Manual Ricoh C242SF
Manual Ricoh C242SF
Manual Ricoh C242SF
User Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety
Information" before using the machine.
1
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Trademarks
Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.
The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.
Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and/or other countries.
PCL® is a registered trademark of Hewlett-Packard Company.
Apple, Bonjour, Macintosh, Mac OS, TrueType, and Safari are trademarks of Apple Inc., registered in
the U.S. and other countries.
Firefox® is a registered trademark of the Mozilla Foundation.
LINUX® is the registered trademark of Linus Torvalds in the U.S. and other countries.
“Presto! PageManager” and “NewSoft” are trademarks and/or registered trademarks of NewSoft
Technology Corporation subject to trademark protection of domestic trademark laws and international
trademark conventions.
PictBridge is a trademark.
RED HAT is a registered trademark of Red Hat, Inc.
Solaris is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other
countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional Edition
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Professional x64 Edition
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Disclaimer
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
This manual may not be reproduced in whole or in part, modified, quoted, or reprinted without
permission.
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14
Model-Specific Information
This section explains how you can identify the model type and region of your machine.
This machine comes in two models which vary in printer drivers they support. Check the label of the 1
printer driver CD-ROM for the supported printer driver.
When describing procedures that are model-specific, this manual refers to the different machine models
as Type 1 or Type 2. The following table describes the model types.
Model types
Model type Supported printer driver
Furthermore, there is a label on the rear of the machine, located in the position shown below. The label
contains details that identify the region your machine belongs to. Read the label.
CES130
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -22, -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120 V
15
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
1 units.
16
List of Option
This section provides a list of option for this machine, and how it is referred to as in this manual.
• For details about the specifications of this option, see p.441 "Specifications of Options".
17
1 Symbols
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[]
Indicates the names of keys on the machine's display or control panels.
Notes
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
18
Using Manuals
Be sure to read this section before any other part of this manual.
• This manual uses procedures based on Windows XP as an example, unless otherwise specified. 1
Procedures and screens might vary depending on the operating system you are using.
The manual CD-ROM provided with the machine contains manuals in HTML format and PDF. Follow the
instructions below to install it.
19
• If you are using a computer running a Windows operating system, the CD-ROM opens
automatically. However, AutoRun may not work under certain operating system settings. If this is
1 the case, launch “setup.exe” from the CD-ROM root directory.
Opening Manuals
This section describes how to open the manuals. There are three ways to view the manuals.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
1. On the [Start] menu, point to [All Programs], point to [Product Name], and then click
[Manual Name].
The manual opens.
• The menu options may appear differently, depending on the options chosen during installation.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
20
• If you are using a computer running a Windows operating system, the CD-ROM opens
automatically. However, AutoRun may not work under certain operating system settings. If this is
the case, launch “setup.exe” from the CD-ROM root directory.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
1. On the [Start] menu, point to [All Programs], point to [Product Name], and then click
[Uninstall].
2. Follow the instructions to remove the manual.
3. Click [Finish].
• The menu options may appear differently, depending on the options chosen during installation.
21
Feature Highlights
This section provides information about basic usage and some useful functions of the machine.
1
• Certain functions require special machine configuration.
• The Type 2 model is compatible with certain other network environments and operating systems in
addition to Windows and Mac OS X. For details, contact your sales or service representative, or
visit the product Web site.
To use this machine as a printer, two types of connection methods are available:
• USB connection
• Network connection
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CES254
This section describes some useful functions of this machine when used as a copier.
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• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
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You can either set this machine to always make photocopies in 2-in-1 or 4-in-1 mode, or use this
function only when necessary.
Preparation for copying multiple images
To always make photocopies in 2-in-1 or 4-in-1 mode:
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• This function is only available when the original is set on the exposure glass, not when it is set in the
ADF.
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You can either set this machine to always make photocopies in ID card copy mode, or use this function
only when necessary.
Preparation for copying an ID card
To always make photocopies in ID card copy mode:
1. Configure the machine's default [Reduce/Enlarge] setting.
For details, see p.253 "Copy Settings".
To use this function for the current job only:
1. Press the [ID Card Copy] key before starting the current job.
For details, see p.166 "Copying Both Sides of an ID Card onto One Side of Paper".
• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
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1
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• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
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There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using
the control panel.
Scanning from the computer
TWAIN scanning allows you to operate the machine from your computer and scan originals into
your computer directly.
TWAIN scanning can be performed using a TWAIN-compliant application, such as Presto!
PageManager.
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• The machine supports WIA scanning, an additional method of scanning originals from your
computer, for USB connection. WIA scanning is possible if your computer is running Windows
operating system and a WIA-compatible application. For more information, see the manual for
your application.
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4. Register the destinations to the Address Book using Web Image Monitor.
For details, see p.177 "Registering Scan Destinations".
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This section describes basic procedures for using this machine as a fax machine.
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• Make sure to register the user fax number and user name during Initial Setup. For details, see p.
59 "Initial Setup".
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Guide to Components
This section lists the names and functions of the parts of this machine.
1
Exterior: Front View
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8. Tray 2 (option)
This tray can hold up to 500 sheets of plain paper.
9. Bypass Tray
Load paper here sheet by sheet. 1
10. Control Panel
Contains a screen and keys for machine control.
11. USB Flash Disk Port
Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for
PictBridge printing.
12. Exposure Glass
Place originals here sheet by sheet.
13. Cover for the Exposure Glass
Open this cover to place originals on the exposure glass.
LINE
TEL
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• Slide the ADF as shown below. Slide the ADF only when the ADF is closed. Be careful not to trap
your fingers when sliding.
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• Pull up the fence as shown below to prevent A4- or Letter-size prints from falling off.
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• Pull up the fence as shown below to prevent Legal-size prints from falling off.
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Interior
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1. Print Cartridges
Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages
appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.
2. Waste Toner Bottle
Collects excess toner during printing.
Messages appear on the screen when the waste toner bottle needs to be replaced, or a new one needs to be
prepared.
3. Transfer Unit
Remove this unit when replacing the waste toner bottle.
• For details about the messages that appear on the screen when consumables need to be replaced,
see p.383 "Error and Status Messages on the Screen".
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Control Panel
This section describes the names and usage of the parts of the control panel.
1
• The actual control panel may look different from the illustration below, depending on the country of
use.
• If the machine remains turned off for a certain period of time (for example, when the power switch
is turned off or when there is a power failure), all documents stored in memory will be lost. If the
Fax Received indicator is lit or flashing, make sure to print out the stored documents before turning
off the power (for example, prior to relocating the machine).
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1 • Copier mode: press to specify the reduction or enlargement ratio for the current job.
• Scanner mode: press to specify the scanning size according to the current original.
22. [Shift] key
Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination
using the One Touch buttons.
23. Alert indicator
Flashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights up
red when a machine error occurs.
When an alert is issued, check the messages on the screen and follow the instructions as provided in "Error
and Status Messages on the Screen".
24. Power indicator
Remains lit while the power is on. It is unlit when the power is off.
25. One Touch buttons
Press to select a scan or fax Quick Dial destination.
• The backlight of the screen is turned off when the machine is in Energy Saver mode.
• When the machine is processing a job, you cannot display the menu for configuring the machine.
You can confirm the machine's status by checking messages on the screen. If you see messages
such as "Printing...", "B&W Copying...", "Colour Copying...", or "Processing...", wait until the current
job is finished.
• A sticker for control panel keys and a name sheet for One Touch buttons may be included,
depending on the country of use. If included, apply the stickers appropriate for your language to
the control panel. Note that if the control panel is covered with a protective sheet, be sure to
remove it before applying the stickers.
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• For details about what to do when the Alert indicator is flashing or lit, see p.383 "Error and Status
Messages on the Screen".
• For details about what to do when the Fax Received indicator is flashing or lit, see p.244 "Printing 1
Out Faxes Stored in Memory".
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The machine’s location should be carefully chosen because environmental conditions greatly affect its
performance.
• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.
• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.
• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.
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• Keep the machine in an area that is within optimum environmental conditions. Operating the
machine in an environment that is outside the recommended ranges of humidity and
temperature can cause an electrical fire hazard. Keep the area around the socket free of dust.
Accumulated dust can become an electrical fire hazard.
2
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
• Machine sound levels exceeding [Sound Power Level (Black and White)] > 63dB (A) are not
suitable for desk work environments, so place the machine in another room.
• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the
machine in places where chemical reactions are likely (laboratories, etc.), as doing so will
cause the machine to malfunction.
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2 When you use this machine in a confined space without good ventilation for a long time or print
large quantities, you might detect an odd smell.
This might cause the output paper to also have an odd smell.
When you detect an odd smell, regularly ventilate in order to keep the workplace comfortable.
• Set up the machine so that it does not directly ventilate towards people.
• Ventilation should be more than 30 m3/hr/person.
New machine smell
When a machine is new, it might have a unique smell. This smell will subside in about one week.
When you detect an odd smell, sufficiently ventilate and circulate the air in the room.
Power Source
• : 220-240 V, 6 A, 50/60 Hz (when fully equipped)
• : 120 V, 11 A, 60 Hz (when fully equipped)
Please be sure to connect the power cord to a power source as above.
Unpacking
To protect it from shock and vibration during transit, this machine comes packaged in cushioning foam
and secured with tape. Remove these protective materials after bringing the machine to where it will be
installed.
• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy
disconnection of the power cord in the event of an emergency.
• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
46
• If metal objects, or water or other fluids fall inside this machine, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.
2
• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could
result in electric shock.
• Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies
and small children at all times. Suffocation can result if polythene materials are brought into
contact with the mouth or nose.
• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite
on contact with naked flame.
• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so
risks fire and burns. Toner will ignite on contact with naked flame.
• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting
in dirtying of skin, clothing, and floor, and accidental ingestion.
• Store toner (new or used), toner containers, and components that have been in contact with
toner out of reach of children.
• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air
environment. Consult a doctor if necessary.
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• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary.
2 • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary.
• When moving the machine, use the inset grips on both sides. The machine will break or cause
injury if dropped.
• During operation, rollers for transporting the paper and originals revolve. A safety device has
been installed so that the machine can be operated safety. But take care not to touch the
machine during operation. Otherwise, an injury might occur.
• Removed tape is dirty. Be careful not to let it touch your hands or clothes.
• Leave the protective materials in place while moving the machine.
• Lower the machine slowly and carefully to prevent trapping your hands.
• Do not grip on the tray area when lifting the machine.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
• Keep uncovered print cartridges away from direct sunlight.
• Do not touch the print cartridge's photo conductor unit.
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• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.
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CES052
3. Remove the protective materials attached on the machine's exterior. Do not remove tapes
going into the inside of the machine.
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The actual machine may come with protective materials attached in different positions. Make sure
to check the machine's exterior for all protective materials, and remove them completely.
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CES048
5. Move the lever slightly to the machine rear, and then pull it up to unlock the paper feed
roller.
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50
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8. With the roller part facing downwards, insert the tip of the paper feed roller into the
opening of the ADF.
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12. Pull the opening lever on the front cover, and then carefully lower the front cover.
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13. Pull the tapes gently upward and remove them from the machine at the same time.
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15. Using both hands, carefully push up the front cover until it closes.
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16. Pull up the top cover open lever, and then open the top cover carefully.
Make sure that the ADF is closed.
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2
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18. Lift out print cartridges and shake them from side to side. The black print cartridge comes
with a protection sheet that you must remove before shaking.
Carefully lift out the print cartridge vertically, holding its center.
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Place the black print cartridge on a flat surface and remove the protection sheet before shaking.
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2
CES031
Shake each print cartridge from side to side five or six times.
CER101
19. Check the toner color and corresponding location, and then carefully insert the print
cartridge vertically.
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20. Using both hands, hold the center of the top cover and close the cover carefully. Be
careful not to trap your fingers.
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• Do not use any power sources other than those that match the specifications shown in this
manual. Doing so could result in fire or electric shock.
• Do not use any frequencies other than those that match the specifications shown. Doing so could
result in fire or electric shock.
• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.
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• Do not use extension cords. Doing so could result in fire or electric shock.
• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords
that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could
result in fire or electric shock.
2
• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.
• The supplied power cord is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.
• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs
create an unstable connection that can result in unsafe buildup of heat.
• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.
• When performing maintenance on the machine, always disconnect the power cord from the
wall outlet.
• Make sure that the power cord is plugged securely into the wall outlet before turning the power on.
• Make sure that the power is off when plugging or unplugging the power cord.
• Do not turn off the power switch until initializing is completed. Doing so results in malfunction.
57
CES066
2. Insert the plug of the power cord into the wall socket securely.
3. Turn the power switch to ” On”.
CES065
The Power indicator lights up, and then the [Copy] key on the control panel lights up.
• Depending on the [Function Priority] setting under [Admin. Tools], the [Facsimile] or [Scanner] key
may light up instead of the [Copy] key.
• The machine may make a noise while initializing. This noise does not indicate a malfunction.
• To turn off the power, turn the power switch to “ Off”.
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Initial Setup
When you turn on the machine for the first time, a menu for configuring the settings described below will
appear on the display. This section describes how to complete the Initial Setup.
2
• : The fax number code is required by international law. You cannot legally connect a
fax machine to the telephone system if the fax number code is not programmed. Also, the fax
header code and the date and time of transmission must be included in the header of all pages
faxed to, from, or within the United States.
• Make sure to select the correct code for the country of use. Selecting the wrong country code may
cause failures in fax transmissions.
Display language
The language selected here is used for the display.
User fax number
The number entered here is used as the fax number of the machine. The user fax number can
contain 0 to 9, space, and "+".
User name
The name entered here is used as the name of the fax sender.
Country code
The country code selected here is used for configuring the time and date display formats, and the
settings related to fax transmissions with appropriate default values for the country of use.
1. Press the [ ] [ ] keys to select the required language, and then press the [OK] key.
2. Press the [ ] [ ] keys to select [Number:], and then enter the user fax number (up to 20
digits).
3. Press the [ ] [ ] keys to select [Name:], enter the user name (up to 20 characters), and
then press the [OK] key.
4. Press the [ ] [ ] keys to select the required country code, and then press the [OK] key.
• You can change the settings configured during the Initial Setup later under [Admin. Tools]. In
addition, you can set the machine's time and date under [Admin. Tools].
• When the [Print Fax Header] setting under fax transmission settings is turned on, the registered user
fax number, user name, and time and date of transmission appear on the header of every fax you
send.
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You can switch between copier, scanner, and fax modes by pressing the corresponding keys.
Copier mode
Press the [Copy] key to activate copier mode. While in copier mode, the [Copy] key lights up.
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Scanner mode
Press the [Scanner] key to activate scanner mode. While in scanner mode, the [Scanner] key lights
up.
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Fax mode
Press the [Facsimile] key to activate fax mode. While in fax mode, the [Facsimile] key lights up.
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2
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Function Priority
By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].
• For details about [System Auto Reset Timer] or [Function Priority], see p.295 "Administrator
Settings".
Saving Energy
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically
enters Energy Saver mode.
The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or
when the [Copy], [Color Start], or [B&W Start] key is pressed.
Energy Saver mode 1
If [EnergySaverMode 1] under [Admin. Tools] is enabled, the machine enters Energy Saver mode
1 if the machine has been idle for about 30 seconds. When the machine is in Energy Saver mode
1, "Energy Saver Mode 1" appears on the screen. It takes less time to recover from Energy Saver
mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in
Energy Saver mode 1 than in Energy Saver mode 2.
Energy Saver mode 2
If [EnergySaverMode 2] under [Admin. Tools] is enabled, the machine enters Energy Saver mode
2 after the period of time specified for this setting is passed. When the machine is in Energy Saver
mode 2, the screen turns off while the Power indicator remains lit. Power consumption is lower in
Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy
Saver mode 2 than from Energy Saver mode 1.
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• If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automatically
returns to normal state and performs self-maintenance.
• For details about Energy Saver modes, see p.295 "Administrator Settings".
2
Multi-access
This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.
The following table shows the functions that can be performed simultaneously.
• Printing *1
• Fax memory transmission
• Fax memory reception
• Fax immediate printing
Scanning • Printing a fax received in the machine's memory
• Internet Fax reception
• Receiving a LAN-Fax job from a computer (except when
TWAIN scanning)
• LAN-Fax transmission (except when TWAIN scanning)
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• Scanning *2
• Fax memory reception
• Fax memory transmission *3
• Fax immediate transmission *3
Printing • Scanning a fax into the machine's memory before transmission
2
• Internet Fax reception (no printing)
• Internet Fax transmission
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
• Copying
• Scanning
Fax memory transmission • Printing *5
(sending a fax that has already
• Printing a fax received in the machine's memory
been stored in the machine's
memory) • Internet Fax reception
• Internet Fax transmission
• Receiving a LAN-Fax job from a computer
• Copying
• Scanning
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• Scanning *6
• Fax memory reception
• Fax memory transmission
Printing a fax received in the
• Fax immediate transmission
machine's memory
• Scanning a fax into the machine's memory before transmission
• Internet Fax reception (no printing)
• Internet Fax transmission
• Scanning *6
Fax immediate printing • Internet Fax reception (no printing)
(receiving a fax and printing it
simultaneously) • Internet Fax transmission
• Receiving a LAN-Fax job from a computer
Internet Fax reception • Printing a fax received in the machine's memory (except when
printing out the received Internet Fax)
• Fax immediate printing (except when printing out the received
Internet Fax)
• Scanning a fax into the machine's memory before transmission
• Internet Fax transmission *7
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
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• Printing *5
• Fax memory reception
• Fax memory transmission
• Fax immediate printing
Internet Fax transmission
• Printing a fax received in the machine's memory
2
• Internet Fax reception *8
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
• Copying
• Scanning (except for TWAIN scanning)
• Printing
• Fax memory reception
Receiving a LAN-Fax job from • Fax memory transmission
a computer • Fax immediate printing
• Printing a fax received in the machine's memory
• Internet Fax reception
• Internet Fax transmission
• LAN-Fax transmission
• Copying
• Scanning (except for TWAIN scanning)
• Printing
LAN-Fax transmission
• Internet Fax reception
• Internet Fax transmission
• Receiving a LAN-Fax job from a computer
*1 Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver),
or when printing from the PostScript 3 printer driver.
*2 Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when
printing from the PostScript 3 printer driver.
*3 Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL/DDST printer driver), or when printing
from the PostScript 3 printer driver.
*4 PictBridge printing might fail if free memory space is low.
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*5 Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when
printing from the PostScript 3 printer driver.
*6 Fax printing may take longer than normal if you scan using the control panel at the same time, especially
when scanning multiple pages using the exposure glass.
*7 Internet Fax transmission will not begin until Internet Fax reception is completed.
*8 Connection to the POP3 server cannot be performed during Internet Fax transmission.
2
• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.
66
CES068
2. Connect the square-shaped connector of the USB 2.0 cable to the USB port.
CES096
3. Connect the opposite end's flat connector to your computer's USB interface or USB hub.
67
CES094
• For details about installing printer drivers for USB connection, see the instructions provided on the
driver CD-ROM.
This machine supports direct printing, which allows you to print images taken with a digital camera by
connecting the camera directly to the machine. The following describes how to connect the machine to a
digital camera.
1. Confirm that both the machine and the digital camera are turned on.
2. Open the cover of the USB flash disk port, connect the USB cable, and then connect the
other end of the cable to your digital camera.
CES196
When the machine recognizes the digital camera as a PictBridge device, "PictBridge
Connecting...", then "Ready" will appear on the machine’s control panel.
68
3. When a digital camera is not connected to the machine, store the USB cable in a location
where it will not be damaged.
• For details about the printing method, see p.149 "PictBridge Printing".
• Make sure to close the cover of the USB flash disk port after use.
2
Connecting with a Network Cable
Follow the procedure below to connect the machine to a computer through a network.
Prepare the hub and other network devices before connecting the 10BASE-T or 100BASE-TX cable to
the machine's Ethernet port.
• Do not connect the Ethernet port of the machine to a network that may supply excess voltage,
such as a telephone line. Doing so may result in fire or electric shock
• Use shielded Ethernet cable. Unshielded cables create electromagnetic interference that could
cause malfunctions.
• The Ethernet cable is not supplied with this machine. Select your cable according to the network
environment.
CES068
69
CES093
3. Connect the other end of the cable to the network (e.g., a network hub).
4. Attach the cable cover.
CES094
• For details about network environment settings, see p.74 "Configuring the Machine".
• For details about installing printer drivers for network connection, see the instructions provided on
the driver CD-ROM.
CES095
70
You can connect the machine to the public switched telephone network (PSTN) directly or through a
private branch exchange (PBX).
Also, you can connect an external telephone to use the same telephone line for voice calls.
2
• To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.
• : By law in the United States, you must program your phone number identification
(your fax number) into your machine before you can connect to the public phone system.
• Make sure the connector is the correct type before you start.
CES068
71
CES041
CES040
4. Pass the telephone line cord through the opening in the cable cover.
CES045
72
5. Hook the tabs of the cable cover into the openings of the machine.
CES046
CES094
• After connecting the machine to the telephone line, configure the telephone network settings
and fax reception mode.
• If your telephone has functions that are not compatible with this machine, those functions will
not be usable.
• Confirm that you have registered user fax number and user name during Initial Setup. You can
check the registered information in [Program Fax Information] under [Admin. Tools].
• For details about registering fax sender information, see p.295 "Administrator Settings".
• For details about configuring the telephone network settings, see p.79 "Configuring
Telephone Network Settings".
• For details about configuring fax reception mode, see p.237 "Selecting Reception Mode".
• For details about [Program Fax Information], see p.295 "Administrator Settings".
73
The procedure for configuring network settings differs depending on whether IPv4 address information is
assigned automatically by the network (DHCP), or manually.
• A DHCP server is required on the network for the machine to receive an IPv4 address
automatically.
CES184
2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [IPv4 Configuration], and then press the [OK] key.
5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.
6. Press the [ ] [ ] keys to select [Active], and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
8. If you are requested to restart the machine, turn off the machine, and then turn it back on.
9. Print the configuration page to confirm the setting.
The IPv4 address setting will appear under “TCP/IP” on the configuration page.
74
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].
• If your network environment requires a specific transmission speed that is not automatically
detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].
• When [DHCP] is activated, manually configured IPv4 address settings are not used. 2
• For details about turning the machine on and off, see p.56 "Turning the Power on".
• For details about printing configuration page, see p.287 "Printing the Configuration Page".
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
• For details about [Set Ethernet Speed], see p.283 "Network Settings".
• The IPv4 address assigned to the machine must not be used by any other device on the same
network.
CES184
2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [IPv4 Configuration], and then press the [OK] key.
5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.
6. Press the [ ] [ ] keys to select [Inactive], and then press the [OK] key.
7. Press the [ ] [ ] keys to select [IP Address], and then press the [OK] key.
The current IPv4 address is shown.
75
8. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key.
Press the [ ] [ ] keys to move between fields.
9. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key.
The current subnet mask is shown.
10. Enter the subnet mask using the number keys, and then press the [OK] key.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].
• If your network environment requires a specific transmission speed that is not automatically
detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].
• When [DHCP] is activated, manually configured IPv4 address settings are not used.
• For details about turning the machine on and off, see p.56 "Turning the Power on".
• For details about printing configuration page, see p.287 "Printing the Configuration Page".
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
• For details about [Set Ethernet Speed], see p.283 "Network Settings".
The procedure for configuring network settings differs depending on whether IPv6 address information is
assigned automatically by the network (DHCP), or manually.
