable, telex or facsimile
confirmed by registered letter. This letter (hereinafter and in the condition of
contract called the “Letter of Acceptance”) will state the sum that the Employer will
pay the Contractor in consideration of the execution, completion, and maintenance of
the Works by the Contractor as prescribed by the Contract (hereinafter and in the
Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to
the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful Bidder,
within 28 days following the notification of award along with the Letter of
Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement
and deliver it to the Employer.
33.4. Upon the furnishing by the successful Bidder of the Performance Security, the
Employer will promptly notify the other Bidders that their Bids have been
unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder
shall furnish to the Employer an irrevocable and unconditional guarantee from a
Bank in the form set forth in Section 8 (the “Performance Security”) for an
amount equal to 5% (five percent) of its Contract Price. In case of bids
mentioned below, the successful Bidder, along with the Performance Security,

22
 shall also furnish to the Authority an irrevocable and unconditional guarantee
from a Bank in the same form given at Section 8 towards an Additional
Performance Security (The “Additional Performance Security”) for an amount
calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but
upto 20% of the Estimated Project Cost, then the Additional Performance
Security shall be calculated @ 20% of the difference in the (i) Estimated
Project Cost (as mentioned in Bid Document) - Minus 10% of the
Estimated Project Cost and (ii) Contract Price offered by the selected
Bidder.
(b) If the Contract Price offered by the Selected Bidder is lower than 20% of
the Estimated Project Cost, then the Additional Performance Security
shall be calculated @ 30% of the difference in the (i) Estimated Project
Cost (as mentioned in Bid Document) - Minus 10% of the Estimated
Project Cost and (ii) Contract Price offered by the selected Bidder.
(c) This Additional Performance Security shall be treated as part of the
Performance Security.
(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects
Liability Period and the Additional Performance Security shall be valid
beyond 28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a
Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a
Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and
acceptable to the Employer. As per GoG Finance Department’s Circular No.
FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest
amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1
shall constitute sufficient grounds for cancellation of the award and forfeiture of
the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated
in the Conditions of Contract, subject to maximum amount, as stated in the
Contract Data.

36. Deleted

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended
for award has engaged in corrupt or fraudulent practices in completing for the
contract in question and will declare the firm ineligible, either indefinitely or for a
stated period of time, to be awarded a contract with National Highways Authority of
India/ State PWD and any other agencies, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in completing for the contractor, or
in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of
the Conditions of Contract.

23
 APPENDIX TO ITB
Clause Reference
With respect to
Section –I
1. The Name of the Employer is Executive [ Cl.1.1]
Engineer, Gandhinagar Irrigation Construction
Division, Gandhinagar
2. The last five years.
2022 – 2023
2021– 2022
2020 – 2021
2019 – 2020
2018 – 2019
3. This Annual Financial Turnover Amount is Rs. [As per Pre-
qualification Criteria]
4. Value of Work is Rs. 4,51,47,717.65
5. Deleted
6. The cost of electric work is Rs 0
7. The cost of water supply / sanitary works is Rs.
8. Liquid assets and / or availability of credit [Cl.4.5.6 ]
facilities is Rs. 1,12,87,000.00
9. Price level of the financial year 2023-24 [As per Pre-
qualification Criteria]
10. The pre-bid meeting will take place at Chief [Cl. 9.2.1]
Engineer, Block 9 Sachivalay, Gandhinagar.
11. The technical Bid will be opened at the office of
the Superintending Engineer, AIPC,
Ahmadabad on dt at 12:00 PM (If
Possible)
12. Address of the Employer:
13. Deleted
14. The bid should be submitted latest by [Cl. 20.1 & 20.2]
As stated on online NIT
15. The bid will be opened at Superintending [Cl. 23.1 ]
Engineer, AIPC, Ahmadabad As stated on online
NIT
16. The Bank Draft in favor of Executive
Engineer, Gandhinagar Irrigation
Construction Division, Gandhinagar.
17. Deleted [As per Pre-
18. Escalation factors (for the cost of works qualification
executed and financial figure to a common base Criteria]
value) for works completed
Year Financial Year Multiplying factor

Base year of inviting tender 2023-2024 1.00

-1 2022-2023 1.10

-2 2021-2022 1.21

-3 2020-2021 1.33

-4 2019-2020 1.46
-5 2018-2019 1.61

24
 #LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.

Sr. Plant or Location Age of Mak Capacity Approximate Remark

No. Machinery Machinery e Value
(maximum
m 15
years)
1 2(a) 2(b) 3 4 5 6 7

25
 List of Key Personnel to be deployed on Contract Work

(Reference As per Pre-Qualification Criteria refer same document)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this
work as under: -
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work
to be executed is more than Rs.50 lakhs.
2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed
is more than Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs
but more than Rs.5 lakhs.
4. Minimum two Diploma Civil Engineers for the work when the cost of work to be
executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work
must have sufficient experience to handle the work independently. Such an Engineer
shall have to stay at the site of work and he shall not be entrusted with other duty
except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,
Employment of a separate Engineer will not be necessary provided that the Engineer
partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy
Executive Engineer-in-charge of the work the Name, Qualifications, copy of mark sheet,
Color Photograph and the appointment order issued such engineers engaged for this
contract work. If 15 days after issue of work order such designated Site Engineers do
not resume or do not remain present on site of work, the recovery at the rate of
Rs.15,000-00 per month per Engineer will be made from the bills/deposit/dues of the
contractor. Such recovery shall be non-refundable.

26
 SECTION - 2
QUALIFICATION INFORMATION

27
 QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for
the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.
This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

(Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

(Attach)

1.2 Total value of Civil engineering constructions Work

performed in the last five years (in Rs. Lakhs)
2022-2023

2021-2022

2020-2021

2019-2020

2018-2019

23.1.1 Work performed as prime contractor, work performed in the past as a nominated
sub-contractor will also be considered the sub-contract involved execution of all
main items of work described in the bid documents, provided further that all other
qualification criteria are satisfied (in the same name) on works of a similar nature
over the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark
Name the of work No. contract of period of of explaining
Employer (Rs. issue completion completion* reasons for
Crore) of delay &
work work
order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

29
#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a
nominated sub-contractor, will also be considered provided the sub-contract
involved execution of all main items of work described in the bid document,
provided, further that all other qualification criteria are called (in the same name and
style) in the last five years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate
work Employer Concrete Works Work contract Ref)
(Including
RCC &
PCC)

2022-2023
2021-2022
2020-2021
2019-2020
2018-2019

1.4 Information on Bid Capacity (works for which bids have been submitted and works
which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of
State of (Rs. Cr) Completion remaining completion
Employer to be
completed
(Rs. Cr)
1 2 3 4 5 6 7 8

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.
Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from
Leased to be Capacity Conditions whom to
procured be
purchased

30
1.6 Qualifications and experience of key personnel required for administration and
execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of
the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in
(General) the proposed
position

Etc.

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in
works Contractor (Name & similar work
Address)

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

31
1.8 Financial reports for the last five years: balance sheets, profit and loss statements,
auditors’ reports (in case of companies/corporations), etc. List them below and
attach copies.

1.9 Evidence of access to financial resources to meet the qualification requirements:

cash in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who
may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing
Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction
to Bidders. (Name of Consultant engaged for project preparations is * WAPOCS
INDIA LTD.)

1.13 Proposed work method and schedule. The Bidder should attach descriptions,
drawings and charts as necessary to comply with the requirements of the Bidding
documents. (Refer ITB Clause 4.1)

1.14 Program

2. Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 of the Instructions to the Bidders, if applicable.
(i) Affidavit
(ii) Undertaking

* Fill the name of Consultant

32
 SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs. to meet their working capital requirements for executing the above
during the contract period.

(Signature)

Name of Bank

Senior Bank Manager

Address of the Bank

33
 AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.
have not abandoned any work of
Government of Gujarat/Government of India/any Board or Corporation under
Government of Gujarat/Government of India nor any contract awarded to us for
such works have been rescinded, during last five years prior to the date of this
bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or
corporation to furnish pertinent information deemed necessary and requested by
the Department to verify this statement or regarding any (our) competence and
general reputation.

4. The Undersigned understands and agrees that further qualifying information

may be requested, and agrees to furnish any such information at the request of
the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Name of Firm

Date

34
 UNDERTAKING

I, the undersigned do hereby undertake ......... that our firm

M/s .................................................................................................................... would invest a minimum cash
up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

35
 SECTION - 3
CONDITIONS OF CONTRACT

36
 Conditions of Contract
Table of Contents

A General Page D. Cost Control

No.
1 Definitions 37 37 Bill of Quantities 49
2 Interpretation 38 38 Changes in the Quantities 49
3 Language and Law 39 39 Variations 49
4 Engineer’s Decisions 39 40 Payments for Variations 49
5 Delegations 39 41 Cash Flow Forecasts 50
6 Communications 39 42 Payment Certificates 51
7 Sub-Contractors 39 43 Payments 51
8 Other Contractors 39 44 Compensations Events 51
9 Personnel 40 45 Tax 52
10 Employer’s & Contractor Risk 40 46 Currencies 52
11 Employers Risks 40 47 Price Adjustment 52
12 Contractor’s Risk 40 48 Retention 52
13 Insurance 40 49 Liquidated damages 53
14 Site Investigations Reports 41 50 Bonus 54
15 Queries about the Contract 41 51 Advance Payment 54
16 Contractors to Construct the 41 52 Securities 55
works
17 The Works to be Completed By 41 53 Deleted 55
the Intended Completion Date
18 Approval by the Engineer 41 54 Cost of Repair 55
19 Safety 41
20 Discoveries 42 E. Finishing the Contract
21 Possession of the Site 42 55 Completion 56
22 Access to the Site 42 56 Taking Over 56
23 Instructions 42 57 Final Account 56
24 Disputes 42 58 Operating and Maintenance 56
manuals
25 Procedure for Disputes 43
26 Deleted 43 59 Terminations 56
60 Payment upon Terminations 57
B. Time Control 61 Property 58
27 Programme 44 62 Release from Performance 58
28 Extensions of the Intended 44
completion date
29 Deleted 44 F. Special Conditions of
Contract
30 Delays Ordered by The 44 63 Labour 59
Engineer 64 Compliance with labour 59
regulations
31 Management Meetings 45 65 Arbitration 62
32 Early Warning 45
C. Quality Control
33 Identifying Defects 46
34 Tests 48
35 Correction of Defects 48
36 Uncorrected Defects 48

37
CONDITIONS OF
A. GENERAL.
CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions
of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause 55.1

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion of Defects
Liability Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which
comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the
Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and
calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the
Works.

The Engineer is the person named in the Contract Data (or any other
competent person appointed and notified to the contractor to act in replacement of
the Engineer) who is responsible for supervising the Contractor, administering the
Contract, certifying payments due to the Contractor, issuing and valuing Variations
to the Contract, awarding extensions of time, and valuing the Compensations
Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s
Letter of Acceptance.

38
 The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date is specified in
the Contract Data. The Intended Completion Date may be revised only by the
Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the works.
Plant is any integral part of the work which is to have mechanical, electrical,
electronic or chemical or biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding
documents and are factual interpretive reports about the surface and subsurface
conditions at the site.
Specifications means the Specifications of the works included in the Contract
and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the
Contractor shall commence execution of the works. It does not necessarily coincide
with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the
Site.

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,
and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male
also means female or neuter and the other way around. Heading have no
significance. Words have their normal meaning under the language of the
Contract unless specifically defined. The Engineer will provide instructions
clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended
Completion Date apply to any Section of the Works (other than references to
the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following
order of priority

(1) Agreement
(2) Letter of Acceptance, notice to proceed with works
(3) Contractor’s Bid

39
 (4) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6) Specifications
(7) Drawings
(8) Bills of quantities and
(9) Any other document listed in the Contract Data as forming part of the
Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in
the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer.

