INFORMATION SHEET NO.

6
CHANGING FONT FACE, SIZE AND APPLYING STYLES

A Fontis set of characters (text) represented in a single type face. Each character within a font is
created by using the same basic style. In Microsoft Word, you can change the face and size of your font.

CHANGE THE FONT SIZE

1.Type the following:

I can be any size you want me to be.
2. Select “I can be any size you want me to be.”
3. Choose the Home Tab.
4. In the Font Group, Click the down arrow next to the font size box. A menu of font sizes appear.
5. Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview of the
effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.

CHANGE THE FONT WITH THE RIBBON

1.Type the following:

Changing fonts
2. Select “Changing Fonts”
3. Choose the Home Tab.
4. Click the down arrow next to the Font field. A menu of font appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font will look
like if you select it.
6. Click the font name to select the font you want.

ALTERNATE METHOD- CHANGE THE FONT WITH THE MINI TOOLBAR

1.Select “Changing fonts”.

2. Right-click. The mini toolbar and a menu appears.
3. Move to the mini toolbar.
4. Click the down arrow next to the font field. A menu appears.
5. Click the name of the font you want.
CHANGING THE FONT COLOR

1.Select the text you want to modify.

2. Left-click the drop-down arrow next to the font color box on the Home tab. The font color menu
appers.
3. Move your cursor over the various font colors. A live preview of the color will appear in the
document.
4. Left-click the font color you want to use. The font color will change in the document.
5. Your color choices aren’t limited to the drop-down menu that appears. Select More Colors at the
bottom of the list to access the Colors dialog box. Choose the color you want, and then click OK.

CHOOSE A STYLE SET

When working with Word, you can use styles to quickly format your documents. A style is a set of
formats consisting of such things as fonts, font colors, font size, and paragraph formats. Word 2007
supplies you with predesigned style sets that contain styles for titles, subtitles, quotes, headings, list and
more. The sections that follow all show you how to work with styles.
1.Choose the Home Tab.
2. Click Change Styles in the Styles Group. A menu appears.
3. Click Style Set. A menu appears. You can choose from any of the styles listed on the menu.
4. Click Simple. Word 2007 reformats the entire paragraph into the Simple style by applying the Normal
format to each paragraph.
 INFORMATION SHEET NO. 7
WORKING WITH SPACE AND ALIGNMENT

ADD SPACE BEFORE OR AFTER PARAGRAPH

When creating a document, space is often used to clearly identify where each paragraph begins and
ends. By default, Word may place slightly more space between paragraphs than it does between lines in
a paragraph. You can increase or decrease the amount of space that appears before and after
paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page
Layout Tab. Use the up arrows next to the Before and After fields to increase the amount of space
before or after each paragraph; use the down arrow to decrease the amount of space before or after
each paragraph.

Indents- space between the margins and paragraph

1.Place your cursor anywhere in the second paragraph of the sample text.
2. Choose the Page Layout tab. The default spacing appears in the Space Before field.
3. Click the up arrow next to the spacing after field to increase the space before the paragraph.
4. Click the up arrow next to the Spacing after field the increase the amount of space after the
paragraph.
Note: You can click the down arrow next to the Spacing Before and Spacing After fields to decrease the
amount of spacebefore or after a paragraph. You can also type the amount of space you want to
use directly into the fields. Space is measured in points. There are 72 points to an inch.
CHANGE LINE SPACING
Line Spacingsets the amount of space between lines within a paragraph. The spacing for
each line is setto accommodate the largest font on that line. If the lines include smaller fonts,
there will appear to be extra spacebetween lines where the smaller fonts are located. At 1.5, the
line spacing is set to one-and-a-half times the single- space amount. At 2.0, the line spacing is
set to two times the single-space amount (double space).

1. Place your cursor anywhere in the first paragraph of the sample text.
2. Choose the Home Tab.
3. Click the Line Spacing button in the Paragraph group. A menu of options appears.
4. Click 2.0 to double-space the first paragraph.

OPTIONS UNDER LINE SPACING

1. Single
2. 1.5 Line
3. Double
4. At least
5. Exactly
6. Multiple

ALIGN PARAGRAPHS
Microsoft Word gives you a choice of several types of alignments. Left-aligned text is flush with the left
margin of your document and is the default setting. Right-aligned text is flush with the right margin of
your document, entered text is entered between the left and margins, and justified text is flush with
both the left and right margins.
1.Type Sample Paragraph
2. Press Enter
3. Type a paragraph
4. Press Enter

RIGHT ALIGN

1.Select the paragraph you created

2. Choose the Home Tab
3. Click the Align-right button, in the Paragraph group. Word right-aligns your paragraphs.

LEFT ALIGN
1.Select the paragraph you created
2. Choose the Home Tab
3. Click the Align-left button, in the Paragraph group. Word left-aligns your paragraphs.

CENTER
1.Select the paragraph you created
2. Choose the Home Tab
3. Click the Center button, in the Paragraph group. Word centers your paragraphs.

JUSTIFY
1.Select the paragraph you created
2. Choose the Home Tab
3. Click the Justify button, in the Paragraph group. Word justifies your paragraph.
 INFORMATION SHEET NO. 8
SETTING LINE AND BORDERS

TO ADD BORDERS

1.Place the insertion point in the paragraph where you want to apply a border.
2. Select Home Tab, point to paragraph group and then choose Borders and Shading.
3. In the Borders and Shading dialog box, click border tab.
4. Choose the desire setting and click Ok.

