PROJECT ON HOSTEL MANAGEMENT

INTRODUCTION

This project is based on management of hostels, such as information about

the students such as his\her roll number, in the department they belong to, etc. This

information can be stored in the data and can be verified whenever we want. This

computer programme can be used for hostels, schools etc.

OBJECTIVES OF THE PROJECT

The objective of this project is to let the students apply the programming

knowledge into a real- world situation/problem and expose the students how

programming skills helps in developing a good software.

1. Write programs utilizing modern software tools.

2. Apply object oriented programming principles effectively when developing

small to medium sized projects.

3. Write effective procedural code to solve small to medium sized problems.

4. Students will demonstrate a breadth of knowledge in computer science, as

exemplified in the areas of systems, theory and software development.

5. Students will demonstrate ability to conduct a research or applied Computer

Science project, requiring writing and presentation skills which exemplify

scholarly style in computer science.

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PROPOSED SYSTEM

Today one cannot afford to rely on the fallible human beings of be really

wants to stand against today’s merciless competition where not to wise saying “to

err is human” no longer valid, it’s out-dated to rationalize your mistake. So, to keep

pace with time, to bring about the best result without malfunctioning and greater

efficiency so to replace the unending heaps of flies with a much sophisticated hard

disk of the computer.

One has to use the data management software. Software has been an ascent

in atomization various organisations. Many software products working are now in

markets, which have helped in making the organizations work easier and efficiently.

Data management initially had to maintain a lot of ledgers and a lot of paperwork has

to be done but now software production this organization has made their work faster

and easier. Now only this software has to be loaded on the computer and work can

be done.

This prevents a lot of time and money. The work becomes fully automated

and any information regarding the organization can be obtained by clicking the

button. Moreover, now it’s an age of computers of and automating such an

organization gives the better look.

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SYSTEM DEVELOPMENT LIFE CYCLE (SDLC)

The systems development life cycle is a project management technique that

divides complex projects into smaller, more easily managed segments or phases.
Segmenting projects allows managers to verify the successful completion of project
phases before allocating resources to subsequent phases.
Software development projects typically include initiation, planning, design,
development, testing, implementation, and maintenance phases. However, the
phases may be divided differently depending on the organization involved.
For example, initial project activities might be designated as request,
requirements-definition, and planning phases, or initiation, concept-development,
and planning phases. End users of the system under development should be
involved in reviewing the output of each phase to ensure the system is being built to
deliver the needed functionality.

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 PHASES OF SYSTEM DEVELOPMENT LIFE CYCLE

INITIATION PHASE

The Initiation Phase begins when a business sponsor identifies a need or an

opportunity.

The purpose of the Initiation Phase is to:

● Identify and validate an opportunity to improve business accomplishments of

the organization or a deficiency related to a business need.

● Identify significant assumptions and constraints on solutions to that need.

● Recommend the exploration of alternative concepts and methods to satisfy

the need including questioning the need for technology, i.e., will a change in
the business process offer a solution?

● Assure executive business and executive technical sponsorship. The Sponsor

designates a Project Manager and the business need is documented in a

Concept Proposal. The Concept Proposal includes information about the
business process and the relationship to the Agency/Organization.

● Infrastructure and the Strategic Plan. A successful Concept Proposal results

in a Project Management Charter which outlines the authority of the project

manager to begin
the project.

Careful oversight is required to ensure projects support strategic business

objectives and resources are effectively implemented into an organization's
enterprise architecture. The initiation phase begins when an opportunity to add,
improve, or correct a system is identified and formally requested through the
presentation of a business case. The business case should, at a minimum, describe
a proposal’s purpose, identify expected benefits, and explain how the proposed
system supports one of the organization’s business strategies. The business case

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should also identify alternative solutions and detail as many informational, functional,
and network requirements as possible.

SYSTEM CONCEPT DEVELOPMENT PHASE

The System Concept Development Phase begins after a business need or

opportunity is validated by the Agency/Organization Program Leadership and the
Agency/Organization CIO.

The purpose of the System Concept Development Phase is to:

● Determine the feasibility and appropriateness of the alternatives.

● Identify system interfaces.

● Identify basic functional and data requirements to satisfy the business need.

● Establish system boundaries; identify goals, objectives, critical success

factors, and performance measures.

● Evaluate costs and benefits of alternative approaches to satisfy the basic

functional requirements

● Assess project risks

● Identify and initiate risk mitigation actions, and Develop high-level technical

architecture, process models, data models, and a concept of operations. This

phase explores potential technical solutions within the context of the business
need.

● It may include several trade-off decisions such as the decision to use COTS

software products as opposed to developing custom software or reusing

software components, or the decision to use an incremental delivery versus a
complete, onetime deployment.

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 ● Construction of executable prototypes is encouraged to evaluate technology

to support the business process. The System Boundary Document serves as

an important reference document to support the Information Technology
Project Request (ITPR) process.

