196-COF10039-S - Project Support Officer - Oncology
196-COF10039-S - Project Support Officer - Oncology
196-COF10039-S - Project Support Officer - Oncology
1. General Information
AREA/SPECIALITY: Oncology
GRADE: Band 6
DEPARTMENT: Oncology
Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best
known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital,
Royal Brompton and Harefield – as well as community services in Lambeth
and Southwark, all with a long history of high quality care, clinical excellence,
research and innovation.
We have around 22,700 staff, making us one of the largest NHS Trusts in the
country and one of the biggest employers locally. We aim to reflect the
diversity of the communities we serve and continue to develop new and
existing partnerships with local people, patients, neighbouring NHS
organisations, local authorities and charitable bodies and GPs.
We strive to recruit and retain the best staff as the dedication and skills of our
employees lie at the heart of our organisation and ensure that our services
are of the highest quality, safe and focused on our patients.
Department Information
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The Oncology Directorate consists of Clinical Oncology, Medical Oncology,
Radiotherapy and Chemotherapy. The directorate also comprises one inpatient
ward. Our challenge is managing increasing activity and complexity whilst
maintaining patient centred Care. In September 2016 the Oncology services
moved into the Guy’s Cancer Centre on the Guy’s Hospital campus and then in
May 2017 Guys Cancer at Queen Mary’s Hospital, Sidcup opened offering care
closer to home to our patients.
Guy’s and St Thomas’ NHS Trust (GSTT) is the specialist cancer centre for all of
South East London and further afield, treating an ethnically diverse patient
population of over 2 million across a wide range of socio-economic groups.
Our vision is to be a world leader in caring for people with cancer – continuously
innovating to improve the lives of our patients by treating more patients whilst
giving better care by improving their day to day experience as well as providing
better training and research.
Organisational Values:
Our values help us to define and develop our culture, what we do and how
we do it. It is important that you understand and reflect these values
throughout your employment with the Trust.
The post holder will:
a. Put patients first
b. Take pride in what they do
c. Respect others
d. Strive to be the best
e. Act with integrity
Our values and behaviours framework describes what it means for every one
of us in the Trust to put our values into action. The framework can be found
on our Trust careers pages and GTIntranet.
2. Job Summary
The post holder will take a lead on specific projects or aspects of a project.
With responsibility for, day-to-day delivery and adjusting plans as required to
ensure that risks and issues are mitigated.
The post holder will work with clinicians and managers to ensure provision of
the best possible patient experience and service delivery.
The post holder will work collaboratively with internal and external
stakeholders to ensure effective management of interdependencies and
delivery of objectives.
It is expected that the specific projects managed by the post holder will
change over time as the portfolio of work changes.
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This is a generic job description. Additional specific responsibilities and
requirements depending on specialty will be confirmed during the appointment
and induction processes. The duties and responsibilities listed below are
representative of the role and its purpose within the service; they are not
exhaustive and the post holder may be required to undertake additional or
alternative administrative or managerial duties and responsibilities
commensurate with the level of the post.
3. Key Relationships
The post holder will have regular contact with a wide range of clinical and
managerial staff, administrative and clerical support staff at many levels and
occasionally with patients, relatives and external agencies.
As the NHS, we are reminded every day of how important life is. As a flexible
Working friendly organization, we want to be sure that you can work in a way
that is best for our patients, our staff and for you. Speak to us about how we
might be able to accommodate a flexible working arrangement whether that’s
job share, part time or another flexible pattern. If it works for the service, we’ll
make it work for you.
Project Management
Set up and maintain risk and issues logs. Working closely with more
senior project leads to monitor and address risks and issue resolution to
ensure projects deliver to time, quality and cost.
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Co-ordinate minutes, agendas and papers for distribution in preparation
for meetings, ensuring this is done in a timely manner.
Financial management
Manage a delegated budget for own area of work to ensure best value for
money, including signing off invoices, monitoring expenditure and providing
budgetary reports.
Support delivery plans and ensure these are regularly updated for all
projects.
Information management
Maintain data collection systems that will provide accurate and timely data,
including quantitative and qualitative data.
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Participate or lead special information projects ensuring they are aligned to the
key objectives of the service, providing options and recommendations to
support these objectives.
To work with clinicians and service leads to undertake analysis of care delivery
processes and pathways, advising on how these might be changed or refined
to improve their efficiency, and how such changes would be enabled by the
appropriate use of information systems and communications technology.
Interpret policies and protocols to support the project that are consistent
with Trust standards
Regular horizon scanning of best practice and ways of working within the
sector and within project management.
Personal Development
General
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The following statement forms part of all job descriptions:
The post holder is required to follow Trust policies and procedures which are
regularly updated including:
Following the Freedom of Information Act (FOI) 2000, post holders must apply
the Trust’s FOI procedure if they receive a written request for information.
Information Governance
All staff must comply with information governance requirements. These
includes statutory responsibilities (such as compliance with the Data Protection
Act), following national guidance (such as the NHS Confidentiality Code of
Practice) and compliance with local policies and procedures (such as the
Trust's Confidentiality policy). Staff are responsible for any personal information
(belonging to staff or patients) that they access and must ensure it is stored,
processed and forwarded in a secure and appropriate manner.
Equal Opportunities
Post holders must at all times fulfil their responsibilities with regard to the Trust’s
Equal Opportunities Policy and equality laws.
Infection Control
All post holders have a personal obligation to act to reduce healthcare-
associated infections (HCAIs). They must attend mandatory training in Infection
Control and be compliant with all measures required by the Trust to reduce
HCAIs. All post holders must comply with Trust infection screening and
immunisation policies as well as be familiar with the Trust’s Infection Control
Policies, including those that apply to their duties, such as Hand
Decontamination Policy, Personal Protective Equipment Policy, safe
procedures for using aseptic techniques and safe disposal of sharps.
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Risk Management
All post holders have a responsibility to report risks such as clinical and non-
clinical accidents or incidents promptly. They are expected to be familiar with
the Trust’s use of risk assessments to predict and control risk, as well as the
incident reporting system for learning from mistakes and near misses in order
to improve services. Post holders must also attend training identified by their
manager, or stated by the Trust to be mandatory.
Flexible Working
As an organisation we are committed to developing our services in ways that
best suit the needs of our patients. This means that some staff groups will
increasingly be asked to work a more flexible shift pattern so that we can offer
services in the evenings or at weekends.
Sustainability
It is the responsibility of all staff to minimise the Trust’s environmental impact
by recycling wherever possible, switching off lights, computers monitors and
equipment when not in use, minimising water usage and reporting faults
promptly.
Smoking Policy
The Trust is committed to providing a healthy and safe environment for staff,
patients and visitors. Staff are therefore not permitted to smoke on Trust
property or in Trust vehicles
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PERSON SPECIFICATION
Project Officer (6)
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prioritise, meet deadlines and delegate
effectively.
A=application
I=interview
T=Test/ assessment centre
It must be stated whether these requirements are ESSENTIAL or DESIRABLE for the post.
This can be clearly understood by the potential candidate if it is done in the form of a chart.
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