OPTIONS UNDER THE BORDER TAB

1.None 2. Box 3. Shadow

4. 3-D 5. Custom

3 TABS UNDER BORDER AND SHADING DIALOG BOX

1.Borders Tab
2. Page Border Tab
3. Shading Tab

TO ADD SHADING

1.Place the insertion point in the paragraph where you want to apply shading.
2. Select Home Tab, point to paragraph group and then choose Borders and Shading .
3. In the Border and Shading dialog box, click shading tab.
4. Choose Fill Color then select the color you want to apply and then click Ok.
 INFORMATION SHEET NO. 9
BULLETED AND NUMBERED LIST AND FORMATTING PAGE SET UP

ADDS BULLETS AND NUMBERS

In Microsoft Word, you can easily create bulleted or numbered list of items. Several bulleting and
numbering styles are available, as shown in the examples. You can select the one you wish to use.

BULLETS

1.Type the ff. list as shown:

Apple
Orange
Grape
Mango
Cherry

2. Select the words you just typed.

3. Choose the Home Tab.
4. In the paragraph group, click the down arrow next to the Bullets button. The Bullet Library appears.
5. Click to select the type of bullet you want to use. Words adds bullets to your list.
Note: As you move your cursor over the various bullet styles. Word displays the bullet style onscreen.

To remove the bulleting:

1.Select the list again.
2. Choose the Home Tab.
3. In the Paragraph group, click the down arrow next to the Bullets icon. The Bullet dialog box appears.
4. Click None. Word removes the bullets from your list.
NUMBERS

1.Type the ff. list as shown:

Apple
Orange
Grape
Mango
Cherry

2. Select the words you just typed.

3. Choose the Home Tab.
4. In the paragraph group, click the down arrow next to the Numbering button. The Numbering Library
appears.
5. Click to select the type of numbering you want to use. Words adds numbering to your list.
Note: As you move your cursor over the various numbering styles. Word displays the bullet style
onscreen.

PAGE SETUP
You may find that the default page layout settings in Word are not sufficient for the document you
want to create. In which case you will want to modify these settings. In addition, you may want to
change the page formatting depending on the document you’re creating.
TO CHANGE PAGE ORIENTATION
 Select the Page layout tab.
 Click the Orientation command in the Page Setup Group.

 Left click either Portrait or Landscape to change the page orientation.

Landscape format means everything on the page is oriented horizontally.

While Portrait format means everything is oriented vertically.

TO CHANGE THE PAPER SIZE:

 Select the Page Layout tab.
 Left click the Size command and a drop down menu will appear. The current paper size is
highlighted.
  Left click a size option to select it. The page size of the document changes.
TO FORMAT PAGE MARGINS

 Select the Page Layout tab.

 Left click the Margins command and a menu of options appear. Normal is selected by default.
 Left click the predefined margin size you want.

OR

 Select Custom Margin from the menu. The Page Setup dialog box appears.

 Enter the desired margin size in the appropriate fields.

You can always access the Page Setup dialog box by clicking the small arrow in the bottom corner of the
Page Setup group. The dialog box should look familiar to people who have used previous version of
Word.
 INFORMATION SHEET NO.10
CREATING AND EDITING TABLES

Table – is made up of rows and column of cells that you can fill and text graphics.
 Is often used to organize and represent information, to assign number of column
sort and perform calculation on them
 Can be customized and are useful for various tasks such as presenting text
information and numerical data
To insert a Blank table
 Place you insertion point in the document where you want the table to appear.
 Select the insert tab, Click the table command.
 Drag your mouse over the diagram squares to select the number of columns and rows in
table.

 Left-click your mouse and the tables appears in the document.

 Enter text into the table.

Table toolbar

1. Draw table – draw the border of table.

2. Eraser - erase the border of table.
3. Shading color – color the background behind the selected text and paragraph.
4. Border – customize the border of the selected cells and text.
5. Table style – use to choose different styles of a table.
6. Line weight – change the width of the line used to draw borders.
7. Line style – use to change the style of the line on your border.
Sorting in Table

1. Select the list or column of table you want to sort

2. Then select the sort option you table

Adding or Deleting Column and Row

Column and rows can be inserted and deleted from a table using the same
commands you used to insert or delete cells. Columns and rows can be added to
the end of the table or they can be inserted within the table.

1. Select the rows and column you want to insert or delete.

2. Right click then insert or delete

Changing tex case

 Change the capitalization of the selected text.

To change the text case:

1. Select the text you want to modify.

2. Click the Change Case command in the Font group on the Home tab.
3. Select one of the options from list.
Change Case Option

1. Sentence Case – capitalizes the first

letter of the word in the selected
sentences.
2. Lower Case – changes all selected text
case to lowercase letter.
3. Upper Case – changes all selected text
to capital letter
4. Title Case – capitalizes the first letter of
each word in the selection
5. Toggle Case – Changes all Upper case
letter to lower case in the selection

Using a Drop Cap

Drop Cap – is one of the special effects you can

apply when creating a newspaper style column and
other documents where the first character of the
paragraph is much bigger than the rest.

1. Select the paragraph where you want to

apply a drop cap feature.
2. Choose Insert tab, point to Text Group and
click drop cap.
3. The drop cap windows appears.
4. Select the desired font and specify the
numbers of lines drop and distance from
text.
5. Click Ok.