76
• A DHCP server is required on the network for the machine to receive an IPv6 address
automatically.
CES184
2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [IPv6 Configuration], and then press the [OK] key.
5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.
6. Press the [ ] [ ] keys to select [Active], and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
8. If you are requested to reboot the machine, turn off the machine, and then turn it back on.
9. Print the configuration page to confirm the setting.
The IPv6 address setting will appear under “IPv6 Configuration” on the configuration page.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].
• When [DHCP] is activated, manually configured IPv6 address settings are not used.
• For details about turning the machine on and off, see p.56 "Turning the Power on".
• For details about printing configuration page, see p.287 "Printing the Configuration Page".
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
77
• The IPv6 address assigned to the machine must not be used by any other device on the same
network.
CES184
2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [IPv6 Configuration], and then press the [OK] key.
5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.
6. Press the [ ] [ ] keys to select [Inactive], and then press the [OK] key.
7. Press the [ ] [ ] keys to select [Manual Config. Address], and then press the [OK] key.
8. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.
9. Press the [ ] [ ] keys to select [Prefix Length], and then press the [OK] key.
10. Enter the prefix length using the number keys, and then press the [OK] key.
11. Press the [ ] [ ] keys to select [Gateway Address], and then press the [OK] key.
12. Enter the gateway address using the number keys, and then press the [OK] key.
13. Press the [User Tools] key to return to the initial screen.
14. If you are requested to reboot the machine, turn off the machine, and then turn it back on.
15. Print the configuration page to confirm the setting.
The IPv6 address setting will appear under “IPv6 Configuration” on the configuration page.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].
• When [DHCP] is activated, manually configured IPv6 address settings are not used.
78
• For details about turning the machine on and off, see p.56 "Turning the Power on".
• For details about printing configuration page, see p.287 "Printing the Configuration Page".
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
CES184
2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [Dial/Push Phone], and then press the [OK] key.
5. Press the [ ] [ ] keys to select the telephone line type appropriate for your telephone
service, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
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CES184
2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [PSTN / PBX], and then press the [OK] key.
5. Press the [ ] [ ] keys to select [PSTN] or [PBX], and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
• Make sure to set the outside line access number that matches the setting of your PBX. Otherwise,
you may not be able to send faxes to outside destinations.
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CES184
2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] [ ] keys to select [PBX Access Number], and then press the [OK] key.
5. Enter the outside line access number using the number keys, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
81
2 • To change printer properties, you must have Manage Printers permission (Full Control access
authentication under Windows Vista/7). Log on to the file server as an Administrator to acquire this
permission.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
82
Installing Option
This section describes how to install the optional paper feed unit.
• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• Before installing or removing options, always disconnect the power cord plugs from the wall
outlet and allow time for the main unit to fully cool. Failing to take these precautions could result
in burns.
• The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the
inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if
dropped.
• Lifting the paper feed unit carelessly or dropping may cause injury.
• Before moving the machine, unplug the power cord from the wall outlet. If the cord is
unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an
electrical or fire hazard.
83
CER004
2. Turn off the power, and then unplug the machine's power cord from the wall outlet.
3. Remove the adhesive tape from the optional paper feed unit.
CER023
CES052
84
5. There are three upright pins on the optional paper feed unit. Align them with the holes on
the underside of the machine, and then carefully lower the machine onto them.
CER005
6. After installing the option, print the configuration page to confirm the installation.
If it is installed properly, “Tray 2” will appear under “Paper Input” on the configuration page.
• After installing the optional paper feed unit, select tray 2 in the printer driver. For details, see the
printer driver Help.
• If the optional paper feed unit is not installed properly, reinstall it following this procedure. If you
cannot install it properly even after attempting reinstallation, contact your sales or service
representative.
• For details about printing configuration page, see p.287 "Printing the Configuration Page".
• For details about loading paper in tray 2, see p.108 "Loading Paper in Tray 2".
85
This section describes the type, size, and weight of paper that can be loaded in each tray. The capacity
of each paper tray is also provided.
86
Tray 1
Type Size Weight Capacity
87
Tray 2 (option)
Type Size Weight Capacity
88
Bypass tray
Type Size Weight Capacity
89
The following tables describe the types of paper that can be used with this machine.
• Depending on the paper type, the toner may take a while to dry. Before handling, make sure
2 printed sheets have fully dried. Otherwise, the toner may smudge.
• Print quality can be guaranteed only if recommended paper is used. For more information about
recommended paper, contact your sales or service representative.
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Thick paper 1
Item Description
Notes The number of sheets that can be printed in one minute is approximately
half that of middle thick paper.
Thick paper 2
Item Description
Notes The number of sheets that can be printed in one minute is approximately
half that of middle thick paper.
90
Thin paper
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
2
× 267 mm)
Plain paper
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Recycled paper
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Notes If the paper thickness is outside the specified range, select [Thin Paper],
[Plain Paper], [Thick Paper 1], or [Thick Paper 2].
Color paper
Item Description
91
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Notes If the paper thickness is outside the specified range, select [Thin Paper],
2 [Plain Paper], [Thick Paper 1], or [Thick Paper 2].
Preprinted paper
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Notes If the paper thickness is outside the specified range, select [Thin Paper],
[Plain Paper], [Thick Paper 1], or [Thick Paper 2].
Prepunched paper
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Notes If the paper thickness is outside the specified range, select [Thin Paper],
[Plain Paper], [Thick Paper 1], or [Thick Paper 2].
Letterhead
Item Description
92
Item Description
Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "
× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)
Notes Paper that has a thickness outside the specified range cannot be printed
onto. 2
Bond paper
Item Description
Cardstock
Item Description
Label paper
Item Description
93
Item Description
Envelope
Item Description
Notes
• Avoid using self-adhesive envelopes. They may cause machine malfunctions.
• The number of envelopes that can be printed in one minute is approximately half that of middle
thick paper.
• Paper can be loaded only up to the lower of the two paper limit marks of the tray.
• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also,
configure the printer driver to rotate the print object 180 degrees. For details about changing the
loading orientation, see the printer driver Help.
• Environmental factors can degrade the print quality on both recommended and non-recommended
envelopes.
• If envelopes are severely curled after printing, flatten them by bending them back against the curl.
• After printing, envelopes sometimes have creases along their long edges and toner smear on their
unprinted sides. Their print images might also be blurred. When printing large, black-solid areas,
striping can occur as a result of the envelopes overlapping.
• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to
include the open flap when measuring.
CER112
94
CER108
• When fanning envelopes, make sure they are not stuck together. If they are stuck together,
separate them.
• When fanning envelopes, make sure the envelope flaps are not stuck together. If they are stuck
together, separate them.
• Before loading envelopes, flatten them out so that their curl does not exceed that shown in the
illustration below.
CER109
• If the curl is severe, flatten out the envelopes using your fingers, as shown in the illustration below.
CER110
95
• You may not be able to perform duplex printing on 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "),
or 16K (195 mm × 267 mm) size paper in the following cases:
• PCL/DDST printer driver
When [Gradation:] in [Print Quality] is set to [Fine]
Avoid using the following paper as they are not supported by this machine.
• Paper meant for an ink-jet printer
• Bent, folded, or creased paper
• Curled or twisted paper
• Torn paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead.
Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.
monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper, aluminum foil, carbon paper and conductive paper
• Paper that is heavier or lighter than the specified limitations
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which the adhesive under-layer or base paper is exposed
• Paper with clips or staples
• Do not use ink-jet printer paper because it may stick to the fusing unit and cause a paper jam.
• Do not load OHP transparencies. Load translucent media only.
• Do not use paper that has already been printed onto by other printers.
• When loading paper, take care not to touch the surface of the paper.
• Even supported types of paper may cause paper jams or malfunctions if the paper is not in good
condition.
96
Paper should always be stored properly. Improperly stored paper might result in poor print quality,
paper jams, or printer damage.
Recommendations are as follows:
• Avoid storing paper in areas that are excessively cold, hot, humid, or dry.
• Avoid exposing paper to direct sunlight.
2
• Store on a flat surface.
• Keep paper in its original packaging.
Printable Area
The following diagrams show the areas of paper that the machine can print onto.
Be sure to set the print margins correctly using the settings of the application in which it was created.
Paper
2
4 4
3
CER001
1. Print area
2. Feed direction
3. Approximately 4.2 mm (0.17 inches)
4. Approximately 4.2 mm (0.17 inches)
97
Envelope
3 4
1 2
2
3
CER117
1. Print area
2. Feed direction
3. Approximately 10 mm (0.39 inches)
4. Approximately 15 mm (0.59 inches)
• The print area may vary depending on the paper size, printer language and printer driver settings.
• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to
at least 15 mm (0.59 inches) each.
98
Loading Paper
This describes how to load paper into the paper tray and bypass tray.
• Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury.
2
• When loading paper, take care not to trap or injure your fingers.
The following example explains loading procedure for the standard paper tray (Tray 1).
• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front
cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.
• Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur.
• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.
• Do not mix different types of paper in the same paper tray.
• Do not move the side paper guides forcefully. Doing so can damage the tray.
• Do not move the end paper guide forcefully. Doing so can damage the tray.
• When inserting the tray, make sure it is not slanted. Inserting it at a slant can damage the machine.
• Curled paper may jam. Straighten curled paper before loading.
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CER031
3. Pinch the clip on the side paper guide and slide it to match the standard size.
CER032
CER082
When loading custom size paper, position the paper guide slightly wider than the actual paper
size.
100
4. Pinch the front end paper guide and slide it inward to match the standard size.
CER034
CER113
When loading custom size paper, position the paper guide slightly wider than the actual paper
size.
5. Load the new paper stack print side up.
Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.
CER033
Slide the guides inward, until they are flush against the paper's sides.
Make sure the paper is not stacked higher than the projection on the side paper guides.
101
2
CER083
6. Check there are no gaps between the paper and the paper guides; both side and front
end paper guides.
CER076
If there is a gap between the paper and the front end paper guide, as in the example below, the
paper might not feed in correctly.
CER077
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CES062
• The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside
the tray to confirm the upper limit.
• The remaining paper indicator on the right front side of the paper tray shows approximately how
much paper is remaining.
• For details about paper types supported by the machine, see p.86 "Paper and Other Media".
• For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size".
• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front
cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.
• Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur.
• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.
• Do not mix different types of paper in the same paper tray.
• Do not move the side paper guides forcefully. Doing so can damage the tray.
• Do not move the end paper guide forcefully. Doing so can damage the tray.
• When inserting the tray, make sure it is not slanted. Inserting it at a slant can damage the machine.
103
CES123
CES059
CER031
104
4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops
(you will hear a click).
CER084
After extension, make sure the arrows on the extender and tray are aligned.
CER085
5. Pinch the clip on the side paper guide, and then slide it to match the paper size.
CER102
105
2
CER082
6. Pinch the front end paper guide and slide it inward to match the Legal paper size.
CER104
CER235
106
2
CER103
Slide the guides inward until they are flush against the paper's sides.
Make sure the paper is not stacked higher than the projection on the side paper guides.
CER083
8. Check there are no gaps between the paper and the paper guides; both side and front
end paper guides.
CER105
If there is a gap between the paper and the front end paper guide, as in the example below, the
paper might not feed in correctly.
107
2
CER106
CES062
• To reinsert the extender, you might have to push it with moderate force.
• The upper limit differs depending on paper type; thin paper or thick paper. Check the label inside
the tray to confirm the upper limit.
• The remaining paper indicator on the right front side of the paper tray shows approximately how
much paper is remaining.
• For details about paper types supported by the machine, see p.86 "Paper and Other Media".
• For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size".
108
• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front
cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.
• Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur.
• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.
2
• Do not mix different types of paper in the same paper tray.
• Do not move the side paper guides forcefully. Doing so can damage the tray.
• Do not move the end paper guide forcefully. Doing so can damage the tray.
• When inserting the tray, make sure it is not slanted. Inserting it at a slant can damage the machine.
1. Lift and pull Tray 2 carefully, and then pull it out with both hands.
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CER071
109
3. Pinch the clips on the side paper guide, and then adjust the guide to the paper size.
CER072
4. Pinch the clip on the end paper guide and align the arrow with the paper size.
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110
6. Lift and slide the tray, then push it all the way in.
CER074
• The upper limit differs depending on paper type; thin paper or thick paper. Check the engraved
line inside the tray to confirm the upper limit.
• The remaining paper indicator on the right front side of the paper tray shows approximately how
much paper is remaining.
• For details about paper types supported by the machine, see p.86 "Paper and Other Media".
• For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size".
• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front
cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.
• Set the size of the loaded paper using the control panel or the printer driver. Make sure the settings
do not conflict. Otherwise, the paper may jam or the print quality may be affected.
• Load paper with the print side down and in the short-edge feed direction.
• Duplex printing is not possible.
• You cannot use the bypass tray to feed in paper that requires a specified printing position (such as
preprinted paper). Use tray 1 for such paper.
• If paper is curled, straighten it before loading, by bending the paper in the opposite direction to the
curl, for example.
• Do not load paper while the machine is printing.
• Tray 1 and 2 are unavailable while paper is being loaded in the bypass tray.
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• You cannot load paper into the bypass tray while the machine is in Energy Saver mode. If the
machine is in Energy Saver mode, press the [Copy] key to recover from Energy Saver mode.
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3. Support the paper with both hands, and insert it carefully until it stops.
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After the paper is inserted until it stops, the paper will be automatically fed into the machine a little.
• After loading paper in the tray, specify the paper type and size using the control panel or the
printer driver.
112
• For details about supported types of paper, see p.86 "Paper and Other Media".
• For details about specifying the paper type and size, see p.118 "Specifying Paper Type and
Paper Size".
Loading Envelopes 2
• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a
hot surface).
• Before printing on envelopes, make sure to lower the fusing unit levers inside the front cover to
avoid envelopes coming out creased. Also, pull up the levers back to their original positions after
printing. Leaving the levers lowered can cause print quality problems when printing on paper other
than envelopes.
• Since the temperature around the guide is high, wait for it to cool before touching the fusing unit
levers.
Lowering the fusing unit levers
1. Pull the opening lever on the front cover, and then carefully lower the front cover.
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113
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3. Using both hands, carefully push up the front cover until it closes.
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4. Pinch the clip on the side paper guide, and then adjust the guides to the envelope.
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5. Pinch the clip on the front end paper guide to match the envelope size.
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6. Set the envelopes in Tray 1 with the printing side facing up.
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Make sure envelopes are not stacked higher than the upper limit (lower line) mark inside the tray.
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• Be sure to load envelopes so that their flaps are on the right. If you do not, the envelopes will
become creased.
• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.
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• For details about paper types supported by the machine, see p.86 "Paper and Other Media".
• For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size".
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3. Support the envelope with both hands, and insert it carefully until it stops.
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After the envelope is inserted until it stops, the envelope will be automatically fed into the machine
a little.
• Be sure to load envelopes so that their flaps are on the right. If you do not, the envelopes will
become creased.
• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.
• For details about paper types supported by the machine, see p.86 "Paper and Other Media".
• For details about the paper settings, see p.118 "Specifying Paper Type and Paper Size".
This section describes how to specify the paper size and paper type using the control panel.
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• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.
• For prints from the bypass tray, you can select to print according to either the printer driver settings
or the control panel settings with [Bypass Tray Priority] under system settings.
• If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size
error is detected. The printing restarts automatically with the settings made with the control panel
2
after about ten seconds.
• For details about [Bypass Tray Priority], see p.274 "System Settings".
• For details about [Auto Continue], see p.274 "System Settings".
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2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key.
3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] [ ] keys to select the paper type setting for the desired tray, and then press
the [OK] key.
5. Press the [ ] [ ] keys to select the desired paper type, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
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2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key.
3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press
the [OK] key.
5. Press the [ ] [ ] [ ] [ ] keys to select the desired paper size, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
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2. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key.
3. Press the [ ] [ ] keys to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] [ ] keys to select the paper size setting for the desired tray, and then press
the [OK] key.
5. Press the [ ] [ ] [ ] [ ] keys to select [Custom Size], and then press the [OK] key.
6. Press the [ ] [ ] keys to select [mm] or [inch], and then press the [OK] key.
7. Enter the width using number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
8. Enter the length using number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
9. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• For details about printing using mismatched paper, see p.140 "If a Paper Mismatch Occurs".
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Placing Originals
This section describes the types of originals you can set and how to place them.
About Originals
2 This section describes the types of originals that can be placed and the parts of the original that are
unscannable.
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Top 3 mm 0 mm 1 mm
Right 3 mm 0 mm 1 mm
Left 3 mm 0 mm 1 mm
Bottom 3 mm 0 mm 2 mm
Top 3 mm 0 mm 0 mm
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Bottom 3 mm 2 mm 2 mm
2
Placing Originals
This section describes the procedure for placing originals on the exposure glass and in the ADF.
• Do not place originals before any correction fluid and toner has completely dried. Doing so may
make marks on the exposure glass that will appear on copies.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• Because colors made by marker or highlighter pen on originals are difficult to reproduce, they
might not appear on copies, or might appear as different colors.
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
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2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
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2. Place the aligned originals face up in the ADF. The last page should be on the bottom.
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• When placing originals longer than A4, pull out the ADF tray's extenders.
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Entering Characters
This section describes how to enter characters using the control panel when configuring the machine's
settings.
Use the keys as follows to enter characters.
To enter a digit
2
Press a number key.
To delete a character
Press the [ ] key.
To enter a fax number
• To enter a number
Use the number keys.
• To enter characters other than digits
" ": Press [ ].
" ": Press [ ].
Pause: Press the [Pause/Redial] key. "P" appears on the screen.
Space: Press the [ ] key.
To enter a name
Letters, numbers, and symbols can be entered using the number keys.
To enter two characters that use the same number key successively, wait briefly after entering the
first character.
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• Characters you can enter depend on the setting you are configuring.
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• If the number you entered is too large or too small for the setting, it will not be accepted. If you
press the [OK] key, the machine will increase or decrease the number to the minimum or maximum
value for the setting.
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This section describes how to set the machine to permit only authorized users to use certain machine
functions.
Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and then
register users who can use those functions.
• Copying (both color and black-and-white)
• Color copying
• Sending faxes
• Scan to E-mail/FTP/Folder
• Scan to USB
• PictBridge printing
• Printing (both color and black-and-white)
• Color printing
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1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Restrict Available Functions].
5. Under "Available Functions", select [Restrict] for the functions you want to restrict, and
then click [Apply].
Select [Do not Restrict] for the functions you do not want to restrict.
The user restriction setting is enabled for the selected function. Proceed to the following steps to
register users.
6. Click [Available Functions per User].
A list of currently registered user entries appears.
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• You must enter both a user name and user code to register a user entry.
• No two user entries can have the same user name or user code.
• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Restrict Available Functions].
3. Enter the administrator password if required.
4. Click [Apply].
5. Click [Available Functions per User].
A list of currently registered user entries appears.
6. Select the entry to modify, and then click [Change].
7. Modify settings as necessary.
8. Click [Apply].
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• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Restrict Available Functions].
3. Enter the administrator password if required.
4. Click [Apply].
5. Click [Available Functions per User].
A list of currently registered user entries appears.
6. Select the entry to delete, and then click [Delete].
7. Confirm that the entry you have selected is the entry that you want to delete.
8. Click [Apply].
9. Close the Web browser.
• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".
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2
• This function is available for the Type 2 model only.
• When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing
from the PostScript 3 printer driver will not be possible.
The table below shows the functions that can be restricted, and how users can be authenticated to use
those functions.
• PictBridge printing The machine requests for a user code when a digital camera is
connected to the machine.
The user must enter a valid user code from the control panel.
1. When the machine requests for a user code, enter a user code using the number keys.
If you enter a wrong user code 3 times, the machine beeps and denies the authentication.
2. Press the [OK] key.
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3. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN-
Fax driver).
4. Type the user code using 1 to 8 digits, and then click [OK].
5. Execute a print command.
If an incorrect user code is entered, the job will be canceled automatically (there will be no error
message).
2
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Windows
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6. Under [Paper Size Settings], select the tray you want to use, then select the paper size,
and then click [Update Now].
If bidirectional communication is not established, select the tray and paper size manually.
7. Click [OK] to close the printer properties dialog box.
Mac OS X 10.3
Mac OS X 10.4
Mac OS X 10.5/10.6
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137
Accessing the Printer Properties from the [Printers and Faxes] Window
3 • To change the printer default settings including option configuration settings, log on using an
account that has Manage Printers permission. Members of the Administrators group have Manage
Printers permission by default.
• You cannot change the printer default settings for each user. Settings configured in the printer
properties dialog box are applied to all users. Procedures and screens might vary depending on
the operating system you are using.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
• The settings you configure here are used as the default settings for all applications.
• When accessing the PostScript3 printer properties, do not change settings for [Form to Tray
Assignment].
Windows
You can configure printer settings for a specific application.
To configure printer settings for a specific application, open the [Printing Preferences] dialog box in that
application.
The following procedure explains how to configure settings for the WordPad application provided with
Windows XP.
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• The procedure to open the [Printing Preferences] dialog box may vary depending on the
application. For details, see the manuals provided with the application.
• Any settings you configure in the procedure above are valid for the current application only.
• General users can change the properties displayed in the [Print] dialog box of an application. The
settings configured here are used as defaults when printing from that application.
3
Mac OS X
139
• For details about accessing the printer properties, see p.138 "Accessing the Printer Properties from
an Application".
• For details about entering a user code, see p.133 "When Machine Functions are Restricted".
• For details about [Paper Tray Priority], see p.274 "System Settings".
• For details about how to remove the jammed paper, see p.358 "Removing Printing Jams".
• For details about the fusing unit levers, see p.113 "Loading Envelopes".
If the paper size or type does not match the print job's settings, the machine reports an error. There are
two ways to resolve this error:
Continue printing using mismatched paper
Use the form-feed function to ignore the error and print using mismatched paper.
Reset the print job
Cancel printing.
140
• If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size
settings and prints on whatever paper is loaded. Printing stops temporarily when the error is
detected, and restarts automatically after about ten seconds using the settings made on the control
panel.
• If the paper is too small for the print job, the printed image will be cropped.
You can cancel print jobs using either the machine’s control panel or your computer, depending on the
status of the job.
Windows
Mac OS X 10.3
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Mac OS X 10.4
Mac OS X 10.5/10.6
• If the printer is shared by multiple computers, be careful not to cancel the print job of another user.
• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.
• In Windows Vista/7 and Windows Server 2008/2008 R2, click [Cancel Printing] on the
[Document] menu.
• You can also open the print job queue window by double-clicking the printer icon in the [Printers
and Faxes] window (the [Printers] window under Vista/7 and Windows Server 2008/2008 R2).
• If you cancel a Locked Print job, the machine might have already stored some pages of the job as
a Locked Print file. If this happens, use the control panel to delete the Locked Print file.
• It may take a while to cancel a large print job.
• For details about deleting a Locked Print file, see p.145 "Deleting a Locked Print file".
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This section describes how to store a Locked Print file in the machine using the printer driver.
• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.
• The machine can store a maximum of 5 jobs or 5 MB of Locked Print data at a time.
• Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print
file for the period of time specified in [Locked Print] under system settings before canceling the job.
Within this time, you can print or delete the new Locked Print file. You can also print or delete an
existing Locked Print file so that the new Locked Print file can be stored in the machine.
• When a Locked Print job is canceled, the machine automatically records the cancellation in a log.
You can use this log to identify which Locked Print jobs have been canceled.
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When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears
on the machine's control panel display when the machine is in the copier mode.
