M03 Keyboard Skill
M03 Keyboard Skill
M03 Keyboard Skill
SERVICE LEVEL – I
Based on March 2022, Curriculum Version 1
August, 2022
Addis Ababa, Ethiopia
Contents
Acknowledgment ............................................................................................................................ 4
Introduction to the Module ............................................................................................................. 6
Unit one: Use safe work practices ................................................................................................ 7
1.1. adjusting workspace furniture and equipments................................................................... 8
1.1.1 Ergonomic Requirement ............................................................................................... 8
1.2 OHS Requirements for computer operation ............................................................................. 9
1.2.1 Are OHS Supervisors Responsibilities .............................................................................. 9
1.2.2 Workstation height and layout ........................................................................................ 11
1.3 Occupational health and safety ............................................................................................. 14
1.3.1 Safe work organization ................................................................................................... 14
Self check-1 .................................................................................................................................. 16
Operation sheet 1 .......................................................................................................................... 17
Lap Test-1 ..................................................................................................................................... 18
Unit Two: Identify and develop keyboard skills........................................................................ 19
2.1 Identifying Keyboard functions .............................................................................................. 20
2.1.1 Cursor and monitor controls ............................................................................................ 23
2.1.2 keyboard shortcuts ........................................................................................................... 23
2.2 Basic touch typing techniques ................................................................................................ 24
2.2.1 What is Mavis? ................................................................................................................ 26
2.2.2 The Amharic keyboard layout ......................................................................................... 28
2.3 Developing speed and accuracy .............................................................................................. 33
2.3.1 Checking the content........................................................................................................ 33
2.3.2 Checking the spelling ....................................................................................................... 34
2.3.3 Typical finger positions ................................................................................................... 35
Self check- 2 ................................................................................................................................. 35
Operation sheet 2 .......................................................................................................................... 37
Operation sheet 2.1 ...................................................................................................................... 38
Operation sheet 2.2 ....................................................................................................................... 39
Operation sheet 2.3 ....................................................................................................................... 40
Ministry of Labor and Skills wish to extend thanks and appreciation to the many
representatives of TVET instructors and respective industry experts who donated their time and
expertise to the development of this Teaching, Training and Learning Materials (TTLM).
In Hard Ware and network Servicing filed; knowing and identifying the hard ware Components
is the primary activity to categorize the input devices, output devices and secondary storage
devices with their perspective ports and connectors.
This module is designed to meet the industry requirement under the Hard ware and Network
Servicing occupational standard, particularly for the unit of competency: Develop Computer
Keyboard Skill
This module covers the units :
Use safe work practices
Identifying and developing keyboard skills
Checking accuracy
Learning Objective of the Module
Use safe work practices
Identify keyboard skill
Check accuracy
Module Instruction
For effective use this modules trainees are expected to follow the following module instruction:
1. Read the information written in each unit
2. Accomplish the Self-checks at the end of each unit
3. Perform Operation Sheets which were provided at the end of units
4. Do the ―LAP test‖ giver at the end of each unit and
Read the identified reference book for Examples and exercise
This unit will also assist you to attain the learning outcomes stated in the cover page.
Specifically, upon completion of this learning guide, you will be able to:
Use safe work practices
Identify and Develop keyboard skill
Check accuracy
Most organizations use computers to keep records, prepare documents and Generally manage
their business. If you know how to use a keyboard efficiently and correctly you will be of greater
value to any organization for which you work.
It will also reduce your risk of injury by making you aware of the importance of good posture,
appropriate equipment and work environment and good work practices.
Topics in this section will help you fulfill this role as safely as possible, and they include how to
set up and use your workstation safely, how to manage your time and your tasks so that you
work safely, and how to exercise regularly so that you reduce the risk of injury.
What is Ergonomics
Ergonomics is the scientific study of human performance at work. It is the science of arranging
or adjusting the work environment to fit the employee‘s body or making your equipment work
for you and not you working for it.
Why is it important?
Application of ergonomics principles to work practices allows prevention and control
musculoskeletal injuries arising from repetitive or forceful movement or/and or constrained
postures.
Statutory requirements
Working with computers can cause workers a number of problems. These include stress,
visual discomfort, as well as aches and pains in the hands, wrists, arms or shoulders. The
following are general guidelines to follow when organizing work station to suit OHS
requirements.
