Ip-03 Management Review

INTEGRATED PROCEDURE DOC. NO.
IP-03
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: MANAGEMENT REVIEW PAGE 1 OF 5
REVISION HISTORY
Rev. Detail of Revision Date

00 Initial Release 02/05/2023
APPROVALS
PREPARED BY REVIEWED & APPROVED BY
Signature : Signature :
Name SHETHURAJ S/O APPASAMY Name KARTHIKAN A/L KESAVAN
Designation ASSISTANT MANAGER Designation SENIOR MANAGER
Date 2/5/2023 Date 2/5/2023
1.0 PURPOSE
INTEGRATED PROCEDURE DOC. NO. IP-03
To ensure the Integrated Management System is reviewed periodically to ensure continuing

suitability.
2.0 SCOPE
This procedure applies to the management of the organization.
3.0 REFERENCE
Integrated Manual IM-01
4.0 DEFINITION / ABBREVIATION

MR Management Representative
SM Senior Manager
5.0 PROCEDURE OUTLINE

Responsibility Activity Interface
MR Plan the date for

management review
MR Notify to all respective Email / Memo

department
Responsible Prepare necessary summary

person Summary/report
or reports
All Meeting
MR Prepare Minutes of Meeting Minutes of Meeting
MR Follow up on the actions

decided during the meeting Minutes of Meeting
6.0 PROCEDURE DETAILS

6.1 MR shall plan and schedule the management review meeting at least once a year
based on the following conditions ;
a. After 1st party audit (internal audit) and

b. Before 3rd party audit (certification body audit)
6.2 The management review is carried out to evaluate its continuing suitability,
effectiveness and efficiency, and verify that the management policy and objectives
are being satisfied. SM shall chair the Management Review Meeting and attended
by all respective personnel.
6.3 The MR shall prepare the agenda of the meeting and issue a memo or email to key
personnel to inform them on the date and objective of meeting
6.4 Upon receiving the notification, the responsible personnel shall prepare a
summary / report / analyzed data of the last period to be presented at the meeting
as follows;
Agenda PIC
1. Follow up actions from previous meeting MR
2. Review changes that are relevant to Integrated SM/MR
Management System as following;
 external and internal issues
 needs & expectation from interested parties,
 risk & opportunities
 significant aspect,
 compliance obligation
3. Achievement of IMS Objective, Target & Programs MR
4. Internal/External Audit Result MR
5. Quality Matter; Responsible
a) Customer Satisfaction person
b) Feedback from relevant interested parties
c) Process Performance
d) Product Conformity
e) Supplier/Subcontractor Performance
f) The effectiveness of actions taken to address risks
and opportunities
6. HSE Matter; Responsible
a) Results of evaluations of compliance with person
applicable legal requirements and with other
Agenda PIC
requirements
b) Result of participation and consultation
c) Relevant communication(s) from external interested
parties, including complaints
d) The HSE performance of the organization
7. The adequacy resources All
8. Monitoring & Measurement result MR
9. Status of incident investigations, nonconformities,
MR
corrective and preventive action
10. Recommendation/Opportunities for improvement SM/MR
6.5 During the meeting, the responsible personnel shall present the input of
review/analysis/findings as per clause 6.4.
6.6 Based on the reviewed input, the SM/MR shall discuss, analyze, make decisions
and implement the action (where appropriate) to:
a) the continuing suitability, adequacy and effectiveness of the OH&S
management system in achieving
b) its intended outcomes;
c) continual improvement opportunities
d) any need for changes to the IMS management system;
e) resources needed;
f) actions, if needed;
g) opportunities to improve integration of the OH&S management system
with other business processes;
h) any implications for the strategic direction of the organization.
6.7 After the meeting, the MR shall prepare the Minutes of Meeting and approved by
the SM
6.8 Then, MR shall communicate the meeting minutes to workers, where they exist,
worker’s representatives via email.
6.9 MR shall follow up all the action decided in the meeting.

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INTEGRATED PROCEDURE DOC. NO.

Rev. Detail of Revision Date

PREPARED BY REVIEWED & APPROVED BY

Name SHETHURAJ S/O APPASAMY Name KARTHIKAN A/L KESAVAN

Designation ASSISTANT MANAGER Designation SENIOR MANAGER

Date 2/5/2023 Date 2/5/2023

To ensure the Integrated Management System is reviewed periodically to ensure continuing

4.0 DEFINITION / ABBREVIATION

5.0 PROCEDURE OUTLINE

Responsibility Activity Interface

MR Plan the date for

MR Notify to all respective Email / Memo

Responsible Prepare necessary summary

MR Prepare Minutes of Meeting Minutes of Meeting

MR Follow up on the actions

6.0 PROCEDURE DETAILS

a. After 1st party audit (internal audit) and

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