Use the following procedure to unlock and print the Locked Print file.
1. When the Locked Print message is displayed, press the [User Tools] key.
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2. Press the [ ][ ] keys to select the file you want to print, and then press the [OK] key.
Identify the Locked Print file by checking its time stamp and user ID.
3. Press [Print].
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4. Enter the password using the number keys, and then press the [OK] key.
The Locked Print file is printed.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]
key, and then press the [User Tools] key. To print a Locked Print file, press the [Copy] key to return
to the copier mode.
• If the machine is currently printing, you cannot print a Locked Print file. The machine beeps if you try
to do so. 3
• While entering a password using the control panel, the machine cannot begin other print jobs.
• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.
When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears
on the machine's control panel display when the machine is in the copier mode.
Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete
a Locked Print file.
145
1. When the Locked Print message is displayed, press the [User Tools] key.
3
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2. Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key.
Identify the Locked Print file by checking its time stamp and user ID.
3. Press [Delete].
The Locked Print file is deleted.
If there are Locked Print files/logs remaining in the machine, the display returns to the list of Locked
Print files/logs. If there are none remaining, the display returns to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]
key, and then press the [User Tools] key. To delete a Locked Print file, press the [Copy] key to
return to the copier mode.
When a Locked Print job is canceled, the machine automatically records the cancellation in a log. If the
machine has created a cancellation log, “Locked Print Job Deleted Press User Tools key” will appear on
the control panel display when the machine is in the copier mode.
146
Use the following procedure to check which Locked Print file jobs have been canceled.
1. When the Locked Print message is displayed, press the [User Tools] key.
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2. Press the [ ][ ] keys to find a file whose name starts with an "!" mark.
The "!" mark indicates that the job has been canceled.
Identify the Locked Print file by checking its time stamp and user ID.
To delete the log entry, proceed to the following steps.
3. Press the [OK] key.
4. Press [Delete].
The log is deleted.
If there are Locked Print logs/files remaining in the machine, the display returns to the list of Locked
Print logs/files. If there are none remaining, the display returns to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]
key, and then press the [User Tools] key. To check the Locked Print log, press the [Copy] key to
return to the copier mode.
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• The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled
when the machine's log is already full, the oldest log will be deleted automatically.
• The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are
cleared.
• The log will be cleared when the machine is turned off.
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You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows
you to directly print photographs taken using the digital camera by operating the digital camera.
3
• Check your digital camera is PictBridge-compatible.
• Up to 999 images can be sent from the digital camera to the machine during one print transaction.
If an attempt is made to send more images, an error message is sent to the camera and printing
fails.
• Since printing conditions are specified on the digital camera, specifiable parameters depend on
the digital camera. For details, see the manuals provided with the digital camera.
• This function is compatible with USB 2.0.
PictBridge Printing
• Memory overflow errors can occur when printing a high-resolution image. If this happens, reduce
the size of the data,, and then try the operation again.
• Do not disconnect the USB cable while data is being sent. If you do, printing will fail.
• Some digital cameras require settings for manual PictBridge operation. For details, see the manual
provided with the digital camera.
• Some digital cameras require turning the power switch off for a manual PictBridge operation. For
details, see the manual provided with the digital camera.
149
• Some digital cameras need to be switched off when connecting to the printer. For details, see the
manual provided with the digital camera.
• For details about how to connect the machine with a digital camera, see p.68 "Connecting with a
Digital Camera Using a USB Cable".
• For details about how to stop printing data, see p.141 "Canceling a Print Job".
• The setting parameters and their names may vary depending on the digital camera. For details, see
the manuals provided with the digital camera.
Index printing
Use this function to print all images at a reduced size.
The settings available for these functions are as follows:
• A4 (210 × 297 mm, 8.3 × 11.7 in)
Horizontal images × vertical images: 8 × 13
• Letter (215.9 × 279.4 mm, 81/2 × 11 in)
Horizontal images × vertical images: 8 × 12
• Depending on the digital camera, a form feed may be inserted after one set of images belonging
to one type ends.
• The number of images for each size of paper is fixed.
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Paper size
Use this function to print on paper with the size specified on the digital camera.
N-up layout 3
Use this function to print 2 or 4 images on the specified paper.
• Depending on the digital camera, a form feed may be inserted after one set of images belonging
to one type ends.
Exiting PictBridge
• Do not disconnect the USB cable while data is being sent to the machine. If you do, printing will
fail.
This section explains likely causes and possible solutions for problems that can occur when PictBridge
printing.
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PictBridge is not available. There is a problem with the USB Use the following procedure to
connection or the PictBridge check the connection and
settings. settings:
1. Disconnect and then
reconnect the USB cable.
2. Check the PictBridge
settings are enabled.
3 3. Disconnect the USB cable,
and then turn off the
machine. Turn the machine
back on. When the
machine has fully booted
up, reconnect the USB
cable.
When two or more digital You have connected multiple Connect one digital camera
cameras are connected, the digital cameras. only.
second and subsequent Do not connect multiple
cameras are not recognized. cameras.
Printing is disabled. The specified number exceeds The maximum specifiable print
the maximum number that can quantity at a time is 999.
be printed at a time. Respecify the quantity to 999 or
less, and then retry printing.
Printing is disabled. The paper size setting for this Select the paper size setting that
tray cannot be printed on the can be printed on the machine.
machine.
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Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you
can configure are described below. 3
Printing color documents in black and white
The black produced in black and white printing is a more distinct black than that produced in color
printing.
Separating the print data into CMYK and printing in designated color only
Normally, all four colors (CMYK) are used for color printing. If you do not want to use certain
colors, you can disable the use of those colors and print using other colors only.
Saving toner when printing (Economy Color printing)
You can save toner by printing with lower toner consumption. The amount of toner that will be used
depends on the object, such as text, line, or image.
Changing the image printing method
You can select to print with priority on print quality or print speed. When printing images, the higher
the resolution of images, the longer the time required for printing.
Changing the dither pattern
A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is
changed, the characteristics of the image will also change. You can select a pattern suitable for the
image to be printed.
Changing the color profiling pattern
You can select a color profiling pattern to adjust the tone of colors according to the colors
displayed on the computer screen.
Because colors on the computer screen are created using the three RGB colors while colors for
printing are composed of the four CMYK colors, colors need to be converted during the printing
process. Therefore, images on the printed paper may look different from those on the computer
screen if adjustment is not performed.
Printing grayscale images using black or CMYK
You can print black or gray sections of an image using black toner only, instead of using all CMYK
toners. Compared to the black printed with CMYK toner, this results in a black that is flatter and
purer.
153
• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.
You can specify the form of print outputs according to your purposes. This section briefly describes some
of the settings that you can specify.
Printing multiple sets of a document
You can print multiple sets of the same document.
Collating the output in document batches
You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If this
function is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2,
P2 ...). This function is useful when, for example, making presentation materials.
Changing orientation or rotating the image
You can change the orientation of an image to portrait or landscape. You can also rotate the
image by 180 degrees. Use rotation to prevent an image from being printed upside down when
using paper that a predefined top and bottom (such as letterhead paper).
Printing multiple pages per sheet
You can print multiple pages onto one sheet of paper.
When using this function, a suitable reduction ratio is selected automatically based on the paper
size and the number of pages you want to fit on each sheet.
Printing on both sides of paper (duplex printing)
You can print on both sides of paper, and available binding options include booklet.
154
• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.
• For details about suppressing blank page prints with the Type 2 model, see p.300 "Printer Feature
Settings".
155
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2
[ ] 1 4
3
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• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools].
157
158
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
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159
• You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set
the machine to switch between tray 1 and 2 automatically depending on the paper size in this
setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under system
settings.
• When making multiple copies of a multi-page document, you can select whether copies are output
in collated sets, or in page batches in the [Sort] setting under copy settings.
• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically.
• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page.
Canceling a Copy
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3. Press [Yes].
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2. Press [Reduce] or [Enlarge], press the [ ][ ][ ][ ] keys to select the desired ratio, and
then press the [OK] key. 4
3. If [Zoom] has been selected, specify the desired ratio using the number keys, and then
press the [OK] key.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in
the specified ratio.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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This section describes how to set 2-in-1/4-in-1 copy mode for the current job.
• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
• To use this function, the paper size used for printing copies must be set to A4, Letter, or Legal.
2-in-1 mode
You can copy two pages of an original onto a single sheet of photocopied paper. Depending on
the orientation of the original, the printout format can be selected from the following:
• Portrait
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• Landscape
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Scaling is preset according to the paper size: 70% for A4 size, 64% for Letter size, and 60% for
Legal size.
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4-in-1 mode
You can copy four pages of an original onto a single sheet of photocopied paper. Depending on
the orientation of the original, the printout format can be selected from the following:
• Portrait: L to R (Left to Right)
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• You can press the [Escape] key to exit to the previous level of the menu tree.
• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in 2-
in-1 or 4-in-1 mode.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
This section describes how to copy the front and back sides of an ID card, or other small document, onto
one side of a sheet of paper.
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When copying onto A4 size paper, you can copy documents that are smaller than A5 size. Likewise,
when copying onto a Letter size paper, you can copy documents that are smaller than Half Letter size.
• This function is only available when the original is set on the exposure glass, not when it is set in the
ADF.
• To use this function, the paper size used for printing copies must be set to A4 or Letter.
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To use this function, first switch to ID card copy mode for the current job, and then perform ID card copy.
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The machine is now in ID card copy mode. Proceed to the following steps to perform the ID card
copy.
2. Place the original front side down and top to the machine rear on the exposure glass.
Place the original in the center of the A5/Half Letter scan area.
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• You can press the [Escape] key to exit to the previous level of the menu tree.
• Regardless of the machine's reduction or enlargement ratio setting, an ID card copy will always be
made at 100%.
4 • You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in ID
card copy mode.
• Setting this function for the current job temporarily disables the [2 Sided Copy] setting
automatically. However, after the temporary job setting is cleared, the 2-sided copy function will
be enabled again automatically.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
• Paper must be fed from tray 1 or tray 2, not from the bypass tray.
• The paper size must be A4, B5, Letter, Legal, Executive, 8" x 13", 81/2" x 13", Folio, or 16K.
• The paper type must be thin, plain, middle thick, recycled, color, preprinted or prepunched.
You can select top-to-top or top-to-bottom binding, in either portrait or landscape orientation. 4
Top to Top
• Top to Top
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• Top to Top
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Top to Bottom
• Top to Bottom
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• Top to Bottom
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3. Press the [ ][ ] keys to select [2 Sided Copy], and then press the [OK] key.
4. Press the [ ][ ] keys to select the binding method and orientation, and then press the
[OK] key.
5. Press the [User Tools] key to return to the initial screen.
"2 Sided Copy" appears on the display, indicating that the machine is now in 2-sided copy mode.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• After this function is set, all subsequent copies will be 2-sided, unless you cancel the setting by
selecting [Off] for [2 Sided Copy].
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• Setting this function automatically disables the [ID Card Copy] setting.
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This section describes how to adjust image density for the current job.
There are five image density levels. The higher the density level, the darker the printout.
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2. Press the [ ][ ] keys to select the desired density level, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Density] setting to always make copies with a specific
density level.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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This section describes how to select the best document type for the original that you are scanning.
There are three document types:
Text
Select this when the original contains only text and no photographs or pictures.
Photo
Select this when the original contains only photographs or pictures. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly photographs or pictures, such as magazine pages. 4
Mixed
Select this when the original contains both text and photographs or pictures.
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2. Press the [ ][ ] keys to select the desired document type, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Original Type] setting to always make copies with a
specific document type.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools].
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• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically.
• Depending on your network environment, the Scan to FTP and Scan to Folder functions may
require a user name and password to be correctly entered in the destination information. In such
cases, after registering destinations, check that the user name and password are correctly entered
by sending test documents to those destinations.
The Address Book can contain up to 100 entries, including 20 Quick Dial entries. 5
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch
button.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Scan Destination].
3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].
4. Register information as necessary.
The information you must register varies depending on the destination type. For details, see the
tables below.
5. Enter the administrator password if required.
6. Click [Apply].
7. Close the Web browser.
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Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.
Scan Size Optional
If you select custom size, select [mm] or [Inch], and
then specify the width and length.
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Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.
Scan Size Optional
If you select custom size, select [mm] or [Inch], and
then specify the width and length.
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Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.
Scan Size Optional
If you select custom size, select [mm] or [Inch], and
then specify the width and length.
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• To send files via e-mail, SMTP and DNS settings must be configured properly.
• If you are using the Scan to E-mail function, select a time zone according to your geographic
location to send email with correct transmission date and time.
• To send files to an FTP server or computer, the user name, password, and directory must be
configured properly.
• On a network that uses a DNS server, specify a computer name in [Service Name] and the name
5 of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS
related settings using Web Image Monitor.
• The Scan to Folder destination must operate on one of the following operating systems: Windows
XP/Vista/7, Windows Server 2003/2003 R2/2008/2008 R2, or Mac OS X.
• Scan destinations cannot be registered using the control panel.
• The Scan to USB function does not require destinations registered in the Address Book.
• To test sending files to a Scan to FTP or Scan to Folder destination, see p.184 "Basic Operation for
Scan to E-mail/FTP/Folder".
• For details about creating backup files, see p.348 "Backing Up the Machine's Settings".
• For details about SMTP and DNS settings, see p.331 "Configuring the DNS Settings" and p.335
"Configuring the SMTP Settings".
• For details about the time zone setting, see p.335 "Configuring the SMTP Settings".
• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Scan Destination].
3. Click the [E-mail Address], [FTP], or [Folder] tab.
4. Select the entry to modify, and then click [Change].
5. Modify settings as necessary.
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• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]
page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a
confirmation page.
• The machine will notify you if the destination you want to modify is set as a forwarding destination
of received faxes.
• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".
• For details about fax forwarding settings, see p.318 "Configuring the Fax Settings".
5
Deleting Scan Destinations
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Scan Destination].
3. Click the [E-mail Address], [FTP], or [Folder] tab.
4. Select the entry to delete, and then click [Delete].
5. Confirm that the entry you have selected is the entry that you want to delete.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
• The machine will notify you if the destination you want to delete is set as a forwarding destination of
received faxes. If you delete the destination anyway, reconfigure the fax forwarding setting.
• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".
• For details about fax forwarding settings, see p.318 "Configuring the Fax Settings".
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This section describes the basic operation for sending scanned files via E-mail, to an FTP server, or to a
computer. The scanned file is sent via E-mail, to an FTP server, or a computer, depending on the
5 specified destination.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the
destination in the Address Book using Web Image Monitor.
• If a USB flash disk is inserted in the machine, scanning functions other than Scan to USB are not
possible from the control panel. Make sure there is no USB flash disk inserted in the machine.
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4. Search for the desired destination by pressing the [ ][ ] keys to scroll the Address Book,
and then press the [OK] key.
5. Press the [B&W Start] key or the [Color Start] key.
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• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files
are discarded.
• When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel.
• You can also specify a destination using the One Touch buttons or [Pause/Redial] key.
• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the
exposure glass repeatedly in a single scan procedure.
• If [File Type] under scanner settings is set to [Multi-page], you can scan multiple pages to create a
single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file
will be created for every page scanned.
• If paper is jammed in the ADF, the scan job will be put on hold. To resume the current job, remove
5 the jammed paper and scan the originals again starting from the jammed page.
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• When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel.
• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.
• To select destinations not registered as Quick Dial entries, use the [Address Book] key.
• For details about how to specify destinations using the [Address Book] key, see p.184 "Basic
Operation for Scan to E-mail/FTP/Folder".
This section describes the basic operation for sending scanned files to a USB flash disk.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
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• This machine does not support the use of USB flash disks connected to external USB hubs. Insert
your USB flash disk directly into the USB flash disk port located at the top left corner of the
machine.
• Certain types of USB flash disks cannot be used.
1. Insert your USB flash disk into the USB flash disk port.
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"Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to
USB" (the duration depends on your USB flash disk).
3. Place the original on the exposure glass or in the ADF.
If necessary, configure advanced scan settings.
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5. Press the appropriate selection key according to the desired file format.
Depending on the machine's settings, you may see the following screen on the display when
scanning from the exposure glass.
If you see this screen, proceed to the next step. If not, proceed to step 8.
6. If you have more originals to scan, place the next original on the exposure glass, and
then press [Yes]. Repeat this step until all originals are scanned.
7. When all originals have been scanned, press [No] to start sending the scanned file.
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• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files
are discarded.
• You can configure the machine to perform black-and-white scanning in halftone or grayscale by
changing [B&W Scanning Mode] setting under scanner settings.
• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the
exposure glass repeatedly in a single scan procedure.
• If the [File Type] setting under scanner settings is enabled, you can scan multiple pages to create a
5 single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file
will be created for every page scanned.
• If paper is jammed in the ADF, the scan job will be put on hold. To resume the current job, remove
the jammed paper and scan the originals again starting from the jammed page.
This section describes how to specify the scanning size, image density, and resolution for the current job.
When a scan destination is specified
When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book.
This allows you to send scanned files without having to reconfigure the scan settings according to
each destination. If necessary, you can change the scan settings using the control panel.
• The machine maintains the preset scan settings for the current destination until the machine returns
to standby mode.
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• Changing the preset scan settings for the current destination does not change the information
registered in the Address Book.
• If you specify the last used destination, the preset scan settings become effective again, even if you
have changed the settings for the previous job.
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2. Press the [ ][ ] keys to select the size of the original, and then press the [OK] key.
If you selected anything other than [Custom Size], you do not need to perform the remaining steps
of the procedure.
3. Press the [ ][ ] keys to select [mm] or [inch], and then press the [OK] key.
4. Enter the width using the number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
5. Enter the length using the number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
• You can press the [Escape] key to exit to the previous level of the menu tree.
• You can change the machine's default [Scan Size] setting to always scan originals with a specific
scanning size.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
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2. Press the [ ][ ] keys to select the desired density level, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Density] setting to always scan with a specific density level.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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Specifying resolution
This section describes how to specify the scan resolution for the current job.
There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.
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2. Press the [ ][ ][ ][ ] keys to select the desired resolution, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Resolution] setting to always scan with a specific resolution
level.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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• For more details about Presto! PageManager's features and its contact information, see the manual
for Presto! PageManager.
194
• If there are two or more scanners on the network, make sure you have selected the correct scanner.
If you have not, click [Select Source...] on the [File] menu, and select the scanner again. 5
• You can use the launcher installed with Presto! PageManager to perform the following scan
operations easily. For more details, see the manual for Presto! PageManager.
• Scanning originals into another application.
• Passing the scanned files to an OCR application.
• Passing the scanned files to an email application to send as attachments.
• Saving the scanned files in a preset folder.
• The machine supports WIA scanning, an additional method of scanning originals from your
computer, for USB connection. WIA scanning is possible if your computer is running a WIA-
compatible application. For more information, see the manual for your application.
• If paper is jammed in the ADF, the scan job will be put on hold. To resume the current job, remove
the jammed paper and scan the originals again starting from the jammed page.
• For details about how to remove the paper jammed in the ADF, see p.364 "Removing Scanning
Jams".
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3. Click [Presto! PageManager X.XX], and then double-click [Presto! PageManager X].
"X" indicates the version of Presto! PageManager.
4. On the [File] menu, click [Select Source...].
5. In the [Select Source] dialog box, select the scanner, and then click [OK].
6. On the [File] menu, select [Scan Settings...].
For details, see the TWAIN driver Help or the manual for Presto! PageManager.
7. Configure the scan settings as required, and then click [OK].
For details, see the TWAIN driver Help or the manual for Presto! PageManager.
8. On the [File] menu, click [Acquire Image Data...].
9. Configure the scan settings as required, and then click [Scan].
10. On the [Presto! PageManager X] menu, click [Quit Presto! PageManager X].
5 • If there are two or more scanners on the network, make sure you have selected the correct scanner.
If you have not, click [Select Source...] on the [File] menu, and select the scanner again.
• You can use the launcher installed with Presto! PageManager to perform the following scan
operations easily. For more details, see the manual for Presto! PageManager.
• Scanning originals into another application.
• Passing the scanned files to an OCR application.
• Passing the scanned files to an email application to send as attachments.
• Saving the scanned files in a preset folder.
• If paper is jammed in the ADF, the scan job will be put on hold. To resume the current job, remove
the jammed paper and scan the originals again starting from the jammed page.
• For details about how to remove the paper jammed in the ADF, see p.364 "Removing Scanning
Jams".
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2
4
5
6
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1. Scanner:
Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to
discover all available scanners connected via USB or the network.
2. Original:
Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.
3. Original type
According to your original, select a setting from the list of options detailed below, or select [Custom...] to
configure your own scan settings.
• When using the exposure glass:
[Editing Text (OCR)]
Select this to scan business letters, contracts, memos, or other documents in editable form.
[Faxing, Filing or Copying]
Select this to scan newspaper and magazine articles, receipts, forms, or other printed text material.
[Black and White Photo]
Select this to scan black and white photographs as grayscale images.
[Color Document - fast]
Select this to scan originals with many graphics, originals with both text and graphics, line art, or color
photographs in fast scan mode.
[Color Document - Better Quality]
Select this to scan originals with many graphics, originals with both text and graphics, line art, or color
photographs in high-resolution scan mode.
[Custom...]
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Select this to configure your own scan settings. You can save or delete your custom scan settings by
clicking [Save As] or [Delete], respectively.
• When using the ADF:
[ADF-Faster]
Select this to scan originals with many graphics, originals with both text and graphics, line art, or color
photographs in fast scan mode.
[ADF-Better]
Select this to scan originals with many graphics, originals with both text and graphics, line art, or color
photographs in high-resolution scan mode.
[ADF-gray]
Select this to scan originals with many graphics, originals with both text and graphics, line art, or color
photographs as grayscale images.
[Custom...]
Select this to configure your own scan settings. You can save or delete your custom scan settings by
clicking [Save As] or [Delete], respectively.
5 4. Mode:
Select from color, grayscale, or black-and-white.
5. Resolution:
Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.
Note that increasing the resolution also increases the file size and scanning time.
Selectable resolutions vary depending on where the original is set.
• When using the exposure glass:
75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined
• When using the ADF:
75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined
6. Size:
Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you
can change the scanning size with your mouse in the preview area. You can select the unit of measure from
[cm], [inches], or [pixels].
7. Scan task:
Displays a maximum of 10 previously used scan areas. To remove a scan task, select the number of the task,
and then click [Remove]. When scanning from the exposure glass, you can select [AutoCrop] to let the
scanner automatically detect the size of your original.
• If the scan data is larger than the memory capacity, an error message appears and scanning is
canceled. If this happens, specify a lower resolution and scan the original again.
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• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools].
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• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools].
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2. Press the [ ][ ] keys to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ][ ] keys to select [Set Date/Time], and then press the [OK] key.
5. Press the [ ][ ] keys to select [Set Date], and then press the [OK] key.
6. Press the [ ][ ] keys to select the desired date format, and then press the [OK] key.
7. Enter the current date using the number keys, and then press the [OK] key.
You can press the [ ][ ] keys to move between fields.
8. Press the [ ][ ] keys to select [Set Time], and then press the [OK] key.
9. Press the [ ][ ] keys to select the desired time format, and then press the [OK] key.
10. Enter the current time using the number keys, and then press the [OK] key.
If you selected [12-hour Format], press the [ ][ ] keys to select [AM] or [PM].
You can press the [ ][ ] keys to move between fields.
11. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
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• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• If an incorrect time or date is input, the machine automatically corrects it to the nearest valid time or
date.
