Muhammad Mustafa Haidari

Master of Business Administration

Muhammad Mustafa Haidari

Personal Info Summary:

Skilled senior admin & finance manager/advisor adept at increasing work
Address: process efficiency and profitability through functional and technical
First part of macroryan, 16th analysis.
district, Kabul Afghanistan Successful at advising & managing admin, finance, HR and procurement
Mobile: departments.
+93(0) 77 2121 520 Areas of expertise include managerial functions, asset allocation,
Email: administrative procedures, human recourses and developing strategies.
haidarimuhammadmustafa@gmail.com Experience:
skills highlights
21-03-2021- Senior Admin & Finance Manager
21-12-2021 MoPH/DDR/ International Narcotics Law
• Strong decision maker
• Complex problem solving • Operate and supervised internal resources for the flawless
• Knowledge of conflict & execution of the project.
negotiation • Prepare & supervised Admin, finance, HR, Procurement,
• Compatible of change Transportation & stocking Plans.
management • Maintains administrative staff by recruiting, selecting, orienting,
• Compatible of diversity and training employees.
• Team worker • maintaining a safe and secure work environment; developing
personal growth opportunities.
Languages • Completes special priorities by organizing and coordinating
information and requirements, planning, arranging, meeting
Understanding, speaking, writing level schedules & monitoring results.
• Achieves financial objectives by anticipating requirements,
Dari: C1/2
scheduling expenditures, monitoring costs & analyzing variances.
Pashto: B1/2
• Plan and prepare the project budget.
English: C1/2
• Ensured that aforementioned project is delivered on time within
Urdu: B1/2
the scope of budget.
Levels: A1/2: Basic user - B1/2: Independent • Develop monthly and annual project action plan and tracking
user - C1/2 Proficient user progress of the project on biannual and annual base.
• Resource planning and allocation of budget.
• Prepare and maintained comprehensive project documents such
Monetary/Non-monetary rewards as admin and finance department formats based on government
rules and regulation.
Appreciation Letter (3rd ) • Prepare & report quarterly budget expenses as per the donor
Minister of MoPH request.
• Purchases printed materials and forms by obtaining
Appreciation Letter requirements; negotiating price, quality, and delivery; approving
Acting Minster of MoPH invoices.
• Monitor inventory of office supplies and the purchasing of new
Job Promotion + salary increase material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
 Achievements: Establishment of 5th new DTCs across 5 provinces as per the request of province.
Recruitments of 102 clinical & non-clinical staff. Utilization of 1.1 million US dollar during a year
based on government & Donor rules & regulation.

22-12-2018- Senior Admin & Finance Advisor

19-03-2021 MoPH/ National Drug Demand Reduction Program

• Operate the implementation of the project.

• Supervise and control budget plans, Admin plans, procurement plans and its implementation
in accordance with Government requirements of funds and approved operational plans.
• Close coordination and cooperation with administration, Procurement, Human Resource,
inventory, and finance departments based on planning and scheduling the operation tasks.
• Arrangements of administrative, financial, procurement and HR departments for the
workshops, seminars and trainings.
• Arranging the coordination meetings internally and attending all external meetings related to
Drug Demand Reduction Program/MoPH.
• Tracking of Budget breakdown, Procurement plans and Human resource recruitments.
• Preparing of necessary documents of admin and finance departments and processing with
MoPH Departments.
• Check and review the program financial documents and sees that all financial transactions are
sufficiently supported.
• Monitoring of the project and shared budgets on the program level in order to avoid over or
under spending and coordinate it with the program heads.
• supervised internal resources for the flawless execution of the project.
• Provide efficient and effective office management.
• Monitoring staff attendance report and ensure the accuracy of leave record usage.
• Have regular communication with DDR finance and admin unit.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations.
• Perform other related duties as required.

Achievements: Development of SOP (Standard Operation Procedure) for Admin & Finance
departments. Development of a proposal for proposing a government organizational structure.
Developing guidelines for admin, finance, procurement & human resource. Establishment of dispute
resolution committee. Launching of coordination program between administrative & finance
departments to spend the budget efficiently and effectively by presenting a presentation monthly.

22-12-2017- General HR Manager

21-12-2018 MoPH/National Drug Demand Reduction Program

• Maintains clinical and non-clinical staff by recruiting, selecting, orienting, training employees,
and rewarding through non-monetary system;
• Accomplishes staff results by communicating job expectations; planning, monitoring, and
appraising job results; coaching, counseling, and disciplining employees; initiating,
 coordinating, and enforcing systems, policies, and procedures.
• Cooperating in implementation of HR rule and regulations in 107 DTCs in 32 provinces.
• Considering gender equality.
• Processing job description, advertisement, evaluation of application forms.
• Responsible for long listing, short listing, taking interview and selecting the most appropriate
candidates.
• Working on performance management, identical opportunities, attendance management.
• Close cooperation with technical team regarding providing accurate and precise job
description.
• Responsible for processing payroll and considering the attendance record of staff.
• Conducting quarterly staff performance, evaluations and providing the trainings required for
capacity building of the staff in coordination with the project manager.
• Identify the sort of trainings required for staff
• Preparing human resource plans and implementing them in an effective and efficient way.
• Proper HR filing system & keeping staff database up to date.
• Supervise & control employees’ attendance and ensure equal pay for monthly and annual
leave.
• Recommend suggestions for improving of internal system.
• All other duties assigned by supervisor

Achievements: Development of recruitment guidelines & policy. creation of recruitment

committee. creation of structure, organogram & job & responsibilities for more than 107 DTCs
employees across 32 provinces. Shifting more than 2300 clinical & non-clinical employee from
government development budget to ordinary budget. Adjusment of main office employee’s salary
as per the NTA guidelines & policy under supervision of MoPH committee. Creating database for
HR in coordination with GIZ Kabul Office. Launching capacity building program for financial &
administrative staff In Co-ordination of the Colombo-plan Kabul office.

