An IT PROJECT

on
“DESIGNING PRESENTATION”

SUBMITTED BY: SUBMITTED TO:

GAURAV RATHORE MRS. AKANSHA SHARMA
ROLL NO.- 2302030700041 MA’AM

CLASS- MBA 1ST YEAR

RAMESHWARAM INSTITUTE OF TECHNOLOGY AND MANAGEMENT

(Affiliated To DR. A.P.J. Abdul Kalam Technical University, Lucknow)

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 ACKNOWLEDGEMENT
We are pleased to acknowledge Mrs. Akansha Sharma teacher of IT Department
for her invaluable guidance during the course of this project work.

We extend our sincere thanks to her who continuously helped us throughout the
project and without her guidance; this project would have been an uphill task.

We are also grateful to other members of the computer Lab. who had co-operated
with us regarding some issues.

Last but not the least, Ms. Usas Singh Ma’am HOD of MBA Department also co-
operated with us nicely for the smooth development of this project.

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 TABLE OF CONTENT

S.No. Content Page No.

1 Acknowledgement

2 Introduction

3 Features of MS Powerpoint

4 Uses of Powerpoint

5 Getting Started With Powerpoint

6 Building Your Presentation Structure

7 Mastering Slide Design

8 Conclusion

9 Bibliography

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 INTRODUCTION

Microsoft PowerPoint is a powerful slide show presentation program. It is a

standard component of the company’s Microsoft Office suite software, and is
bundled together with Word, Excel, and other office productivity tools. The
program uses slides to convey information rich in multimedia.

PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software

program that allows you to create professional-looking electronic slide shows.

The image given below shows the main page of MS PowerPoint, where a person
lands when the program is opened on a computer system:

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 1. It is an absolute presentation graphics package that gives you everything
needed to create a professional-looking presentation. PowerPoint offers
word processing, drawing, outlining, graphing, and presentation
management tools.
2. PowerPoint was developed by Dennis Austin and Thomas Rudkin at a
software company named Forethought Inc. It was thought to be identified as
Presenter, but due to trademark issues was renamed PowerPoint in 1987.
3. The first iteration of PowerPoint was released collectively with Windows 3.0
in 1990.
4. The initial version of PowerPoint only allowed slide progression in one
direction i.e forward and the amount of customization was somewhat
limited.
5. Progressively, with every version, the program was more creative and more
interactive. Numerous other characteristics were also added in PowerPoint in
the later versions which massively increased the demand and use of this MS
Office program.
6. The default file extension of a Powerpoint presentation is “.ppt”.
7. It is a presentation( PPT)-based program comprising slides that use graphics,
videos, and other features to make a presentation more interactive and
interesting.

How to start MS PowerPoint on a Personal Computer?

Go through the below-mentioned steps to open MS PowerPoint on a personal
computer:

Click on the Start Menu–>Go to All Programs–>Click on MS Office–> Lastly

choose the MS PowerPoint option.

A blank presentation will be displayed on the screen. According to the

requirement, one can modify the template for a presentation and begin working on
the program.

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 FEATURES OF MS POWERPOINT

There are multiple features that are available in MS PowerPoint which can
customize and optimize a presentation. The same have been discussed below.

Slide Layout

Multiple options and layouts are available based on which a presentation can be
created. This option is available under the “Home” section and one can select from
the multiple layout options provided.

The image below shows the different slide layout options which are available for
use:

Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose
what feature they want to insert in their presentation. This may include images,
audio, video, header, footer, symbols, shapes, etc.

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The image below shows the features which can be inserted:

Slide Design
MS PowerPoint has various themes using which background colour and designs or
textures can be added to a slide. This makes the presentation more colourful and
attracts the attention of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage
of MS PowerPoint. Although there are existing design templates available, in case
someone wants to add some new texture or colour, the option to customise the
design is also available. Apart from this, slide designs can also be downloaded
online.

Refer to the below for slide design:

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Animations
During the slide show, the slides appear on the screen one after the other. In case,
one wants to add some animations to the way in which a slide presents itself, they
can refer to the “Animations” category.

The different animation styles available on PowerPoint are:

Review tab
The various tools that one can use under this tab are; Spelling, Research,
Thesaurus, Translate, Language. The Research button aids in online research in
books and Internet resources about a subject or topic you are working on.

Thesaurus tool lists words arranged together according to the similarity of

meaning. By using Thesaurus in PowerPoint from the Review tab one can easily
find synonyms for relative words in the content.

Translate Language is employed to change the English language words to another

language. Next, is the New Comment option which is used to write a comment text
correlated to a word or sentence on a slide. This comment can be further edited by
edit comment and can be deleted also.

Next is the Protect Presentation option by which the data of the presentation is
protected with the application of a password, after which it cannot be changed.

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View tab
In the View tab, a user can have a Normal View of a presentation. This is also
called the default view. It consists of slides where one can add content for the
presentation. Next inline is the

Slide Sorter View where all the slides of the presentation are displayed in small
form on the screen.

With the Notes Page tool, the slide is presented with its notes. The
presentation/slideshow/run full screen with animation effects is done with the Slide
Show option.

The slide master is practiced in the presentation to attach content such as a picture
at one go on all sides with the same slide layout. Similar to the slide master with
the handout master, a user can add content such as text to all handouts on the
handout page applied to print the slide.

Next is the Notes Master tool, using which one can write any common text on all
the notes pages at once.

There are other tools like Show/Hide Group wherein the Ruler tool one can hide or
show the ruler bar, similarly with the Grid-lines tool gridlines can be hidden or
made visible.

