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    Fce Formal Letter

    Uploaded by

    Ruth Pereira Martinez
    This document provides guidance on writing formal letters. It discusses including a salutation that addresses the recipient properly based on whether their name is known. The body should be organized with multiple paragraphs, including an opening stating the purpose, relevant information about yourself, reasons for writing, and a conclusion. Closing paragraphs thank the recipient and reference future communication. The letter ends with a final salutation and signature. Sample phrases are given for different purposes like applying for a job, requesting information, or complaining.

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    Download as PDF, TXT or read online from Scribd

    Fce Formal Letter

    Uploaded by

    Ruth Pereira Martinez
    39 views4 pages
    This document provides guidance on writing formal letters. It discusses including a salutation that addresses the recipient properly based on whether their name is known. The body should be organized with multiple paragraphs, including an opening stating the purpose, relevant information about yourself, reasons for writing, and a conclusion. Closing paragraphs thank the recipient and reference future communication. The letter ends with a final salutation and signature. Sample phrases are given for different purposes like applying for a job, requesting information, or complaining.

    Original Title

    FCE FORMAL LETTER

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    This document provides guidance on writing formal letters. It discusses including a salutation that addresses the recipient properly based on whether their name is known. The body should be organized with multiple paragraphs, including an opening stating the purpose, relevant information about yourself, reasons for writing, and a conclusion. Closing paragraphs thank the recipient and reference future communication. The letter ends with a final salutation and signature. Sample phrases are given for different purposes like applying for a job, requesting information, or complaining.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    39 views4 pages

    Fce Formal Letter

    Uploaded by

    Ruth Pereira Martinez
    This document provides guidance on writing formal letters. It discusses including a salutation that addresses the recipient properly based on whether their name is known. The body should be organized with multiple paragraphs, including an opening stating the purpose, relevant information about yourself, reasons for writing, and a conclusion. Closing paragraphs thank the recipient and reference future communication. The letter ends with a final salutation and signature. Sample phrases are given for different purposes like applying for a job, requesting information, or complaining.

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    FCE FORMAL LETTER

    HINTS
    How to write formal letters
    [1] Salutation or Greeting
    • (A) If you know the name of the person you are writing to use the title
    (Mr, Mrs, Miss or Ms) and the surname only. If you are writing to a
    woman and do not know if she uses Mrs or Miss, you can use Ms,
    which is for married and single women.
    • Examples: "Dear Mr Simpson," / "Dear Mrs Flanders," / "Dear Miss
    Skinner," / "Dear Ms Van Houten,"
    • (B) If you do not know the name of the recipient of the letter begin with
    "Dear Sir," / "Dear Madam," (if you know you are writing to a man or a
    woman) or "Dear Sir or Madam," (if you do not know the sex of the
    person you are writing to).

    [2] Body
    [2.1] Opening
    The first paragraph states the reason(s) for writing and, if needed, what you
    are responding to (an advert, a prospectus...). In addition, an opening
    paragraph is needed to make reference to previous correspondence.
    Useful phrases for the opening
    • I would like to apply for one of the scholarships I saw advertised in your
    prospectus. (applying for a scholarship)
    • I am looking for an outdoor work during the summer holidays and I
    would like to apply for the position of hotel lifguard assistant which I say
    advertised in my university's student newspaper. (applying for a job)
    • I have seen your advertisement for the post / vacancy / job of…
    advertised in the local newspaper on 16 June. I am writing because I
    would like to apply for the job. (applying for a job)
    • I am the secretary of my college Science Club. I saw your
    advertisement for the exhibition "The Next 100 Years" and I am
    interested in organising a group visit. I was wondering if I could ask you
    some questions about it. (requesting information)
    • I am writing (in order) to complain about the advertisement for your new
    game. Having just played the game, I realise that the advertisement is
    misleading. (complaint letter)
    • I am writing with regard to ... I am writing with reference to... I am writing
    in response to...
    • Thank you for /your letter of 9 May... /for your letter regarding...
    • In reply tor your letter of 8 May, …
    [2.2], [2. .] Main content

    The rest of the body will be organised in paragraphs: that will make reading
    easier and the effect on the target reader will be better. For example, an
    application letter may have this layout and paragraphing:
    • Salutation or greeting
    • #1 Opening (first paragraph)
    • #2 About you (age, where you live, education-training and/or work
    experience relevant to the job, languages ...)
    • #3 Reasons for applying (why you are suitable for the job)
    • #4 Conclusion (availability for interview, further questions, ... - if
    necessary)
    • Closing
    • Final salutation
    • Name and surname
    For any type of formal letter, paragraphing is just a matter of common
    sense, grouping ideas logically (covering two points or questions in one
    paragraph, two other points or questions in another paragraph...). You should
    aim for three to five paragraphs

    Other useful phrases


    Asking politely
    • Could you tell me... ?
    • I would be grateful if you could ...
    • I would be interested in having more details about...
    • I would like to know if/when/when/...
    • I would like information on...
    • Do you know if...?
    Complaining
    • I would like to complain about + noun or -ing
    • ... is not what I expected / was expecting
    • I am not satisfied with...
    • I would be grateful if my money was refunded / if you could give me a
    refund
    • …
    [3] Closing

    The end of your letter is as important as the beginning. You usually state what
    you would like the recipient to do, make a reference to a future event, offer to
    help...
    • I look forward to hearing from you soon / I look forward to receiving your
    reply
    • I look forward to receiving a full refund (in a complaint letter)
    • I would like to know what you are going to do about this situation (in a
    complaint letter)
    • I would like to thank you in advance for this information (in a enquiry
    letter -requesting information)
    • If you require/Should you need further information, please do not
    hesitate to contact me/feel free to contact me.

    [4] Final salutation


    Depending on how you started your letter (See "Salutation or Greeting"
    above), you will end your letter with
    • (A) Yours sincerely,
    • (B) Yours faithfully,
    [5] Sign your name and then print your name clearly underneath on another
    new line
    Moe Szyslak
    Moe Szyslak

    Letter of application - useful phrases


    Dear ......
    I am writing to apply for a/the job of ..... which I saw advertised in "The
    Guardian" newspaper.
    I am 26 years old and at the moment I am studying … at …. Having studied
    English for over seven years I am a fluent speaker of the language. My
    qualifications also include Proficiency certificates in both French and German.
    As far as experience is concerned, I have worked as ............. for ........... As
    for my character, people tell me I am ...............
    I feel I would be suitable for this job because ............ . This will give me the
    opportunity to ….. . I would also like the chance to....
    I look forward to hearing from you.
    Yours …

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