Technology Project Management

CHUYỂN ĐỔI SỐ - CƠ HỘI BỨT PHÁ CHO

Chinh Dinh
Jul/2023
DOANH NGHIỆP TRONG THỜI ĐẠI SỐ

• Digital Transformation – Becoming Leader in the Digital Age

Who am I ?

Vice-Director
Chief Information Officer
eCommerce BU Head
Group DX SME

Group IT Director

Chief Information Officer

Chief Security Officer
20+ yrs exp. Digital Transformation &
Technology Expert
Technology Advisor
IPBR Service Line Lead
AGENDA

 Definition of Project Management

Discussion-1
 Project Management Styles & Methodologies
 Project Management Lifecycle – The 5 Phases
 Project Management – Initiation
Discussion-2
 Project Management – Planning
Discussion-3
 Project Management – Execution, Monitoring & Control
Discussion-4
 Project Management – Closure
Discussion-5
What is Project Management and why it is important

Definition:

Project Management is the practice of planning, organizing

and executing the tasks with provided resources to achieve
specific goals within a timeframe and budget.

The benefits of Project Management are to:

• Align with Business needs

• Improve customer Satisfactions
• Effective project planning & execution
• Consistent & proper communication
• Effective resource allocation
• Cost management
• Effective monitoring, oversight that help improve
productivity
• Better Risk Management
Discussion-1 :

- The definition of Project management

- Project vs. Product
Project Management Styles: Traditional vs. Agile
Traditional Agile
Project Management Project Management
Linear approach Iterative approach

Best for large-scale projects Best for small and medium-scale projects

User requirements keep on involving and changing throughout

User requirements are pre-defined and unchanged
the project course

Low involvement of stakeholders High involvement of stakeholders

The project is delivered after the project lifecycle finishes The project has an evolutionary delivery model

Customer involvement is only before the project Customer involvement remains intact throughout its
commences development stage

Managers only hold the authority to solve any problems The whole team works together to solve problems

The traditional model favors anticipation The agile model prefers adaption

Take processes seriously Not much attention is paid to the processes and procedures

Well documented with high-level of details Less documentations

It involves a detailed test planning Tests are planned with one sprint at a time

The estimations are done by the project managers on the Estimations are done by the team and facilitated by the scrum
approval of the executives master

Reviews are done by the leaders on the completion of the

Project Management Methodologies

KANBAN
SCRUM
PMI
PRINCE2
AGILE
LEAN
Waterfall
Six Sigma

Stewardship Team Stakeholder

System
Value Leadership
Thinking

Quality Tailoring Complexity

Adaptability
Risk Change
Resiliency
Project Management Lifecycle – 5 Phases
Project Management – Initiation Phase
Every project begins with conception and initiation. During this phase
an idea becomes a business plan, complete with goals, project
charters, and stakeholders. This is also when project teams come
together—with the project manager—to build the project roadmap.
Teams should address a few questions at this stage, including:
•What is the purpose of this project?
•What are some potential obstacles?
•Who are the key stakeholders?
•Does it have a minimum or maximum budget?
•How long will this project take?

Some steps in the initiation phase include:

•Communicating with stakeholders to understand the purpose and desired outcomes of the project
•Identifying project scope
•Determining SMART goals (specific, measurable, achievable, relevant, and time-bound)
•Clarifying resources like budget and time constraints
•Confirming team size and roles required
•Determining how often and which stakeholders will be involved throughout the project
•Compiling a project proposal and project charter

Tools and documents used in the initiation phase can include:

•Project proposal: The project proposal defines a project and outlines key dates, requirements, and goals.
•Project charter: This is a definitive document that describes the project and main details necessary to
reach its goals. This can include potential risks, benefits, constraints, and key stakeholders.
•RACI chart: A RACI chart plots the roles and responsibilities of members on a project team.
Project Management – Initiation Phase: Where the Money come to?
Discussion-2:
- The Why
- What is the most important activities of this phase?
- What is missing in the list ?
Project Management – Planning Phase : 6 Hats
Project Management – Planning Phase

