PM 230 Module 1
PM 230 Module 1
PM 230 Module 1
Module 1
Nature and Scope of
Financial Management
This definition implies that financial management is not a task that should
be left to first- and second-level personnel. Neither can the task of control-
ling government funds be the responsibility of only the budget officer or
the accountant. Top and middle managers, from the department secre-
tary or head of office down to the division chief, have a share in this
responsibility. Financial management is an integral part of management
to which is entrusted the power, authority, and resources not only to
adhere to rules, but also to adhere to rules and thereby contribute to the
achievement of a better quality of life for all our people.
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These activities may be divided into several components in line with the
core financial process and basic management process.
Planning
Financing
Financial
Administrative
System Programming
Controlling
Accounting
Audting
Reporting
Purchasing Evaluating
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4 PM 230: Financial Management in Government
Take the budget as example. The budget as a tool can be political, and as a
process it can be politicized. According to Miller (1991: 2), the budget is a
political struggle not only in terms of what amounts are allocated, but also in
terms of what the budget process itself will be.
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In the same vein, there is no one best way to achieve the objectives of
efficient and effective cash management, debt restructuring, management
information system, and revenue forecasting. Instead, there are only so-
cially constructed truths formed through intense political struggle. So-
cially constructed models of financial management are unique to their
contexts, and they emerge from the interplay of individuals (Miller (1991:3).
Thus, financial management has to take into account the changing needs
and prevailing concerns of the economy and society. It should be con-
cerned with the use of resources, the processes, and the outcome of fiscal
and financial decisions. As a process and tool, financial management
should be dynamic and responsive to its context. At the agency level the
common objectives may be:
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6 PM 230: Financial Management in Government
Activity 1-1
Write a brief analysis of financial management in your agency/
organization in terms of the components identified in Figure 1-1B.
How integrated is financial planning, programming, budgeting,
financing, controlling, and evaluating in your agency/organiza-
tion?
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4. Its duties are exercised without control of a superior officer unless oth-
erwise provided by law; and
Mandate
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8 PM 230: Financial Management in Government
Some government agencies sell services for a price, as in the case of gov-
ernment corporations or GOCCs. The absence of the profit motive is there-
fore not true in all government organizations. Government corporations
are in fact evaluated and assessed not only on the quality of their service,
but also on the basis of the profits they make. Executive Order No. 159,
dated February 23, 1994, directs regular government agencies to revise
their fees and charges at just and reasonable rates sufficiently to recover
at least the full cost of services rendered.
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Manner of creation
Manner of financing
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10 PM 230: Financial Management in Government
Unique public expectations and public scrutiny. The public expects that
government officials and employees act with fairness, honesty, respon-
siveness, and accountability. Government officials and employees are of-
ten subject to close public scrutiny.
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SAQ 1-1
Differentiate government organizations from private and non-
profit organizations by filling in the following table.
Mandate/objectives
Manner of creation
Funding/income source
Public expectation
Financial management
concerns
ASAQ 1-1
Government organizations have clear distinguishing features that
do not apply to private and non-profit organizations. We hope
that you were able to list the most important features and have a
clear view of what constitute government organizations. Refer
back to your readings if you have difficulty filling in the table.
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12 PM 230: Financial Management in Government
NGAs vary in size and structure. Some have two undersecretaries; others
have four. Some have three assistant secretaries; others have four or five.
At lower levels, there is a layer in the hierarchy of authority called “ser-
vices” referring to the Planning Service, Financial and Management Ser-
vice (FMS), Administrative Service, and the Legal Service. The FMS is
tasked to provide the department with technical assistance and advice
on financial matters and to exercise supervision over the preparation of
the department budget and financial statements. The Accounting Divi-
sion is placed under the FMS or a unit with another name but with more
or less the same functions.
NGAs may be classified into earning and spending agencies. The earning
agencies are, among others, the Bureau of Internal Revenue (BIR), Bu-
reau of Customs (BOC), Office of the Insurance Commission, and the
LTO. Eighty percent of NGAs are classified as spending agencies, like the
bureaus and offices under the DOH, DECS, DSWD, DND, and constitu-
tional commissions, among others.
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Philippine local governments have been granted autonomy under the 1987
Constitution and its enabling law, RA 7160, also known as the 1991 Local
Government Code. LGUs enjoy fiscal autonomy. Revenue raising powers
have been devolved to them. They may raise income from local taxes, fees
and charges, and borrowing and through other means allowed by law.
They pass their own budgets. Like NGAs and GOCCs, they are subject to
the audit of the COA. They may operate local enterprises.
Government corporations
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14 PM 230: Financial Management in Government
Oversight agencies
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The COA and the DBM, among others, exercise audit functions over the
rest of the bureaucracy. Simply put, they check on compliance with set
laws and rules after a transaction or activity has been consummated. The
COA checks on government finances; the DBM checks on how a specific
agency is spending its funds relative to agreed financial and work plans.
These watchdog agencies have powers to subpoena witnesses and cite
uncooperative employees for contempt (Sto. Tomas, 1995:193).
Congress. The Senate and the House of Representatives also enforce ac-
countability in the public service through its purview functions such as in
the appropriation of funds, conduct of investigations in aid of legislation,
and its power to enact laws.
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In a more limited sense and from the financial aspect of management, the
role of government managers is to ensure that every peso spent is most
favorable to government, or that benefits have been maximized at least
cost.
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SAQ 1-2
The items below refer to a type of government organization (NGA,
LGU or GOCC). Write the correct type of government organization
in the blank before each item.
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18 PM 230: Financial Management in Government
ASAQ 1-2
1. NGA 4. NGA
2. LGU 5. LGU
3. GOCC 6. GOCC
SAQ 1-3
Fill in the blanks with the appropriate word from the list below.
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ASAQ 1-3
audit 4.
accounting 3.
favorable 2.
budgetary 1.
References
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