21-04-2017- Senior Admin Officer

21-12-2017 MoPH/National Drug Demand Reduction Program-Equipment of 6th new DTCs

• Plans, directs and manages the operation.

• Manage and monitor the work flow of office.
• Prepare monthly reports and charts relating to work flow.
• Motivate staff in achieving best outcomes in administration.
• Prepare reports periodically or monthly on individual performances.
• Initiate and implement incentives for staff to optimize work output.
• Identify lapses in the work flow and make corrections.
• Meet staff requirements and needs and resolve their problems.
• Operate expenses within budget limits.
• Maintain all databases including financial and staff reports.
• Maintain inventories, filing, office stationery and other equipment.
• Initiate best practices, procedures and standards.
• Maintains administrative staff by recruiting, selecting, orienting, and training employees;
 • maintaining a safe and secure work environment;
• developing personal growth opportunities.
• Follow up project guidance, Reporting, Control Admin Documents according to office
Requirement, checking + Responding Directory Emails, collecting Reports from newly
established DTCs in 6 provinces.

Achievements: Upgrading 6th DTCs clinical & non-clinical staff, recruit of 105 new employees
through free competition based on meritocracy & transparency. Equipment of 6th new DTCs through
RFQ & NCB procurement procedure within the province. Continuation of the project based on
budget consumption on time and its effectiveness.

Admin Officer
01-04-2016-
SOZO International Organization
31-03-2017
• Plans, directs and manages the operation.
• Supervise a large diversified administrative program, which involve co- coordinating the work
performed in several separate locations.
• prepare reports and data for the department.
• Design and/or review systems and procedures to accommodate new or additional work or to
provide improved efficiency.
• Supervise and train subordinate staff.
• Act as advisor on administrative matters to senior management and/or to regional offices.
• Carry out special assignments for senior personnel.
• Coordinate work in regional offices.
• Analyze various reports and make recommendations to senior personnel.
• Prepare material for publication.
• Provides supplies by identifying needs for reception, switchboard, and kitchen; establishing
policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining
equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality,
and delivery; approving invoices.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures;
evaluating system results with users.
• Maintains continuity among corporate, division, and local work teams by documenting and
communicating actions, irregularities, and continuing needs.
• Maintains professional and technical knowledge by attending educational workshops;
benchmarking professional standards; establishing personal networks.
• Contributes to team effort by accomplishing related results as needed.

Achievements: Supplied clinical equipment’s for Maiwand government hospital. Applied new
methodology of learning & expand computer and English classes for boys & girls. Complete
necessary Maintenance of MoPH Hospitals.
09/03/2011- Head-Office Executive Officer
06/03/2016 MRRD/ Kabul Rural Rehabilitation & Development

• Plan and coordinate administrative procedures and systems and devise ways to streamline
processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Manage schedules and deadlines.
• Oversee facilities services, maintenance activities and tradespersons.
• Keep abreast with all organizational changes.
• Attend meetings, Prepared presentation, Analyze of problems & proliferation the solution.
• Secures information by completing database backups.
• Maintain the archives of documents and paperwork.
• Liable for any electronic correspondence (Emails) of director.
• Collecting & preparing provinces daily report and dispatch to deputy minister office & chief of
minister office.
• Keep an update details of the project achievements & distribute to related stakeholders & non-
governmental NOGs or institution;
• Any other duties as assigned by supervisor.

Education:

2018-2021 Master of Business Administration (MBA), Specialization in Management

Kardan University, Kabul, Afghanistan

2012-2016 Bachelor of Computer Science, Specialization in software Engineering

Kardan University, Kabul, Afghanistan

2010-2011 Diploma of Business Administration (DBA)

Dunya institutes of higher education, Kabul, Afghanistan

1996-2008 Graduated from Ustad Khalil Ullah Khalili High School

Kabul, Afghanistan

References:
Dr. Shahpor Yousuf
Director
MoPH/Drug Demand Reduction-National Program
Kabul, Afghanistan
Phone: +93 (0) 77 328 9325
Email: drshahpor2001@gmail.com
shah.kohi@yahoo.com
Dr. Abdul Mubin Sultankhil
Senior Project Manager
MoPH/Drug Demand Reduction-National Program
Kabul, Afghanistan
Phone: +93 (0) 79 343 9533
Email: mubin.sultankhil@gmail.com

Hajji Mohammad Rafiq (Momand)

HR Department Manager
SOZO International
Kabul, Afghanistan
Phone: +93 (20) 210--3147
Email: rafiq@sozointernational.org

Note: All documents and Certificates available.