5. Delegation

5.1 The Engineer may delegate any of his duties and responsibilities to other
people after notifying the Contractor and may cancel any delegation after
notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is
delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in
contract data, with the approval of the engineer but may not assign the
Contract without the approval of the Employer in writing. Subcontracting
shall not alter the Contractor’s obligations. Sub-contracting of supply or
specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for
the part of work to be subcontracted.

8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities and the Employer between the dates given in the
Schedule of other Contractor. The Contractors shall as refer to in the Contract
Data, also provide facilities and services for them as described in the
Schedule. The employer may modify the schedule of other contractors and
shall notify the contractor of any such modifications.

40
9. Personnel
9.1 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated
in the Schedule or other personnel approved by the Engineer. The Engineer
will approve any proposed replacement of key personnel only if their
qualifications, abilities, and relevant experience are substantially equal to or
better than those of the personnel listed in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member of
the Contractor Staff or his work force stating the reasons the Contractor shall
ensure that the person leaves the Site within seven days and has no further
connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s
risks, and the Contractor carries the risks which these Contracts states are
Contractors risk.
11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as
they directly affect the execution of the Works, the risks of war, hostilities,
invasion, act of foreign enemies, rebellion, revolution, insurrection or military
or usurped power, civil war, riot commotion or disorder (unless restricted to
the Contractor’s employees), and contamination from any nuclear fuel or
nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and
death which arise during and in consequence of the performance of the
Contract other than the excepted risks are the responsibility of the
Contractor.

13. Insurance

13.1 The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start date to the end of the Defects
Liability Period, in the amounts and deductibles stated in the Contract data
for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and
Equipment) in connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor to
the Engineer for the Engineer’s approval before the Start Date. All such
insurance shall provide for compensation to be payable in the types and
proportions of currencies required to rectify the loss or damage incurred.

41
13.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may affect the insurance which the Contractor should
have provided and recover the premiums the Employer has paid from
payments otherwise due to the Contractor or, if no payment is due, the
payment of the premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the
approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation
reports referred to in the Contract Data, supplemented by any information
available to the Bidder.
15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the
specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the programme submitted by
the Contractor, as updated with the approval of the Engineer, and complete
them by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary works to the Engineer, who is to approve them if they
comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for
design of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the
Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the temporary
or permanent work are subject to prior approval by the Engineer before their
use.

19. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.

42
20. Discoveries
20.1 Anything of historical or other interest or of significant value unexpectedly
discovered on the site is the property of the Employer. The contractor is to
notify the engineer of such discoveries and carry out the Engineer’s
instructions for dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the Contractor. If
possession of a part is not given by the date stated in the Contract Data the
Employer is deemed to have delayed the start of the relevant activities and
this will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the site is
not handed over to the Contractor, then contractor/ Employer may fore-close
the contract. Contractor/Employer has to foreclose the work within 30 days
after lapse of 25%-time limit and after 30 days foreclosure option will be
closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with the
Contract is being carried out or is intended to be carried out and to any place
where materials or plants are being manufactured/ fabricated/ assembled for
the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to
works which comply with the applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and to
have them audited by auditors appointed by the Employer, if so required by
the Employer.

24. Disputes
24.1 If the Contractor is of the view that a decision taken by the Engineer was
either outside the authority given to the Engineer by the Contract or that the
decision was wrongly taken, the decision shall be referred to Ahmedabad
Irrigation Project Circle, Ahmedabad (Higher Authority)within 14 days of
the notification of the Engineer's decision. If the issue is not resolved, any
party can refer the matter for conciliation within 15 days from the decision
given by the Superintending Engineer, Ahmedabad Irrigation Project
Circle, Ahmedabad
24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with
the decision of the Superintending Engineer, Ahmedabad Irrigation
Project Circle, Ahmedabad both the parties have to refer to the Chief
Engineer concern for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied
with the decision of the Superintending Engineer, Ahmedabad
Irrigation Project Circle, Ahmedabad both the parties have to refer to
the Secretary, NWRWSK Department, Government of Gujarat for the
conciliation process.

43
 If the dispute is not resolved through the conciliation process, he may refer
the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If
the Contractor fails to refer a claim / dispute to the Higher Authority within
14 days of the notification of the Engineer's decision, the Contractor shall not
be entitled to any additional payment/claim if he doesn’t follow the above
sequence in stipulated time and he should not stop the work.
25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

26. Deleted

44
 B. TIME CONTROL
27. Programme

27.1 Within the time stated in the Contract Data the Contractor shall submit to the
Engineer for approval a Programme showing the general methods,
arrangements orders, and timing for all the activities in the works along with
monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on
the timing of the remaining work including any changes to the sequence of
the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated
programme at intervals no longer than the period stated in the Contract data.
If the Contractor does not submit an updated programme within this period,
the Engineer may withhold the amount stated in the Contract data from the
next payment after the date on which the overdue programme has been
submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s
obligations. The Contractor may revise the programme and submit it to the
Engineer again at any time. A revised programme is to show the effect of
Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation
Event occurs or a Variation is issued which makes it impossible for
completion to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining work and which would
cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended
Completion Date within 35 days of the Contractor asking the Engineer for a
decision upon the effect of a compensation event or Variation and submitting
full supporting information. If the Contractor has failed to give early warning
of a delay or has failed to cooperate in dealing with a delay, the delay by this
failure shall not be considered in assessing the new Intended Completion
Date.

28.3 The Engineer shall within 14 days of receiving full justification from the
contractor for extension of Intended Completion Date refer to the Employer
his decision. The employer shall in not more than 21 days communicate to the
engineer the acceptance or otherwise of the Engineer’s decision. If the
employer fails to give his acceptance, the Engineer shall not grant the
extension and the contractor may refer the matter under Clause 24.1

29. Deleted

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any
activity within the works.

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31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be to
review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken is to be
decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific
likely future events or circumstances that may adversely affect the quality of
the work, increase the Contract price or delay the execution of works. The
Engineer may require the contractor to provide an estimate of the expected
effect of the future event or circumstance on the contract price and
completion date. The estimate is to be provided by the Contractor as soon as
reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering
proposals for how the effect of such an event or circumstance can be avoided
or reduced by anyone involved in the work and in carrying out any resulting
instruction of the Engineer.

46
 C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and
remedy at his own expense any defect which may develop or may be noticed
before the period mentioned hereunder from the certified date of completion.
The Engineer in charge shall give the contractor a notice in writing about the
defects and the contractor shall make good the same within 15 days of receipt
of the notice. In the case of failure on the part of the contractor, the Engineer-
in-charge may rectify or remove or re-execute the work at the risk & cost of
the contractor. The Engineer-in-charge shall be entitled to appropriate the
whole or any part of the amount of security deposit towards the expenses, if
any, Incurred by him in rectification, removal or re-execution. The Defects
Liability period shall be as under….
(Applicable to tenders for work of Narmada Water Resources, Water
Supply and Kalpsar Department Only)
The contractor shall be responsible to make good and remedy at his own expense any
defect which may develop or may be noticed before the period mentioned hereunder
from the certified date of completion, The within 15 days of receipt of the notice. In
the case of failure on the part of the contractor, the Engineer-in-charge may rectify or
remove or re-execute the work at the risk & cost of the contractor. The Engineer-in-
charge shall be entitled to appropriate the whole or any part of the amount of security
deposit towards the expenses, if any, Incurred by him in rectification, removal or re-
execution. The Defects Liability period except original building works shall be as
under
A. For works of WRD Except Building
(A) For all works costing up to Rs. 50,000.00 (amount put to tender), the period shall be
3 Months from the certified date of completion.
(B.1) For WRD works likes Checkdam / Canal / Drainage and road structure tender
amount from Rs. 50,000.00 to Rs. 10,00,000.00 the period shall be 12 months from
the certified date of completion.
(B.2) For WRD works except likes Checkdam/ Canal/ Drainage and road structure tender
amount from Rs. 50,000.00 to Rs. 10,00,000.00 the period shall be 6 months from
the certified date of completion.
(C.1) For WRD works likes Checkdam/ Canal/ Drainage and road structure tender
amount more than Rs. 10,00,000.00, The defect liability period shall be 3 years
from the certified date of completion.
(C.2) For WRD work except likes Check Dam/ Canal / Drainage / Road Structure tender
amount from RS. 10,00,000 to 1 Crore, the defect liability period shall be 12 months
from the certified date of completion.
(D ) For all WRD works of tender amount more than RS. 1 Crore, the defect liability
period shall be 3 Years from the certified date of completion
B. For Building works of WRD:-
For Building works of WRD, Follow the R&B Circular dated.03/12/2009 For
original building works the defect liability period will be 4 years or elapse of 4
monsoon period following date of possession of building taken over by user
agency following the certified date of completion, whichever is later. For the
purpose of deciding the monsoon period, the 30th September shall be treated as
the last date.
WRD Circular No. Matas/102013/MICELL(K-1) Dated 13/12/2013
33.2 For Road works :
Free maintenance guarantee period for works of Road/Bridge construction
(a) For resurfacing work of road free maintenance guarantee period one year from
the date of completion.
(b) In case of widening of the road/strengthening of the road/bridge, the contractor
47
 shall have to give four years free maintenance guarantee from the certified date
of completion. During this period the contractor shall visit the site every six
months along with the concerned Section Officer / Deputy Executive Engineer
and will examine the work already carried out in this contract like road work,
jungle cutting, side shoulders, side gutter, road furniture, patta etc. and will
prepare Km. wise inspection report duly signed by all concerned and any defect
observed shall be done within 15 days by the contractor at his risk and cost as
per the direction of Engineer in charge. The contractor needs to do videography
of these visits and require to submit at the time of release of FMG. If B.T. the
surface during 47 the maintenance period of 4 years is worn out then agency
shall have to provide renewal coating as per tender item as directed by the
Engineer-incharge. The amount equivalent to 5% of each running bill shall be
withheld and will be released after the free maintenance guarantee period (i.e. 4
years) is over.
However, this amount shall be released against fixed deposit or bank guarantee
pledged in the name of Executive Engineer after completion certificate of work is
issued.
(1) The flakiness and elongation index (combined) for coarse aggregates under no
circumstances shall exceed the allowable limit set forth in the relevant clause for
the material in question.
(2) 2% of the amount eligible for the payment of bituminous items shall be withheld
till the miscellaneous items like earthwork in embankment / cutting for side
shoulders, side gutters, kilometer / indicator / guard stones, sign boards etc. are
completed in all respect by the contractor. After completion of the miscellaneous
items, the above said 2% withheld amount shall be released. (Govt. of Gujarat's
G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).
(3) Videography for the surface under Maintenance Guarantee is to be done as per
Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing
more than Rs. 5.00 Crore.
(4) Setting up of adequate laboratory & deployment of quality engineers. The
contractor shall have to set up the laboratory with adequate equipment. Till the
setting up of adequate laboratory is completed & reported of this to the engineer
(subject to due verification by engineer’s representative) by contractor in
writing, Rs.2,00,000/- shall be withheld. The qualified quality Engineer shall be
deployed exclusively for this contract by the contractors. If quality Engineer is
not deployed by contractor within one month after the date of work order, the
amount equivalent to Rs.20,000 per month shall be recovered till the actual
deployment of quality engineer. The amount so recovered towards the
deployment of quality engineers shall not be refunded.
(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C,
dtd.31/05/07 before final bill is paid.
(6) Maintenance during Construction Period During the Construction Period, the
Contractor shall maintain, at his own risk and cost, the existing lane(s) of the
road so that the traffic worthiness and safety thereof are at no time materially
inferior as compared to their condition 10 (ten) days prior to the date of the
Agreement, and shall undertake the necessary repair and maintenance works for
this purpose; provided that the Contractor may, at his cost, interrupt and divert
the flow 48 of traffic if such interruption and diversion is necessary for the
efficient progress of works and conforms to Good Industry Practice; provided
further that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Executive Engineer which
approval shall not be unreasonably withheld. For the avoidance of doubt, it is
agreed that the Contractor shall at all times be responsible for ensuring safe
operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of
48
 any defects that are found. Such checking shall not affect the Contractor’s
responsibilities the Engineer may instruct the Contractor to search for a
Defect and to uncover and test any work that the Engineer considers may
have a Defect.
34. Tests

34.1 If the engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that
it does, the Contractor shall pay for the test and any samples. If there is no
defect the test shall be a Compensation Event.