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
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• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically.
The Address Book can contain up to 220 entries (20 Quick Dial entries and 200 Speed Dial entries).
Quick Dial entries
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One
Touch button.
Speed Dial entries
Destinations registered as Speed Dial entries can be selected by pressing the [Address Book] key,
and then selecting the desired entry using the [ ][ ] keys.
6
• For details about creating backup files, see p.348 "Backing Up the Machine's Settings".
This section describes how to register destinations using the control panel.
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2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ][ ] keys to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press
the [OK] key.
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5. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to
20) or Speed Dial number (1 to 200) using the number keys.
If a destination is already registered for the input number, the fax number and fax name registered
for that number appear.
6. Press the [ ][ ] keys to select [Fax No.], and then enter the fax number (up to 40
characters).
7. Press the [ ][ ] keys to select [Name], and then enter the fax name (up to 20 characters).
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A fax number can contain 0 to 9, pause, " ", " ", and space.
• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings.
6 • To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing
mode from pulse to tone temporarily.
• If the machine is connected to the telephone network through a PBX, make sure to enter the outside
line access number specified in [PBX Access Number] before the fax number.
• Use Web Image Monitor to register an Internet Fax destination (an e-mail address).
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].
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2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ][ ] keys to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press
the [OK] key.
5. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to
20) or Speed Dial number (1 to 200) using the number keys.
6
The fax number and fax name registered for that number appear.
6. Press the [ ][ ] keys to select [Fax No.], and then modify the fax number (up to 40
characters).
7. Press the [ ][ ] keys to select [Name], and then modify the fax name (up to 20
characters).
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
• For details about entering characters, see p.127 "Entering Characters".
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2. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ][ ] keys to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press
the [OK] key.
6 5. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to
20) or Speed Dial number (1 to 200) using the number keys.
The fax number and fax name registered for that number appear.
6. Press the [ ][ ] keys to select [Fax No.], and then press the [ ] key repeatedly until the
current number is deleted.
7. Press the [ ][ ] keys to select [Name], and then press the [ ] key repeatedly until the
current name is deleted.
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
This section describes how to register destinations using Web Image Monitor.
1. Start the Web browser and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].
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6
Item Setting Description
Quick Dial Number / Select the number to which you want to register Quick
Required
Speed Dial Number Dial or Speed Dial destination.
• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.
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• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings.
• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing
mode from pulse to tone temporarily.
• For details about [Pause Time], see p.262 "Fax Transmission Settings".
• For details about [PBX Access Number], see p.295 "Administrator Settings".
• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor"
1. Start the Web browser and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].
6 If you modify the Speed Dial entry, proceed to step 4.
3. Click [Fax Quick Dial Destination].
4. Select the entry to modify, and then click [Change].
5. Modify settings as necessary.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
1. Start the Web browser and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].
If you delete the Speed Dial entry, proceed to step 4.
3. Click [Fax Quick Dial Destination].
4. Select the entry to delete, and then click [Delete].
5. Confirm that the entry you have selected is the entry that you want to delete.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
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Sending a Fax
This section describes the transmission modes and the basic operations for sending a fax.
• It is recommended that you call the receiver and confirm with them when sending important
documents.
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3. Press the [ ][ ] keys to select [Immediate TX], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Off], [On], or [Next Fax Only], and then press the [OK]
key.
For Memory Transmission, select [Off].
For Immediate Transmission, select [On] or [Next Fax Only].
6 5. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
You can send faxes over the Internet. When you send faxes to Internet Fax destinations, the machine
converts scanned images to TIFF-F format files and send them as attachments to e-mail.
• The level of security for Internet communications is low. It is recommended that you use the
telephone network for confidential communications.
• Internet Fax delivery might be delayed due to network congestion. Use a public telephone line if
the fax needs to be delivered in a timely manner.
• The Internet Fax function supported by this machine is compliant with ITU-T Recommendation T.37
(Simple Mode).
• To use the Internet Fax function, network settings must be configured properly.
• Internet Fax transmission may take some time before it starts. The machine needs a certain amount
of time to convert data in memory prior to transmission.
• Depending on e-mail environment conditions, you may not be able to fax large images.
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• The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution
if "Photo" resolution has been specified.
• If the faxes are received on a computer, a viewer application needs to be installed in order to view
the documents.
• For details about network settings, see p.328 "Configuring the Network Settings".
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
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• Depending on the machine's settings, you may be prompted to enter the fax number again if
you manually entered the destination fax number. Enter the fax number within 30 seconds. If
the fax numbers do not match, go back to step 3.
• When using the exposure glass in Memory Transmission mode, you will be prompted to place
another original. In this case, proceed to the next step.
6 5. If you have more originals to scan, press [Yes] within 60 seconds, place the next original
on the exposure glass, and then press [OK]. Repeat this step until all originals are
scanned.
If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.
6. When all originals have been scanned, press [No] to start sending the fax.
• A fax number can contain 0 to 9, pause, " ", " ", and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings.
• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• You can also specify a destination using the [Pause/Redial] key.
• You can specify multiple destinations and broadcast the fax you are sending.
• The machine prompts you to enter the fax number twice only when you dial the destination
manually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/
Redial] key need not be confirmed.
• When in Memory Transmission mode, you can enable the [Auto Redial] setting under fax
transmission settings to set the machine to automatically redial the destination if the line is busy or
an error occurs during transmission.
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• When in Memory Transmission mode, the machine's memory may become full while scanning the
originals. In this case, the screen prompts you to cancel the transmission or to send only the pages
that have been scanned successfully.
• If you specify an Internet Fax destination in Immediate Transmission mode, the mode switches to
Memory Transmission mode temporarily.
• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the
machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When
in Memory Transmission mode, scan the entire originals again.
Canceling a fax
Follow the procedure below to cancel sending a fax.
When in Immediate Transmission mode
If you cancel sending a fax while the machine is scanning the original, the fax transmission process
is canceled immediately. In this case, an error is displayed on the other party's machine.
When in Memory Transmission mode
If you cancel sending a fax while the machine is scanning the original, the machine will not send
the document.
If you cancel sending a fax during transmission, the fax transmission process is canceled
immediately. In this case, an error is displayed on the other party's machine.
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• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.
The fax will be sent to the subsequent destinations as normal.
• For details about the broadcasting function, see p.217 "Specifying the destination using the
broadcast function".
This section describes how to specify the destination when sending a fax.
Other than entering the destination fax number using the number keys, you can specify destinations
using the following functions:
• Using the One Touch buttons
• Using Speed Dial
• Using the Broadcast function
• Using the Redial function
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2. Press the One Touch button to which the desired Quick Dial entry is registered.
Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One
Touch button. 6
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• You can check the registered names and fax numbers by printing a report.
• For details about registering the Quick Dial entries, see p.203 "Registering Fax Destinations".
• For details about printing the Quick Dial list, see p.287 "Printing Lists/Reports".
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If you want to search for a specific entry by its registration number or name, use the following
procedure:
• Searching by the registration number
Press the [Address Book] key again, and then enter the number using the number keys.
• Searching by the name
Enter the first letters of the name using the number keys. Each time you enter a character, the
display changes to show the matching name.
3. Press the [ ][ ] keys to select the desired Speed Dial entry, and then press the [OK] key.
• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick
Dial destinations.
• You can check the registered names and fax numbers by printing a report.
• For details about registering the Speed Dial entries, see p.203 "Registering Fax Destinations".
• For details about printing the Speed Dial list, see p.287 "Printing Lists/Reports".
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• While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations.
• If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory
Transmission mode temporarily.
• If the destinations contain both normal fax destinations and Internet Fax destinations, the fax will be
sent to the Internet Fax destinations first.
• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.
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• For details about selecting the transmission mode, see p.209 "Selecting Transmission Mode".
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5. If you hear a high pitched tone, press the [B&W Start] key.
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• For details about connecting an external telephone, see p.71 "Connecting to a Telephone Line".
• For details about selecting the transmission mode, see p.209 "Selecting Transmission Mode".
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Specifying the Scan Settings
This section describes how to specify image density and resolution for the current scan job.
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2. Press the [ ][ ] keys to select the desired density level, and then press the [OK] key.
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• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Density] setting to always scan with a specific density level.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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2. Press the [ ][ ] keys to select the desired resolution setting, and then press the [OK] key.
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• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Resolution] setting to always scan with a specific resolution
level.
• The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution
if "Photo" resolution has been specified.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed.
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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This section describes the LAN-Fax Address Book. Configure the LAN-Fax Address Book on the
computer. The LAN-Fax Address Book allows you to specify LAN-Fax destinations quickly and easily.
The LAN-Fax Address Book can contain up to 1000 entries, including individual destinations and
groups of destinations.
6
• You can configure separate LAN-Fax Address Books for each user account on your computer.
• You can import and export the LAN-Fax Address Book as required.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
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• From the [View:] list, you can select the type of destinations to display.
Registering destinations
This section describes how to register destinations in the LAN-Fax Address Book.
1. Open the LAN-Fax Address Book, and then click [Add User].
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• A telephone number or fax number can contain 0 to 9, "P" (pause), " ", " ", "-" and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
6
fax transmission settings.
• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• A message appears if the name you specified already exists in the LAN-Fax Address Book. To
register the destination under a different name, click [No] and enter a different name. Clicking [Yes]
allows you to register it under the same name.
• You can partly modify an existing destination and register it as a new one with similar information.
• For details about [Pause Time], see p.262 "Fax Transmission Settings".
• For details about how to register a new destination similar to an existing one, see p.225
"Modifying destinations".
Modifying destinations
This section describes how to modify registered destinations.
225
1. Open the LAN-Fax Address Book, select the destination you want to modify from the
[User List:], and then click [Edit].
6 • A message appears if the name you specified already exists in the LAN-Fax Address Book. To
register the destination under a different name, click [No] and enter a different name. Clicking [Yes]
allows you to register it under the same name.
Registering groups
This section describes how to register groups of destinations.
A group can contain up to 100 individual destinations.
1. Open the LAN-Fax Address Book, and then click [Add Group].
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3. Select the destination you want to include in the group from [User List:], and then click
[Add].
To delete a destination from a group, select the destination you want to delete from [List of Group
Members:], and then click [Delete from List].
4. Click [OK].
Modifying groups
This section describes how to modify registered groups.
1. Open the LAN-Fax Address Book, select the group you want to modify from the [User
List:], and then click [Edit].
6
2. To add a destination to the group, select the destination you want to add from [User List:]
and click [Add].
3. To delete a destination from the group, select the destination you want to delete from [List
of Group Members:], and then click [Delete from List].
4. Click [OK].
• A message appears if the name you specified already exists in the LAN-Fax Address Book. Click
[OK] and register it under a different name.
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1. Open the LAN-Fax Address Book, select the destination you want to delete from [User
List:], and then click [Delete].
A confirmation message appears.
2. Click [Yes].
• A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax
Address Book. If you are deleting the last destination from a group, a message asking you to
confirm the deletion appears. Click [OK] if you want to delete the group.
• Deleting a group does not delete the destinations it contains from the LAN-Fax Address Book.
• The following procedure is based on Windows XP as an example. If you are using another
6 operating system, the procedure might vary slightly.
Exporting LAN-Fax Address Book data
LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.
Follow this procedure to export LAN-Fax Address Book data.
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This section describes the basic operation for sending faxes from a computer.
You can select the destination from the LAN-Fax Address Book or enter the fax number directly. You can
send faxes to up to 100 destinations at one time.
• Before sending a fax, the machine stores all the fax data in memory. If the machine's memory
becomes full while storing this data, the fax transmission will be canceled. If this happens, lower the
resolution or reduce the number of pages and try again.
• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.
4. To specify a destination from the LAN-Fax Address Book, select a destination from [User
List:], and then click [Add to List].
Repeat this step to add more destinations.
5. To directly enter a fax number, click the [Specify Destination] tab, enter a fax number (up
to 40 digits) in [Fax Number:], and then click [Add to List].
Repeat this step to add more destinations.
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6. If you want to attach a fax cover sheet, click [Edit Cover Sheet] on the [Specify
Destination] tab, and then select the [Attach a Cover Sheet] check box.
Edit the cover sheet as necessary, and then click [OK].
7. Click [Send].
• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings.
• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• To delete an entered destination, select the destination in the [Destination List:], and then click
[Delete from List].
• You can register the fax number you entered in the [Specify Destination] tab in the LAN-Fax
Address Book. Click [Save to Address Book] to open the dialog box for registering a destination.
• From the [View:] list, you can select the types of destinations to display. 6
• [All]: Displays all destinations.
• [Group]: Displays groups only.
• [User]: Displays individual destinations only.
• If sending faxes via LAN-Fax is restricted, you must enter a user code in the LAN-Fax driver's
property before sending a fax.
• For details about configuring the transmission settings, see p.234 "Configuring Transmission
Settings".
• For details about [Pause Time], see p.262 "Fax Transmission Settings".
• For details about editing a fax cover sheet, see p.232 "Editing a Fax Cover Sheet".
• For details about entering a user code, see p.133 "When Machine Functions are Restricted".
Canceling a fax
You can cancel sending a fax using either the machine's control panel or your computer, depending on
the status of the job.
Canceling while the machine is receiving a fax from the computer
Cancel the fax from the computer.
If the machine is shared by multiple computers, be careful not to cancel the fax of another user.
231
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
Canceling while sending a fax
Cancel the fax using the control panel.
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This section describes how to edit a fax cover sheet in the LAN-Fax driver's properties.
• For details about settings, see p.233 "Settings you can configure for the fax cover sheets".
232
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3
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4. User Template
Select the template for the cover sheet. There are three templates.
5. Buttons
• Preview...
Click to preview the cover sheet before sending the fax.
• Clear All
Click to clear all information you entered.
• OK
Click to finish editing the fax cover sheet.
• Cancel
Click to discard the fax cover sheet.
6. Comment
Enter a comment for the fax. Can contain up to 256 characters.
7. Subject
Enter the subject of the fax. Can contain up to 64 characters.
6 8. To
Enter the destination information. Items left blank will not appear on the cover sheet.
• Company:
Enter the destination company name. Can contain up to 64 characters.
• Department:
Enter the destination department name. Can contain up to 64 characters.
• Name:
Enter the destination name. Can contain up to 64 characters.
This section describes how to configure transmission settings in the LAN-Fax driver's properties.
Properties are set separately for each application.
234
• For details about settings, see p.193 p.235 "Settings you can configure in the LAN-Fax driver's
properties".
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1. Paper Size
Specifies the paper size.
• Document Size
Specifies the paper size of the document you are sending. If a paper size is specified in the application,
that paper size will be used. Otherwise, the paper size specified here will be used.
• Sending Size:
Displays the actual paper size of the fax that is sent. The actual size of the fax will be A4, if the size of
the document being faxed is A3, B4, or smaller than A4. A3/B4 documents will be reduced to sending
size automatically.
2. Orientation
Specifies the page orientation.
3. Resolution
Specifies the resolution.
• Standard
Select this for a document with normal-sized characters.
235
• Fine
Select this for a document with small print.
• Photo
Select this for a document with images such as photographs or shaded drawings.
4. User Code
If sending faxes via LAN-Fax is restricted, select this check box and enter a user code before sending a fax.
5. About...
Displays the version of the LAN-Fax driver.
6. Restore Defaults
Restores the settings to their factory defaults.
• The settings configured here are applicable for the current application only.
236
Receiving a Fax
This section describes fax reception functions.
• When receiving an important fax, we recommend you confirm the contents of the received fax with
the sender.
• The machine may not be able to receive faxes when the amount of free memory space is low.
• For details about connecting an external telephone with this machine, see p.71 "Connecting to a
Telephone Line".
237
In this mode, you can use the machine with an external telephone answering device.
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2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key.
3. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Switch Reception Mode], and then press the [OK] key.
5. Press the [ ][ ] keys to select the desired reception mode, and then press the [OK] key.
6 6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• In FAX/TAD mode, the machine automatically starts to receive faxes after the external telephone
answering device rings the number of times specified in [Overall Ringings w/ TAD] under [Fax
Features]. Make sure to set the external telephone answering device to answer calls before the
machine starts to receive faxes.
• For details about [Overall Ringings w/ TAD], see p.265 "Fax Feature Settings".
• For details about receiving Internet Faxes, see p.240 "Receiving an Internet Fax".
238
• You can specify the number of times the machine rings before answering a call in the [Number of
Rings] setting under [Fax Features].
• If you answer a call with the external telephone while the machine is ringing, a normal telephone
call starts. If you hear a fax calling tone or no sound, receive the fax manually.
• For details about [Number of Rings], see p.265 "Fax Feature Settings".
• For details about manually receiving a fax, see p.238 "Receiving a fax in FAX/TEL Manual mode".
6
Receiving a fax in FAX/TEL Automatic mode
When the reception mode is set to FAX/TEL Automatic mode, the machine receives a fax automatically
if the incoming call is a fax call and rings when it receives voice calls.
1. When there is an incoming call, the machine tries to detect a fax calling tone for five seconds.
If a fax calling tone is detected, the machine starts to receive the fax automatically.
2. If a fax calling tone is not detected, the machine starts to ring, and continues to try to detect a fax
calling tone for the period of time specified in [RX Mode Auto Switch Time] under [Fax Features].
• If a fax calling tone is detected, or if you do not pick up the handset, the machine starts to
receive the fax automatically.
• To start a normal telephone call, pick up the handset, press the [Facsimile] key, and then press
the [Clear/Stop] key. If you hear a fax calling tone or no sound, receive the fax manually.
• If you pick up the handset but the time specified in [RX Mode Auto Switch Time] passes before
a normal telephone call starts, the machine starts to receive the fax automatically.
• After you pick up the handset to answer a call, make sure to press the [Facsimile] key to activate
fax mode before pressing the [Clear/Stop] key. If the machine is not in fax mode, pressing the
[Clear/Stop] key will not let you start a normal telephone call.
• For details about [RX Mode Auto Switch Time], see p.265 "Fax Feature Settings".
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• For details about manually receiving a fax, see p.238 "Receiving a fax in FAX/TEL Manual mode".
• For details about [Overall Ringings w/ TAD], see p.265 "Fax Feature Settings".
• For details about manually receiving a fax, see p.238 "Receiving a fax in FAX/TEL Manual mode".
You can set the machine to periodically check for e-mails (Internet Faxes) and receive them
automatically, or you can manually check and receive them.
• Specify the e-mail address of this machine for receiving Internet Faxes in [User Account] under
POP3 settings of Web Image Monitor.
• This machine may not be able to receive e-mails in HTML format.
Automatic reception
When [Automatic POP] under Internet Fax settings of Web Image Monitor is enabled, the machine
periodically connects to the POP3 server, as specified in [POP Interval (minutes)], to check for new
e-mails. The machine will download them if there are any.
240
Manual reception
When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 server
and check for new e-mails.
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2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key.
3. Press the [ ][ ] keys to select [Reception Settings], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Manual POP], and then press the [OK] key. 6
5. In the confirmation screen, press [Yes].
The machine checks for new e-mails and downloads them if there is any.
• If the e-mail reception fails and [Error Notification E-mail] under Internet Fax settings of Web Image
Monitor is enabled, an error notification e-mail will be sent to the original sender.
• If [Error Notification E-mail] is disabled or the error notification e-mail failed, the machine will print
out an error report.
• For details about settings of Web Image Monitor, see p.336 "Configuring the POP3 Settings" and
p.337 "Configuring the Internet Fax Settings".
To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received
faxes to a preset destination, or store them in memory without printing them out.
241
• The table below shows what happens after forwarding succeeds or fails depending on the
machine’s configuration.
242
• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a
paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining
pages will start printing as soon as the problem is resolved.
• The number of forwarding attempts and the attempt interval time can be specified using Web
Image Monitor.
• For details about the control panel settings, see p.265 "Fax Feature Settings".
• To manually print out received faxes stored in memory, see p.244 "Printing Out Faxes Stored in
Memory".
6
• For details about the forwarding destination, forwarding trials and interval settings, see p.318
"Configuring the Fax Settings".
• When the fax is successfully printed out, it will be deleted from memory.
• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a
paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining
pages will start printing as soon as the problem is resolved.
• For details about the control panel settings, see p.265 "Fax Feature Settings".
• To manually print out received faxes stored in memory, see p.244 "Printing Out Faxes Stored in
Memory".
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This section describes how to print out received faxes stored in the machine’s memory.
• If the machine remains turned off for a certain period of time (for example, when the power switch
is turned off or when there is a power failure), all documents stored in memory will be lost. If the
Fax Received indicator is lit or flashing, make sure to print out the stored documents before turning
off the power (for example, prior to relocating the machine).
When the Fax Received indicator is lit, there is a fax stored in machine’s memory. Follow the procedure
below to print the fax.
CES176
• You can press the [Escape] key to exit to the previous level of the menu tree.
• Selecting [On] here will enable [Print Received File] under fax feature settings. If you do not want to
print out subsequent faxes automatically, set it back to [Off].
• If tray 2 is installed, you can select which tray to feed paper from in [Select Paper Tray] under fax
feature settings. If you set the machine to switch between tray 1 and 2 automatically in this setting,
you can also specify the tray the machine uses first in [Paper Tray Priority] under system settings.
• If the Fax Received indicator is flashing, there is a received fax in the machine's memory that could
not be printed out due to machine errors such as an empty paper tray or a paper jam. The printing
will start as soon as the problem is resolved.
• For details about [Print Received File], see p.265 "Fax Feature Settings".
• For details about [Select Paper Tray], see p.265 "Fax Feature Settings".
244
• For details about [Paper Tray Priority], see p.274 "System Settings"
You can set the machine to receive (or reject) faxes only from the registered Special Senders. This helps
you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.
To use this function, you must first register Special Senders using Web Image Monitor, and then select
whether to accept or reject faxes from them.
1. Start the Web browser, and access the machine by entering its IP address. 6
2. Click [Special Sender].
245
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [System Settings].
3. Click the [Fax] tab.
246
CES174
CES168
3. Press the [ ][ ] keys to select [Original Type], and then press the [OK] key.
247
4. Press the [ ][ ] keys to select the document type of the original, and then press the [OK]
key.
5. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
248
Menu Chart
This section lists the parameters included in each menu.
• Some items might not appear depending on the model type or machine's configuration.
• Some items can also be configured using Web Image Monitor.
Sort
Original Type
Density
Reduce/Enlarge
Colour Adjustment
2 Sided Copy
7
Scan Settings ([ ][ ] key setting)
Scan Size
Density
Resolution
Compression (Colour)
Limitless Scan
File Type
Resolution
Density
249
Pause Time
Auto Redial
Communication Settings
I/O Timeout
Auto Continue
Toner Saving
Supplies Status
Scanner Carriage
Anti-Humidity Level
Colour Registration
Auto Cleaning
250
IPv4 Configuration
IPv6 Configuration
Fax Journal
Scanner Journal
Maintenance Page
Dial/Push Phone
PSTN / PBX
Function Priority
Language
Country
Reset Settings
251
IPsec
System
PCL Menu
PS Menu
• For details about configuring the machine using Web Image Monitor, see p.305 "Using Web
Image Monitor".
252
Copy Settings
This section describes how to configure the copy settings.
The procedure for changing the sort copy setting is provided as an example.
CES174
CES168
3. Press the [ ][ ] keys to select [Sort], and then press the [OK] key.
4. Press the [ ][ ] keys to select [On] or [Off], and then press the [OK] key.
5. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
253
7 • 8 1/2 × 11
Sort
Configures the machine to sort the output pages into sets when making multiple copies of a multi-
page document (P1, P2, P1, P2...).