● The ITPR must be approved by the State CIO before the project can move

forward.

PICTORIAL REPRESENTATION OF SDLC:

PLANNING PHASE

The planning phase is the most critical step in completing development,

acquisition, and maintenance projects. Careful planning, particularly in the early
stages of a project, is necessary to coordinate activities and manage project risks
effectively. The depth and formality of project plans should be commensurate with
the characteristics and risks of a given project. Project plans refine the information
gathered during the initiation phase by further identifying the specific activities and
resources required to complete a project.

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 A critical part of a project manager’s job is to coordinate discussions between
user, audit, security, design, development, and network personnel to identify and
document as many functional, security, and network requirements as possible.
During this phase, a plan is developed that documents the approach to be used and
includes a discussion of methods, tools, tasks, resources, project schedules, and
user input. Personnel assignments, costs, project schedule, and target dates are
established.
A Project Management Plan is created with components related to acquisition
planning, configuration management planning, quality assurance planning, concept
of operations, system security, verification and validation, and systems engineering
management planning.

REQUIREMENTSANALYSIS PHASE

This phase formally defines the detailed functional user requirements using
high-level requirements identified in the Initiation, System Concept, and Planning
phases. It also delineates the requirements in terms of data, system performance,
security, and maintainability requirements for the system. The requirements are
defined in this phase to a level of detail sufficient for systems design to proceed.
They need to be measurable, testable, and relate to the business need or
opportunity identified in the Initiation Phase. The requirements that will be used to
determine acceptance of the system are captured in the Test and Evaluation Master
Plan.

The purposes of this phase are to:

● Further define and refine the functional and data requirements and document

them in the Requirements Document,

● Complete business process reengineering of the functions to be supported

(i.e., verify what information drives the business process, what information is
generated, who generates it, where does the information go, and who
processes it),

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 ● Develop detailed data and process models (system inputs, outputs, and the

process.

● Develop the test and evaluation requirements that will be used to determine

acceptable system performance.

DESIGN PHASE

The design phase involves converting the informational, functional, and

network requirements identified during the initiation and planning phases into unified
design specifications that developers use to script programs during the development
phase. Program designs are constructed in various ways. Using a top-down
approach, designers first identify and link major program components and interfaces,
then expand design layouts as they identify and link smaller subsystems and
connections. Using a bottom-up approach, designers first identify and link minor
program components and interfaces, then expand design layouts as they identify
and link larger systems and connections. Contemporary design techniques often use
prototyping tools that build mock-up designs of items such as application screens,
database layouts, and system architectures. End users, designers, developers,
database managers, and network administrators should review and refine the
prototyped designs in an iterative process until they agree on an acceptable design.
Audit, security, and quality assurance personnel should be involved in the review
and approval process. During this phase, the system is designed to satisfy the
functional requirements identified in the previous phase. Since problems in the
design phase could be very expensive to solve in the later stage of the software
development, a variety of elements are considered in the design to mitigate risk.
These include:

● Identifying potential risks and defining mitigating design features.

● Performing a security risk assessment.

● Developing a conversion plan to migrate current data to the new system.

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 ● Determining the operating environment.

● Defining major subsystems and their inputs and outputs.

● Allocating processes to resources.

● Preparing detailed logic specifications for each software module. The result is

a draft System Design Document which captures the preliminary design for
the system.

● Everything requiring user input or approval is documented and reviewed by

the user. Once these documents have been approved by the Agency CIO and
Business Sponsor, the final System Design Document is created to serve as
the Critical/Detailed Design for the system.

● This document receives a rigorous review by Agency technical and functional

representatives to ensure that it satisfies the business requirements.

Concurrent with the development of the system design, the Agency Project
Manager begins development of the Implementation Plan, Operations and
Maintenance Manual, and the Training Plan.

DEVELOPMENT PHASE

The development phase involves converting design specifications into

executable programs. Effective development standards include requirements that
programmers and other project participants discuss design specifications before
programming begins. The procedures help ensure programmers clearly
understand program designs and functional requirements. Programmers use
various techniques to develop computer programs. The large transaction oriented
programs associated with financial institutions have traditionally been developed
using procedural programming techniques. Procedural programming involves the
line-by-line scripting of logical instructions that are combined to form a program.
Effective completion of the previous stages is a key factor in the success of the
Development phase. The Development phase consists of:

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 ● Translating the detailed requirements and design into system components.

● Testing individual elements (units) for usability.

● Preparing for integration and testing of the IT system.

INTEGRATION AND TEST PHASE

● Subsystem integration, system, security, and user acceptance testing is

conducted during the integration and test phase. The user, with those
responsible for quality assurance, validates that the functional requirements,
as defined in the functional requirements document, are satisfied by the
developed or modified system. OIT Security staff assesses the system
security and issue a security certification and accreditation prior to
installation/implementation.

