Induction Checklist For New Starters
Induction Checklist For New Starters
Induction Checklist For New Starters
NEW STARTERS
Name:
(Please print)
Position:
Date Commenced:
Inducting Officer:
(Please print)
Welcome to your new role within Cardiff and Vale University Health Board (the UHB). We
hope your time with us will be enjoyable. This induction checklist has been designed to help
you become acquainted with your new work situation, and the policies or procedures
related to your job or that may be of use to you during your employment with the UHB.
In order to ensure a safe and effective induction, both you and your immediate manager (or
inducting officer) are required to complete each topic listed below. Both you and your
manager must sign and date the end of the checklist when you both agree all elements have
been adequately covered,
You must start completing this form on your first day and it is anticipated that it should be
completed within two weeks of your commencement with the UHB. This document will
also assist in the identification and planning of your immediate training needs.
Please read this document in advance and familiarise yourself with the location of
the information on the UHB intranet site. It makes sense to print some of the
information out beforehand.
The information outlined in this checklist is the minimum that newly appointed staff
must receive during their local induction
It is recommended that this is completed at a PC, so that you can show the new
starter how to access the information via the intranet and internet.
Once this induction checklist has been completed it should be placed on the
individual’s personal file
SECTION A: WELCOME TO CARDIFF AND VALE UNIVERSITY HEALTH BOARD
Cardiff and Vale University Health Board (the UHB) is one of the largest NHS organisations in
Wales. We employ approximately 14,000 staff and provide health services to a population of
around 478,900 people living in Cardiff and the Vale of Glamorgan. We also serve a wider
population across South and Mid Wales for a range of specialties.
We are a teaching Health Board with close links to the university sector, and together we are
training the next generation of healthcare professionals, while working on research that will
hopefully unlock the cures for today’s illnesses.
The UHB always strives to put patients first and our aim is Caring For People; Keeping
People Well. The UHB therefore has an important job to do and we all need to try to do
this to the best of our abilities – however, we know that good intentions are not always
enough. To help us, values and example behaviours have been identified which guide the
way all staff work and the way we behave with others.
At Cardiff and Vale UHB we want all our employees to feel valued and respected. We also
want all patients and members of the public who come into contact with the UHB to be
confident that they will be treated with dignity and without discrimination or prejudice.
The UHB has a duty to take action against employees, patients or the public who act against
the laws on equality. Any discriminatory behaviour by staff will be treated as a disciplinary
offence and subject to sanctions under the Disciplinary Policy. Members of the public or
patients could be refused access to services or premises if they deliberately and knowingly
disregard equality laws and policies.
The UHB encourages people to speak out against any issues of injustice without fear of
recrimination. The UHB has in place a Procedure for staff to Raise Concerns and a Dignity at
Work Policy to enable staff to report incidents in confidence and a complaints system with
advisors in all key service groups available to the general public.
As part of the equality agenda, we encourage staff members to use their Welsh Language
skills as part of their work when dealing with patients and service users. We also encourage
staff to actively use Welsh with other colleagues in their daily work environment.
SECTION B: LOCAL INDUCTION
Your line manager or a nominated inducting officer will go through the following induction
checklist with you to ensure all relevant points are covered.
ON FIRST DAY:
1. Welcome Completed (
or n/a)
Welcome and introduction to:
Manager / supervisor
Colleagues
Patients
Assign a mentor/buddy (if appropriate)
2. Administration Completed (
or n/a)
Complete enrolment form
Send P45 to payroll (or complete Starter Checklist available on
intranet)
ID Badge session arranged
Car parking arrangements (and car parking permit if applicable)
Corporate Induction arranged / attended
Check offer letter received and contract signed
Working Time Regulations explained:
o Opt out form completed (if applicable)
o Secondary Employment form completed (if applicable)
Method of payment, collection of pay slips & how to contact Payroll
Complete IT form to enable access to IT systems
Read and sign Email and Internet Policy
PAS/Oracle etc training arranged and passwords provided
Arrange manual handling training (to take place within 6 weeks)
4. Attendance Completed (
or n/a)
Sickness:
o What to do if sick, who to notify and when
o Monitoring of sickness absence including triggers
o Self certification / fit notes
o Return to work interviews
o Role of Occupational Health
Special leave procedures
Annual leave allocation and request procedure explained
Work rotas
Other Staff:
Relevant contacts identified by manager
The Learning Education and Development (LED) Department deliver a one day Corporate
Induction Programme which is suitable for all new employees joining the Cardiff and Vale
University Health Board (UHB). Invitation letters are circulated to newly appointed staff to
their home address and Line Managers are required to release staff to attend this Induction
event. The Induction Programme is delivered using a blended approach and during the one
day event, staff are provided with an opportunity to attend tutor led sessions, undertake e-
learning and engage with speakers at the poster presentations which are delivered by
subject matter experts on a wide variety of topics.
The Corporate Induction Programme should be completed within eight weeks of starting
employment and your Line Manager must ensure that you are given time to undertake this
programme.
On some occasions staff are NOT required to attend the Corporate Induction Day, those
exceptions include:
Staff who retire from the UHB and return to work either on the same or reduced hours.
Newly appointed Health Care Support Workers who have been nominated to attend the
Health Care Support Worker Induction Programme. Further information can be obtained
from the Learning Education Department at Llandough Hospital. – Tel (WHTN – 01776) -
Llandough 26924.
For any other enquiries regarding the Corporate Induction Day, please contact the Learning
Education and Development Department: Tel: (WHTN – 01872) UHW – 47834.