STORES/SOUTHERN RLY

TENDER DOCUMENT
Tender No: 44240633 Closing Date/Time: 12/09/2024 10:30

PCMM / SRly acting for and on behalf of The President of India invites E-Tenders against Tender No 44240633 Closing Date/Time 12/09/2024 10:30 Hrs.
Bidders will be able to submit their original/revised bids upto closing date and time only. Manual offers are not allowed against this tender, and any such manual
offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 44240633 Tender Type Limited - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Required No Pre-Bid Conference Date Time Not Applicable
Tendering Section 44
Inspection Agency TPI Agency Publishing Date / Time 30/08/2024 12:59
Bidding to be Done on IREPS
Procure From Approved Sources No Approving Agency Not Applicable
Closing Date Time 12/09/2024 10:30
Validity of Offer ( Days) 60 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title M20x100 mm long CSK head screw

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider For Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock Eval Agency Agency Allowed Rate
1 38330015 Goods (Y) Stock --- Yes TPI Agency INR
Description :M20x100 mm long CSK head screw, full threaded to IS:1365-2022 & Material to IS:1367-2017, Part-3, Property Class 4.8, with Hex Hea
d Nut to IS:1363-2018, Part-III, Property Class-5 to Drawing No.WD- 85079-S-1,Alt.15, Item 13. [ Warranty Period: 30 Months after the date of deliver
y]
[Quantity Tolerance (+/-): 5 %age , Item Category : Normal , Total PO value variation Permitted: Max 8 lacs ] ]
Consignee CSD/PER, SR Tamil Nadu 28800.00 Set
Inspection Details Stage Inspection Not Required

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : On or after 01-APR-25, Completion : On or before 31-MAY-25 Delivery terms: FOR
Destination by Road. Delivery
schedule indicated in the
Tender schedule is tentative
and may vary as per the
requirements of the Railways
at the time of releasing the
Purchase order.

Payment Terms

S.No Description
Payment Terms
1 For Payment Terms please refer Para 15.0 Part A of Southern Railway Tender Conditions available under the mentioned link.
(https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_01032024_SR.pdf)

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the
contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery
period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered
in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

S.No Description

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 STORES/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 44240633 Closing Date/Time: 12/09/2024 10:30

1 This tender and the contract/Purchase order placed against this tender will be governed by all the conditions mentioned in the schedule of tender, IRS
conditions of contract [latest version] and the documents attached with this tender.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Supply to be made strictly as per the description/specification/drawing. Yes Yes Not Allowed

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only No No Not Allowed
be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this
condition not recommended]
2 The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS No No Not Allowed
Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the
tender.
3 Have you kept your offer valid for 60 days.[validity of 120 days is required for items of Machinery and No No Not Allowed
Plants]
4 If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts No No Not Allowed
in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with
further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fileds; Micro
owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry
owned by ST, Small industry owned by Others)
5 Have you quoted in the prescribed proforma. No No Not Allowed
6 Have you furnished the details of equipment/quality control. No No Not Allowed
7 Have you furnished the statement of deviations.[preferably nil] No No Not Allowed
8 Have you quoted price on the basis of free delivery to destination, indicating the break up. No No Not Allowed
9 Have you quoted delivery period correctly and precisely. No No Not Allowed
10 Have you submitted authenticated copy of the document authorizing the signatory to submit offer and No No Not Allowed
commit on behalf of tenderers.
11 Tenderers to acknowledge having read and also accept the Instructions to the tenderers and additional No No Not Allowed
special conditions of Contract as available at Southern Railway Stores Documents link in the e-
procurement website
12 Have you attached any performance statements with your offer? For proof of supply to other railways / No No Not Allowed
production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be
uploaded. Non-submission of such vital documents may be taken as their not having any such past
performance.
13 Please check our website before submitting offer, whether any corrigendum to the tender has been issued No No Not Allowed
or not.

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as Yes Yes Allowed
delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender. (Optional)
2 Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) Yes Yes Allowed
agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom (Optional)
or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing
benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC
Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME
Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please
upload documents in support of this. [b] If you are not a MSE or consortia of MSEs formed by NSIC, please
indicate percentage of sub contracts in execution of this tender that will be from Micro and Small
Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be
provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by
SC, ST and Others]. [c] Please refer Para 15.0 Part-B of tender conditions.

