Lesson 1: Getting Familiar with Microsoft Word 2007 for Windows

Microsoft Word is a word processing software package. You can use it to type letters, reports,
and other documents. This tutorial teaches Microsoft Word 2007 basics. Although this
tutorial was created for the computer novice, because Microsoft Word 2007 is so different
from previous versions of Microsoft Word, even experienced users may find it useful.
This lesson will introduce you to the Word window. You use this window to interact with
Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window
appears and your screen looks similar to the one shown here.

Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how
a window displays depends on the size of your window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, Word
2007, Windows Vista, and Windows XP have settings that allow you to change the color and
style of your windows.
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you
click the button, a menu appears. You can use the menu to create a new file, open an existing
file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the
document on which you are currently working. Word names the first new document you open
Document1. As you open additional new documents, Word names them sequentially. When
you save your document, you assign the document a new name.

The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the
Ribbon to issue commands. The Ribbon is located near the top of the screen, below the Quick
Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several
related command groups. Within each group are related command buttons. You click buttons
to issue commands or to access menus and dialog boxes. You may also find a dialog box
launcher in the bottom-right corner of a group. Clicking the dialog box launcher gives you
access to additional commands via a dialog box.

The Ruler
The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not
visible, follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below
the Ribbon.
The Text Area
Just below the ruler is a large area called the text area. You type your document in the text
area. The blinking vertical line in the upper-left corner of the text area is the cursor. It marks
the insertion point. As you type, your text displays at the cursor location. The horizontal line
next to the cursor marks the end of the document.
The Vertical and Horizontal and Vertical Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along
the right side of the screen. The horizontal scroll bar is located just above the status bar. To
move up and down your document, click and drag the vertical scroll bar up and down. To
move back and forth across your document, click and drag the horizontal scroll bar back and
forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such information as
the current page and the number of words in your document. You can change what displays
on the Status bar by right-clicking on the Status bar and selecting the options you want from
the Customize Status Bar menu. You click a menu item to select it. You click it again to
deselect it. A check mark next to an item means it is selected.
Understanding Document Views
In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print
Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your
document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser
such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more
comfortable.
Outline View
Outline view displays the document in outline form. You can display headings
without the text. If you move a heading, the accompanying text moves with it.
You should use Draft view for these lessons. Before moving ahead, make sure you are in
Draft view:
 1. Click the View tab.
2. Click Draft in the Document Views group. When the Draft option is selected it
appears in a contrasting color.
Click
During the lessons that follow, you will be asked to "click" items and to choose tabs. When
asked to click:
1. Point to the item.
2. Press your left mouse button once.
If you are asked to double-click an item:
1. Point to the item.
2. Quickly press your left mouse button twice.
If you are asked to right-click:
1. Point to the item.
2. Press your right mouse button.
If you are asked to choose a tab, click the tab.
Understanding Nonprinting Characters
Certain characters, called nonprinting characters, do not print and will not appear in your
printed document but do affect your document layout. You can elect to see these characters
on the screen as you type or you can elect to have them remain invisible. For these lessons,
opt to see them onscreen. This table describes most of them:
Character Denotes
A tab

. A space
¶ The end of a paragraph
Hidden text
To view nonprinting characters:

1. Choose the Home tab.

2. Click the Show/Hide button in the Paragraph group . The Show/Hide button
appears in a contrasting color, when it is selected.
EXERCISE 1
Create Sample Data
1. Type =rand().
2. Press Enter. Three paragraphs appear in your document.
Select with the Shift and Arrow Keys
1. Place your cursor before the word "On" in the first paragraph.
2. Press and hold down the Shift key, which serves as an "anchor" showing where text
you wish to select begins or ends.
 3. Press the right arrow key until the first line of text is highlighted.
4. Press the down arrow key until the first paragraph is highlighted.
5. Click anywhere outside the highlighted area to remove the highlighting.
Select with the Mouse
1. Place your cursor before the word "You" in the second paragraph.
2. Press and hold down the left mouse button.
3. Drag the mouse until you have highlighted the second paragraph.
4. Click anywhere outside the highlighted area to remove the highlighting.
Place the Cursor
During the lessons, you will often be asked to place the cursor at a specific location (the
insertion point) on the screen. You place the cursor by moving the cursor to the specified
location and pressing the left mouse button or by using the arrow keys to move to the
specified location.
EXERCISE 2
The Arrow Keys
1. Use the down arrow key to move down your document.
2. Use the right arrow key to move to the right.
3. Use the up arrow key to move up.
4. Use the left arrow key to move to the left.
Cursor
1. Move around you document by using you mouse and clicking in a variety of location.
2. Click in a location and type. Note what happens.
Execute Commands with Keyboard Shortcuts
There are many methods you can use to accomplish tasks when using Word. Generally, you
choose an option by clicking the option on the Ribbon. However, you can also use shortcut
keys. A key name followed by a plus and a letter means to hold down the key while pressing
the letter. For example, Ctrl+b means you should hold down the Ctrl key while pressing "b."
A shorthand notation of the above would read as follows:
Press Ctrl+b
Typists who are slowed down by using a mouse usually prefer using keys.
Start a New Paragraph
When you type in Microsoft Word, you do not need to press a key to move to a new line. To
start a new paragraph, press the Enter key.
Exit Word
You have completed Lesson One. Typically, you save your work before exiting.
EXERCISE 3
Close and Save—Windows Vista
 1. Click the Microsoft Office button. A menu appears.
2. Click Exit Word, which you can find in the bottom-right corner.

3. You are prompted: "Do you want to save changes to Document1?" To save your
changes, click Yes. Otherwise, click No. If you click Yes, the Save As dialog box
appears.

4. Move to the correct folder.

5. Name your file by typing Lesson One.doc in the File Name field.
6. Click Save. Word saves your file.
Close and Save—Windows XP
1. Click the Microsoft Office button. A menu appears.
2. Click Exit Word, which is in the bottom-right corner.
3. You will be prompted: "Do you want to save changes to Document1?" To save your
changes, click Yes. Otherwise, click No. If you click Yes, the Save As dialog box
appears.
 4. Specify the correct folder in the Save In box.
5. Name your file by typing Lesson One.doc in the File Name field.
6. Click Save. Word saves your file.

Lesson 1: The PowerPoint Window

PowerPoint is a presentation software package. With PowerPoint, you can easily create slide
shows. Trainers and other presenters use slide shows to illustrate their presentations.
This lesson introduces you to the PowerPoint window. You use the window to interact with
the software. To begin, open PowerPoint 2007. The window appears and your screen looks
similar to the one shown.
Note: Your screen will probably not look exactly like the screen shown. In PowerPoint 2007,
how a window displays depends on the size of the window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, settings
in PowerPoint 2007, Windows Vista, and Windows XP allow you to change the color and
style of your windows.

The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and
perform many other tasks.
The Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default, Save, Undo, and Redo
appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.
The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar
displays the name of the presentation on which you are currently working. By default,
PowerPoint names presentations sequentially, starting with Presentation1. When you save
your file, you can change the name of your presentation.
The Ribbon

1 Tabs
2 Command Group
3 Command Buttons
4 Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to
issue commands. The Ribbon is located near the top of the PowerPoint window, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays
several related command groups. Within each group are related command buttons. You click
buttons to issue commands or to access menus and dialog boxes. You may also find a dialog
box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a
dialog box makes additional commands available.
Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place
an object. If the rulers do not display in your PowerPoint window:
1. Click the View tab.
2. Click Ruler in the Show/Hide group. The rulers appear.
Slides, Placeholders, and Notes
 1 Slide
2 Placeholders
3 Notes