34.2 1% of the amount of work done for works upto Rs. 10 crore of estimate cost
should be deducted from R.A. Bill of the contractor for testing the quality of
material workmanship. Whereas for estimated cost of works more than 10
crore, the charges for testing of quality of material workmanship shall be
deducted from R.A. bill of contractor as per actual charges. As Per GoG
NWRWS & K Department’s Circular No. PARCH/132023/401/MICELL Dated:
05/10/2023.

34.3 Agency has to establish testing laboratory on site for the various test to be
carried out in the work for this purpose agency shall construct a pukka
laboratory building with all facility on site at location specified by the
engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end
of the defects Liability Period, which begins at Completion and is defined in
the contract data. The Defects Liability Period shall be extended for as long as
Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified
defect within the length of time specified by the Engineer’s notice.
36. Uncorrected Defects
36.1 If the Contractor has not corrected a defect within the time specified in the
Engineer’s notice, the Engineer will assess the cost of having the Defect
corrected, and the Contractor will pay this amount.

49
 D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,
testing and com input missioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for
each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the
original specifications , drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and the
contractor shall be bound to carry out the work in accordance with any
instruction in this connection which may be given to him in writing signed by
the Engineer and such alteration shall not invalidate the contract and any
additional work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on
the same conditions in all respects on which he agreed to do the main work
and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the
tender by more than 130%, the contractor will be paid for the quantity in
excess of 130%, at the rate entered in the SOR of the year during which the
excess in quantity is first executed.

39. Variations

39.1 All Variations shall be included in updated programs produced by the

Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate
is specified in this contract, then such class of work shall be carried out as
under.

(i) At the rate derived from the item within the contract which is comparable to
the one involving additional or altered class of work; where there are more
than one comparable items, the item of the contract which is nearest in
comparison with regard to class or classes of the work involved shall be
selected and the decision of the Superintending Engineer as to the nearest
comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works
shall be carried out at the rate entered in the Schedule of Rates of the division

50
 for the year in which the tender was received, increased or decreased by the
percentage by which the tender amount is more or less as compared to the
amount arrived at the rates in the “Schedule of Rates” of the Division in the
year in which the tender was received. If the Schedule of rates of the Division
does not contain all the items, the percentage increase or decrease of the
tender shall be calculated considering such items which were included in the
“Scheduled Rates” of the division for the year 2021-22 and for materials
consumed on such item the rate to be charged would be the basic rate taken
into account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of
work shall be carried out at the rate decided by the competent authorities on
the basis of detailed rate analysis after hearing the contractor before a
Committee of two Superintending Engineers stationed at the same place or
the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule
of Rates” of the Division is ordered to be carried out before the rate is agreed
upon, then the contractor shall within seven days of the date of receipt by him
of the order to carry out the work, inform the Engineer-in-charge of the rate,
which it is his intention to charge for such class of work and if the Engineer in
charge does not agree to this rates, he shall by notice in writing be at liberty
to cancel his order to carry out such class of work and arrange to carry it out
in such manner as he may consider it advisable, provided always that if the
contractor shall commence work or incur any expenditure in regard thereof
before the rates shall have been determined as lastly herein before
mentioned, then in such cases he shall only be entitled to be paid in respect of
the work carried out or expenditure incurred by him prior to the date of the
determination of the rate as aforesaid according to such rate or rates as shall
be fixed by the Engineer-in-charge. In the event of the dispute, the decision of
the Superintending Engineer of the Circle shall be final.
Where, however, the work is to be executed according to the designs,
drawings and specifications recommended by the contractor and accepted by
the competent authority, the alternation above referred to shall be within the
scope of such designs, drawings and specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the
proportion that the increase in the cost occasioned by alterations bears to the
cost of the original work and the certificate of the Engineer-in-charge as to
such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the program is updated, the contractor is to provide the engineer with
an updated cash flow forecast.

51
42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the
estimated value of the work completed less the cumulative amount certified
previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days
and certify the amount to be paid to the Contractor after taking in to account
any credit or debit for the month in question in respect of materials for the
works in the relevant amounts and under conditions set forth in sub-clause
32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the
items in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of variations and
compensation events.
42.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion of any item previously certified in any certificate in the
light of later information

43. Payments

43.1 Payments shall be adjusted for deductions for advance payments, retention,
other recoveries in terms of the contract and taxes at source, as applicable
under the law. The Employer shall pay the Contractor the amounts certified
by the Engineer within 28 days of the date of each certificate.
43.2 Payment of GST (prevailing rates) on the amount payable under the contract
to the Contractor will be made by the Employer. Hence, it is the responsibility
of the contractor to pay the GST to the concerned Authority.
43.3 Items of the works for which no rate or price has been entered in will not be
paid by the Employer and shall be deemed covered by other rates and prices
in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the
Contractor:
(a) The Employer does not give access to a part of the Site by the site
Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being
completed beyond the Intended Completion Date then Authority will approve
EOT with eligible contractual price escalation.

52
45. Tax

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on
due date of bid submission except GST. However, any subsequent changes in
the tax structure by Government after due date of bid submission will be
compensated (+/-) on availability or submission of actual documentation.
Contractor will have to intimate Engineer regarding changes occurred in the
tax structure after bid submission. If the contractor fails to provide such
information and if any financial obligation may arise due to change in tax
structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the
contractor to pay the GST to the concerned Authority.

46. Currencies.
46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date
given in the contract data up to end of the initial intended completion date
or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the
contractor.
(b) The price adjustment shall be determined during each month from the
formula given in the contract data.
(c) Following expressions and meanings during to the work done during each
month
R = Total value of work done during the month. It would include the
amount of secured advance granted, if any, during the month less the
amount of secured advance recovered, if any during the month. It will
exclude value for works executed under variations for which price
adjustment will be worked separately based on the terms mutually
agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clause in the
contract, the unit rates and prices included in the contract shall be deemed to
include amounts to cover the contingency of such other rise or fall in costs.

48. Retention

48.1 The Employer shall retain from each payment due to Contractor the
proportion stated in the Contract Data until Completion of the whole of the
Works.

53
 48.2 On Completion of the whole of the Works half the total amount retained is
repaid to the Contractor and half when the Defects Liability Period has passed
and the Engineer has certified that all Defects notified by the Engineer to the
Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention
money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer shall
consider the said request of the Contractor provided that the refund
hereunder shall be made in tranches of not less than 1% (One Percent) of the
Contract Price and Contractor furnishes an irrevocable and unconditional
Bank guarantee for an equal amount substantially in the format of Bank
Guarantee for Performance Guarantee enclosed with SBD and valid up to 60
day beyond the scheduled / extended Defects Liability Period. On completion
of the whole works, the contractor has however an option to submit a fresh
irrevocable and unconditional Bank Guarantee for an amount equal to 5% of
the total value of work executed substantially in the format of Bank Guarantee
for Performance Guarantee enclosed with SBD and valid up to 60 days beyond
the Defect Liability Period and yet refund the Retention Money Bank
Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per
day stated in the Contract Data for each day that the Completion Date is later
than the Intended Completion Date (for the whole works or the milestone as
stated in the contract data). The total amount of liquidated damages shall not
exceed the amount defined in the Contract Data. The Employer may deduct
liquidated damages from payment due to the Contractor. Payment of
liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have
been paid, the Engineer shall correct any overpayment of liquidated damages
by the Contractor by adjusting the next payment certificate. The Contractor
shall not be entitled for any interest on the over payment calculated from the
date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in
the tender, then the contractor shall pay to the employer the relevant sum
stated in the Contract Data as Liquidated damages for such default and not as
penalty for everyday or part of day which shall elapse between relevant time
for completion and the date stated in the taking over certificate of the whole
of the works on the relevant section, subject to the limit stated in the contract
data.
The employer may, without prejudice to any other method of recovery
deduct the amount of such damages from any monies due or to become due to
the contractor. The payment or deduction of such damages shall not relieve

54
 the contractor from his obligation to complete the works on from any other of
his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable
any Section, a Taking Over Certificate has been issued for any part of the
Works or of a Section, the liquidated damages for delay in completion of the
remainder of the Works or of that Section shall, for any period of delay after
the date stated in such Taking-Over-Certificate, and in the absence of
alternative provisions in the Contract, be reduced in the proportion which the
value of the part so certified bears to the value of the whole of the Works or
Section, as applicable. The provisions of this Sub-clause shall only apply to the
rate of liquidated damages and shall not affect the limit thereof.

50 Bonus

50.1 If the contractor achieves completion of the whole of the works prior to the
intended Completion Date prescribed in Contract Data the Employer shall pay
to the contractor a sum stated in Contract Data as bonus for every completed
month but subjected to maximum amount as stated in Contract Data;
which shall elapse between the date of completion of all items of works as
stipulated in the contract, including variations ordered by the Engineer and
the time prescribed in Clause 17.

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time
limit of the works is equal or more than 6 months. The bonus would be paid
as under

% of Time Saved % of Initial Contract Price

entitled for Bonus
50 % 5%
40 % 4%
30 % 3%
20 % 2%
10 % 1%
Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two
installments except in special circumstances for which the reason to be
Recorded in writing) to the Contractor of the amounts stated in the Contract
Date by the date stated in the Contract Date, against provision by the
Contactor of an Unconditional Bank Guarantee in a form and by a bank
acceptable to the Employer in amounts and currencies equal to be at least
110% of the advance payment. The guarantee shall remain effective until the

55
 advance payment has been repaid, but the amount of the guarantee shall be
progressively reduced by the amounts repaid by the Contractor. The
Mobilization advance would be deemed as interest bearing advance at an
interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,
plant and Mobilization expenses required specifically for execution of the
Works. The Contractor shall demonstrate that advance payment has been
used in this way by supplying copies of invoices or other documents to the
engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of
completed percentages of the Works on a payment basis. No account shall be
taken of the advance payment or its repayment in assessing valuations of
work done, variations, price adjustments, Compensation Events, or
Liquidated damages.

51.4 Deleted

52. Securities

52.1 The performance Security (including additional security for unbalanced bids)
shall be provided to the Employer no later than the date specified in the
Letter of Acceptance and shall be issued in an amount and form and by a bank
or surety acceptable to the Employer, and denominated in Indian Rupees. The
performance Security shall be valid until a date 60 days from the date of
expiry of Defects Liability Period and the additional security for unbalanced
bids shall be valid until a date 28 days from the date of issue of the certificate
of completion.

53. Deleted

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be
remedied by the Contractor at the Contractor’s cost if the loss or damages
arises from the Contractor’s acts or omissions.

56
 E. FINISHING THE CONTRACT

55. Completion

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion
of the works and the Engineer will do so upon deciding that the work is
completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the
Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the
total amount that the Contractor considers payable as full and final settlement
of all claims under the Contract for items before the end of the Defects
Liability Period. The Engineer shall issue a Defect Liability Certificate and
certify any final payment that is due to the Contractor within 56 days of
receiving the Contractor's account if it is correct and complete. If it is not, the
Engineer shall issue within 56 days a schedule that states the scope of the
corrections or additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Engineer shall decide on the
amount payable to the Contractor and issue a payment certificate, within 56
days of receiving the Contractor’s revised account.
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses
and savings in final account is observed, the Engineer/Employer shall be at
liberty to restrict the final payment of BOQ items to the lowest amount
evaluated of the bids considering the final quantities and the rates quoted
including the rebates if any. Payment of variation items shall however be
made at the rates approved by the Employer, within 90 days from the
physical completion of work.

