Privacy Policy 2020
Privacy Policy 2020
Privacy Policy 2020
We are firmly committed to protecting the privacy of any personal information we collect about you and
we aim to maintain a safe and secure system of handling your information. We seek to ensure that your
personal information is handled in accordance with the Australian Privacy Principles in the Privacy Act
1988.
This Privacy Policy (and references to ‘we’ and ‘us’) relates to both The Duke of Edinburgh’s International
Award – Australia and The Friends of the Duke of Edinburgh's Award in Australia Inc.
(including unions), other employers seeking a reference about you and our service providers including
providers of payroll, superannuation, banking, staff benefits, surveillance and training services.
We may also exchange personal information (including sensitive information) with Award organisations
located outside of Australia such as The Duke of Edinburgh’s International Award Foundation (IAF) who
grants us the licence to operate the Award in Australia (for example delegate details including health
information for international exchanges/camps) The IAF may also access information for the purpose of
monitoring that the award in Australia is meeting its licence obligations, for example by sampling Award
Participant’s activity choice and activity hours logged.
Some of the third parties described above may be located in the United Kingdom, Czech Republic and the
Philippines.
The Online Services may contain links to other sites. We are not responsible for the privacy practices or
policies of those sites.
Children
We recommend that the children up to the age of 16 ask their parents’/guardians permission before
sending any information about themselves to anyone over the internet. All under 18s are required to
obtain parental consent on Licensed Organisation enrolment forms before they can be registered for the
Award.
Talent Release Forms need to be signed by the parent or guardians of any child under the age of 18 who
has their photograph taken for use by the Award. Anyone over the age of 18 is also asked to sign a Talent
Release Form to authorise us to use their photographs.
If you are making a complaint, we may request additional details from you and may need to engage or
consult with other parties in order to investigate and deal with your issue. We will keep records of your
request and any resolution.
The Duke of Edinburgh’s International Award – Australia ABN 70114 267 195
The Friends of the Duke of Edinburgh's Award in Australia Inc ABN 85 021 371 716
Last updated 21/01/2019
The Award maintains a Governance Policy manual. This policy is referenced as Policy 3.5 Privacy & Online
Information. Please also refer to Policy 1.12 Privacy Compliance Policy.