Default: [Off]
• On
• Off
Original Type
Specifies the content of originals, to optimize copy quality.
Default: [Mixed]
• Text
Select this when the original contains only text and no photographs or pictures.
• Photo
Select this when the original contains photographs or pictures. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly photographs or pictures, such as magazine pages.
• Mixed
254
Select this when the original contains both text and photographs or pictures.
Density
Specifies the image density for photocopying.
Default:
• (Lightest)
•
•
•
• (Darkest)
Reduce/Enlarge
Specifies a combined copy, or the percentage by which copies are enlarged or reduced.
Default: [100%]
• 50%
• 65% ( model only)
• 71% ( model only)
• 78% ( model only)
• 82% ( model only) 7
• 93%
• 100%
• Comb. 2 on 1
Select this to photocopy two pages of an original onto a single sheet of paper.
When selecting this option, also select the orientation.
• Portrait
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• Landscape
CES034
• Comb. 4 on 1
255
Select this to photocopy four pages of an original onto a single sheet of paper.
When selecting this option, also select the orientation and layout.
• Portrait: L to R
CES035
• Portrait: T to B
CES036
• Landscape: L to R
CES037
• Landscape: T to B
CES038
256
Sets the machine to copy the front and back sides of an ID card, or other small document,
onto the front of a single sheet of paper.
Note that enabling this setting automatically disables the [2 Sided Copy] setting.
• Zoom 25-400%
Colour Adjustment
Specify the color balance of red, green and blue.
Default for all colors:
• Red
• (Darkest)
•
•
•
• (Lightest)
• Green
• (Darkest)
•
•
7
•
• (Lightest)
• Blue
• (Darkest)
•
•
•
• (Lightest)
2 Sided Copy
Sets the machine to make 2-sided copies by copying single-sided documents onto the front and
back sides of each sheet. You can select top-to-top or top-to-bottom binding, in either portrait or
landscape orientation.
Note that enabling this setting automatically disables the [ID Card Copy] setting.
Default: [Off]
• Off
• Top to Top
257
CES125
• Top to Top
CES126
• Top to Bottom
7 CES127
• Top to Bottom
CES128
258
Scanner Settings
This section describes how to configure the scanner settings.
The procedure for changing the file type setting is provided as an example.
CES175
CES168
3. Press the [ ][ ] keys to select [File Type], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Multi-page] or [Single Page], and then press the [OK] key.
5. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
259
260
Resolution
Specifies the resolution for scanning the original.
Default: [300 × 300dpi]
• 100 × 100dpi
• 150 × 150dpi
• 200 × 200dpi
• 300 × 300dpi
• 400 × 400dpi
• 600 × 600dpi
Compression (Colour)
Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the
quality but greater the file size.
Default: [Medium]
• Low
• Medium
• High
Limitless Scan
7
Sets the machine to request next originals when scanning with the exposure glass.
Default: [Off]
• On
• Off
File Type
Specifies whether to create a multi-page file containing all pages or separate single-page files
when scanning multiple pages.
Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the
file format is JPEG, a single-page file is created for each scanned page.
Default: [Multi-page]
• Multi-page
• Single Page
261
The procedure for setting the resolution for scanning the original is provided as an example.
CES176
CES168
3. Press the [ ][ ] keys to select [Resolution], and then press the [OK] key.
4. Press the [ ][ ] keys to select the desired resolution, and then press the [OK] key.
5. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
262
263
Auto Redial
Sets the machine to redial the fax destination automatically when the line is busy or a transmission
error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is
preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute
intervals.
Default: [On]
• Off
• On
Print Fax Header
Sets the machine to add a header to every fax you send. The header includes the current date and
time, user fax name and number, job ID, and page information.
Default: [On]
• Off
• On
264
The procedure for setting the tray for printing faxes is provided as an example.
CES184
2. Press the [ ][ ] keys to select [Fax Features], and then press the [OK] key. 7
3. Press the [ ][ ] keys to select [Select Paper Tray], and then press the [OK] key.
4. Press the [ ][ ] keys to select the desired tray, and then press the [OK] key.
5. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• Some items might not appear, depending on the model type you are using.
Reception Settings
Specifies the settings for receiving a fax.
• Switch Reception Mode
Specifies the reception mode.
Default: [Fax Only]
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• Fax Only
The machine automatically answers all incoming calls in fax reception mode.
• FAX/TEL(Mnl.)
The machine rings when it receives incoming calls. The machine receives faxes only
when you manually receive faxes.
• FAX/TAD
The machine receives faxes automatically when a fax call is received. Otherwise, the
connected telephone answering device answers the call.
• FAX/TEL(Auto)
The machine receives faxes automatically when a fax call is received. Otherwise, the
machine starts to ring.
• Auto Reduction
Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet
of paper.
Note that the machine only reduces the size down to 74%. If further reduction is required to fit
the fax on a single sheet, it will be printed on separate sheets without being reduced.
Default: [On]
7 (Default may be [Off] depending on the [Country] setting under [Admin. Tools].)
• Off
• On
• Overall Ringings w/ TAD
Specifies the number of times the external telephone answering device rings before the
machine starts to receive faxes in FAX/TAD mode.
Default: 5 times
• 1 to 20 times, in increments of 1
• Number of Rings
Specifies the number of times the machine rings before it starts to receive faxes in Fax Only
mode.
Default: 3 times
• 3 to 5 times, in increments of 1
• RX Mode Auto Switch Time
Specifies the length of time the machine tries to detect the fax calling tone in FAX/TEL
Automatic mode.
Default: 15 seconds
• 5 to 99 seconds, 1 second increments
266
• Authorized Reception
Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This
helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of
fax paper.
Default: [Inactive]
• Active
• Inactive
• Auth.RX: Receive Conditions
Specifies whether to receive or reject faxes from the programmed Special Senders.
This setting is available when [Authorized Reception] is enabled.
Default: [Special Sender]
• Special Sender
Receive faxes from the Special Senders and reject faxes from all other senders.
• Other Than Special Sender
Reject faxes from the Special Senders and receive faxes from all other senders.
• Reception File Setting
Sets the machine to store received faxes into memory for printing or forward them to a preset
destination. 7
Use Web Image Monitor to specify the forwarding destination (for details, see p.318
"Configuring the Fax Settings").
This setting appears only for the Type 2 model.
Default: [Print]
• Print
• Forward
• Print Received File
Sets the machine to automatically print the faxes received into memory or store them for later
manual printing.
This setting appears only for the Type 2 model.
Default: [On]
• On
Automatically print out the received faxes and delete from memory.
• Off
Store the received faxes in memory for manual printing.
• Print Forwarded File
267
Sets the machine to store the faxes in memory for printing or delete them after forwarding.
This setting appears only for the Type 2 model.
Default: [Off]
• On
Store the faxes in memory for printing after forwarding.
• Off
Delete the faxes from memory after forwarding.
• Notify Forward Status
Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification
destination depends on how the forwarding destination is configured using Web Image
Monitor (for details, see p.318 "Configuring the Fax Settings").
This setting appears only for the Type 2 model.
Default: [Inactive]
• Active
• Inactive
• Manual POP
Connects to the POP3 server to receive e-mail messages manually.
7 Press [Yes] to connect to the POP3 server and receive e-mail messages. Press [No] to exit to
the previous level of the menu tree without connecting to the POP3 server.
Select Paper Tray
Specifies the tray for printing received faxes. Note that only A4, Letter, or Legal size paper can be
used for printing faxes. Make sure to select a tray that contains paper of the valid size.
If tray 2 is not installed, only [Tray 1] appears.
Default: [Auto]
• Auto
The machine uses tray 1 and tray 2 if they contain paper of the same size. In this case, the
machine starts to print from the tray specified as the priority tray in [Paper Tray Priority] under
system settings. If that tray runs out of paper, the machine automatically switches to the other
tray to continue printing.
• Tray 1
• Tray 2
Delete TX Standby File
Deletes unsent fax jobs remaining in the machine's memory.
This function is only performed when selected.
• Delete Selected File
268
To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the
previous level of the menu tree without deleting the fax job.
• Delete All Files
To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree
without deleting the fax job.
Communication Settings
• ECM Transmission
Sets the machine to automatically resend parts of the data that are lost during transmission.
This function is not available with Internet Fax transmission.
Default: [On]
• Off
• On
• ECM Reception
Sets the machine to automatically receive parts of the data that are lost during reception.
This function is not available with Internet Fax reception.
Default: [On]
• Off
• On
7
• Dial Tone Detect
Sets the machine to detect a dial tone before the machine begins to dial the destination
automatically.
Default: [Detect]
• Detect
• Not Detect
• Transmission Speed
Specifies the transmission speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
• Reception Speed
269
270
• Do not Print
• Print Fax Journal
Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and
received).
The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in
system settings, on A4 or Letter size paper.
Default: [Auto Print]
• Auto Print
• Do not Auto Print
271
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].
• For details about the procedure for registering fax destinations, see p.203 "Registering Fax
Destinations Using the Control Panel".
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
272
Specifies the name for Speed Dial entries. The name can contain up to 20 characters.
273
System Settings
This section describes the machine's operational settings.
The procedure for changing the volume of the panel key sound is provided as an example.
CES184
7 2. Press the [ ][ ] keys to select [System Settings], and then press the [OK] key.
3. Press the [ ][ ] keys to select [Adjust Sound Volume], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Panel Key Sound], and then press the [OK] key.
5. Press the [ ][ ] keys to change the volume, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• Some items might not appear, depending on the model type you are using.
Adjust Sound Volume
Specifies the volume of the sounds produced by the machine.
Default: [Low] for [Panel Key Sound], and [Middle] for other parameters.
• Panel Key Sound
274
Specifies the volume of the beep that sounds when a key is pressed.
• Off
• Low
• Middle
• High
• Ring Volume
Specifies the volume of the ring when a call is received.
• Off
• Low
• Middle
• High
• On Hook Mode
Specifies the volume of the sound from the speaker during on hook mode.
• Off
• Low
• Middle
• High 7
• Job End Tone
Specifies the volume of the beep that sounds when a job is complete.
• Off
• Low
• Middle
• High
• Job Error Tone
Specifies the volume of the beep that sounds when a fax transmission error occurs.
• Off
• Low
• Middle
• High
• Alarm Volume
Specifies the volume of the alarm that sounds when an operation error occurs.
• Off
• Low
275
• Middle
• High
Tray Paper Settings
• Paper Type: Tray 1
Specifies the paper type for tray 1.
Default: [Middle Thick Paper]
Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Colour Paper,
Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock,
Envelope, Thick Paper 2
• Paper Type: Tray 2
Specifies the paper type for tray 2.
This setting appears only when tray 2 is installed.
Default: [Middle Thick Paper]
Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Colour Paper,
Letterhead, Preprinted Paper, Prepunched Paper
• Paper Type: Bypass Tray
Specifies the paper type for bypass tray.
7 Default: [Middle Thick Paper]
Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Colour Paper,
Letterhead, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2
• Paper Size: Tray 1
Specifies the paper size for tray 1.
Default: [A4], [8 1/2 x 11]
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 x 14, 8 1/2 x 11, 5 1/2 x 8 1/2, 7 1/4x10 1/2, 8 x
13, 8 1/2 x 13, 8 1/4 x 13, 16K, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL
Env, Custom Size
• Paper Size: Tray 2
Specifies the paper size for tray 2.
This setting appears only when tray 2 is installed.
Default: [A4], [8 1/2 x 11]
A4, 8 1/2 x 11
• Paper Size: Bypass Tray
Specifies the paper size for bypass tray.
Default: [A4], [8 1/2 x 11]
276
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 x 14, 8 1/2 x 11, 5 1/2 x 8 1/2, 7 1/4x10 1/2, 8 x
13, 8 1/2 x 13, 8 1/4 x 13, 16K, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL
Env, Custom Size
• Bypass Tray Priority
Specifies how print jobs using the bypass tray are handled.
Default: [Machine Setting(s)]
• Machine Setting(s)
The machine prints all print jobs according to the machine’s settings.
An error will occur if the paper size/type settings of the machine and printer driver do
not match.
• Any Size/Type
The machine prints all print jobs according to the printer driver’s settings.
Printing proceeds even if the paper size/type settings of the machine and printer driver
do not match. However, if the paper is too small for the print job, the printed image will
be cropped.
• Any Custom Size/Type
The machine prints custom size print jobs according to the printer driver’s settings and
prints standard size print jobs according to the machine’s settings.
For custom size print jobs, printing proceeds even if the paper size/type settings of the
7
machine and printer driver do not match. However, if the paper is too small for the print
job, the printed image will be cropped.
For standard size print jobs, an error will occur if the paper size/type settings of the
machine and printer driver do not match.
• Paper Tray Priority
Specifies the tray that the machine uses first for print jobs, printing out copies, or printing out
faxes, from tray 1 or tray 2. If that tray runs out of paper, the machine automatically switches
to the other tray to continue printing.
If tray 2 is not installed, only [Tray 1] appears.
Default for all functions: [Tray 1]
• Printer
If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain
paper that matches the print job, the machine starts to print from the specified tray.
• Copier
If [A4] or [8 1/2 x 11] is selected for [Select Paper] under copy settings and both tray 1
and tray 2 contain paper of that size, the machine starts to print from the specified tray.
• Facsimile
277
If [Auto] is selected for [Select Paper Tray] under fax feature settings, and both tray 1
and tray 2 contain paper of the same size, the machine starts to print from the specified
tray.
I/O Timeout
• USB
Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via USB. If the machine does not receive any more data within
the time specified here, the machine only prints the data it has received. If printing is frequently
interrupted by data from other ports, increase the timeout period.
Default: 60 seconds
• 15 sec.
• 60 sec.
• 300 sec.
• Network
Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via network. If the machine does not receive any more data
within the time specified here, the machine only prints the data it has received. If printing is
frequently interrupted by data from other ports, increase the timeout period.
7 Default: 60 seconds
• 15 sec.
• 60 sec.
• 300 sec.
• Locked Print
Specifies how many seconds the machine holds a new Locked Print file, when the machine
cannot store any more Locked Print files. Within this time, you can print or delete the new
Locked Print file. You can also print or delete an existing Locked Print file so that the new
Locked Print file can be stored in the machine.
This setting appears only for the Type 2 model.
Default: 60 seconds
• 0 to 300 seconds, in increments of 1 second
• User Authentication (Copy)
Specifies how many seconds a user stays authenticated after paper is output when copying
with the exposure glass. Note that authentication for other functions will expire immediately
after using that function.
This setting appears only for the Type 2 model (when the user restriction function is enabled
via Web Image Monitor).
278
Default: 30 seconds
• 5 to 60 seconds, in increments of 1 second
• Fixed USB Port
Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not
under USB connection.
Default: [Off]
• On
The same printer/LAN-Fax driver you have installed in your computer can be used with
any machine other than the one originally used for installation, if the machine is of the
same model.
• Off
You must install the printer/LAN-Fax driver separately for individual machines, because
the machine other than the original will be recognized as a new device upon USB
connection.
Auto Continue
Sets the machine to ignore an error with paper size or type and continue printing. The printing stops
temporarily when an error is detected, and restarts automatically after about ten seconds using the
settings made on the control panel.
Default: [Off]
7
• On
• Off
Toner Saving
Sets the machine to print using a reduced amount of toner (for prints made by the copier function
only).
Default: [Off]
• On
• Off
Supplies Status
Displays information about consumables.
• Toner
Displays the remaining amount of toner.
• Black:
(New), , , , ,
(Needs replacing)
• Magenta:
279
(New), , , , ,
(Needs replacing)
• Cyan:
(New), , , , ,
(Needs replacing)
• Yellow:
(New), , , , ,
(Needs replacing)
• Other Supplies
Displays the remaining life of the waste toner bottle, fusing unit, transfer belt, and second
transfer roller.
To replace the fusing unit, transfer belt, or second transfer roller, contact your sales or service
representative.
• Waste Toner Bottle:
[Waste Toner Bottle: Full] (Usable), [WasteTnr.Bttl.: AlmostFull] (Almost full and needs
replacing soon), [Waste Toner Bottle: Ready] (Needs replacing)
• Fusing Unit:
7 (New), , , , ,
(Needs replacing)
• IntTrans. Belt
(New), , , , ,
(Needs replacing)
• Transfer Roller:
(New), , , , ,
(Needs replacing)
Scanner Carriage
Returns the scanning unit inside the machine to its original position. Before transporting the
machine, use this function to return the scanning unit to its original position.
Press [Yes] to return the scanning unit to its original position. Press [No] to exit to the previous level
of the menu tree without returning the scanning unit to its original position.
Anti-Humidity Level
Sets the machine to produce prints in consistent quality even when humidity is high.
Note that the default value for this setting will not be restored by performing [Reset All Settings]
under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.
Default: [Off]
280
• Off
• Lvl.1: Weak
Select this mode if printouts are blurred.
• Lvl.2: Medium
Select this mode if printouts are curled and/or blurred. Note that if you select this mode, the
first print takes longer than subsequent prints to complete.
• Lvl.3: Strong
Select this mode if printouts are still curled and/or blurred even when prints are made in [Lvl.
2: Medium]. Note that this mode requires more time to produce the first print than [Lvl.2:
Medium].
Colour Registration
Adjusts color registration as necessary. (This adjustment is usually executed by the machine
automatically.)
Press [Yes] to execute color registration adjustment. Press [No] to exit to the previous level of the
menu tree without adjusting color registration.
Auto Cleaning
Sets the machine to execute periodic cleaning of the interior. You may hear some noise while
cleaning is being executed. This noise does not indicate a malfunction.
Default: [On]
7
• [On]
• [Off]
B&W Print Priority
Sets the machine to suppress the consumption of color toner when printing black-and-white pages.
Also, the amount of color toner consumed during warm-up time for maintenance will also be
lowered.
Note that the default value for this setting will not be restored by performing [Reset All Settings]
under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.
Default: [Off]
• [On]
• [Off]
Notify: Toner Almost Empty
Specifies the low toner level notification timing.
Note that the default value for this setting will not be restored by performing [Reset All Settings]
under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.
Default: [Normal]
• Sooner
281
Low toner level notification will be made when the number of pages that can be printed with
the remaining toner is approximately 300.
• Normal
Low toner level notification will be made when the number of pages that can be printed with
the remaining toner is approximately 200.
• Later
Low toner level notification will be made when the number of pages that can be printed with
the remaining toner is approximately 100.
282
Network Settings
This section describes the network settings.
CES184
2. Press the [ ][ ] keys to select [Network Settings], and then press the [OK] key. 7
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ][ ] keys to select [Ethernet], and then press the [OK] key.
5. Press the [ ][ ] keys to select [Set Ethernet Speed], and then press the [OK] key.
6. Press the [ ][ ] keys to select the network speed, and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].
• You can press the [Escape] key to exit to the previous level of the menu tree.
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
283
284
285
• Prefix Length
Specifies the prefix length, using a value between 0 and 128.
• Gateway Address
Specifies the IPv6 address of the default gateway. Can contain up to 39 characters.
• Stateless Address
Displays the IPv6 stateless addresses obtained from a Router Advertisement.
• Stateless Address 1
• Stateless Address 2
• Stateless Address 3
• Stateless Address 4
• Link-local Address
Displays the IPv6 link local address.
• Contact your network administrator for information about the network configuration.
286
Printing Lists/Reports
This section describes the types of reports that can be printed.
CES184
2. Press the [ ][ ] keys to select [Print List/Report], and then press the [OK] key. 7
3. Press the [ ][ ] keys to select [Configuration Page], and then press the [OK] key.
4. Press [Yes] in the confirmation screen.
The configuration page is printed.
• You can press the [Escape] key to exit to the previous level of the menu tree.
Types of Report
Configuration Page
Prints general information and the current configurations of the machine.
Fax Journal
Prints a fax transmission and reception journal for the last 50 jobs.
TX/RX Standby File List
Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.
Quick Dial Dest. List
Prints a list of scan and fax Quick Dial entries.
287
7 • Reports will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in system
settings.
• Repots will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray
before printing reports.
• For details about priority tray settings, see p.274 "System Settings".
• For details about loading paper, see p.99 "Loading Paper".
System Reference
• Model Name
Shows the machine model name.
• Machine ID
Shows the serial number assigned to the machine by the manufacturer.
• Total Memory
Shows the total amount of memory installed on the machine.
• Bootloader Version
288
289
• Total Counter
• Printer
• Coverage
• Economy Color Prints
• Scanner
• Facsimile
• Copier
• Duplex
• No.of Toner (High Yield /Low Yield)
System Settings
Shows the system settings.
Admin Tools
Shows the administrator settings.
Copy Settings
Shows the copy settings.
Scan Settings
7 Shows the scanner settings.
Fax Features
Shows the fax settings.
Network Settings
Shows the settings for the following items:
• MAC Address
• Set Ethernet Speed
• TCP/IP
• SNMP
• E-mail
IPv6 Configuration
Shows the IPv6 settings.
• IPv6
• DHCP
• IP Address (DHCP)
• Stateless Address
• Link-local Address
290
• Manual Address
• Prefix Length
• DNS Method
• Primary DNS Server
• Secondary DNS Server
• Domain Name
• Default Gateway
• Gateway (Manual Addr.)
Internet Fax (T.37)
Shows the Internet Fax settings.
• SMTP Server Address
• E-mail Address
• POP Server Address
• POP Account
• Admin. E-mail Address
• Automatic POP
• POP Interval 7
• Auth.(Internet Fax TX)
• Auth.(Internet Fax RX)
• Internet Fax TX
• Error Notification E-mail
• POP Server: E-mail Recept.Set.
• Insert System-fixed Text
• Information about Internet Fax appears only for the Type 2 model.
No.
Shows the job number.
Date/Time
Shows the transmission start date and time for fax transmission.
Shows the reception date and time for fax reception.
291
Communication Type
Shows the following information:
• Transmission: a fax was sent.
• Reception: a fax was received.
• LAN-Fax: a fax was sent by LAN-Fax.
• Internet Fax TX: a fax was sent via Internet Fax.
• Internet Fax RX: a fax was received via Internet Fax.
• Forwarding: a fax was forwarded.
Duration
Shows the time taken for fax transmission or reception to complete.
Sender/Destination
For a received fax, shows the fax number registered by the sender or an e-mail address if the fax
was received via Internet Fax.
For a fax that was sent, shows the following information according to the transmission method:
• If an external telephone was used: shows the fax number registered by the receiving party.
• If a Quick Dial/Speed Dial was used: shows the name registered for the destination; if a
name was not programmed, shows the destination's fax number.
7 • If a fax number was input using the control panel number keys: shows the dialed fax number.
• If the fax was sent from the computer (LAN-Fax): shows the dialed fax number.
• If the fax was sent via Internet Fax: shows the destination e-mail address.
No. of Pages
Shows the number of pages transmitted or received.
Results
Shows the result of a fax transmission or reception. If an error occurred during the fax
communication, shows an error code.
• For details about the error codes, see p.377 "Fax Problems".
No.
Shows the job number.
Date/Time
Shows the date and time at which a fax was stored in memory.
292
Type
Shows the following information:
• Redial: sending was done by automatic redial.
• Broadcast: sending was done by broadcast.
• LAN-Fax: sending was done by LAN-Fax.
• Forwarding: sending was done by forwarding.
• Memory TX: sending was done by any other method.
Sender/Destination
For a received fax, shows the fax number registered by the sender or an e-mail address if the fax
was received via Internet Fax.