58. Operating and Maintenance Manuals / “as built” drawings

58.1 If “as built” drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the Contract
data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates
stated in the Contract data, or they do not receive the Engineer’s approval, the
Engineer shall withhold the amount stated in the Contract Data from
payments due to the Contractor.

59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party
causes a fundamental breach of the Contract.

57
59.2 Fundamental breaches of Contract include, but shall not be limited to the
following:

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been
authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works
and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it
within a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid as
defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the
action of a public official in the procurement process or in contract execution.
“Fraudulent practice” means a misrepresentation of facts in order to influence
a procurement process or the execution of a contract to the detriment of the
borrower, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the Borrower of the benefits of free and open
competition.

59.3 When either party to the Contract gives notice of a breach of contract to the
Engineer for a cause other than those listed under Sub Clause 59.2 above, the
Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for
convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work
done less advance payments received up to the date of the issue of the

58
 certificate, less other recoveries due in terms of the contract, less taxes due to
deducted at source as per applicable law and less the percentage to apply to
the work not completed as indicated in the Contract data. Additional
Liquidated Damages shall not apply. If the total amount due to the Employer
exceeds any payment due to the Contractor the difference shall be a debt
payable to the Employer.
60.2 If the Contract is terminated at the Employer’s convenience or because of a
fundamental breach of Contract by the Employer, the Engineer shall issue a
certificate for the value of the work done, the cost of balance material brought
by the contractor and available at site, the reasonable cost of removal of
equipment, repatriation of the Contractor’s personnel employed solely on the
works, and the Contractor’s cost of protecting and securing the Works and
less advance payment received up to the date of the certificate, less other
recoveries due in terms of the contract and less taxes due to deducted at
source as per applicable law.

61. Property

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are
deemed to be property of the Employer, if the Contract is terminated because
of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event
entirely outside the control of either the Employer or the Contractor the
Engineer shall certify that the Contract has been frustrated. The Contractor
shall make the Site safe and stop work as quickly as possible after receiving
this certificate and shall be paid for all work carried out before receiving it
and for any work carried out afterwards to which commitment was made.

59
 F. SPECIAL CONDITIONS OF CONTRACT

63. LABOUR

The Contractor shall, unless otherwise provided in the Contract, make his own
arrangements for the engagement of all staff and labour, local or other, and for
their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may
prescribe, showing the staff and the numbers of the several classes of labour
from time to time employed by the Contractor on the site and such other
information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor shall
abide at all times by all existing labour enactments and rules made
thereunder, regulations, notification and bye laws of the State or central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government
or the local authority. Salient features of some of the major labour laws that
are applicable to the construction industry are given below. The Contractor
shall keep the Employer indemnified in case any action is taken against the
Employer by the competent authority on account of contravention of any of
the provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/employer shall have the right to deduct any money
due to the Contractor including his amount of performance security. The
Employer/Engineer shall also have the right to recover from the Contractor
any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point to time.

60
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more on death, the rate of 15 days wages for every
completed year of service. The Act is applicable to all establishments employing
10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for
monthly contributions by the employer plus workers @ 10% or 8.33% The
benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for
certain welfare measures to be provided by the Contractor to contract labour and
in case the Contractor fails to provide, the same are required to be provided, by
the Principal Employer by Law. The principal Employer is required to take
Certificate of Registration and the Contractor is required to take license from the
designated Officer. The Act is applicable to the establishments or Contractor of
Principal Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Government as per provisions of the Act, if
the employment is a scheduled employment. Construction of Building, Roads,
Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to
be paid, when it will be paid and what deductions can be made from the wages
of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not making
discrimination against female employees in the matter of transfer, training and
promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages
to employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be
worked out by taking wages as Rs. 2500/- per month only. The Act does not

61
 apply to certain establishments. The newly set-up establishments are exempted
for five years in certain circumstances. Some of the State Governments have
reduced the employment size from 20 to 10 for the purpose of applicability of
this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and
procedure for resolutions of Industrial disputes, in what situations a strike or
lock-out becomes illegal and what are the requirements for laying off or
retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying
down rules governing the conditions of employment by the Employer on
matters provided in the Act and get the same certified by the designated
Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act
have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits
employment of children below 14 years of age in certain occupations and
process and provides for regulation of employment of children in all other
occupations and processes. Employment of Child labour is prohibited in Building
and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs
5 or more inter-state migrant workmen through an intermediary (who has
recruited workmen in one state for employment in the establishment situated in
another state).The inter-state migrant workmen, is an establishment to which
this Act becomes applicable, are required to be provided certain facilities such as
housing, medical aid, traveling expenses from home upto the establishment and
back, etc.

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996: - All the
establishments who carry on any building or other constructions work and
employ 10 or more workers are covered under this Act.
All such establishments are required to pay cess at the rate not exceeding 2% of
the cost of construction as may be modified by the government. The Employer of
the establishment is required to provide safety measures at the Building or
construction work and other welfare measures, such as canteens, First Aid
facilities, Ambulance, Housing accommodations for workers near the workplace
etc. The Employer to whom the Act applies has to obtain a registration
certificate from the Registering Officers appointed by the Government.

62
P) Factories Act 1948 :- The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the contractor
and shall not be reimbursed by the Employer.

R) Following Pollution Control Acts and amendments made thereof

from time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act, 1974

2. Air (Prevention and Control of Pollution Act 1981
3. Environmental (Protection) Act 1986

The contractor must commit to adopting Environmental management plan

for best energy use, waste management, the reduction of pollution as in EMS
(Environmental Management system) ISO-14001- 2015

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wrongly taken, the decision shall be referred to Superintending
Engineer, Ahmedabad Irrigation Project Circle, Ahmedabad (Higher
Authority) within 14 days of the notification of the Engineer's decision. If the
issue is not resolved, any party can refer the matter for conciliation within 15
days from the decision given by the Superintending Engineer, Ahmedabad
Irrigation Project Circle, Ahmedabad
24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the
decision of the Superintending Engineer, Ahmedabad Irrigation
Project Circle, Ahmedabad both the parties have to refer to the Chief
Engineer-North Gujarat concerned for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied
with the decision of the Superintending Engineer, Ahmedabad
Irrigation Project Circle, Ahmedabad both parties have to refer to the
Secretary, NWRWS Department, Government of Gujarat for the
conciliation process.
If the dispute is not resolved through the conciliation process,
contractor may refer the dispute to Gujarat Public Works Contract Dispute
Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the
Higher Authority within 14 days of the notification of the Engineer's
decision, the Contractor shall not be entitled to any additional
payment/claim if he doesn’t follow the above sequence in stipulated time.
However, during such period, he would not stop the work in any case.

63
 SECTION - 4
CONTRACT DATA

64
 #CONTRACT DATA

Clause Reference With

respect To section 3
Item marked “N/A” do not apply to this Contract.
1. The Employers is [CL.1.1]
Name: Superintending Engineer
Address: Office of Superintending Engineer
Ahmedabad Irrigation Project Circle, Multi Store Building, Sarkari
vasahat, Vastrapur, Ahmedabad-380015
Name of authorized Representative (will be intimated later)
2. The Engineer is Executive Engineer
Name of Authorized Representative: Executive Engineer,
Gandhinagar Irrigation Construction Division, sahyoj Sankul, 6th floor,
A wing, Near pathikashram, Gandhinagar 382011
3. The Defects Liability Period is 3 years from the date of [CL.1.1&33]
completion.
4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]
to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]
9 Months (including monsoon) after start of work with the
following milestones:
Milestone dates: [CL.2.2& 49.1]
Physical works to be completed Period from the start date
Milestone 1 i.e. 10 % 45 days.
Milestone 2 i.e. 35 % 100 days.
Milestone 3 i.e. 75% 200 days.
Milestone 4 i.e. 100% 270 days.
6. The Site is located at village:- Lavad Ta: Dahegam, Dist [CL.1.1]
Gandhinagar
7. The name and identification number of the Contract is: [CL.1.1]
8. The works consist Excavation, Earthwork, Gabbion & Rubble work [CL.1.1]
with items as per B.O.Q. The works shall, inter alia, include the
following, as Specified or as directed:
(A) Gabbion Works
Site clearance; setting – out and layout; carry out required earthwork as
suggested by Engineer also to carry out levelling for excavation with
required compaction, Carry out gabion work all as per item
specifications all aspects of quality assurance of various components of
the works; rectification of The defects in the completed works during
the Defects Liability Period; submission of “As- built’’ drawings and any
other related documents; and other item of work as may be required to
be carried out for completing the work in accordance with the drawings
and the provisions of the contract and to
ensure safety.

65
 (B) Canal Structure works
Site clearance; setting – out and layout; carry out required earthwork as
suggested by Engineer also to carry out levelling PCC work, reinforcement
laying and centering as per approved drawings provided by Engineer all as
per item specifications all aspects of quality assurance of various
components of the works; rectification of The defects in the completed
works during the Defects Liability Period; submission of “As- built’’
drawings and any other related documents; and other item of work as may
be required to be carried out for completing the work in
accordance with the drawings and the provisions of the contract and to
ensure safety.
(C) Other Items

Any Other Items as required to fulfill all contractual obligations as per the Bid
documents.
[CL.1.1]
10. The following documents also form part of the Contract:
Pre-qualification criteria As per clause 2-3
[CL.2.3(9)]

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]
is Rs. 5 lakhs per occurrence with the number of occurrences limited
to four. After each occurrence, the contractor will pay an additional
premium necessary to make insurance valid for four occurrences
always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be work order date [CL.21]
19. The period for submission of program for approval of the [CL. 27.1]
engineer shall be 21 days from the issue of Letter of Acceptance.
20. The period between program updates will be 90 days. [CL.27.3]
21. The amount to be withheld for late submission of an updated [CL. 27.3]
program shall be Rs 0.5 lakhs
22. The following events shall also be Compensation Events [CL. 44]
Substantially adverse ground conditions encountered during the
course of execution of work not provided for in the bidding document.
(i) Removal of underground utilities detected subsequently
(ii) Significant changes in classification of soil requiring
additional mobilization by the contractor, e.g. ordinary soil
to rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps,
etc. not caused by the contractor.

66
 (iv)
Artesian conditions
(v)Seepage, erosion landslide
(vi)
River training requiring protection of permanent work
(vii)
Presence of historical, archeological or religious structures,
monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or
military authority
23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]
 If any of the commodities like Cement, Steel or Bitumen are not
found applicable in a work, the weight component of that
commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as
indicated in SBD for the purpose of Price Adjustment} shall be
clubbed with the weight component of ‘Other Material’ (Pm), such
that the gross % weight of the components shall remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of Contract
Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:

VL = 0.85 x (Pl/100) x R x (Li – L0)/L0

VL = Increase or decrease in the cost of work during the
month under consideration due to changes in rates for
local labour
L0 = The consumer price index for industrial workers for the
State on 28 days preceding the scheduled date of
opening of technical Bids as published by Labour
Bureau, Ministry of Labour, Government of India
Li = The consumer price index for industrial workers for the
State for the month under consideration as published by
the Labour Bureau, Ministry of Labour, Government of
India.
Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor
Vc= 0.85 x (Pc/100) x R x (Ci – C0)/C0
Vc = Increase or decrease in the cost of work during the
month under consideration due to changes in rates
for cement.
C0 = The all India wholesale price index for Ordinary
Portland Cement on 28 days preceding the
scheduled date of opening of technical bid as
published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

67
 Ci = The all India average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the
contractor shall be paid in accordance with the following formula
Vs = 0.85 x (Ps/100) x R x (Si – S0)/S0

Vs= Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products
Rebars) on 28 days preceding the date of opening of Bids as published by the
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long
Products Rebars) for the month under consideration as published by
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in
accordance with the following formula

Vb = 0.85 x (Pb/100) x R x (Bi – B0)/B0

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest
centre on the day 28 days prior to the scheduled date of opening of
technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest

centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

68
Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula

Vf = 0.85 x (Pf/100) x R x (Fi – F0)/F0

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing
consumer pumps of IOC at the nearest centre on the day 28 prior to
the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under
consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has
been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in
accordance with the following formula

Vp = 0.85 x (Pp/100) x R x (Pi – P0)/P0

Vp= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts
has been chosen to represent the Plant and Machinery Spares group

69
 Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor
shall be paid in accordance with the following formula

Vm= 0.85x (Pm/100) x R x (Mi – M0)/M0

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than
cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28

days preceding the scheduled date of opening of technical Bids, as
published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce
& Industry.