Considering workplace layout ergonomics and individual needs when allocation tasks to people
in your area
Ergonomics (or human factors) is the scientific discipline concerned with the understanding
of the interactions among humans and other elements of a system, and the profession that
applies theoretical principles, data and methods to design in order to optimize human well
being and overall system performance.
If you regularly need to enter data from another document, think about using a document holder.
Prolonged reading from a document that is resting on the surface of the desk can cause neck and
shoulder strains. Document holders hold papers so that this risk is reduced. As illustrated, there
are several different designs. Your choice would depend on the space available to you and the
size and kind of documents to be held.
Employers and employees are legally required to look after the health and safety of workers.
This applies to all organizations, including volunteer organizations. Employers must provide a
safe working environment. In addition, employees also must not put themselves or others at risk.
All the topics listed in 1.1 enable every body to have safe work practice and to be guidelines for
occupational health and safe at workplace. In addition, the following subtopics are also included
in the occupational health and safety procedures.
B. Breaks
Make sure that you take regular breaks from your work. Frequent short pauses are preferable
to infrequent long pauses. Answering the phone or collecting a document from the printer
makes a good short break. Defined breaks such as lunch or morning tea are also necessary.
Avoid taking these ‗breaks‘ at your desk so that you don‘t keep working. The length and
frequency of breaks that you need will depend on the work, on you and on other factors.
Exercises
Regular exercise can reduce the effect of repetitive work such as typing. However, you should
still take the other safe-work precautions already mentioned.
Directions: Answer all the questions listed below. Use the Answer sheet provided in
the next page:
Instruction 1:- choose the best answer for the given alternatives (5 points)
_____1. ___ is the study of efficiency, comfort and safety of people in their working
environment.
a. Ergonomics b. safety c. working d. all
_____2. From the following which one is not included in ergonomics for text
processing operators?
a. Keyboard b. mouse c. monitor d. all e. none of the above
_____3. __ is one of the most important factors in preventing posture problems.
a. adjustable chair b. desk arrangement c. decor and Lighting d. all
_____4. ____ is a short break in work for muscle relaxation
a. noise b. break c. a micro pause d. all e. none
_____5. From the following which one is a noise factor in an office?
a. People and equipment b. printers, photocopiers c. phones d. all e. none
___________________________________.
2. Write the steps to prevent eyestrain(4 points )
Instructions: Given necessary information, tools, equipment and materials you are
required to
Task 1: adjust the given furniture and equipment based on ergonomic requirements
Identify and apply keyboard functions for both alpha and numeric keyboard functions
This unit will also assist you to attain the learning outcomes stated in the cover page.
Specifically, upon completion of this learning guide, you will be able to:
Keyboarding is an input device that enables you to enter information to the computer and its
layout is viewed hereunder.
Some basic keyboarding skills that you are expected to know are:
TYPES OF KEYS: Though there are several input devices viz. mouse, touch screen, character/
voice recognition etc. used for giving input to the computer, yet the use of keyboard is the most
common method adopted for input of data into a computer. Commonly, a computer has a
keyboard that looks like a typewriter keyboard. However, a computer keyboard contains
additionally certain keys which are also used to give commands to the operating system of a
computer. A computer keyboard contains the following types of keys:
Function keys (F1 to F12) are special keys that are programmed to do specific things. For
example, if you tap the F1 key, the Help menu will appear.
Cursor control keys. Use the cursor control keys on the keyboard to move your cursor
(mouse pointer) around a document.
Use the four arrow keys to move one space or one line.
Use the Page Up and Page Down keys to move one screen (rather than a
page) up or down.
Alphanumeric keypad. Use the alphabet keys to type words. Although the tops of the
keys show the letters as capitals they will appear as lower case letters unless you use the
shift or caps lock keys. The home keys are the alphabet keys that your fingers will use as a
‗base‘. Each finger rests on its home key when not typing. Learn to use Numerical key
properly (touch-type) if you regularly enter numbers. It‘s quicker, and easier on your wrists,
than using the numbers above the letter keys.
Space bar. Tap this to put a space between words.
Shift Keys. To capitalize letters you can use shift keys (left or right) for a single letter.
For example to capitalize letter F you should press right shift key with your right small
finger and press F with your left index finger at the same time.
Caps Lock key. To capitalize a word or phrases at a time you can use shift lock/cap lock.