For a fax that was sent, shows the following information according to the transmission method:
• If an external telephone was used: shows the fax number registered by the receiving party.
• If a Quick Dial/Speed Dial was used: shows the name registered for the destination; if a
name was not programmed, shows the destination's fax number.
• If a fax number was input using the control panel number keys: shows the dialed fax number.
• If the fax was sent from the computer (LAN-Fax): shows the dialed fax number.
• If the fax was sent via Internet Fax: shows the destination e-mail address.
No. of Pages
7
Shows the number of pages a fax contained.
No.
Shows the job number.
Date
Shows the date of a transmission.
Time
Shows the time at which a transmission was completed.
Type
Shows the transmission method.
Destination
Shows the scan destination.
No. of Pages
Shows the number of pages scanned.
293
Color B&W
Shows whether scanning was performed in color or black and white.
File Format
Shows the file format.
Results
Shows whether the transmission successfully ended or failed.
294
Administrator Settings
This section describes administrator settings.
The procedure for changing the start-up mode after power-on is provided as an example.
CES184
2. Press the [ ][ ] keys to select [Admin. Tools], and then press the [OK] key. 7
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ][ ] keys to select [Function Priority], and then press the [OK] key.
5. Press the [ ][ ] keys to select the desired mode, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• You can press the [Escape] key to exit to the previous level of the menu tree.
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
295
296
Default: [PSTN]
• PSTN
• PBX
PBX Access Number
Specifies the dial number to access the outside line when the machine is connected to a PBX.
Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send
faxes to outside destinations.
Default: 9
• 0 to 999
Function Priority
Specifies the mode that is activated when the power is turned on, or if the time specified for [System
Auto Reset Timer] elapses without activity while the initial screen of the current mode is displayed.
Default: [Copier]
• Copier
• Facsimile
• Scanner
System Auto Reset Timer
Sets the machine to return to the initial screen of the current mode if the machine receives no input
7
for a specified period of time during configuration.
Also, if the specified period elapses while the initial screen of the current mode is displayed, the
machine returns to the mode specified in [Function Priority].
Default: [On] (30 seconds)
• On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.)
• Off
Energy Saver Mode
Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to
reduce power consumption. The machine recovers from Energy Saver mode when it receives a
print job, prints a received fax, or when the [Copy], [Color Start], or [B&W Start] key is pressed.
• EnergySaverMode 1
The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy
Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy
Saver mode 2.
Default: [Off]
• Off
297
• On (30 seconds)
• EnergySaverMode 2
The machine enters Energy Saver mode 2 after the period of time specified for this setting is
passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver
mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver
mode 1.
Default: [On] (10.1minutes) Operation panel LCD will display 10 minutes
• On (1 to 240 minutes, in 1 minute increments)
• Off
Language
Specifies the language used on the screen and in reports.
The default value for this setting is the language you have specified during the Initial Setup, which is
required after turning on the machine for the first time.
Country
Selects the country in which the machine is used. The country code you specify determines the time
and date display format and the default values of the fax transmission-related settings.
Make sure to select the country code correctly. Selecting a wrong country code may cause failures
7 in fax transmissions.
The default value for this setting is the country code you have specified during the Initial Setup,
which is required after turning on the machine for the first time.
Reset Settings
Be sure not to clear the settings by mistake.
• Reset All Settings
Resets the machine's settings to their defaults except the following: language for the screen,
country setting, network settings, and fax Quick Dial/Speed Dial destinations.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the settings.
• Reset Network Settings
Resets the network settings to their defaults.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the settings.
• Clear Address Book
Clears the fax Quick Dial/Speed Dial destinations and Special Sender list.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the destinations.
298
299
• Printer feature settings are only available for the Type 2 model.
The procedure for changing the setting for duplex printing is described as an example.
7
CES184
2. Press the [ ][ ] keys to select [Printer Features], and then press the [OK] key.
3. Press the [ ][ ] keys to select [System], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Duplex], and then press the [OK] key.
5. Press the [ ][ ] keys to select [None], [Long Edge Bind], or [Short Edge Bind], and then
press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
300
• Config. Page
Prints general information and the current configurations of the machine.
• Menu List
Prints the machine's function menus.
• Test Page
Prints a test page to check the current color settings.
• PCL Font List
Prints installed PCL font list.
• PS Font List
Prints installed PostScript font list.
System
• Copies
Sets the machine to print the specified number of sets.
This setting is disabled if the number of pages to print is specified by the printer driver.
Default: 1
• 1 to 999, in increments of 1
• Sub Paper Size 7
Sets the machine to print onto paper of another size if the specified paper is not loaded in any
tray. Alternative sizes are preset to A4 and Letter.
Default: [Off]
• Auto
• Off
• Page Size
Specifies the paper size to be used when the paper size is not specified in the print job.
This setting is disabled if the number of pages to print is specified by the printer driver.
Default: [A4], [8 1/2 × 11]
• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10
1/2, 8 × 13, 8 1/2 x 13, 8 1/4 x 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env,
C6 Env, DL Env
• Duplex
Sets the machine to print on both sides of paper according to the specified binding method.
Default: [None]
• None
• Long Edge Bind
301
302
• Point Size
Specifies the point size for the default font.
This setting is effective only for a variable-space font.
Default: 12.00 points
• 4.00 to 999.75, in 0.01 increments
• Font Pitch
Specifies the number of characters per inch for the default font.
This setting is effective only for fixed-space fonts.
Default: 10.00 pitch
• 0.44 to 99.99, in 0.01 increments
• Symbol Set
Specifies the character set for the default font. The following sets are available:
Default: [PC-8]
• Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852,
PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ,
Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO
21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win
Baltic 7
• Courier Font
Specifies a courier-type font.
Default: [Regular]
• Regular
• Dark
• Ext. A4 Width
Sets the machine to extend the width of the printable area of A4 size paper, reducing side
margin width.
Default: [Off]
• On
• Off
• Append CR to LF
Sets the machine to append a CR code to each LF code to print text data clearly.
Default: [Off]
• On
• Off
303
• Resolution
Specifies the print resolution in dots per inch.
Default: [600 × 600 1bit]
• 600 × 600 1bit
• 600 × 600 2bit
• 600 × 600 4bit
PS Menu
Specifies conditions when using PostScript for printing.
• Resolution
Specifies the print resolution in dots per inch.
Default: [600 × 600 1bit]
• 600 × 600 1bit
• 600 × 600 2bit
• 600 × 600 4bit
• Colour Profile
Specifies the color profile.
7 Default: [Solid Colour]
• Solid Colour
• Presentation
• Photographic
• Off
304
• Some items might not appear, depending on the model type you are using.
• Some items can also be configured using the control panel.
Available operations
The following operations can be performed remotely using Web Image Monitor on a computer:
• Displaying the machine’s status or settings
• Configuring the machine's settings
• Registering the scan and fax destinations
• Registering the fax Special Senders
• Configuring the user restriction settings
• Configuring the network settings
• Configuring the IPsec settings 8
• Printing reports
• Setting the administrator password and e-mail address
• Resetting the machine's configuration to the factory default
• Creating backup files of the machine's configuration
• Restoring the machine's configuration from backup files
• Configuring the machine's date and time
• Configuring the machine's Energy Saver mode setting
Supported Web browsers
• Internet Explorer 6 or later
• Firefox 3.0 or later
• Safari 3.0 or later
• To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP
settings.
305
• For details about configuring the machine using the control panel, see p.247 "Basic Operation
Using the Menu Screen".
• For details about TCP/IP settings, see p.74 "Configuring the Machine".
306
8
4
CES256
1. Menu area
Clicking a menu shows its contents in the main area.
2. Tab area
Contains tabs for switching between information and settings you want to see or configure.
3. FAQs/Knowledge Base
Provides answers to frequently asked questions and other useful information about using this
machine.
An internet connection is required to view this information.
307
4. Main area
Displays the contents of the item selected in the menu area.
Information in the main area is not automatically updated. Click [Refresh] at the upper-right in
the main area to update the information. Click the Web browser's [Refresh] button to refresh
the entire browser screen.
• If you use an older version of a supported Web browser or the Web browser has JavaScript and
cookies disabled, display and operation problems may occur.
• If you are using a proxy server, configure the Web browser settings as necessary. For details about
the settings, contact your network administrator.
• The previous page may not appear even if the back button of the Web browser is clicked. If this
happens, click the refresh button of the Web browser.
• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.
308
Click the [Status] tab on the main page to display system information, paper tray status and toner levels.
Item Description
8
Model Name Shows the name of the machine.
Location Shows the location of the machine as registered on the [SNMP] page.
Contact Shows the contact information of the machine as registered on the [SNMP]
page.
Host Name Shows the host name specified in [Host Name] on the [DNS] page.
Toner
Item Description
309
Item Description
Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost
Full" or "Full".
Intermediate Transfer Shows the remaining life of the transfer unit, as "Status OK", "Replacement
Unit Required Soon" or "Replacement Required".
For replacing, contact your sales or service representative.
Fusing Unit Shows the remaining life of the fusing unit, as "Status OK", "Replacement
Required Soon" or "Replacement Required".
For replacing, contact your sales or service representative.
Transfer Roller Shows the remaining life of the transfer roller, as "Status OK", "Replacement
Required Soon" or "Replacement Required".
For replacing, contact your sales or service representative.
Paper Tray
Item Description
Tray 1 Shows the current state and paper size/type setting of tray 1.
8 Tray 2 Shows the current state and paper size/type setting of tray 2.
Bypass Tray Shows the current state and paper size/type setting of the bypass tray.
• For details about the machine’s location and contact information, see p.333 "Configuring the
SNMP Settings".
• For details about the machine’s host name, see p.331 "Configuring the DNS Settings".
Click the [Counter] tab on the main page to check the counter information.
310
Page Counter
Item Description
Printer Shows the following for pages printed using the printer function: 8
• Total number of pages
• Number of color pages
• Number of black-and-white pages
Scanner Shows the following for pages scanned using the scanner function:
• Total number of pages
• Number of color pages
• Number of black-and-white pages
Copier Shows the following for pages printed using the copier function:
• Total number of pages
• Number of color pages
• Number of black-and-white pages
311
Item Description
Machine Counter
Item Description
Machine Counter Shows the following for pages printed using the printer, copier, and fax
functions, and lists/reports:
• Total number of pages
• Number of color pages
• Number of black-and-white pages
Black Shows the following for pages printed using the printer, copier, and fax
functions, and lists/reports:
• Accumulated value of black toner A4 page coverage (in percent)
• Accumulated value of black toner consumption (converted into fully-
covered A4 pages)
8 Cyan Shows the following for pages printed using the printer, copier, and fax
functions, and lists/reports:
• Accumulated value of cyan toner A4 page coverage (in percent)
• Accumulated value of cyan toner consumption (converted into fully-
covered A4 pages)
Magenta Shows the following for pages printed using the printer, copier, and fax
functions, and lists/reports:
• Accumulated value of magenta toner A4 page coverage (in percent)
• Accumulated value of magenta toner consumption (converted into
fully-covered A4 pages)
Yellow Shows the following for pages printed using the printer, copier, and fax
functions, and lists/reports:
• Accumulated value of yellow toner A4 page coverage (in percent)
• Accumulated value of yellow toner consumption (converted into fully-
covered A4 pages)
312
Economy Color Prints Shows the number of pages printed in Economy Color Printing mode using
(Color) the printer function.
Black Shows the following for pages printed in Economy Color Printing mode
using the printer function:
• Accumulated value of black toner A4 page coverage (in percent)
• Accumulated value of black toner consumption (converted into fully-
covered A4 pages)
Cyan Shows the following for pages printed in Economy Color Printing mode
using the printer function:
• Accumulated value of cyan toner A4 page coverage (in percent)
• Accumulated value of cyan toner consumption (converted into fully-
covered A4 pages)
Magenta Shows the following for pages printed in Economy Color Printing mode
using the printer function:
• Accumulated value of magenta toner A4 page coverage (in percent)
• Accumulated value of magenta toner consumption (converted into
fully-covered A4 pages)
8
Yellow Shows the following for pages printed in Economy Color Printing mode
using the printer function:
• Accumulated value of yellow toner A4 page coverage (in percent)
• Accumulated value of yellow toner consumption (converted into fully-
covered A4 pages)
Duplex
Item Description
Duplex Total Page Shows the total number of pages printed on both sides.
313
Click the [Machine Information] tab on the main page to display machine information.
Machine Information
Item Description
Engine FW Version Shows the version of firmware for the machine engine.
• Information about PCL and PS appear only for the Type 2 model.
314
Click the [Sound Volume Adjustment] tab on the system settings page to configure the sound volume
settings.
Panel Key Sound Select the volume of the beep that sounds when a key is pressed from [Off],
8
[Low], [Middle], or [High].
Ring Volume Select the volume of the ring when a call is received from [Off], [Low],
[Middle], or [High].
On Hook Mode Select the volume of the sound from the speaker during on hook mode from
[Off], [Low], [Middle], or [High].
Job End Tone Select the volume of the beep that sounds when a job is complete from
[Off], [Low], [Middle], or [High].
Job Error Tone Select the volume of the beep that sounds when a fax transmission error
occurs from [Off], [Low], [Middle], or [High].
Alarm Volume Select the volume of the alarm that sounds when an operation error occurs
from [Off], [Low], [Middle], or [High].
315
Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings.
Tray 1
Item Description
Paper Size Select the paper size for tray 1 from the following:
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7
1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3
7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size
Paper Type Select the paper type for tray 1 from the following:
Thin Paper (60-65g/m2), Plain Paper (66-74g/m2), Middle Thick Paper
8 (75-90g/m2), Thick Paper 1 (91-105g/m2), Recycled Paper, Color
Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond
Paper, Cardstock, Envelope, Thick Paper 2 (106-160g/m2)
Tray 2
Item Description
Paper Size Select the paper size for tray 2 from the following:
A4, 8 1/2 × 11
Paper Type Select the paper type for tray 2 from the following:
Thin Paper (60-65g/m2), Plain Paper (66-74g/m2), Middle Thick Paper
(75-90g/m2), Thick Paper 1 (91-105g/m2), Recycled Paper, Color
Paper, Letterhead, Preprinted Paper, Prepunched Paper
316
Bypass Tray
Item Description
Paper Size Select the paper size for the bypass tray from the following:
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7
1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3
7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size
Paper Type Select the paper type for the bypass tray from the following:
Thin Paper (60-65g/m2), Plain Paper (66-74g/m2), Middle Thick Paper
(75-90g/m2), Thick Paper 1 (91-105g/m2), Recycled Paper, Color
Paper, Letterhead, Prepunched Paper, Label Paper, Bond Paper,
Cardstock, Envelope, Thick Paper 2 (106-160g/m2)
Bypass Tray Setting Select how print jobs using the bypass tray are handled.
Priority • System Settings
The machine prints all print jobs according to the machine’s settings.
An error will occur if the paper size/type settings of the machine and
printer driver do not match.
• Any Size/Type 8
The machine prints all print jobs according to the printer driver’s
settings.
Printing proceeds even if the paper size/type settings of the machine
and printer driver do not match, but if the paper is too small for the
print job, the printed image will be cropped.
• Any Custom Size/Type
The machine prints custom size print jobs according to the printer
driver’s settings and prints standard size print jobs according to the
machine’s settings.
For custom size print jobs, printing proceeds even if the paper size/
type settings of the machine and printer driver do not match, but if the
paper is too small for the print job, the printed image will be cropped.
For standard size print jobs, an error will occur if the paper size/type
settings of the machine and printer driver do not match.
317
Click the [Copier] tab on the system settings page to specify the size of paper for printing copies.
Select Paper
Item Description
Select Paper Select the paper size used for printing copies from the following: [Tray 1],
[Tray 2], [Bypass Tray], [A4], or [8 1/2 × 11].
When a tray is selected, the machine prints from that tray only. When a
8 paper size is selected, the machine prints from the tray that contains the
paper of the specified size, except the bypass tray. If tray 1 and tray 2 both
contain the paper of the specified size, the machine starts to print from the
tray specified as the priority tray for [Copier] in the [Priority Tray] page. If
that tray runs out of paper, the machine automatically switches to the other
tray to continue printing.
• For details about the priority tray settings, see p.321 "Specifying the Priority Tray".
Click the [Fax] tab on the system settings page to configure the fax settings.
318
Select Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or
[Tray 2].
If [Auto] is selected, the machine uses tray 1 and tray 2 if they contain
paper of the same size. In this case, the machine starts to print from the tray
specified as the priority tray for [Fax] in the [Priority Tray] page. If that tray
runs out of paper, the machine automatically switches to the other tray to
continue printing.
Only A4, Letter, or Legal size paper can be used for printing faxes. Make
sure to select a tray that contains paper of the valid size. 8
If tray 2 is not installed, only [Tray 1] appears.
Fax Number Enable this setting to configure the machine to require a fax number to be
Confirmation entered twice when specifying a destination manually.
This setting appears only when the administrator password is set in the
[Administrator] page.
Received File Select whether received faxes are stored into the machine’s memory for
Processing printing or forwarded to a destination specified for [Forwarding
Destination].
319
Item Description
Print Automatically Select whether the faxes received into the machine’s memory are printed
automatically or stored for later manual printing.
Print Forwarded File Select whether the forwarded faxes are printed or not.
Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not. E-
mail notification destination depends on how [Forwarding Destination] is
specified:
• If specified with [E-mail Address]: the notification will be sent to the
administrator e-mail address specified in [Administrator E-mail
Address] in the [Administrator] page.
• If specified with [Scan Destination]: the notification will be sent to the
notification destination specified for the selected scan destination.
Note that if a destination e-mail address is not specified, no notification will
be sent even if this setting is enabled.
Interval of Forwarding Specifies how many minutes the machine waits between forwarding
Trial (min.) attempts (1 to 255 minutes).
Authorized Reception
Item Description
Authorized Reception Enable this setting to set the machine to receive (or reject) faxes only from
the programmed Special Senders. This helps you screen out unwanted
documents, such as junk faxes, and prevents the wasting of fax paper.
Special Senders can be programmed in the [Special Sender] page.
320
Item Description
Receive Conditions Specifies whether to receive or reject faxes from the programmed Special
Senders.
• Special Sender
Receive faxes from the Special Senders and reject faxes from all other
senders.
• Other Than Special Sender
Reject faxes from the Special Senders and receive faxes from all other
senders.
• [Fax Received File Processing] appears only for the Type 2 model.
• For details about the priority tray settings, see p.321 "Specifying the Priority Tray".
• For details about the administrator e-mail address and password, see p.347 "Configuring the
Administrator Password and E-mail Address".
• For details about programming Special Senders, see p.245 "Registering the Special Senders".
321
Priority Tray
Item Description
Printer Select the tray that the machine uses first for printer jobs from tray 1 or tray
2.
If automatic tray selection is specified for the print job and both tray 1 and
tray 2 contain paper that matches the print job, the machine starts to print
from the specified tray. If that tray runs out of paper, the machine
automatically switches to the other tray to continue printing.
Copier Select the tray that the machine uses first for printing out copies from tray 1
or tray 2.
If [A4] or [8 1/2 × 11] is selected for [Select Paper] in the [Copier] page
and both tray 1 and tray 2 contain paper of that size, the machine starts to
print from the specified tray. If that tray runs out of paper, the machine
automatically switches to the other tray to continue printing.
Fax Select the tray that the machine uses first for printing out faxes from tray 1 or
tray 2.
If [Auto] is selected for [Select Paper Tray] in the [Fax] page and both tray
1 and tray 2 contain paper of the same size, the machine starts to print from
the specified tray. If that tray runs out of paper, the machine automatically
switches to the other tray to continue printing.
8
• If tray 2 is not installed, only [Tray 1] appears.
• For details about copy paper selection, see p.318 "Specifying the Size of Paper for Printing
Copies".
• For details about fax tray selection, see p.318 "Configuring the Fax Settings".
Click the [Toner Saving] tab on the system settings page to configure the toner saving setting.
322
Toner Saving
Item Description
Toner Saving Enable this setting to print using a reduced amount of toner when printing
out copies.
Click the [I/O Timeout] tab on the system settings page to configure the I/O timeout settings.
I/O Timeout
Item Description
Fixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiple
machines or not under USB connection.
If this setting is enabled, the same printer/LAN-Fax driver you have
installed in your computer can be used with any machine other than the one
originally used for installation, if the machine is of the same model.
If disabled, you must install the printer/LAN-Fax driver separately for
individual machines, because the machine other than the original will be
recognized as a new device upon USB connection.
323
Item Description
Locked Print Timeout Specifies how many seconds the machine holds a new Locked Print file,
(seconds) when the machine cannot store any more Locked Print files (0 to 300
seconds). Within this time, you can print or delete the new Locked Print file.
You can also print or delete an existing Locked Print file so that the new
Locked Print file can be stored in the machine.
• [Locked Print Timeout (seconds)] appears only for the Type 2 model.
Click the [B&W Print Priority] tab on the system settings page to configure the black-and-white print
priority settings.
8
B&W Print Priority
Item Description
B&W Print Priority Enable this setting to suppress the consumption of color toner when printing
black-and-white pages. Also, amount of color toner consumed during
warm-up time for maintenance will also be lowered.
324
Registering Destinations
Scan and fax destinations can be registered using Web Image Monitor.
A maximum of 100 scan destinations and 200 fax destinations can be registered. See the scan and fax
sections for more information on registering destinations.
• For details about registering scan destinations, see p.177 "Registering Scan Destinations".
• For details about registering fax destinations using Web Image Monitor, see p.206 "Registering
Fax Destinations Using Web Image Monitor".
325
• For details about registering Special Senders, see p.245 "Receiving or Rejecting Faxes from
Special Senders".
326
• For details about configuring the user restriction settings, see p.129 "Restricting Machine Functions
According to User".
327
Click the [Network Status] tab on the network settings page to display network information.
General Status
Item Description
8 Ethernet Speed Shows the type and speed of the network connection.
IPP Printer Name Shows the name used to identify the machine on the network.
Network Version Shows the version of the machine's network module (a part of the machine
firmware).
TCP/IP Status
Item Description
DHCP Select whether the machine should receive a dynamic IPv4 address
automatically using DHCP. To use DHCP, select [Active]. When enabled,
the items below cannot be configured.
328
Item Description
Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings.
IPv6
Item Description
IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using
Web Image Monitor if the machine is currently in use in an IPv6
environment. In this case, use the control panel to disable [IPv6] under 8
network settings.
When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],
and [Gateway Address] below cannot be configured.
IPv6 Address
Item Description
DHCP Select whether or not the machine obtains its IPv6 address from a DHCP
server. To specify the machine's IPv6 address manually, select [Inactive]
and enter the machine's IPv6 address in [Manual Configuration Address].
IP Address (DHCP) Displays the IPv6 address obtained from the DHCP server when [DHCP] is
set to [Active].
329
Item Description
Link-local Address Displays the link local address of the machine. The link local address is an
address that is valid only inside the local network (local segment).
Manual Configuration Enter the machine's IPv6 address. Can contain up to 39 characters.
Address
Prefix Length Enter the prefix length, using a value between 0 and 128.
Gateway Address Enter the default gateway's IPv6 address. Can contain up to 39 characters.
Click the [Network Application] tab on the network settings page to configure the network application
settings.
Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail
message (1 to 5 MB, or no limit).
330
IPP Select to enable network printing using Internet Print Protocol (via TCP port
631/80).
FTP Select to enable network printing using an embedded FTP server in the
machine (via TCP port 20/21).