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 STORES/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 44240633 Closing Date/Time: 12/09/2024 10:30

3 HSN CODE 8607 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted Yes Yes Allowed
tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with (Optional)
their offer. [b] In case the successful tenderer is not liable to be registered under
CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under
Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm
should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be
evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-
se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct
GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and
corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number
or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at
GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be
made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g]
Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by
higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any
amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and
statutory amendments in the quoted GST rate and HSN number, under SVC.
4 Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, rate of Yes Yes Allowed
supply and finishing time. Firm should refrain quoting vague delivery schedule like 02 to 12 months or like (Optional)
06 to 10 months.
5 Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the Yes Yes Allowed
clause regarding restrictions on procurement from a bidder of a country which shares a land border with (Optional)
India.I certify that this bidder is not from such a country or,if from such a country,has been registered with
the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible
to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be
attached."
6 Procurement of the item is restricted to Class-I Local suppliers with minimum local content of 50% (Class-I Yes Yes Not Allowed
Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and
the vendors who do not qualify to be "Class-I Local suppliers" (i.e., "Non-Local suppliers" or "Class-II Local
suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be
considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the
tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable
for any loss or damage caused to the vendor.
7 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported Yes Yes Not Allowed
items and 100 for fully indigenous items. The definition and calculation of local content shall be in
accordance with the Make in India policy as incorporated in the tender condition.
8 Unloading of the material at the consignee end should be done by the Consignee only. Yes Yes Not Allowed
9 FOR : DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION Yes Yes Not Allowed
BASIS BY ROAD"
10 Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported No Yes Allowed
items, and 100 for fully indigenous items. The definition and calculation of local content shall be in (Optional)
accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 1.TPI Agency 1)Tenderers may refer Annexure 13 of SR Tender conditions 2)Selection of TPI Agency is governed No No Not Allowed
by Railway Board Letter No.2022/RS(G)/779/8 Dated.04.01.2023. 3)Firm to mention the place of inspection with full
address and pincode.
2 ALL THE BIDDERS / TENDERERS SHOULD ENSURE THAT THEY ARE GST COMPLIANT AND THIER Yes Yes Not Allowed
QUOTED TAX STRUCTURE / RATES ARE AS PER GST LAW. IN CASE THE SUCCESSFUL TENDERERS IS
NOT LIABLE TO BE REGISTERED UNDER CGST/GST/UTGST/ SGST ACT. THE RAILWAY SHALL DEDUCT
THE APPLICABLE GST FROM HIM / THIER BILLS UNDER REVERSE CHARGE MECHANISM (RCM) AND
DEPOSIT THE SAME TO THE CONCERNED TAX AUTHORITY. As per Section 171 of GST Act 2017, as a
remedy against anti-profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as
reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX
credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should
submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with
documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if
become available to supplier, the same shall be passed on to the purchaser without any undue delay.
3 1. Regarding MSE Purchase Preference please refer clause 15.0 Part B of Southern Railway Tender Conditions Yes Yes Not Allowed
available under the mentioned link. 2.HSN code for this item is 8607. 3.Goods & Service Tax: Please refer Part A
Para 14.0 Southern Railway Tender Conditions available under the mentioned link. 4.Preference to made in India
Please refer Part B Para 16.0 of Southern Railway Tender Conditions available under the mentioned link.

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 STORES/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 44240633 Closing Date/Time: 12/09/2024 10:30

4 (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order Yes Yes Not Allowed
2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in
Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration
of benefits (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E)
dated 26.06.2020 circulated vide Railway Board letter no.2020/RS(G)/363/1 dated 03.11.2022 regarding
reclassification of enterprises and Udyam registration, In case of an upward change in terms of plant and
machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of
all non-tax benefits of the category it was in before the reclassification, for a period of three years from the date of
such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary
evidence o f the date of upgradation to Medium category along with offer. Such claims will not be considered with
out documentary evidence (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is
owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/women entrepreneurs to claim the benefit under this sub
classification.
5 For PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Yes Yes Not Allowed
Railway Tender Conditions available under the mentioned link.
(https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_01032024_SR.pdf)

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual No No Not Allowed
Guarantee/Warranty is applicable as per the product specification.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 5090223.pdf WD-85079-S-1, Alt.15
2 4854657.pdf SR Tender Conditions

7. RESPONSIVENESS

S.No. Description
I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to
"Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common
partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall
under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant
1
provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest
[Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully
responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all
consequences of violation of Code of Integrity, if detected, at any stage.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award,
a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy,
Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through
GeM.

Digitally Signed By

SMM/M ( GEETHA KRISHNA KATAMREDDY )

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