A message Bar is used to show or hide messages. With the zoom option, the slide
can be zoomed more or less. Next is the Macro tool with which any action can be
recorded in the presentation.

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 USES OF POWERPOINT PRESENTATION
1. PowerPoint presentations are helpful for both personal and professional
practice. Below are some of the important uses of PowerPoint presentations.
2. In business, to invite investors or to explain the rise or drop in profits, MS
PowerPoint can be used.
3. In the education field with the advancement of e-learning and smart classes
as a common mode of education today, PowerPoint presentations play a
major role in addressing education more interactively and draw the student’s
attention towards the modified version of studying.
4. As both graphics and text can be combined in a presentation, representing
the growth of a company, the profit of a business, student’s performance via
marks, etc. is very simple using PPT.
5. In the area of marketing, PowerPoint presentations can be extremely
valuable, as utilizing graphs and charts, numbers, facts, and figures along
with the data can be shown more evidently and precisely which may be
neglected by the viewer if being read.

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 GETTING STARTED WITH POWERPOINT

Opening and Choosing Options:

 Click the Start button (typically the Windows icon in the bottom-left corner).
 In the search bar, type "PowerPoint" and click on the Microsoft PowerPoint
application that appears.
 Alternatively, navigate to All Programs (or All Apps) and find "Microsoft
Office." Within that, click on "Microsoft PowerPoint."
 Blank Presentation: Create a presentation from scratch.
 Templates: Choose from pre-designed templates for various topics.
 Recent Presentations: Open a previously worked-on presentation.
 Navigating the Interface: Briefly explain the key areas of the PowerPoint
interface:
 Ribbon: Accesses various functionalities for formatting, inserting elements,
and animations.
 Slides Pane: Shows thumbnails of all slides in the presentation.
 Slide Area: Displays the currently selected slide for editing.

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 Building Your Presentation Structure
Slide Hierarchy:
 Clear Main Theme: Start with a single, powerful statement that defines the
core purpose of your presentation.
 Key Points: Identify the 2-4 main supporting points that reinforce your
theme.
 Supporting Evidence: For each key point, gather relevant examples, data,
or visual aids.
 Flow: Organize your slides in a logical sequence that builds upon each
previous point.
 Use Transitions: Employ slide transitions and verbal signposting to help the
audience understand the connections between sections.

Title Slide: Introduce your topic, presenter information, and date.

Main Content Slides: Present key points, data, and visuals.
Conclusion Slide: Summarize main takeaways and call to action.
Additional Slides (Optional): Add slides for references, team information, or
Q&A.

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 Mastering Slide Design

Choosing a Theme:
 Limit Color Palette: Stick to 2-3 primary colors within your theme to avoid
a chaotic look.
 Readable Fonts: Choose fonts that are professional and easy to read on a
screen. Avoid script or overly decorative fonts for large blocks of text.
 Use Design Elements Strategically: Shapes, lines, and other design
elements can be powerful, but use them sparingly. Too many can make
slides look cluttered.
 White Space: Ensure there is enough white space on your slides. This
allows viewers to focus on the key content and makes the design appear less
cramped.
 Consistency across Slides: Maintain the same theme elements, color
choices, fonts, and design aesthetics across your entire presentation.
Inconsistency looks unprofessional.

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Formatting Text and Background: Explain how to adjust font styles, sizes,
and colors for titles, subtitles, and body text. Discuss choosing appropriate
background colors and avoiding distracting patterns.

Inserting Images and Graphics: Explain how to add relevant and high-
quality images, charts, graphs, and icons to enhance visuals and understanding.
Discuss proper image sizing and alt text for accessibility.

Using Animation: Animation in PowerPoint is a visual effect that can be

applied to a single element on a slide, such as text, an image, or a shape.
Animations can be used to create games or movies

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 ENGAGING YOUR AUDIENCE

 The "Less is more" Approach: Emphasize avoiding information overload

and keeping slides concise. Use bullet points, key phrases, and visuals
instead of lengthy paragraphs.
 Creating Animations and Transitions: Discuss using animations and
transitions sparingly and strategically to guide the audience through your
presentation. Avoid distracting or overwhelming effects.

 Incorporating Storytelling: Explain how weaving a narrative into your

presentation can capture attention and make the information more
memorable. Share personal anecdotes, relevant examples, or case studies.

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 CONCLUSION

 Start with Clarity: Develop a clear and logical structure for your
presentation, guiding your audience through your message effectively.
 Design Matters: Choose a theme that aligns with your content and brand
identity, prioritizing consistency and professionalism.
 Less is More: Avoid information overload, utilizing concise language,
bullet points, and visuals to enhance understanding.
 Engage Your Audience: Incorporate storytelling elements, limit distracting
animations, and encourage interaction to keep your audience engaged.
 Practice Makes Perfect: Rehearse your presentation beforehand, speak
confidently, and use speaker notes for reference, not as a script.

Mastering PowerPoint allows you to:

 Communicate Effectively: Deliver your message clearly and persuasively,

fostering understanding and action.
 Leave a Lasting Impression: Captivate your audience with visually
appealing and well-organized presentations.
 Boost Professionalism: Demonstrate your expertise and attention to detail
through a polished and impactful presentation.

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 BIBLIOGRAPHY

 https://testbook.com/computer-awareness/microsoft-powerpoint

 https://byjus.com/govt-exams/microsoft-powerpoint/

 Google Gemini

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