Mi= The All India wholesale price index (all commodities) for the
month under consideration as published by the Office of the
Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the
entire contract:
1. Labour – Pl 14.00%
2. Cement – Pc 0%
3. Steel - Ps 0%
4. Bitumen – Pb 0%
5. POL – Pf 18.80%
6. Plant & Machinery Spares - Pp 23.80%
7. Other Materials – Pm 43.40%
--------------
Total 100.00 %
--------------

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}
from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract
price, rounded off to the nearest
Thousand, per day. For sectional
Completion (wherever specified In
item 5 of Contract data) (1/2000)th of
initial contract price for items
quantity, rounded off to the nearest
thousand per day.

70
 27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}
For delay in completion work Contract Price rounded off to
the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early
completion of work shall be given
as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}
Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

Be fulfilled
i Mobilization 2.5% of the contract On submission of unconditional
Price Bank Guarantee. (to be drawn
before the end of 20% of the
contract period). The contractor
may furnish One bank guarantees
of 2.5 % of each valid for the full
period.

ii Equipment 50% for new and 25% of After equipment is brought to site
depreciated value for old (provided the Engineer is
equipment. Total amount satisfied That the equipment is
will be subject to a required for performance of the
maximum of 5% of the contract) and on submission of
Contract Price unconditional Bank Guarantee for
amount of advance

iii Secured Deleted

Advance for
Non-persish
able material
Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after
fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim
payments certified by the Engineer under the Contract. Deduction shall
commence in the next Interim Payment Certificate following that in which the

71
 total of all such payments to the Contractor has reached not less than 20 percent
of the Contract Price or 6 (six) months from the date of payment of first
installment of advance, whichever period concludes earlier, and shall be made at
the rate of 20 percent (collectively for both Mobilization Advance and
Equipment Advance) of the amounts of all Interim Payment Certificate until
such time as the loan has been repaid, always provided that the loan shall be
completely repaid prior to the expiry of the original time for completion pursuant
to Clause 17 and 28.
32. Deleted
33. The securities shall be for the following minimum amounts equivalent {CL. 52}
As a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus Rs. ……………… (to be
decided after evaluation of the bid) as additional security in terms of ITB Clause
29.5.
The standard form of Performance security acceptable to the Employer shall be
an unconditional Bank Guarantee of the type as presented in Section 8 of the
Bidding Documents.
34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}
35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}
are required within 28 days of the issue of certificate of completion of the whole
or section of the work, as the case may be.
36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by
the Date required is Rs ............ lakhs
37. The following events shall also be fundamentals breach of contract: { CL.59.2}
“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”
38. The percentage to apply the value of the work not completed representing {Cl 60}
the Employer’s additional cost for completing the Works shall be 20 per cent.

72
 SECTION - 5
TECHNICAL SPECIFICATION

Attached Separately

73
 SECTION - 6
FORM OF BID

74
 FORM OF BID

Description of the Works:

-------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------------------

BID

To :

Address :

1. We offer to execute the Works described above and remedy any defects therein in
conformity with the conditions of Contract, specification, drawings, Bill of Quantities
and Addenda for the sum (s) of

(------------------------------------------------------------------------------------------------------ )

2. We undertake, if our Bid is accepted, to commence the Works as soon as is

reasonably possible after the receipt of the Engineer’s notice to commence, and to
complete the whole of the Works in the Contact within the time stated in the
document.

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for
receiving the same, and it shall remain binding upon it and may be accepted at any
time before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together
with your written acceptance thereof, shall constitute a binding contract between
us.

5. We understand that you are not bound to accept the lowest or any tender you may
receive.

Dated this ------------------------- day of ----------------------------------- 20

Signature ----------------------------------------------- in the capacity of ---------------------

------- duly authorized to sign bids for and on behalf of -----------------------------------

-------------

(in block capitals or typed)

75
Address

Witness

Address

Occupation

76
 SECTION - 7
BILL OF QUANTITIES

77
 BILL OF QUANTITIES

Preamble

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,
Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and
are given to provide a common basis for bidding. The basis of payment will be the
actual quantities of work ordered and carried out, as measured by the Contractor
and verified by the Engineer and valued at the rates and prices tendered in the
priced Bill of Quantities, where applicable, and otherwise at such rates and prices
as the Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so
far as it is otherwise provided under the Contract, include all constructional
plant, layout, supervision, materials, erection, maintenance, insurance, profit,
taxes and duties, together with all general risks, liabilities and obligations set out
or implied in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether
quantities are stated or not. The cost of Items against which Contractor has failed
to enter a rate or price shall be deemed to be covered by other rates and prices
entered in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included
in the items provided in the priced Bill of Quantities, and where no Items are
provided the cost shall be deemed to be distributed among the rates and prices
entered for the related items of Work.

7. General direction and descriptions of work and materials are not necessarily
repeated or summarized in the Bill of Quantities. References to the relevant
sections of the contract documentation shall be made before entering rates or
prices against each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the

specification for NWRWSK Department. For building works specifications for
building and Road Department are to be followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to
Clause 29 of the Instructions to Bidder.

10. Rock is defined as all materials which, in the opinion of the Engineer, required
blasting, or the use of metal wedges and sledgehammers, or the use of
compressed air drilling for its removal, and which cannot be extracted by ripping
with a tractor of at least 150 kw with a single rear mounted heavy duty ripper.

78
 BILL OF QUANTITIES
(A) Percentage Rate Tender (Up to INR 50 Cr. )
Item Description of Item (with brief Quantity Unit Rate In Amount
No specification and reference to figures
book of specifications)

Attached Separately
I/We am/are willing to carry out the work at… ................... % above/below percent(Should
be written in figures and words) of the estimated rate mentioned above. Amount of my /our
tender works out as under.

Estimated amount put to tender Estimated amount put to tender

Deduct………% below Add………% Above
Net Net
In words In words

(B) For Item Rate Tender (For above INR 50 Cr.):

Item Description of Item Quantity Unit Rate Amount

No (with brief specification
and reference to book of In In
specifications) figures Words

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
(C)Net Tendered Amount (A-B) (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
#
1 The Contractor shall exhibit a board with detailed specification and details of work as
directed by the Engineer-In-Charge for which no extra payment shall be made.
2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per
Govt. G.R. NO.: MIS102010/17/K1 Dated:30/07/2018 as stated in S.O.R. therefore in
R.C.C. items where there is a change as per actual mix design the cost of difference of
cement consumption have been deducted from the rate of original item at the rate of
input rate mentioned in all the tender

79
 SECTION - 8
SECURITIES AND OTHER FORMS

80
 BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the

“The Bidder”) has submitted his bid Dated ------------------------ (Date) for the
construction of ------------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of----------------------------------------------- (name of country) having our
registered office at -------------------------------------------------------( hereinafter called
“the bank”) are bound unto --------------------------------------------(name of Employer)
(hereinafter called “The Employer”) in the sum of ------------------------------------------ *
for which payment well and truly to be made to the said Employer the Bank itself, his
successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this ---------------------- day of --------20

THE CONDITIONS of these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity
specified in the Form of Bid;
Or

(2) If the Bidder has been notified of the acceptance of his bid by the Employer
during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with the

Instructions to Bidders, if required; or

B. Fails or refuse to furnish the Performance Security, in accordance with the

Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause 27
(Correction of Errors)

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to substantiate
his demand, provided that in his demand the Employer will note that the
amount claimed by him is due to him owing to the occurrence of one or any of
the three conditions, specifying the occurred conditions or conditions.

81
This Guarantee will remain in force up to and including the date-------------------- **
days after the deadline for submission of Bids as such the deadline is stated in the
Instructions to Bidders or as it may be extended by the Employer, notice of which
extension (s) to the Bank is hereby waived. Any demand in respect of this
guarantee should reach the Bank not later than the above date

DATE --------------------------------------- SIGNATURE------------------------------

WITNESS --------------------------------- SEAL --------------------------------------

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures
denominated in Indian Rupees. This figure should be the same as shown in
Clause 16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be
inserted by the Employer before the Bidding documents are issued.

82
 PERFORMANCE SECURITY

TO,
- ----------------------------------------------------------------- (Name of Employer)
- ------------------------------------------------------------------ (Address of Employer)
-------------------------------------------------------------------

WHEREAS ----------------------------------------------------------- (name and address of

contractor) (hereafter called “the Contractor”) has undertaken, in pursuance of
Contracts No. ------------------------- dates -------------------------- to execute -----------------
--------- (name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with
the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee)* ----------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ----------------------------------------
(amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor
before presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed there under or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the
Defect Liabilities period.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------

Address ------------------------------------------------
Date ---------------------------------------------------

*An amount shall be inserted by the Guarantor, representing the percentage the
Contract price specified in the Contract denominated in Indian Rupees.

83
 ADDITIONAL PERFORMANCE SECURITY
[Clause 34.1. (A)]

TO,
- ----------------------------------------------------------------- (Name of Employer)
- ------------------------------------------------------------------ (Address of Employer)
-------------------------------------------------------------------

WHEREAS ----------------------------------------------------------- (Name and address of

contractor) (hereafter called “The Contractor”) has undertaken, in pursuance of
Contracts No. ------------------------- dates -------------------------- to execute -----------------
--------- (Name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with
the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee) ----------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ----------------------------------------
(amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor
before presenting is with the demand

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.

This guarantee shall be valid until 28 days from the project completion date.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------

Address ------------------------------------------------

Date ---------------------------------------------------

84
 BANK GUARANTEE FOR ADVANCE PAYMENT

TO,

- ------------------------------------------------------------------------------- (Name of Employer)

- ------------------------------------------------------------------------------ (Address of Employer)

- ------------------------------------------------------------------------------- (Name of Contractor)

Gentlemen:

In accordance with the provisions of the Conditions of Contract, sub-clause

51.1 (“Advance Payment”) of the above mentioned Contract, -------------------------------
------------------- (name and address of Contractor) (hereinafter called “the
Contractor”) shall deposit with --------------------------------------------------------- (name of
Employer) a bank guarantee his proper and faithful performance under the said
Clause of the Contract in an amount of --------------------------- (amount of Guarantee)* -
- -----------------------------------in words).

We, the---------------------------------- (bank of financial institution), as instructed

by the Contractor, agree unconditionally and irrevocably to guarantee as primary
obligator and not as Surety merely, the payment to ----------------------------------------
(name of Employer) on his first demand without whatsoever right of obligation on
our part and without his first claim to the Contractor, in the amount not exceeding ---
---------------------- (amount of guarantee)* - --------------------------------------------- (in
words)

We further agree that no change or addition to or other modifications of the terms of

the Contractor or Works to be performed thereunder or of any of the Contract
documents which may be made between --------------------------------- (name of
Employer) and the Contractor, shall in any way release us from any liability under
this guarantee, and we hereby waive notice of any such change, addition or
modifications.
This guarantee shall remain valid and in full effect from the date of the
advance payment under the Contract until -------------------------------------- (name of
employer) receives full repayment of the same amount from the contractor.

YOUR’S TRULY

Signature and Seal

Name of Bank/ Financial Institution
Address
Date

* An amount shall be inserted by that Bank or Financial Institution representing the

amount of the Advance Payment, and denominated in Indian Rupees.