Activities in the Project Planning Phase:

• Define specific requirements, tasks, timelines, and actions.
• Create the design, enumerate the task list, and estimate the budget.
• Builds the resource plan, the communications plan, and the project
schedule.
• Establishes the roles and responsibilities of the team and stakeholders.
• Finalized the project scope

Plan & Documents:

• Work Breakdown Structure
• Requirements List, Critical Success Factors, Acceptance Criterias,
Definition of Done
• Project Plan, Scheduling, Milestone and Deliverables
• Resource Allocation Plan
• Cost Management plan : Cost Estimation vs. Budget
• Communications Management Plan, workflows and coordinations
• Change management process
• Risk management Plan
• Other relevant documents
Project Management – Planning the Schedule

Source: Simplilearn
Project Management – Planning the Cost

Source: Simplilearn
Project Management – Planning the Cost

Source: Simplilearn
Discussion-3:
- What are the challenges of this phase ?
- Common issues
Project Management - Execution Phase

Phase 3: Project Execution

During the project execution phase, the team develops and
completes deliverables. This phase begins with a kick-off meeting,
is marked by the onset of status reports and updates, and
transitions into performance and monitoring as the project
progresses.

Tasks completed during the Execution Phase include:

•Project kick-off
•Organize project team
•Assign resources
•Execute project management plans
•Procurement & vendor management if needed
•Scope creeping and manage the Expectations
•Status tracking & reporting
•Task assignments & execution
•Change management
•Plan updating
•Risk identifying & mitigation
•Documentation
•Leadership & Alignment
Project Management - Execution Phase – Planning the Quality

Source: Simplilearn
Project Management - Execution Phase – Planning the Quality

Source: Simplilearn
Project Management - Execution Phase – Planning the Quality

Source: Simplilearn
Project Management - Execution Phase – Planning the Quality
Discussion-4:
- What are the challenges of this phase ?
- Common issues
Project Management - Closure Phase
Discussion-5:
- The Impact & Result
- What’s Next after Closure?
Project Management - SUMMARY
1. Sense of Urgency
2. Get Buy-in
3. Paint the Future
4. Build the team
Cost & Benefits 5. Define Actions
Expectations 6. Generate Quickwins
Personal interests 7. Maintain momentum
8. Bring me the value !

Measure,
Where & how to measure,
get the necessary measure !
resources?
 Project Management Process Map (PMBOK Guide 5th Edition)

Human
Integration Scope Time Cost Quality Communication Risk Procurement Stakeholder
Resources
Initiating

Initiating
Develop Project Identify
Charter Stakeholders

Plan
Develop Project Plan Scope Plan Schedule Plan Cost Plan Quality Plan HR Plan Communication Plan Risk Plan Stakeholder
Procurement
Management Plan Management Management Management Management Management Management Management Management
Management

Collect Requirements Define Activities Estimate Costs Identify Risks

Perform Qualitative

Planning
Planning

Define Scope Sequence Activities Determine Budget Risk Analysis

Estimate Activity Perform Quantitative

Create WBS
Resources Risk Analysis

Estimate Activity
Plan Risk Responses
Durations

Develop Schedule

Direct and Manage Perform Quality Manage Conduct Manage

Acquire Project Team Stakeholder
Project Work Assurance Communications Procurements
Engagement

Executing
Executing

Develop Project
Team

Manage Project Team

Controlling
Controlling

Monitor & Control Control Control Control

Validate Scope Control Schedule Control Costs Control Quality Control Risks Stakeholder
Project work Communications Procurements
Engagement

Perform Integrated
Control Scope
Change Control

Closing
Closing

Close Project Close

or Phase Procurements

Copyright 2013 Sean Scott, all rights reserved

Thank you.

..and it’s time for Q&A