Port No. Enter the TCP port number to use for raw printing. The valid range is 1024
to 65535, except 53550 (default is 9100).
LPR Select to enable network printing using LPR/LPD (via TCP port 515).
mDNS Setting
Item Description
mDNS Select to enable Multicast DNS (via UDP port 5353). If disabled, the item
below cannot be configured.
Printer Name Enter the name of the machine. Can contain up to 32 characters.
331
DNS
Item Description
DNS Method Select whether to specify domain name servers manually or receive DNS
information from the network automatically. When set to [Auto-Obtain
(DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain
Name] below become unavailable.
Primary DNS Server Enter the IPv4 address of the primary DNS.
Secondary DNS Server Enter the IPv4 address of the secondary DNS.
Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32
characters.
IPv6 DNS Method Select whether to specify the domain server manually or have the machine
obtain its DNS information automatically.
When set to [Auto], [Primary IPv6 DNS Server], [Secondary IPv6 DNS
Server], and [IPv6 Domain Name] below become unavailable.
Primary IPv6 DNS Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to
Server 39 characters.
Secondary IPv6 DNS Enter the IPv6 address of the secondary IPv6 DNS server. Can contain up
Server to 39 characters.
8 IPv6 Domain Name Enter the IPv6 domain name of the machine. Can contain up to 32
characters.
DNS Resolve Priority Select whether to give priority to IPv4 or IPv6 for DNS name resolution.
DNS Timeout (seconds) Enter the number of seconds the machine waits before considering a DNS
request to have timed out (1 to 999 seconds).
Host Name Enter a host name for the machine. Can contain up to 15 characters.
Click the [Auto E-mail Notification] tab on the network settings page to configure the e-mail notification
settings.
332
Display Name Enter a sender name for notification e-mail. Can contain up to 32
characters.
E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64
characters.
Paper Misfeed Select to send an alert e-mail to the specified address if a paper jam occurs.
Out of Paper Select to send an alert e-mail to the specified address if paper runs out.
Toner Almost Empty Select to send an alert e-mail to the specified address if toner becomes low.
Call Service Select to send an alert e-mail to the specified address if the machine
requires servicing.
8
Out of Toner Select to send an alert e-mail to the specified address if toner runs out.
Cover Open Select to send an alert e-mail to the specified address if a cover is open.
Click the [SNMP] tab on the network settings page to configure the SNMP settings.
333
SNMP
Item Description
Trap
Item Description
Target Trap Select whether to enable the machine to send traps to the management host
(NMS).
When disabled, [SNMP Management Host 1] and [SNMP Management
Host 2] below become unavailable.
8 SNMP Management
Host 1
Enter the IP address or host name of a management host. Can contain up to
64 characters.
SNMP Management Enter the IP address or host name of a management host. Can contain up to
Host 2 64 characters.
Community
Item Description
Get Community Enter the community name to use for authentication of Get requests. Can
contain up to 32 characters.
Trap Community Enter the community name to use for authentication of Trap requests. Can
contain up to 32 characters.
System
Item Description
Location Enter the location of the machine. The location entered here is displayed on
the main page. Can contain up to 64 characters.
334
Item Description
Contact Enter the contact information of the machine. The contact information
entered here is displayed on the main page. Can contain up to 64
characters.
Click the [SMTP] tab on the network settings page to configure the SMTP settings.
SMTP
Item Description
Primary SMTP Server Enter the IP address or host name of the SMTP/POP3 server. Can contain
up to 64 characters.
8
Port No. Enter the port number for SMTP (1 to 65535).
User Name Enter the user name for logging in to the SMTP server. Can contain up to 32
characters.
Password Enter the password for logging in to the SMTP server. Can contain up to 32
characters.
335
Item Description
Server Timeout Enter the number of seconds the machine waits before considering an
(seconds) SMTP operation to have timed out (1 to 999).
Time Zone Select a time zone according to your geographic location. Selecting a
different time zone may cause transmission date and time to be incorrect for
email sent by the Scan to E-mail function, even when the machine's clock is
set correctly.
Click the [POP3] tab on the network settings page to configure the POP3 settings.
POP3 Settings
Item Description
POP3 Server Enter the IP address or host name of the POP3 server for e-mail reception.
The POP3 server specified here will be used for [POP before SMTP]. Can
contain up to 64 characters.
User Account Enter the user name for logging in to the POP3 server. Can contain up to 32
characters.
If an e-mail address is entered here, the address will be used as the e-mail
address for receiving Internet Faxes.
User Password Enter the password for logging in to the POP3 server. Can contain up to 32
characters.
336
Item Description
Click the [Internet Fax] tab on the network settings page to configure the Internet Fax settings.
Error Notification E- Select whether to send a notification e-mail to the sender of the Internet Fax
mail or not when e-mail reception fails.
The text will include the machine's host name (as set in the DNS settings
page), model name, and contact e-mail address (as set in the administrator
settings page).
Insert System-fixed Text Select whether to include system-fixed text in the body of the e-mail or not
when sending Internet Faxes.
The text will include the machine's host name (as set in the DNS settings
page), model name, and contact e-mail address (as set in the administrator
settings page).
Automatic POP Select whether to automatically connect to the POP3 server to check for
new e-mails or not. If this setting is enabled, the connection will be made at
an interval specified in [POP Interval (minutes)].
337
Item Description
POP Server: E-mail Select whether to leave or delete e-mails in the POP3 server after receiving
Reception Setting them.
[No]: Delete e-mails from the server after receiving them.
[Save E-mail]: Leave e-mails on the server after receiving them.
[Save Only Error Info]: Delete e-mails that are successfully received from
the server only.
POP Interval (minutes) Specifies how many minutes the machine waits between automatic
connections to the POP3 server to acquire new e-mails (2 to 1440
minutes).
• For details about the DNS settings, see p.331 "Configuring the DNS Settings".
• For details about the administrator settings, see p.347 "Configuring the Administrator Password
and E-mail Address".
338
Click the [IPsec Global Settings] tab on the IPsec settings page to configure the IPsec global settings.
Item Description
8
IPsec Function Select whether to enable or disable IPsec.
Default Policy Select whether to allow for the default IPsec policy.
Broadcast and Select the services that you do not want to apply IPsec from the following:
Multicast Bypass [DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550]
All ICMP Bypass Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from the
following:
[Active]: All ICMP packets will be bypassed without IPsec protection.
"ping" command (echo request and echo reply) is not encapsulated by
IPsec.
[Inactive]: Some ICMP message types will be bypassed without IPsec
protection.
339
• For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to
[Inactive], see Web Image Monitor Help.
Click the [IPsec Policy List] tab on the IP security settings page to display the list of registered IPsec
policies.
Item Description
Address Settings Displays the IP address filter of the IPsec policy as below:
Action Displays the action of the IPsec policy as "Allow", "Drop", or "Require
Security".
To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec
Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page.
340
IP Policy Settings
Item Description
No. Specify a number between 1 and 10 for the IPsec policy. The number you
specify will determine the position of the policy in the IPsec Policy List. Policy
searching is performed according to the order of the list. If the number you
specify is already assigned to another policy, the policy you are
configuring will take the number of the earlier policy, and the earlier policy
and any subsequent policies will be renumbered accordingly. 8
Activity Select whether to enable or disable the policy.
Address Type Select IPv4 or IPv6 as the type of IP address to be used in IPsec
communication.
Remote Address Enter the IPv4 or IPv6 address of the device with which to communicate.
Can contain up to 39 characters.
Prefix Length Enter the prefix length of the Remote Address, using a value between 1 and
128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will be
automatically selected.
341
Item Description
Action Specify how the IP packets are processed from the following:
• [Allow]: IP packets are both sent and received without IPsec applied to
them.
• [Drop]: IP packets are discarded.
• [Require Security]: IPsec is applied to IP packets that are both sent and
received.
If you have selected [Require Security], you must configure [IPsec Settings]
and [IKE Settings].
IPsec Settings
Item Description
Encryption Algorithm Specify the encryption algorithm to be applied when [ESP] or [ESP&AH] is
for ESP selected for [Security Protocol] from the following:
[None], [DES], [3DES], [AES-128], [AES-192], [AES-256]
342
Item Description
Life Time Specify the life time of the IPsec SA (Security Association) as a time period
or data volume. The SA will expire when the time period you specify
elapses or the volume of data you specify reaches the volume carried.
If you specify both a time period and a data volume, the SA will expire as
soon as either is reached, and a new SA will then be obtained by
negotiation.
To specify the life time of the SA as a time period, enter a number of
seconds.
To specify the life time of the SA as a data volume, enter a number of KBs.
Key Perfect Forward Select whether to enable or disable PFS (Perfect Forward Secrecy).
Secrecy
IKE Settings
Item Description
IKE Life Time Specify the life time of the ISAKMP SA as a time period. Enter a number of
seconds.
IKE Diffie-Hellman Select the IKE Diffie-Hellman Group to be used in the generation of the IKE
Group encryption key from the following:
[DH1], [DH2]
Pre-Shared Key Specify the PSK (Pre-Shared Key) to be used for authentication of a
communicating device. Can contain up to 32 characters.
Key Perfect Forward Select whether to enable or disable PFS (Perfect Forward Secrecy).
Secrecy
343
344
Printing Lists/Reports
Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to
print out information for that item.
Print List/Report
Item Description
Configuration Page Prints general information about the machine and its current configuration.
Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.
Fax TX/RX Standby File Prints a list of fax jobs remaining in the machine's memory to be printed,
List sent, or forwarded.
8
Quick Dial Destination Prints a list of Quick Dial entries.
List
Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and
Scan to Folder transmissions.
• Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printing
reports, confirm that machine is not printing.
• Reports will be printed using the tray set as the priority tray for the fax function.
345
• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray
before printing reports.
• For details about automatic fax journal printing, see p.265 "Fax Feature Settings".
• For details about priority tray settings, see p.321 "Specifying the Priority Tray".
• For details about loading paper, see p.99 "Loading Paper".
346
Click the [Administrator] tab on the administrator settings page to configure the administrator password
and e-mail address.
Administrator Settings
Item Description 8
Change Password Check this to configure the administrator password.
New Password Enter the new administrator password. Can contain up to 16 characters.
Change E-mail Address Check this to configure the administrator e-mail address.
• Administrator e-mail address can only be configured with the Type 2 model.
347
• For details about the SMTP settings, see p.335 "Configuring the SMTP Settings".
Click the [Reset Settings] tab on the administrator settings page to reset the machine's settings.
Reset Settings
Item Description
Reset Menu Settings Select to restore settings that are not related to the network to their defaults.
8 Clear Scan Destination Select to clear the scan destinations.
Clear Address Book Select to clear the fax destinations and Special Sender list.
• [Reset IPsec Settings] appears only when a password is specified in [Administrator Password].
Click the [Backup Setting] tab on the administrator settings page to create backup files containing the
machine's configuration settings. If necessary, these backup files can be used to restore previous
configurations.
348
• When sending the machine for repair, it is important that you create backup files in advance. The
machine's settings are returned to the default after repair.
Backup Setting
Item Description
Back up Network Backs up settings configured under the [Network Settings] and
Settings [Administrator Tools].
Note that, however, [Max. E-mail Size] setting under [Network
Application] will not be backed up here; it will be backed up by [Back up
Menu Settings] instead.
Back up Menu Settings Backs up settings that are not related to the network.
8
Back up Scan Backs up scan destinations to a file.
Destination
Back up Address Book Backs up fax destinations and Special Sender list to a file.
1. Select the radio button for the type of data you wish to back up.
2. Enter the administrator password if required.
3. Click [OK].
4. Click [Save] in the confirmation dialog box.
5. Navigate to the location to save the backup file.
6. Specify a name for the file, and click [Save].
349
• [Back up IPsec Settings] appears only when a password is specified in [Administrator Password].
Click the [Restore Setting] tab on the administrator settings page to restore the machine's settings from a
previously created backup file.
• When the machine is returned from repair, it is important that you restore the machine's settings
from the backup files. The machine's settings are returned to the default after repair.
Restore Setting
8 Item Description
File to Restore Enter the path and name of the file to restore, or click [Browse] to select the
file.
1. Click [Browse].
2. Navigate to the directory containing the backup file to restore.
3. Select the backup file, and click [Open].
4. Enter the administrator password if required.
5. Click [OK].
• If the settings are not restored successfully, an error message appears. Try again to restore the file
completely.
350
Click the [Set Date/Time] tab on the administrator settings page to configure the date and time settings.
Set Date
Item Description
hour (0-23) Enter the current hour if 24-hour time format is selected (0-23).
hour (1-12) Enter the current hour if 12-hour time format is selected (1-12).
Click the [Energy Saver Mode] tab on the administrator settings page to set the machine to enter Energy
Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption.
351
Energy Saver Mode 1 Select [Active] to set the machine to enter Energy Saver mode 1 if the
machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver mode 1 than from power-off
state or Energy Saver mode 2, but power consumption is higher in Energy
Saver mode 1 than in Energy Saver mode 2.
Energy Saver Mode 2 Select [Active] to set the machine to enter Energy Saver mode 2 after the
period of time specified for [Waiting Time (1-240)] is passed (1 to 240
minutes).
The machine consumes less power in Energy Saver mode 2 than in Energy
8 Saver mode 1, but it takes longer to recover from Energy Saver mode 2
than from Energy Saver mode 1.
• The machine recovers from Energy Saver mode when it receives a print job, prints a received fax,
or when the [Copy], [Color Start], or [B&W Start] key is pressed.
352
Overview
Troubleshooting is divided into the following sections:
• p.354 "Common Problems"
• p.356 "Paper Feed Problems"
• p.369 "Print Quality Problems"
• p.370 "Printer Problems"
• p.374 "Copier Problems"
• p.376 "Scanner Problems"
• p.377 "Fax Problems"
• p.383 "Error and Status Messages on the Screen"
• p.393 "Replacing Print Cartridges"
• p.399 "Replacing the Waste Toner Bottle"
353
Common Problems
This section describes how to troubleshoot common problems that may occur while operating the
machine.
354
• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales
or service representative.
355
Problem Solution
356
Problem Solution
• Fan the paper well before loading. Also make sure that
the edges are even by tapping the stack on a flat surface
such as a desk.
• Make sure that the paper guides are in the right position.
• Use supported types of paper. See p.86 "Supported
Paper for Each Tray".
• Load paper only as high as the upper limit markings on
Multiple sheets of paper are fed at
the paper guide.
one time.
• Make sure that the friction pad, paper feed roller or
registration roller is clean. See p.408 "Cleaning the
Friction Pad and Paper Feed Roller" and p.410
"Cleaning the Registration Roller and Paper Tray".
• Check that paper was not added while there was still
some left in the tray.
Only add paper when there is none left in the tray.
357
Problem Solution
If there are gaps between the paper and the paper guides,
adjust the paper guides to remove the gaps.
CER091
If a paper jam occurs, one of the following messages appears on the screen:
• “Misfeed: Dup. Unit Remove Paper”
• “Internal Misfeed”
• “Misfeed: Stnd. Tray”
• “Misfeed: Paper Tray”
Open the front cover and check the following positions, in the order indicated, to locate the jammed
paper.
9 • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.
• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can
smudge. Make test prints until smudges no longer appear.
• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine
will cause further jams and possibly damage the machine.
• Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any
pages that did not print out.
358
CES150
1. Fusing Unit
If paper is jammed in the fusing unit, see p.359 "If paper jams inside the fusing unit".
2. Tray
If paper is jammed in the tray, see p.361 "If paper jams inside a tray".
3. Transfer Unit
If paper is jammed in the transfer unit, see p.363 "If paper jams inside the transfer unit".
• Some of this machine's internal components get very hot. For this reason, take care when
removing misfed paper. Not doing so could result in burns.
• Since the temperature around the guide is high, wait for it to cool before checking for jammed
paper.
359
1. Pull the opening lever on the front cover, and then carefully lower the front cover.
CES141
2. Lower the fusing unit lever, and pull out the jammed paper carefully.
CES257
CES144
If you cannot find the jammed paper, check for it by pulling down the guide.
360
CES145
CES258
4. Using both hands, carefully push up the front cover until it closes.
CES142
• When closing the front cover, push the upper area of the cover firmly. After closing the cover,
check that the error is cleared.
361
1. Pull the opening lever on the front cover, and then carefully lower the front cover.
CES141
CES083
If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper
carefully forward and out.
CER063
362
3. Using both hands, carefully push up the front cover until it closes.
CES142
1. Pull the opening lever on the front cover, and then carefully lower the front cover.
CES141
363
2. Carefully remove any paper that is jammed under the transfer unit.
CER046
If you cannot find the jammed paper, look inside the machine.
3. Using both hands, carefully push up the front cover until it closes.
CES142
9 • When closing the front cover, push the upper area of the cover firmly. After closing the cover,
check that the error is cleared.
If a paper jam occurs in the ADF, one of the following messages appears on the screen:
• "ADF Original Misfeed Open ADF Cover and Remove paper."
• "Misfeed: Tray 1"
• "Misfeed: Tray 2"
Follow the procedure below to remove the original jammed in the ADF.
364
CES100
2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,
as it may rip.
CES101
3. If you cannot pull out the jammed original easily, move the lever slightly to the machine
rear, and then pull it up to unlock the paper feed roller.
9
CES044
365
4. Lift the paper feed roller slightly and pull it out toward you.
CES113
CES114
6. If you cannot pull out the jammed original easily, raise the input tray to see if the original
is jammed in the output area.
CES120
366
CES121
8. Put the paper feed roller back in with the roller part facing downwards.
CES115
CES116
367
CES102
11. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original
to remove it.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
CES153
368
If there is a problem with the quality of printing, first check the condition of the machine.
There is a problem with the Make sure that the machine is on a level surface. Place the
machine's location. machine where it will not be subject to vibration or shock.
Make sure that the paper type setting of the printer driver
The paper type setting is incorrect. matches the type of paper loaded. See p.118 "Specifying
Paper Type and Paper Size".
The machine is dirty. See p.405 "Cleaning", and clean the machine as required. 9
Color degradation may occur in color printing after the
machine is moved or a large number of pages are printed. In
Color degradation has occurred.
this case, adjust color registration by executing [Colour
Registration] in [System Settings].
369
Printer Problems
This section describes printing problems and possible solutions.
Problem Solution
370
Problem Solution
371
Problem Solution
You may eliminate certain problems by changing the printer driver settings as described below.
Cannot print properly when using a certain • Increase the print quality settings.
application, or cannot print image data • Adjust the color density.
properly. • Set the document to print in gray-scale.
Some characters are printed faintly or not • Increase the print quality settings.
printed. • Set the document to print in gray-scale.
372
If the colors of images displayed on the computer screen do not match print results, the cause may be
one of the following.
If the position of items on the printed page differs from the position displayed on the computer screen,
9
the cause may be one of the following.
373
Copier Problems
This section describes photocopy problems and possible solutions.
Problem Solution
Photocopied paper is blank. When using the exposure glass, place originals copy side
down. When using the ADF, place them copy side up. See
p.122 "Placing Originals".
If copying from the exposure glass, make sure that there are
The wrong original was copied.
no originals in the ADF.
Copied pages are too dark or too Adjust the image density. See p.172 "Adjusting Image
light. Density".
The original may have stuck to the exposure glass due to high
humidity.
Black spots appear when
9 photocopying a photographic print. Place the original on the exposure glass, and then place two
or three sheets of white paper on top of it. Leave the ADF open
when copying.
374
Problem Solution
When copying from the exposure Place the original copy side down, making sure that it is
glass, the print area of the copy is aligned to the rear left corner and pressed flat against the
out of alignment with the original. exposure glass.
375
Scanner Problems
This section describes scanner problems and possible solutions.
Problem Solution
The scanned image is distorted or The original was moved during scanning. Do not move the
out of position. original during scanning.
The original was placed upside down. Place the original in the
The scanned image is upside down.
correct orientation. See p.122 "Placing Originals".
The original was placed with the front and back reversed.
When using the exposure glass, place originals copy side
The scanned image is blank.
down. When using the ADF, place originals copy side up. See
p.122 "Placing Originals".
376
Fax Problems
This section describes fax problems and possible solutions.
When an error code appears on the fax journal or transmission status report
The table below describes the meaning of error codes that appear under "Results" on the fax
journal or transmission status report, and what to do when a particular error code appears.
"X" indicates a number in an error code that appear differently depending on a specific situation.
377
The machine was not able to print the received fax, or the
machine's memory reached capacity while receiving a fax
because the document was too large.
• The paper tray was empty. Load paper in the paper tray.
See p.99 "Loading Paper".
• The tray set for [Select Paper Tray] under [Fax Features]
did not contain A4, Letter, or Legal size paper. Load
valid size paper in the tray, and configure the paper size
2XXX14 settings under [System Settings] accordingly.
• A cover or tray was open. Close the cover or tray.
• There was a paper jam. Remove the jammed paper. See
p.358 "Removing Printing Jams".
378
379
380
4XXX43 A TIFF file could not be received via Internet Fax properly.
• The compression method of the received TIFF file was
other than MH/MR/MMR. Ask the sender to check the
TIFF file.
4XXX44 A TIFF file could not be received via Internet Fax properly.
• The resolution of the TIFF file was not supported, or the
width of the TIFF file was A3 or B4. Ask the sender to
check the TIFF file.
4XXX45 A TIFF file could not be received via Internet Fax properly.
• The format of the TIFF file was other than TIFF-S/F. Ask
the sender to check the TIFF file.
Problem Solution
9
See the solutions provided for errors 1XXX32 to 1XXX84 in the
Cannot send faxes.
above table.
381
Problem Solution
A fax you sent appears blank when The original was placed upside down. Place the original in the
received. correct orientation. See p.122 "Placing Originals".
382
383
Available: 2 Sided 2-sided copy could not be Specify a setting other than [Bypass Tray]
Copy Tray 1 or Tray performed because paper is set for the [Select Paper] setting. See p.253
2 to be fed from the bypass tray. "Copy Settings".
384
Density Sensor The machine failed to adjust Clean the toner density sensor. See p.406
Require Cleaning color registration. "Cleaning the Toner Density Sensor".
385
386
Paper has been jammed in the Remove the jammed paper. See p.358
Internal Misfeed
machine. "Removing Printing Jams".
387
Misfeed: Dup. Unit Paper has been jammed in the Remove the jammed paper. See p.358
Remove Paper duplex unit. "Removing Printing Jams".
Paper has been jammed in the Remove the jammed paper. See p.358
Misfeed: Paper Tray
paper tray. "Removing Printing Jams".
Paper has been jammed in the Remove the jammed paper. See p.358
Misfeed: Stnd. Tray
paper exit area. "Removing Printing Jams".
9 Misfeed: Tray 1
Paper has been jammed in the
ADF input tray.
Remove the jammed paper. See p.364
"Removing Scanning Jams".
Paper has been jammed in the Remove the jammed paper. See p.364
Misfeed: Tray 2
ADF output tray. "Removing Scanning Jams".
The machine has been off-hook Put down the handset or press the [Clear/
On Hook or Stop key
for an extended period of time. Stop] key.
388
The indicated tray has run out of Load paper to the indicated tray. See p.99
Out of Paper: X
paper. "Loading Paper".
Please Restart The machine needs to be Turn off the power, and then turn it back
Machine restarted. on.
389
Setting Error: The waste toner bottle has been Reinstall the waste toner bottle. See p.399
Waste Toner Bottle installed incorrectly. "Replacing the Waste Toner Bottle".