85
 Letter of Acceptance
(Letter head paper of the Employer)

(date)
To,
(Name and address of the Contractor)

Dear Sirs,

This is to notify you that your Bid dated for execution of

the (Name of the contract and identification number, as
given in the Instructions to Bidders) for the Contract Price of Rupees
( ) (amount in words and figures) as corrected and modified in
accordance with the Instructions to Bidders* is hereby accepted by our agency.
You are requested to furnish performance security, in the form detailed in
para 34.1 of ITB for an amount equivalent to Rs. within 10 days of the receipt
of this letter of acceptance up to beyond 60 days from the date of expiry of defects
Liability period i.e. up to and the Additional Performance Security for an
amount equivalent to Rs. shall be valid beyond 28 (twenty-eight) days of
Project Completion Date i.e. up to and sign the contract, failing which
action as stated in Para 34.3 of ITB will be taken.

Yours Faithfully

Authorized Signature
Name and title of Signatory
Name of Employer

* Delete “Corrected and” or and modified if only one of these actions applies. Delete as
corrected and modified in accordance with the Instructions to Bidders, if corrections or
modifications have not been affected.

86
 Issue of Notice to proceed with the work
(Letterhead of the Employer)

------------------------------- (date)
To,

(Name and address of the Contractor)

Dear Sirs,

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and
signing of the Contract for the construction of

at a bid Price of Rs.

.

You are hereby instructed to proceed with the execution of the said works in
accordance with the contract documents.

Yours faithfully

(Signature, name and title of signatory authorized

To sign on behalf of Employer)

87
 AGREEMENT FORM

This agreement, made on the day of between

(name and address of Employer) (Hereinafter called “the
Employer) and (name and address of
contractor) hereinafter called “the Contractor” of the other part.

Whereas the Employer is desirous that the Contractor execute

Name and identification number of contract (hereinafter called “the works”) and the
employer has accepted the Bid by the Contractor for the execution and completion of
such works and the remedying of any defects therein, at a cost of Rs.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS

1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to
and they shall be deemed to form and be read construed as part of this
Agreement.

2. In Consideration of the payment to be made by the Employer to the contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to
executive and complete the works and remedy any defects therein in conformity
in all aspects with the provisions of the contracts.

3. The employer hereby covenants to pay the Contractor in consideration of the

execution and completion of the works and the remedying the defects wherein
contract price or such other sum as may become payable under the provisions of
the Contract at the times and in the manner prescribed by the contract.

4. The Following documents shall be deemed to form and be ready and construed as
part of this Agreement viz

i) letter of Acceptance
ii ) Notice to proceed with the works:
iii ) Contractor’s Bid

88
iv ) Conditions of contract: General and Special
v) Contract Data
vi) Additional conditions
vii ) Drawings
viii ) Bill of Quantities and
ix ) Any other documents listed in the Contract
data as forming part of the Contract.

In witness whereof the parties there to have caused this Agreement to be

executed the day and year first before written

The Common seal of

Was hereunto affixed in the presence of :

Signed, sealed and Delivered by the said

In the presence of

Binding signature of Employer

Binding Signature of Contractor

89
 UNDERTAKING
(For Investment)

I, the undersigned do hereby undertake that our firm M/s

…………………………………………………..……………………………….. would invest a minimum cash up
to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

90
 UNDERTAKING
(For Validity)

I, the undersigned do hereby undertake that our firm M/s ……………………………………

……………..……………………………….. agree to abide by this bid for a period ................................... days
for date fixed for receiving the same and it shall be binding on us and may be accepted at
any time before the expiration of that period.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

91
 SECTION - 9
DRAWINGS

Attached Separately

92
 SECTION - 10
DOCUMENTS TO BE FURNISHED BY BIDDER

93
 MATERIAL SPECIFICATION
GENERAL:
All materialstobe used shall confirm to the relevant specifications asper the latest version of Indian standard,
unless otherwise stated in the detailed specifications of items of work.
Wherever a reference to any Indian standard appears in the specifications, it shall be taken to mean as reference
to the latest version of the standard.
Tests for materials shall invariably be got carried out by the contractor when the same are specified in the item.
Even the same are not specifically mentioned in the specifications if in the opinion of the Engineer-in-charge, the
same are required to be carried out. All such tests shall be got carried in any Government approved Laboratories on
field established laboratory or Institute and cost there of shall be entirely borne by the contractor.
No collection of materials shall be made before it is got approved from the Engineer-in-charge.
Collection of approved materialsshall be done at site of workin a systematic manner. Materials shall be stored in
such a manner as to prevent deterioration, intrusion of foreignmatter and to ensure the preservation of their quality
and fitness for the work.
Materials, if rejected by the Engineer-in-Charge shall be immediately removed within twenty four hours of
receiving such an information, Engineer-in-Charge dispose off such materials in a manneras he choose and the
contractor shall not be entitled to any compensation for the cost of such materials.
Approval to the samples of various materials given by the Engineer-in-Charge will not absolve the contractor from
the responsibility of replacing the defective materials brought on site of materials used in the work found defective
at a later date. The contractor shall have no claim to any payment to compensation whatsoever on account of any
such materials being rejected by the Engineer-in-Charge.

M-1 WATER:
Water used for both mixing and curing shall conform to IS: 456. Potable water is generally satisfactory. Water
containing any excess of acid, alkali, sugar or salt shall not be used.

M-2 FINE AGGREGATE (SAND)

Source and Site:-
Sand shall be used after screening and shall be from Sabarmati river bed an approved by Engineer in
charge.
Quality:-
Sand shall be natural sand, clean, well graded, hard strong durable and gritty particle free from injurious
amounts of dust clay, kankar nodules, soft or flaky particles shadle, alkali, salts organic matter loam,
mica or other deleterious substance and shall got approved from the Engineer-in-charge. The sand shall
not contain more than 3 percent of silt as determined by field test, if necessary the sand shall be washed
to make it clean.

Sand for Concrete:-

Sand to be used for concrete shall be natural sand and shall be from Sabarmati river. The maximum size
of sand particles shall be limited 3.00 mm. The sand shall consists of hard dense uncoated siliceous of
rock fragment and shall be free from injurious amount of dust, limbs soft or flaky particle , shale,
alkaline, organic, loam ,mica and other deleterious substance.
Coarse Sand:-
The fineness modulus of coarse sand shall not be less than 2.2 and shall not exceed 3.2
The sieve analysis of coarse sand shall be as under:-

IS Sieve Percentage passing for

94
 Designation Grading Zone-I Grading Zone-II Grading Zone-III Grading Zone-IV
10 mm 100 100 100 100
4.75 mm 90-100 90-100 90-100 95-100
2.36 mm 60-95 75-100 85-100 95-100
1.18 mm 30-70 55-90 75-100 90-100
600 micron 15-34 35-19 60-79 80-100
300 micron 5-20 8-30 12-40 15-50
150 micron 0-10 0-10 0-10 0-15

Grading: -
The sand for concrete shall be well graded and the sieve analysis of the natural sand shall confirm to
following gradation.

Confirming to the Confirming to Confirming to I.S. Percentage by

IS 460-1978 ASTM Specification weight retained
Specification on sieve
Sieve no. 480 4 3/16 0-5
Sieve no. 240 8 7 5-15
Sieve no. 120 16 14 10-25
Sieve no. 60 30 25 20-40
Sieve no. 30 50 52 15-35
Sieve no. 15 100 100 5-10
75 Micron Pan Pan 2-7

Deviation from the prescribed limits of cumulative percentage retained on sieve no. 3/16, 7, 14, 25, 52,
& 100 shall be permitted. Provided in total sub deviation shall not exceed 10% deviation from the
prescribed on sieve no. 25.

M-3 STONE (RUBBLE)

i. The stone shall be as approved by Engineer-in-Charge.
ii. The stones shall be obtained only from the approved quarry as per EIC.
iii. Stone shall be hard, sound, durable and uniform texture and free from defects like cavities,
cracks, sand holes, flaws injuries veins patches of loose and soft materials etc. and weathered
portions and other structurals defects or imperfections tending to effect their soundness and
strength. The stone with round surface shall not be used.
iv. Flacky and elongated stones shall not be used.
v. Two sets of test of representative rubble stone shall be carried by contractor at approved
laboratory to confirm specification lay in every season. The test shall be carried out to a certain
following test.
a) specific gravity: As per IS 1124 using specific gravity bottle (50 ml), value generally shall not be
less than 2.5.
b) Water absorption Test: As per IS 1124, stone shall not be absorbed water more than 5(five) %
of its weight after 24 hours Immersion in water.
c) Weathering test: As per IS 1125, there should be no effect of weather to the rubble stone. This
test measures durability and strength of stone. The valus shall n ot exceed 10%.

95
M-4 GRAVEL
The gravel for filter shall consists clean. Hard, dense, durable natural gravel of approved quality.
Predominantly flaky aggregate shall not be used. The percentage of deleterious sub strains in any size of
gravel shall not exceed the following values by weight.

Material passing IS sieve no.8 3%

Clay lumps 1%
Soft fragments 2%
Shale 1%
Other deleterious substances 1%

The sum of percentages of all the deleterious substances shall however not 5% exceeds by weight. The
gravel shall satisfy the abrasion soundness and water absorption test and any other general requirement
as laid down in IS 383.
Gravel shall be stored at site in such a manner so as to prevent intrusion of foreign matter.

M-5 STONE SPOULS

i. The stone shall be as approved by Engineer-in-Charge.
ii. The stone shall be obtain only from the approved quarry as approved by Engineer-in-Charge.
iii. Stone shall be hard, sound, durable and uniform texture and free from defects like cavities, cracks, sand
holes, flaws injuries veins patches of loose and soft materials etc. and weathered portions and other
structural defects or imperfections tending to effect their soundness and strength. The stone with round
surface shall not be used.
iv. Flaky and elongated stones shall not be used.
v. Maximum size of stone spoul 40 to 63 mm size.
vi. Two sets of test of representative rubble stone shall be carried by contractor at approved laboratory to
confirm specification lay in every season. The test shall be carried out to a certain following test.
a) Specific gravity: As per IS 1124 using specific gravity bottle (50 ml), value generally shall not be less
than 2.5. Water absorption Test: As per IS 1124, stone shall not be absorbed water more than 5(five) %
of its weight after 24 hours Immersion in water.
b) Weathering test: As per IS 1125, there should be no effect of weather to the rubble stone. This test
measures durability and strength of stone. The values shall not exceed 10%.

M-6 SELECTED EARTH:

The selected earth shall be that obtained excavated material or shall have to brought from outside as
indicated in the item. If item does not indicate anything, the selected earth shall have to be brought
from outside.

In no case black cotton soil or similar expansive and shrinkable soil shall be used. It shall be clean and
free from all rubbish and perishable materials, stones or brick bats. The clods shall be broken to a size of
50 mm or less. The stacking of material shall be done as directed by the Engineer-in-Charge in such a
way as not to interface with any constructional activities and in proper stacks.

When excavated material is tobe used, only selected stuff got approved from the Engineer-in-Charge
shall be used. It shall be stacked separately and shall comply with all requirements of selected earth
mentioned above.

96
M-7 DOUBLE TWISTED HEXAGONAL ZN +PVC COATED WIRE MESH FOR GABIONS:
1) Definitions of Terms Specific to this Standard:

a. Gabion – a mechanically woven, double Twisted, hexagonal shaped steel wire mesh cage of
variable sizes, uniformly partitioned by providing Diaphragms at every 1 m interval along the
length, inter-connected with other similar units, and filled with stones of appropriate sizes and
shapes at the site of form flexible, permeable monolithic structures such as retaining walls,
slope protection structure, erosion and scour protection measures, various types of Hydraulic
structures for river and channel protection like barrages, check dams, groynes, channel lining
etc.
b. double-twisted wire mesh – a non – raveling mesh manufactured by twisting continuous pairs
of wires through three one-half turns (commonly called double-twisted) to form hexagonal
shaped mesh openings which are then interconnected to adjacent wires to form hexagonal
meshes.
c. Selvedge wire – a terminal wire used to edge the wire mesh perpendicular to the double twist
by mechanically wrapping the mesh wires around it at least 2.5 times.
d. Edge wire – a terminal wire of the same diameter as the selvedge wire used to edge the wire
mesh parallel to the double twist by continuously weaving it mechanically into the wire mesh.
e. Lacing wire – galvanized wire with used to assemble and interconnect empty units, to close
and secure stone-filled units, and for internal bracings.
f. Stiffener – a length of galvanized wire used for support of facing by connecting the front panel
to the back panel of a gabion and having the same diameter as the lacing wire.