Slides appear in the center of the window. You create your presentation on slides.
Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art,
charts, and more.
You can use the notes area to creates notes to yourself. You can refer to these notes as you
give your presentation.
Status Bar, Tabs, View Buttons, and More
 Status Bar 6 Vertical & Horizontal
1
Splitter Bars
2 Outline Tab 7 Minimize Button
3 Slides Tab 8 Maximize/Restore
Button
4 View Buttons 9 Close Button
5 Zoom
The Status bar generally appears at the bottom of the window. The Status bar displays the
number of the slide that is currently displayed, the total number of slides, and the name of the
design template in use or the name of the background.
The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.
The View buttons appear near the bottom of the screen. You use the View buttons to change
between Normal view, Slider Sorter view, and the Slide Show view.
Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs,
the Slide pane, and the Notes area. The Outline and Slides tabs are on the left side of
your window. They enable you to shift between two different ways of viewing your
slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text
on your slides. The Slide pane is located in the center of your window. The Slide pane
shows a large view of the slide on which you are currently working. The Notes area
appears below the Slide pane. You can type notes to yourself on the Notes area.

Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can
easily add, delete, or change their order of your slides.

Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your
final presentation. When in Slide Show view:
Esc Returns you to the view you were using previously.

Left- Moves you to the next slide or animation effect.

clicking When you reach the last slide, you automatically
return to your previous view.

Right- Opens a pop-up menu. You can use this menu to

clicking navigate the slides, add speaker notes, select a
pointer, and mark your presentation.

Zoom allows you to zoom in and zoom out on the window. Zooming
in makes the window larger so you focus in on an object. Zooming out makes the window
smaller so you can see the entire window.
You can click and drag the vertical and horizontal splitter bars to change the size of your
panes.
You use the Minimize button to remove a window from view. While a window is
minimized, its title appears on the taskbar. You click the Maximize button to cause a
window to fill the screen. After you maximize a window, clicking the Restore button
returns the window to its former smaller size. You click the Close button to exit the
window and close the program.

Lesson 2: Creating Your First PowerPoint Presentation

You create your PowerPoint presentation on slides. You use layouts to organize the content
on each slide. PowerPoint has several slide layouts from which to choose.
Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background
to your slides. You can add themes and backgrounds to your slides. After you complete your
slides, you can run your presentation.
Create a Title Slide
When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can
type the title of your presentation and a subtitle on this slide. To enter text:
 Click and type the title of your presentation in the "Click to add title" area.
 Click and type a subtitle in the "Click to add subtitle" area.
If you do not wish to use the title slide, click the Delete Slide button in the Slides group on
the Home tab.
EXERCISE 1
Create a Title Slide
1. Open PowerPoint. You are presented with a title slide.

2. Enter the information shown here. Type College Scholarships and Financial Aid in
the Click to Add Title text box. Type Paying for College in the Click to Add Subtitle
text box.
Create New Slides
After completing your title slide, you can create additional slides. To create a new slide:
1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears and displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint
window.

3. To add text, click inside the placeholder and type.

4. To add an additional slide to your presentation, do one of the following:
Right-click the slide layout. A menu appears. Click Layout and then click the layout
you want.

Choose the Home tab, click the New Slide button , and then choose the slide
layout you want.
EXERCISE 2
Create New Slides
1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content Layout. The slide appears on the Slides tab.
 4. Enter the information shown here. Type Here is what to do: (including the colon) in
the Click to Add Title text box. Type the bulleted text in the Content text box.

Create an Outline
If you need to present the information in your slide in outline form, you can easily create an
outline by using the Increase List Level button to create a hierarchy.
1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the
Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever
need to decrease an indent, use the Decrease List Level button in the Paragraph
group.
Use Two-Column Text
You can also place text in two separate columns.
1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Two Content layout.
4. Enter the information shown here.

Make Changes to Your Slides

After creating a slide, if you want to add text:
1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.
If you would like to change text:
1. Select the text you want to change.
2. Type the new text.
You can use the Backspace key to delete text. You can also delete text by highlighting the
text and pressing the Delete key.
Apply a Theme
A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds
for your PowerPoint slides.
To apply a theme to all of the slides in your presentation:
 1. Choose the Design tab.
2. Click the More button in the Themes group.
3. Click the design you want.
To apply a theme to selected slides:
1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply
a theme.
3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.
You can add a dramatic effect to your theme by applying a background.
1. Choose the Design tab.
2. Click the Background Styles button .
3. Click the background you want.