390
The Scan to USB function failed Check that the USB flash disk is securely
USB Disconnected because the USB flash disk was inserted in the machine. Do not pull out the
Press Clear key removed before the operation USB flash disk until "Ready" appears on
could be completed. the display.
391
392
• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite
on contact with naked flame.
• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so
risks fire and burns. Toner will ignite on contact with naked flame.
• Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies
and small children at all times. Suffocation can result if polythene materials are brought into
contact with the mouth or nose.
• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting
in dirtying of skin, clothing, and floor, and accidental ingestion.
• Store toner (new or used), toner containers, and components that have been in contact with
toner out of reach of children.
9
• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air
environment. Consult a doctor if necessary.
• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your
clothing. If toner comes into contact with your clothing, wash the stained area with cold water.
Hot water will set the toner into the fabric and make removing the stain impossible.
• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your
skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and
water.
393
• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
• Do not expose the print cartridge without its cover to direct sunlight for a long time.
• Do not touch the print cartridge's photo conductor unit.
394
CER088
• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.
CES032
• When removing print cartridges, be careful not to touch the Laser Scanning Unit on the underside
of the upper cover (the position shown by the arrow in the illustration below).
CES137
• If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black
toner. Change the color mode setting to Black and White using the machine's driver.
• If black toner runs out, you cannot print in black and white or color until the black print cartridge is
replaced.
1. Pull up the lever on the top cover, and then carefully raise the top cover.
Make sure that the ADF is closed.
395
CES138
2. Carefully lift out the print cartridge vertically, holding its center.
From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y),
and black (K).
CES139
• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
• Place the old print cartridge on paper or similar material to avoid dirtying your workspace.
9 • The toner color is indicated by the label on each print cartridge.
3. Take the new print cartridge out of the box, and then take it out of the plastic bag.
CBK123
396
4. Hold the print cartridge and shake it from side to side five or six times.
CER236
CER010
6. Check the toner color and corresponding location, and then carefully insert the print
cartridge vertically.
9
CES255
7. Using both hands, hold the center of the top cover and close the cover carefully. Be
careful not to trap your fingers.
After closing the top cover, wait until the initial screen is displayed.
397
CES140
8. Put the cover that you removed in step 5 on the old print cartridge. Then, put the old print
cartridge into the bag, and then put it into the box.
CER055
• Make sure to cover the old print cartridge with the protective cover for recycling and environmental
purposes.
9 • Comply with the print cartridge Recycling Program, whereby used print cartridges are collected for
processing. For details, ask your sales or service representative.
398
• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open
flame.
• Wait at least 30 minutes after disconnecting the power plug before removing the transfer unit.
• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite
on contact with naked flame.
• Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies
and small children at all times. Suffocation can result if polythene materials are brought into
contact with the mouth or nose.
• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a
hot surface).
• Store toner (new or used), toner containers, and components that have been in contact with
9
toner out of reach of children.
399
• Make sure the transfer unit is installed. If the transfer unit is not installed, install it before turning on
the power.
• Comply with the waste toner bottle Recycling Program, whereby used waste toner bottles are
collected for processing. For details, ask your sales or service representative.
• Before removing the waste toner bottle from the machine, spread paper or similar material around
the area to keep toner from dirtying your workspace.
1. Pull the opening lever on the front cover, and then carefully lower the front cover.
CES141
9
CER014
3. Holding the tabs on both ends of the transfer unit, tilt it backwards then lift it up.
CER015
400
4. Hold the center of the waste toner bottle, and then carefully pull it partially out without
tilting it.
CES073
5. Pull the waste toner bottle halfway out, grab the bottle firmly, and then pull it straight out.
CES074
CES075
To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the
arrow in the illustration below), do not lift the bottle while pulling it out.
401
CES076
CER039
CER089
7. Hold the center of the new waste toner bottle, and then carefully insert it halfway into the
machine body.
Leave the bottle cap open.
402
CES078
To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by the
arrow in the illustration below), do not lift the bottle while inserting it.
CES079
CES080
403
CES081
10. Slide the transfer unit along the guide rails into the machine. When it stops, push on the
PUSH mark until it clicks into place.
CER017
11. Using both hands, carefully push up the front cover until it closes.
CES142
• When closing the front cover, push the upper area of the cover firmly.
404
Cleaning
Cautions to Take When Cleaning
• Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside
this machine are high voltage components that are an electric shock hazard and laser
components that could cause blindness. Contact your sales or service representative if any of the
machine's internal components require maintenance, adjustment, or repair.
• Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock.
Note again that exposure to the laser components inside this machine risks blindness.
• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a
hot surface).
• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around
the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.
• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine
and thinner, or spray insecticide on the machine.
• If there is dust or grime inside the machine, wipe with a clean, dry cloth.
• You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and
grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire
hazard.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
405
Clean the machine when the error message instructing you to do so appears.
This procedure explains how to clean the toner density sensor of the yellow print cartridge as an
example of how to clean a sensor.
• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a
hot surface).
1. Pull up the lever on the top cover, and then carefully raise the top cover.
Make sure that the ADF is closed.
CES138
10
CES086
406
CER056
CES088
5. Using both hands, hold the center of the top cover and close the cover carefully. Be
careful not to trap your fingers.
After closing the top cover, wait until the initial screen is displayed.
10
CES140
407
If the friction pad or paper feed roller is dirty, a multi-feed or jam might occur. In this case, clean the
friction pad and paper feed roller as follows:
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, take care that the power cord is not damaged under the machine. Failing to take these
precautions could result in fire or electric shock.
• Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury.
• Do not put your hands inside the machine when the input tray is removed. Some internal parts
become hot and are a burn hazard.
• Do not use chemical cleaning fluids or organic solvents such as thinner or benzine.
10
CES059
Place the tray on a flat surface. If there is paper in the tray, remove it.
408
CER058
5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry
cloth to remove the moisture.
CES146
6. Push the metal plate down until it clicks into place to lock it.
10
CER031
409
7. Reload the removed paper into the tray, and then push the tray carefully into the machine
until it clicks into place.
CES062
8. Insert the plug of the power cord into the wall socket securely. Connect all the interface
cables that were removed.
9. Turn on the power.
• If jams or multi-sheet feeds occur after cleaning the friction pad, contact your sales or service
representative.
• If the optional tray 2 is installed, clean its friction pad and paper feed roller in the same way as you
did for tray 1.
The registration roller and paper tray can become dirty with paper dust if you print to non-standard
paper.
Clean the registration roller if white dots appear on prints.
10
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, take care that the power cord is not damaged under the machine. Failing to take these
precautions could result in fire or electric shock.
• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a
hot surface).
• Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury.
410
• Do not put your hands inside the machine when the input tray is removed. Some internal parts
become hot and are a burn hazard.
• Do not use chemical cleaning fluids or organic solvents such as thinner or benzine.
• Do not touch the transcription roller (shown in the illustration below).
10
CES059
Place the tray on a flat surface. If there is paper in the tray, remove it.
411
CER217
5. Push the metal plate down until it clicks into place to lock it.
CER031
6. Reload the removed paper into the tray, and then push the tray carefully into the machine
until it clicks into place.
10
CES062
412
7. Pull the opening lever on the front cover, and then carefully lower the front cover.
CES141
Be sure to set the registration roller in the position shown by the arrow in the illustration below.
CES089
Clean the registration roller if prints are smeared after a paper jam is cleared.
8. Clean the registration roller by applying a soft damp cloth while turning it.
9. Using both hands, carefully push up the front cover until it closes.
10
CES142
10. Plug in the power cord securely. Connect all the interface cables that were removed.
11. Turn on the power.
• When closing the front cover, push the upper area of the cover firmly.
413
CES090
CES091
414
• If you have to move the machine when the optional paper tray unit is attached, do not push on
the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly
resulting in injury.
• The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the
inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if
dropped.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, take care that the power cord is not damaged under the machine. Failing to take these
precautions could result in fire or electric shock.
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• When moving the machine after use, do not take out any of the toners, nor the waste toner
bottle to prevent toner spill inside the machine.
10
Repack the machine in its original packing materials when moving it a long distance.
• Be sure to disconnect all cables from the machine before transporting it.
• The machine is a precision piece of machinery. Be sure to handle it carefully when moving it.
• Make sure to move the machine horizontally. Take extra caution when carrying the machine up or
down stairs.
• If tray 2 is installed, remove it from the machine, and move them separately.
• Do not hold onto the tray area when lifting the machine.
415
CES052
10 • Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the
machine carefully.
If you intend to move the machine over a long distance, you must pack it well. Empty all the paper trays,
but do not remove any print cartridges. Take care not to tip or tilt the machine during transit.
416
• Toner might spill inside the machine if the machine is not kept level during transit.
• For more information about moving the machine, contact your sales or service representative.
10
417
Disposal
Ask your sales or service representative for information about correct disposal of this machine.
10
418
• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a
hot surface).
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, take care that the power cord is not damaged under the machine. Failing to take these
precautions could result in fire or electric shock.
Use this procedure to prepare the machine for a long period of inactivity with its power switch turned off.
Note that not using the following procedure could result in unusual noises when use of this machine is
resumed.
419
3. Pull the opening lever on the front cover, and then carefully lower the front cover.
CES141
CES257
10
CES142
• This step is not necessary if the machine's power switch is on but the machine has been inactive for
a long time.
Using the Machine Again After It Has Been Inactive for a Long Period
Use the following procedure to start using the machine again after it has been inactive for a long period.
420
CES141
CES258
10
CES142
421
Where to Inquire
Contact your sales or service representative for further information about topics covered in this manual
or to inquire about topics not covered in this manual.
10
422
Consumables
• Our products are engineered to meet high standards of quality and functionality, and we
recommend that you use only the expendable supplies available at an authorized dealer.
Print Cartridges
*1 The printable number of pages is based on pages that are compliant with ISO/IEC 19798 and the image
density set as the factory default. ISO/IEC 19798 is an international standard on measurement of printable
pages, set by the International Organization for Standardization.
• If print cartridges are not changed when necessary, printing will become impossible. For easy
replacement, we recommend you purchase and store extra print cartridges.
423
• The actual number of printable pages varies depending on the image volume and density, number
of pages printed at a time, paper type and paper size used, and environmental conditions such as
temperature and humidity.
• Print cartridges may need to be changed sooner than indicated above due to deterioration over
the period of use.
• Print cartridges (consumables) are not covered by warranty. However, if there is a problem,
contact the store where they were purchased.
• When you first use this machine, use the four print cartridges packaged with the machine.
• The supplied print cartridges are good for approximately 1,000 pages.
• This machine routinely performs cleaning and uses toner during this operation to maintain quality.
*1 A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color.
• The actual number of printable pages varies depending on the image volume and density, number
of pages printed at a time, paper type and paper size used, and environmental conditions such as
temperature and humidity.
• If the waste toner bottle is not changed when necessary, printing will become impossible. For easy
replacement, we recommend you purchase and store extra waste toner bottles.
10
424
• For details about specifying the IPv6 settings, see p.283 "Network Settings" or p.328 "Configuring
the Network Settings".
Available Functions
425
11
426
• For details about specifying the IPsec settings using Web Image Monitor, see p.339 "Configuring
the IPsec Settings".
• For details about enabling and disabling IPsec using the control panel, see p.432 "Enabling and
Disabling IPsec Using the Control Panel".
IPsec consists of two main functions: the encryption function, which ensures the confidentiality of data,
and the authentication function, which verifies the sender of the data and the data's integrity. This
machine's IPsec function supports two security protocols: the ESP protocol, which enables both of the
IPsec functions at the same time, and the AH protocol, which enables only the authentication function.
ESP Protocol
The ESP protocol provides secure transmission through both encryption and authentication. This 11
protocol does not provide header authentication.
• For successful encryption, both the sender and receiver must specify the same encryption
algorithm and encryption key. The encryption algorithm and encryption key are specified
automatically.
• For successful authentication, the sender and receiver must specify the same authentication
algorithm and authentication key. The authentication algorithm and authentication key are
specified automatically.
427
AH Protocol
The AH protocol provides secure transmission through authentication of packets only, including
headers.
• For successful authentication, the sender and receiver must specify the same authentication
algorithm and authentication key. The authentication algorithm and authentication key are
specified automatically.
AH Protocol + ESP Protocol
When combined, the ESP and AH protocols provide secure transmission through both encryption
and authentication. These protocols provide header authentication.
• For successful encryption, both the sender and receiver must specify the same encryption
algorithm and encryption key. The encryption algorithm and encryption key are specified
automatically.
• For successful authentication, the sender and receiver must specify the same authentication
algorithm and authentication key. The authentication algorithm and authentication key are
specified automatically.
Security Association
This machine uses encryption key exchange as the key setting method. With this method, agreements
such as the IPsec algorithm and key must be specified for both sender and receiver. Such agreements
form what is known as an SA (Security Association). IPsec communication is possible only if the
receiver's and sender's SA settings are identical.
The SA settings are auto configured on both parties' machines. However, before the IPsec SA can be
established, the ISAKMP SA (Phase 1) settings must be auto configured. When this is done, the IPsec SA
(Phase 2) settings, which allow actual IPsec transmission, will be auto configured.
Also, for further security, the SA can be periodically auto updated by applying a validity period (time
11 limit) for its settings. This machine only supports IKEv1 for encryption key exchange.
Multiple settings can be configured in the SA.
Settings 1-10
You can configure ten separate sets of SA details (such as different shared keys and IPsec
algorithms).
IPsec policies are searched through one by one, starting at [No.1].
428
This section explains the procedure for specifying encryption key exchange settings.
Machine PC
• After configuring IPsec, you can use "ping" command to check if the connection is established
correctly. Because the response is slow during initial key exchange, it may take some time to
confirm that transmission has been established.
• If you cannot access Web Image Monitor due to IPsec configuration problems, disable IPsec on
the control panel, and then access Web Image Monitor.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [IPsec Settings].
3. Click the [IPsec Policy List] tab.
4. Select the number of the setting you want to modify in the list, and then click [Change].
5. Modify the IPsec related settings as necessary.
6. Enter the administrator password, and then click [Apply]. 11
7. Click the [IPsec Global Settings] tab, and then select [Active] in [IPsec Function].
8. If necessary, specify [Default Policy], [Broadcast and Multicast Bypass], and [All ICMP
Bypass] also.
9. Enter the administrator password, and then click [Apply].
429
Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec
Settings on the machine. Setting methods differ according to the computer's operating system. The
following procedure is based on Windows XP in an IPv4 environment as an example.
1. On the [Start] menu, click [Control Panel], [Performance and Maintenance], and then
click [Administrative Tools].
2. Double-click [Local Security Policy].
3. Click [IP Security Policies on Local Computer].
4. In the "Action" menu, click [Create IP Security Policy].
The IP Security Policy Wizard appears.
5. Click [Next].
6. Enter a security policy name in "Name", and then click [Next].
7. Clear the "Activate the default response rule" check box, and then click [Next].
8. Select "Edit properties", and then click [Finish].
9. In the "General" tab, click [Advanced].
10. In "Authenticate and generate a new key after every", enter the same validity period (in
minutes) that is specified on the machine in [IKE Life Time], and then click [Methods].
11. Confirm that the Encryption Algorithm ("Encryption"), Hash Algorithm ("Integrity"), and
IKE Diffie-Hellman Group ("Diffie-Hellman Group") settings in "Security method
preference order" all match those specified on the machine in [IKE Settings].
If the settings are not displayed, click [Add].
12. Click [OK] twice.
13. Click [Add] in the "Rules" tab.
The Security Rule Wizard appears.
14. Click [Next].
11 15. Select "This rule does not specify a tunnel", and then click [Next].
16. Select the type of network for IPsec, and then click [Next].
17. Select "Use this string to protect the key exchange (preshared key)", and then enter the
same PSK text specified on the machine with the pre-shared key.
18. Click [Next].
19. Click [Add] in the IP Filter List.
20. In [Name], enter an IP Filter name, and then click [Add].
The IP Filter Wizard appears.
21. Click [Next].
430
22. Select "My IP Address" in "Source address", and then click [Next].
23. Select "A specific IP Address" in "Destination address", enter the machine's IP address,
and then click [Next].
24. For the IPsec protocol type, select "Any", and then click [Next].
25. Click [Finish].
26. Click [OK].
27. Select the IP filter that you have just created, and then click [Next].
28. Select the IPsec security filter, and then click [Edit].
29. In the "Security Methods" tab, check "Negotiate security" and then click [Add].
30. Select "Custom" and click [Settings].
31. When [ESP] is selected for the machine in [Security Protocol] under [IPsec Settings], select
[Data integrity and encryption (ESP)], and configure the following settings:
Set the value of [Integrity algorithm] to the same value as the [Authentication Algorithm for ESP]
specified on the machine.
Set the value of [Encryption algorithm] to the same value as the [Encryption Algorithm for ESP]
specified on the machine.
32. When [AH] is selected for the machine in [Security Protocol] under [IPsec Settings], select
[Data and address integrity without encryption (AH)], and configure the following
settings:
Set the value of [Integrity algorithm] to the same value as the [Authentication Algorithm for AH]
specified on the machine.
Clear the [Data integrity and encryption (ESP)] check box.
33. When [ESP&AH] is selected for the machine in [Security Protocol] under [IPsec Settings],
select [Data and address integrity without encryption (AH)], and configure the following
settings:
Set the value of [Integrity algorithm] under [Data and address integrity without encryption (AH)] to
the same value as [Authentication Algorithm for AH] specified on the machine.
Set the value of [Encryption algorithm] under [Data integrity and encryption (ESP)] to the same 11
value as [Encryption Algorithm for ESP] specified on the machine.
34. In the Session key settings, select "Generate a new key every", and enter the same
validity period (in seconds or Kbytes) as that specified for [Life Time] on the machine.
35. Click [OK] three times.
36. Click [Next].
37. Click [Finish].
If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this
procedure from step 13 and specify ICMPv6 as an exception. When you reach step 24, select
431
[58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security]
to [Permit].
38. Click [OK].
39. Click [Close].
The new IP security policy (IPsec settings) is specified.
40. Select the security policy that you have just created, right click on it, and then click
[Assign].
IPsec settings on the computer are enabled.
• To disable the computer's IPsec settings, select the security policy, right click, and then click [Un-
assign].
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• You can press the [Escape] key to exit to the previous level of the menu tree.
• For details about [Admin. Tools Lock], see p.295 "Administrator Settings".
11
432
Configuration
Desktop
Print process
Laser electrostatic transfer
Maximum paper size for scanning
• Exposure glass
A4, Letter (81/2 " × 11 ")
• ADF
Legal (81/2 " × 14 ")
Maximum paper size for printing
Legal (81/2 " × 14 ")
Warm-up time
Less than 30 seconds (23 °C, 71.6 °F)
Paper sizes
• Standard paper sizes
A4, B5 JIS, A5, A6, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Half Letter (51/2 " × 81/2
"), Executive (71/4 " × 101/2 "), 8 " × 13 ", B6 JIS, 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K
(195 × 267 mm), Com 10 (41/8"×91/2"), Monarch (37/8 " × 71/2 "), C5 Env (162 × 229
mm), C6 Env (114 × 162 mm), DL Env (110 × 220 mm)
• Custom size
90 to 216 mm (3.54 to 8.5 inches) in width, 148 to 356 mm (5.83 to 14.0 inches) in length 11
• Duplex supported paper sizes
A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 " × 101/2 ")
Paper output capacity
Standard 150 sheets (80 g/m2, 20 lb.)
Paper input capacity
• Tray 1
250 sheets (80 g/m2, 20 lb.)
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• Tray 2 (option)
500 sheets (80 g/m2, 20 lb.)
• Bypass tray
One sheet (80 g/m2, 20 lb.)
ADF capacity
35 sheets (80 g/m2, 20 lb.)
Paper weight
• Tray 1
60 to 160 g/m2 (16 to 42 lb.)
• Tray 2 (option)
60 to 105 g/m2 (16 to 28 lb.)
• Bypass tray
60 to 160 g/m2 (16 to 42 lb.)
Memory
256 MB (128 MB for printer functions only)
Power requirements
•
220-240 V, 6 A, 50/60 Hz (when fully equipped)
•
120 V, 11 A, 60 Hz (when fully equipped)
Power consumption
• Maximum power consumption
1300 W
• Energy Saver mode 1
80 W
11 • Energy Saver mode 2
10 W
Machine dimensions (Width × Depth × Height)
420 × 493 × 476 *1 mm (16.6 × 19.5 × 18.8 *1 inches)
*1 If tray 2 is installed, the height increases by 125 mm (5.0 inches).
Weight (machine body with consumables)
Approximately 30.0 kg (66.2 lb.)
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Printing speed
• Type 1 model
Black and white: 16 pages per minute (A4/Letter)
Color: 16 pages per minute (A4/Letter)
• Type 2 model
Black and white: 20 pages per minute (A4), 21 pages per minute (Letter)
Color: 20 pages per minute (A4), 21 pages per minute (Letter)
Resolution
600 dpi (Maximum: 2400 × 600 dpi)
First print speed
14 seconds or less (A4/Letter, 600 × 600 dpi)
Interface
• Ethernet (10BASE-T, 100BASE-TX)
• USB 2.0
Printer language
• Type 1 model
DDST, PictBridge
• Type 2 model
PCL6, PCL5c, PostScript 3, PictBridge
Fonts
• Type 1 model
Not installed
• Type 2 model
80 fonts 11
Network protocol
TCP/IP, IPP, Bonjour
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SMTP, TCP/IP
• Reception
POP3, TCP/IP
Transmission function
E-mail
E-mail format
Single/Multi-part, MIME Conversion
Attached file forms (transmission): TIFF-S (MH encoding)
Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding)
Authentication method
SMTP-AUTH, POP before SMTP, A-POP
Original size
A4 (Length is up to 356 mm)
Scan line density
8 dots per mm × 3.85 line per mm (200 × 100 dpi)
8 dots per mm × 7.7 line per mm (200 × 200 dpi)
Destination machine specifications
• Communication protocols
• Transmission
SMTP, TCP/IP
• Reception
POP3, TCP/IP
• E-mail format
• Format
MIME, Base64
• Content-Type 11
Image/tiff
Multipart/mixed (text/plain, Image/tiff (attached file forms))
• Data format
• Profile
TIFF-S
• Encoding
MH
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• Original size
A4
• Resolution (dpi)
200 × 100, 200 × 200
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Specifications of Options
This section lists the specifications of the various options.
Paper capacity
500 sheets
Paper size
A4, Letter (81/2” × 11”)
Dimensions (Width × Depth × Height)
400 × 450 × 127 mm (15.8 × 17.8 × 5 inches)
Paper weight
60 to 105 g/m2 (16 to 28 lb.)
Weight
Less than 4 kg (8.9 lb.)
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Electromagnetic Interference
If this machine is located close to another electronic device, both devices may malfunction due
electromagnetic interference.
Televisions and radios may produce noise if located too close to this machine. If this happens, do the
following:
• Move the television or radio as far as possible from the machine.
• Change the position of the antenna of the television or radio.
• Use a different wall outlet on a different circuit.
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Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.
Copyright (c) 2001, 2002 Expat maintainers.
Permission is hereby granted, free of charge, to any person obtaining a copy of this software and
associated documentation files (the "Software"), to deal in the Software without restriction, including
without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell
copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the
following conditions:
The above copyright notice and this permission notice shall be included in all copies or substantial
portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR
COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN
AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN
CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
JPEG LIBRARY
• The software installed on this product is based in part on the work of the Independent JPEG Group.
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452 EN GB EN US M1008604A
M100-8604A
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EN
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