2) Material and manufacture

The wire used in the manufacture of mechanically woven, double twisted, hexagonal shaped
mesh for use in gabions shall conform to the specifications shown in (table 4)
Gabions shall be manufactured with all components mechanically connected at the production
facility with the exception of the mattress lid which is produced separately from the base and the
end panels shall be connected to the base net by wire loops or wire tags. The manufacturing
facility should be capable of mechanically performing Salvaging function i.e., wrapping of mesh
wire at least 2 and half times the terminal wire. All gabions shall be supplied in the collapsed
form, either folded and bundled or rolled for shipping.

Mechanical Properties of Gabions:

(i) Tensile strength - The tensile strength of wire used for double twisted mesh, lacing wire and
stiffener when tested shall be in accordance with the requirements of specification EN 10223 for
soft temper wire.
(ii)Mesh Strength - The minimum strength requirements of the mesh, when tested shall be as
shown in Table-2 The contractor shall carry out these tests for every lot of 350 Nos or less in

97
house laboratory. Manufacturer must produce a valid test certificate for the mesh strength with
each supply.
TABLE: 2
MINIMUM MESH STRENGTH
Mesh Type 10 x 12
Characteristics Zn + PVC
Mesh Wire mm 2.7
Parallel to twist K N/m 32.0
Perpendicular to twist k N/m 15.40

Physical Properties
Zinc Coating – The coating weights shall be Heavily Galvanized conforming to the requirements
of specifications ASTM A 641.
Adhesion of Zinc Coating – No flakes shall be observed while testing for adhesion of Zinc coating
as per ASTM A 641.
Gabion with manufacturer’s certificate confirming that coating is done from same PVC granules
for each lot of 2000 Nos of Gabions.
1. Specific Gravity _ In the range from 1.30 to 1.35 when tested in accordance with Test Method
D 792
2. Color - Grey RAL 7037 when tested in accordance with D 1482.
3. Tensile strength - Not less than 20.6 Mpa when tested in accordance with Test Method D 412.
4. Hardness _ Shore "D" between 50 and 60 when tested in accordance with Test Method D 412.
Also, modulus of elasticity should not be less than 18.6 Mpa when tested in accordance with test
method D 412
5. Brittleness Temperature - Not higher than 9 C or lower temperature when specified by the
purchaser. When tested in accordance with Test Method D 746.
6. Resistance to Abrasion - The percentage of the weight loss shall be less than 12% when
tested in accordance with Test Method D 1242.
7. Salt spray exposure and Ultraviolet Light Exposure
8. The PVC shall show no effect after 3000 ha of salt spray exposure in accordance with Test
Method B 117 9. The PVC shall show no effect of exposure to ultraviolet light with test exposure
of 3000 ha using apparatus Type E and 63 C when tested in accordance with Practice D 1499
and G 23
10.Evaluation of Coating after salt spray and ultraviolet Exposure Test - After salt spray test and
exposure to ultraviolet light as specified in 10 & 11 the PVC coating shall not show cracks nor
noticeable change of color or blisters or splits. In addition, the specific gravity, tensile strength
hardness and resistance to abrasion shall not change more than 6% 25% 10% and 10%
respectively, from their initial values. The Mesh wire shall show no rusty spots on any part of the
surface excluding the cut ends.
11.The PVC coating shall not show cracks or breaks after the wires are twisted in the fabrication

98
 of the mesh
3) Specifications and Standards
The specifications and standards followed are as per Table 4.
Table – 4 Mesh, Wire and PVC coating Characteristics
Mesh Type 10 x 12 Specifications
Mesh Opening ‘D’ mm 100 EN10223
Mesh Tolerance +16% to -4% EN10223
Unit Dimensions LxWxH
Tolerances in sizes of units L&W +/-5%: H < =0.3 m +/- ASTM A975
10%: H > 0.3 m +/-5%
Characteristics Only Zn + PVC coated
Mesh Wire Dia mm 2.7/3.7 (I.D./O.D) EN10223
Tolerance (+/-) mm 0.08 BS1052
Zn Coating Min (gsm) 240 ASTM A641
Selvedge/Edge Wire Dia mm 3.4/4.4 (I.D./O.D) EN10223
Tolerance (+/-) mm 0.10 BS1052
Zn Coating Min (gsm) 260 ASTM A 641
Lacing Wire Dia mm 2.2 / 3.2 (I.D./O.D)
Tolerance (+/-) 0.06 BS1052
Zn Coating Min (gsm) 220 ASTM A 641
PVC coating
Thickness Nominal (mm) 0.50 ASTM A 975
Thickness Minimum (mm) 0.38 ASTM A 975
Hardness Between 50-60 Shore D ASTM D 2240
Colour Grey RAL 7037 ASTM D 1482
Tensile Strength Min. 20.6 MPa ASTM D 412
Specific Gravity 1.3 to 1.35 ASTM D 792

M-8 NON WOVENGEOFABRIC 235 GM/SM

PR 235 is a nonwoven geotextile manufactured from high quality polypropylene staple fibers.
The fibers are mechanically bonded through needle-punching to form a strong, flexible and
dimensionally stable fabric structure, with optimum pore sizes and high permeability. The
geotextile is resistant to chemicals and biological organisms normally founded in soils and are
stabilized against degradation due to shorter exposure to ultraviolet radiation.
Techgeo PR 235 conforms to the following property values:

Property Test Method Value

Physical
Mass per unit area ASTM D 5261 235gm/m2
Thickness ASTM D 5199 1.6mm
Mechanical

Grab tensile strength ASTM D 4632 865N

99
 Grab elongation ASTM D 4632 60%
Puncture strength ASTM D 4833 525N
Trapezoidal tear ASTM D 4533 360N
Mullen burst ASTM D 3786 2630kPa
Hydraulic
Apparent opening size (O95) ASTM D4751 150µm
Permittivity ASTM D4491 1.6s-1
Endurance

Standard Roll Roll length Roll Width Roll Weight

Dimensions 100m 5.0 125.0Kg

The above values are effective from 01– 06 – 2009. All values are having -10% tolerances except
elongations, water permeability and AOS which are +/-30% tolerances.

Dated signature of
the contractor. Executive Engineer,
Gandhinagar Irrigation Construction Division
Gandhinagar

10
0
 Bill of Quantities
Name of work:- Construction of bank protection work near Rashtriya Raksha Shakti University on river Meshwo at village: Lavad,
Ta: Dehgam, Dist: Gandhinagar.
Memorandum showing items of woks to be carried out :-

Quantities estimated Rate in Total Amount

Item Item of work but may be more or Unit Figures according to
No. less Rs. Ps. estimated quantities

1 2 3 4 5 6
1 Excavation in all sorts of soil (including wet and slushy condition of soil) with yellow, 61177.00 Cum 61.61 3769114.97
sandy, gravelly soil including soft murrum & H.M. including sorting & stacking and
depositing the excavated stuff in uniform layers as and where directed upto lead of 30
mt. and lift as shown below including clearing the site etc. complete. (Including
dewatering) (Dumper capacity = 14 M.T) (A) For all canal capacity (A) 0 to 3 Mt. depth.
2 Quarrying transporting and laying horizontal and incloned sand filter of required 6057.00 Cum 333.93 2022614.01
gradation in earthen dam in layers of specified thickness requisite watering light rolling
for lead of 5 km as specified and all lifts etc.complete.
3 Providing & laying Non Woven Geo Fabric of atleast 235 gm/sm as directed 32534.00 Sqm 95.54 3108298.36
4 Supplying and laying mechanically wooven double twisted Hexagonal Zn+PVC coated 15892.00 Cum 2269.64 36069118.88
box wire Mesh gabions of size 1m x 1m x 0.50m filled with 15 to 40 kg. trap rubble
stone (approximate 0.75) tone with mesh size 10X12 cm including packing, interlocking
of stones & fusing top of gabions & tying to each other & laying to the required line,
level, slope with all leads & lifts as directed etc. comp. (Considering lead of 45 km for
rubble materials).
5 care and diversion of river including required dewatering during construction of 1.00 L.S. 178571.43 178571.43
spillway and alied works as prescribed and directed etc. complete.

Total Amount Rs. 45147717.65

I/We am/are willing to carry out the work at… % above/below percent(Should be written in figures and words) of the estimated rate mentioned above. Amount of my /our tender works
out as under.
Estimated Amount put to tender Estimated Amount put to tender
Rs. 45147717.65 Rs.

Deduct % below Rs. Add % Above

Net Amount Rs. Total Amount
In word Rs. In word Rs.
 ITEM WISE TECHNICAL SPECIFICATIONS

Item No.1 Excavation in all sorts of soil (including wet and slushy condition of soil) with
yellow, sandy, gravelly soil including soft murrum & H.M. including sorting &
stacking and depositing the excavated stuff in uniform layers as and where directed
upto lead of 30 mt. and lift as shown below including clearing the site etc.
complete. (Including dewatering) (Dumper capacity = 14 M.T) (A) For all canal
capacity (A) 0 to 3 Mt. depth.
The scope of work under this item includes Excavation for Protection Works. Excavation shall
consist of the removal of materials for the construction of foundations in accordance with the
requirements of these specifications and the lines and dimensions down on the drawing or as
indicated by the Engineer-in-Charge. The work shall include all necessary sheeting, shorting,
bracing, draining and pumping and removal of all loose soil stumps, shrubs and other
deleterious matter and obstructions necessary for placing the foundations, trimming bottoms
of excavations and clearing up the site and the disposal of all surplus material.
This shall include soil, silt, sand, gravel, soft murrum, stiff clay, kanker and other soft
materials, which can be easily excavated by means of pick and shovel, Loose stone less than
0.03 m. which does not require breaking up shall be treated as soil.
The item shall included excavation in wet, dry or slushy condition including dewatering and
removal of excavated materials and their stacking and disposal in a manner as per instruction
of Engineer-in-charge of the work and refilling the foundation trenches as directed.