Multiple levels of testing are performed, including:

● Testing at the development facility by the contractor and possibly supported

by end users

● Testing as a deployed system with end users working together with contract

personnel

● Operational testing by the end user alone performing all functions.

Requirements are traced throughout testing, a final Independent Verification &

Validation evaluation is performed and all documentation is reviewed and
accepted prior to acceptance of the system.

IMPLEMENTATION PHASE

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 This phase is initiated after the system has been tested and accepted by the
user. In this phase, the system is installed to support the intended business
functions. System performance is compared to performance objectives established
during the planning phase. Implementation includes user notification, user training,
installation of hardware, installation of software onto production computers, and
integration of the system into daily work processes. This phase continues until the
system is operating in production in accordance with the defined user requirements.

OPERATIONS AND MAINTENANCE PHASE

The system operation is on-going. The system is monitored for continued
performance in accordance with user requirements and needed system
modifications are incorporated. Operations continue as long as the system can be
effectively adapted to respond to the organization’s needs. When modifications or
changes are identified, the system may re-enter the planning phase.
The purpose of this phase is to:

● Operate, maintain, and enhance the system.

● Certify that the system can process sensitive information.

● Conduct periodic assessments of the system to ensure the functional

requirements continue to be satisfied.

● Determine when the system needs to be modernized, replaced, or retired.

SOURCE CODE

import mysql.connector as sql

conn=sql.connect(host='localhost',user='root',passwd='admin@12

3',database='hostel_management')

conn.autocommit=True

if conn.is_connected():

print('connected succesfully')

else:

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 print('not connected')

c1=conn.cursor()

#c1.execute("create table hostel_management(roll_no int

primary key,name varchar(20),address varchar(100),room_no

int,dept varchar(15),fees int,bal int)

print(" WELCOME TO HOSTEL

MANAGEMENT ")

print(" 1.ADMISSION FORM")

print(" 2.FEE CHECKING")

print(" 3.MODIFY DATA")

print(" 4.EXIT")

choice=int(input('ENTER YOUR CHOICE'))

if choice==1:

v_roll=input("ENTER YOUR ROLL NUMBER")

v_name=input("ENTER YOUR NAME")

v_add=input("ENTER YOUR ADDRESS")

v_room_no=input("ENTER YOUR ROOM NUMBER")

v_dept=input("ENTER YOUR DEPARTMENT")

v_fees=input("ENTER YOUR FEES")

v_bal=input("ENTER YOUR BALANCE")

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 abc=("insert into hostel_management values

("+v_roll+",'"+v_name+"','"+v_add+"',"+v_room_no+",'"+v_dept+"

',"+v_fees+","+v_bal+")")

print(abc)

c1.execute(abc)

conn.commit()

elif choice==3:

roll_no=int(input("enter your roll number"))

mysql="select*from hostel_management where

roll_no={}".format(roll_no)

c1.execute(mysql)

data=c1.fetchall()

print("roll_no:",data[0][0])

print("name:",data[0][1])

print("address:",data[0][2])

print("room_no:",data[0][3])

print("dept:",data[0][4])

print("fees:",data[0][5])

print("bal:",data[0][6])

elif choice==2:

print("AVAILABLE DEPARTMENTS AS FOLLOWS")

print("1.COMPUTER")

print("2.BIO")

print("3.TECH")

print("4.PHYSICS")

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 print("5.ECO")

print("6.ENG")

department=input("ENTER YOUR DEPARTMENT")

mysql="select*from fees where

department='{}'".format(department)

c1.execute(mysql)

data=c1.fetchall()

print("your fees is:",data[0][1])

else:

print("QUITTING!!!!!!!!!")

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 HARDWARE AND SOFTWARE REQUIREMENTS

I.OPERATING SYSTEM : WINDOWS 7 AND ABOVE

II. PROCESSOR : PENTIUM(ANY) OR AMD

ATHALON(3800+- 4200+ DUALCORE)

III. MOTHERBOARD : 1.845 OR 915,995 FOR PENTIUM 0R MSI

K9MM-V VIAK8M800+8237R PLUS

CHIPSET FOR AMD ATHALON

IV. RAM : 512MB+

V. Hard disk : SATA 40 GB OR ABOVE

VI. CD/DVD r/w multi drive combo: (If back up required)

VII. FLOPPY DRIVE 1.44 MB : (If Backup required)

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VIII. MONITOR 14.1 or 15 -17 inch

IX. Key board and mouse

X. Printer : (if print is required – [Hard copy])

SOFTWARE REQUIREMENTS:

I. Windows OS
II. Python

BIBLIOGRAPHY
1. Computer science With Python - Class XII By : SumitaArora
2. Website: https://www.w3resource.com

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