General Requirement
 The contractor shall provide all materials and labour, as necessary for execution and
completion of the works as per the drawings and specification and the intent there of.
 The contractor shall provide necessary protective measures for labour materials and
equipment to ensure safely against risk and accident. The contractor shall be liable to pay
compensations for injury to life and damage to property if any caused to any operation
connected with the item.
 The contractor shall hand over the site of work in neat and tidy condition and shall remove
all waste arising from Construction.
Clearing The Site
 The contractor shall clear the entire area required for the structure and shall remove all the
tress, stumps, roots, bush wood, rubbish of all kind loose stones and all other objectionable
materials. The Contractor shall dispose off useless materials. The contractor shall dispose
off useless materials by burning or as and where directed by the Engineer-in-charge of the
work and the remaining useful materials shall be stacked properly within the lead specified
in the item. The Government shall remain owner of all the above useful materials so
obtained.
Setting Out
 The contractor shall provide necessary materials and labours and make all necessary
arrangements to get lineout from the Engineer-in-charge of the work or his authorized
representatives. It shall be responsibility of the contractor to install substantial reference
points, bench marks etc. at his own cost and maintain them during the construction period.
Excavation
 The contractor shall perform all excavation in accordance with line, levels, width and depth
as shown on the plans. If the Executive Engineer of the work or his authorized
representatives, decided to take the foundation lower than the foundation level shown on
the plan the same will have to be done by the contractor at the same rate quoted by him for
the item.
Excess Excavation
 The excavation beyond the lines and levels specified on plan shall not be measured and
 paid for unless it is ordered by the Engineer-in-charge of the work in writing. If excess
excavation is required to be filled, it shall be field by the contractor with concrete or
masonry of the same type as used for foundation at his own cost and risk.
Disposal of excavated materials.
 The excavated materials shall be dumped sufficiently away from the edges of excavation
so as, not to endanger stability of the slopes of excavation. The excavated stuff suitable for
filling behind abutment, returns, approach roads or riverbanks shall be conveyed and
deposited directly as directed, as per lead and lift specified without any extra payment on
this account. If the contractor falls to do so and the useful materials is wanted by him,
recovery shall be done at the rate of collection of that type of materials.
Sorting Of Excavated Materials
 The excavated materials shall be properly sorted out according to classification of materials
useful for various work.
Stacking Of Excavated Materials
 The useful materials not to be used in the work shall be stacked at places as directly by the
Engineer-in-charge according to the nature of materials. The excavated materials not
required for the back filling or for the use will be stacked in other approved locations or as
directed by the Engineer-in-charge of the work within the lead and lift specified in the item.
All materials obtained from excavation will be the property of Government.
Preparation Of Foundation
 The bottom of the foundation trenches shall be dressed perfectly in line & levels as and
where directed and all loose and soft materials shall be removed before laying of
foundation concrete. Before any concrete or masonry is laid. It shall be totally cleared &
wetted before laying the foundation concrete the contractor shall get the foundation
approved from the Engineer-in-Charge of the work or his authorized person.
Silting Of Foundation Pits Due To Floods

 If the foundation trenches get silted up due to intervening floods or other reasons, the
contractor shall restore the foundation to the required dimension at his cost.
 All the safety measures for structure shall taken by the contractor before the excavation of
work.
Mode Of Measurement And Payment
 The measurement shall be based on the initial levels of the original ground and of finally
completed trench excavation as shown on the plans or as authorized by the Engineer-in-
Charge. The initial & final level shall be taken at 15m X 15m interval or close interval
depending on the ground profile.
 The quantity of the item shall be computed from the difference of initial and final levels. The
initial ground levels taken before work is commenced and of final levels as execution at the
end of work. When contractor remains absent at the time of taking levels, the levels taken
by the department shall be binding on him
 The Initial & Final Levels Should be taken by Contractor in presence of departmental
person, All Expenses of taking initial & final Level taken care by contractor.
 Contractor Has to submit area, volume reports and necessary drawings, Sections.
 The payment shall be made on Cubic meter basis.
 No extra payment should be made for dewatering.

Dated signature of the contractor.

Executive Engineer,
Gandhinagar Irrigation Construction Division
Gandhinagar.
Item No.2 Quarrying transporting and laying horizontal and incloned sand filter
of required gradation in earthen dam in layers of specified thickness
requisite watering light rolling for lead of 5 km as specified and all lifts
etc.complete.
The scope of work under this item includes, providing and laying Graded Filter of Sand as
directed.

Material: Specification for sand (M- 2),

 The filter shall be consisting of 20 cm thick layer of graded sand below the gabbions and
above none woven geo fabric as per shown in design drawing.

Filter Criteria: -
 Filter criteria shall be met with the criteria as per IS 9429 and IS 12720. The Gradation for
sand shall meet requirement of laboratory result.
 All filter material of different thickness shall be laid of 20 cm. Each layer shall be well
compacted by suitable way of rolling & watering before laying successive layer. Sand shall
be compacted to minimum 70% relative density or as directed.
 Larger size Sands shall remain in contact with below the gabbions wall. The filter shall be
raised simultaneously with the below gabbions wall.
 Care shall be taken that the filter zone material shall not be mixed up with the adjacent back
filling material & original ground below to the gabion wall.
 The Filter material shall be free from debris, wood vegetable materials and other deleterious
material.

Mode of Measurement & Payment

 The measurement shall be based on the initial levels and final levels.
 The quantity of the item shall be computed from the difference of initial and final levels. The
contractor has to take Levels & prepare L/S, C/S, other necessary documents for calculation
& submission with guidance of EIC.
 The initial ground levels before work is commenced and of final levels as execution at the
end of work. When contractor remains absent at the time of taking levels, the levels taken
by the department shall be binding on him.
 The payment shall be made on Cubic meter basis. No extra payment should be made for
dewatering.
The rate includes cost of collection of material, including, unloading, transporting,
placing in position spreading, watering, ramming, cost of labor, all tools and plants etc.
completed for all lead and lift.

Dated signature of the contractor.

Executive Engineer,
Gandhinagar Irrigation Construction Division
Gandhinagar.
Item No. 3 Providing & laying Non Woven Geo Fabric of atleast 235 gm/sm as directed

 Item consist of supplying Non-Woven Geo fabric at least 235 gm/smt over the dressed
excavated surface as directed by engineer in charge.
 Geo fabric at least 235 gm/smt shall be of good quality and shall confirm to M-8 respectably.
 The contractor will submit the manufacture’s test result/certificate for the purchase of said
project.
 Geo fabric at least 235 gm/smt shall be tested before the engineer in charge at the govt.
laboratory or at the private. laboratory approved by govt. The testing charges will be borne by
contractor.
 The laying of the work is to be carried out as per the detail given in the drawing and as per
instruction of engineer in charge
 Any loss or and damage to Geo fabric at least 235 gm/smt due to any natural cause/artificial
cause shall be made good and remedied by the contractor at this risk and cost to the
satisfaction of engineer in charge. Any damage to Geo fabric at least 235 gm/smt caused
during execution of this item shall be made good and remedied by the contractor at this risk and
cost the satisfaction of engineer in charge
 Surface shall be first dressed and prepared. The geo fabric filter shall be laid as shown on
drawing or as directed by engineer in charge after trimming, ramming and dressing the ground
or bed directed by the engineer in charge. The geo fabric filter with min width 4.0m shall be
used in order to minimize the joints
 At Longitudinal and transverse joint, geo fabric filter shall be laid with overlap of 15cm. and joint
should be double chain stitched by suitable machine using 1700 denier pp yarn with minimum 9
kg breaking strength. No any extra payment shall be paid for overlap.
 Required testing shall be carried out as directed by the engineer in charge, following as per IS
13162 ( Part 5 ) : 1992.
Mode of Measurement & Payment
 The payment of this item shall be paid on Smt basis of completed item as described
above.
Dated signature of the contractor.

Executive Engineer,
Gandhinagar Irrigation Construction Division
Gandhinagar.
Item No. 4 Supplying and laying mechanically wooven double twisted Hexagonal Zn+PVC
coated box wire Mesh gabions of size 1m x 1m x 0.50m filled with 15 to 40 kg.
trap rubble stone (approximate 0.75) tone with mesh size 10X12 cm including
packing, interlocking of stones & fusing top of gabions & tying to each other &
laying to the required line, level, slope with all leads & lifts as directed etc. comp.
(Considering lead of 45 km for rubble materials).
The scope of work under this item includes, providing, supplying and placing mechanically woven
double twisted Hexagonal Zn +PVC coated box wire Mesh gabions of size 1.0 mt. x 1.0 mt. x 0.5
mt filled with rubble stone having weight 30 to 50 kg. with mesh size 10 cm x 12 cm including
packing, interlocking of stones, fusing of gabions, tying to each other properly & laying into the
required line, level, slope at site of work
Material:
 Material Specification for Rubble Stone M-3 and Mechanically Woven Double twisted
Hexagonal Zn +PVC coated box wire mesh M-7 for Gabions shall conform to
respectively.
General
 The work shall consist of extension of Bund, preparation of Zn +PVC coated
mechanically woven double twisted wire mesh, placing and filling of the empty gabion
with rubble stone having weight 30 to 50 kg., and arranging in order for work
Foundation for gabion
 The Gabions shall be laid in lines and grades shown on the drawing.
Assembly and placement
 Unless otherwise specified in the construction plant, the assembly and placement of
gabions shall be in accordance with the following procedures:
Assembly
 Rotate the gabion panels into position and join the vertical edges with fasteners for
gabion assembly. Where lacing wire is used, wrap the wire with alternating single and
double half-hitches at intervals between four (4) to five (5) inches. Where spiral
fasteners are used for welded-wire mesh, crimp the ends to secure the spirals in place.
Where ring type fasteners are used for basket assembly, install the fasteners at a
maximum spacing of 6 inches. Use the same fastening procedures to install interior
diaphragms where they are required. Interior diaphragms will be installed to assure that
no open intervals are present that exceed three (3) feet.
Placement –
 Place the empty gabions on the foundation and interconnect the adjacent gabions along
the top, bottom, and vertical edges using lacing wire, spiral fastener, or ring fasteners.
Wrap the wire with alternating single and double half-hitches at intervals between four
(4) to six (6) inches. Ring fasteners shall not be spaced more than six (6) inches apart.
Spirals are screwed down at the connecting edges, then each end of the spiral is
 crimped to secure it in place. Lacing wire will be used as needed to supplement the
interconnection of welded mesh gabion’s, and the closing of lids. Interconnect each
layer of gabions to the underlying layer of gabions along the front, back, and sides.
Stagger the vertical joints between the gabions of adjacent rows and layers by at least
one-half of a cell length.
Filling Operation
 After adjacent empty woven wire gabion units are set to line and grade and common
sides properly connected, they shall be placed in straight line tension and stretched to
remove any kinks from the mesh and to gain a uniform alignment. Stacking of the
gabions may be done to maintain the established proper alignment prior to the
placement of rubble stone.
 Each Gabion shall be filled up with rubble stone having weight 30 to 50 kg. All the
rubbles shall be well packed and interlocked. The rubble stone shall be collected from
approved quarry and shall be confirming to material specification. After filling the rubble
stone, the top face of box wire mesh shall be closed and tied and interlocked properly
as directed. All the rubble stone filled gabions shall be flushed, tied with each other
properly and the entire gabion assembly shall be laid in required line, level and slope.
Testing:
 One Test shall be conducted for a lot of 2000 Nos. of empty Gabions received at site to
ascertain for confirmation of Dimensions and other properties specified under Material
Specifications. The contractor shall arrange for testing of Gabion at Government / government
approved private laboratory (other than manufacturer's laboratory).
 One Test shall also be conducted for a lot of 2000 Nos. of rubble filled up Gabions at site to
ascertain its total weight for confirmation at no extra cost.
 Manufacturer of Gabion must have in house laboratory facility for carrying out all the tests
specified under Material Specifications. The Manufacturer must have sufficient capacity to
manufacture and supply Gabions as specified. Manufacturer test certificate shall also be
provided along with the supply of each lot of Gabions.
 Required testing shall be carried out as directed by the engineer in charge, following as per IS
16014 : 2012
Certification:
 Material test certificate of materials supplied by the manufacturer shall be produced by the
contractor. The certificate shall mention that the material meets the contract specification
Mode of Measurement & Payment:
 The gabions shall be measured for completed item on Cum. Basis. It includes cost of providing,
supplying and placing mechanically woven double twisted Hexagonal Zn +PVC coated box wire
mesh gabions of size 1.0 mt. x 1.0 mt. x 0.5 mt.
 The rate includes cost of wire gabion and rubble stones and cost for construction.
 It includes cost of collection and filling of rubble stone.
 It includes cost of tools and plant, labour charges involve etc.
 Payment shall be made on Cum. basis for completed item.
 General specification and latest I.S Code as well as different guidelines available for best
engineering practices decided by Engineer in Charge, shall be applicable.

Dated signature of
the contractor.

Executive Engineer,
Gandhinagar Irrigation Construction Division
Gandhinagar.
Item No.5 care and diversion of river including required dewatering during construction of
spillway and alied works as prescribed and directed etc. complete.

This item carried out as per construction of check dam, the diversion of river including
required dewatering as directed in clause-53 of General Condition in Section-1 of
Volume-II.

Diversion works should be maintained till work is completed. No extra payment shall be
paid for maintenance.

Mode of Measurement & Payment:

Payment shall be paid as per lump sum basis. And as per satisfaction of Engineer-in-
Charge.

Dated signature of
the contractor.

Executive Engineer,
Gandhinagar Irrigation Construction Division
Gandhinagar.