To do this, depress the shift lock key or cap lock key and leave it down until you have
typed the combination to be capitalized.
keyboard shortcuts
Punctuation keys: The keys used for inserting various punctuation marks are period (full
stop), comma, semicolon, brackets, apostrophe, parenthesis etc. Also, it includes all of the
mathematical operators such as the plus sign, minus sign, and equal sign.
Special keys: Understanding the keyboard also means learning the special functions of
certain keys. Commonly used special keys are explained as under:
Ctrl Key: The full form of Ctrl is Control. This key is used in combination
with other keys. For example, Ctrl+S to save a document
Arrow Keys: There are normally four arrow keys to move the cursor - up,
down, right or left. The Arrow Keys can also be used in conjunction with
the Shift or Alt keys
Enter Key: Also called Return Key. It is used to move the cursor to the beginning of the
next line and give line spaces.
Backspace Key: This key deletes the character just left to the cursor position and
hence moves the cursor to that position.
Delete (Del) Key: This key deletes the character to the right at the current cursor
position or the selected objects.
Caps Lock: It is a toggle key that helps in typing many uppercase characters
Esc Key: It means Escape which is used to exit (or escape) from programs and tasks and
send special codes to different devices.
There are a lot of computer shortcuts keys that can make using a computer faster and easier
In computer a keyboard shortcut also known as hotkey is a series of one several keys to quickly
invoke software program
To do this Press
Cancel an action. ESC
Undo an action. CTRL+Z
Redo or repeat an action CTRL+Y
Print CTRL+P
Copy CTRL+C
Cut CTRL+X
Paste CTRL+V
Open new document CTRL+N
Indentation CTRL+M
Close opened windows Alt+F4
Make the text bold style CTRL+B
Make the text italic style CTRL+I
Underline text CTRL+U
Keyboarding functions should be easily identified in order to develop speed and accuracy in
accordance to the workplace requirements for the level of responsibilities. In order to perform
required tasks at required speed and accuracy touch typing technique should be applied.
Touch typing technique/skill can be developed by memorizing the keyboarding functions and
the keys and their corresponding fingers.
Groups or family letters of the home keys are the diagonal letters or letters
nearer to the home keys such as A families are Q, Z, 1
Hence, memorization of home keys and their corresponding fingers enables
you develop high speed and greater accuracy in your performance at work.
1. Practice Area
Mavis Beacon lets you choose what you use to practice your typing. Select from hundreds of
articles and passages covering a wide variety of topics and subjects including literary classics,
history, autobiographies and poetry.
There are some typing games designed to improve your speed, accuracy.
Progress Tracking & Reporting
Mavis Beacon tracks your performance over time and provides a series of reports so that you can
understand and review your progress.
u i A y e O
H G G< H> H H@ I J
L K K< K= L K? M KA
H N O N= P N? Q R
M S S< T> T T@ U V
S W W< X> X X@ Y Z
R [ \ ] ^ _ ` A
S c c< c= D c? e F
Q k l m N o p Q
B u u< u= V u? w X
T } ~ + • ‚ ƒ „
C † ‡ • ‣ ․ ‥ …
N
<
>
@
N < > @
X ‱ ‱< ‱= … ‱? • *
K Ÿ Ÿ< Ÿ= " Ÿ? ¡ ¢
W ¨ ¬ © ª « ¨< -
X ® ®< ¯> ¯ ¯@ ° ±
Z ² ²< ²= ³ ²? ´ µ
Z ¶ ÿ ¸ ¹ º » ¼
Y ¾ ¿ À Á Â Ã Ä
D Å Æ Ç= Ç È É Ê
J Ë Ì Í= Í Î Ï Ð
G Ñ Ñ< Ñ> Ò Ñ@ Ó Ô
T Ö Ö< Ö= × Ö? Ø Ù
C Ú Û Ü Ý Þ ß À
P â ã â= ä â? å Æ
F ð ñ ò ó ô õ Ö
P ø ù ú û ü ý Þ
V y y< y= z y? { |
Q1 àG H G: I G;, J K
u I a Y e o
H Ž Ž< Ž> • Ž@ • ‧
H ¤ ¤< ¤= ¥ ¤? ¦ §
S g g< g= h g? i j
T ç è ç= é ç? ê ë
T ì ì< í= í í@ î ï
o i u a E
Kw ŸA ŸC ŸB "D £
Gw ÑA ÑC ÑB Õ ÑF
Qw r kC kB s T
Hw ŽA ŽC ŽB ŽE ŽF
Key Pressed 0 1 2 3 4 5 6 7 8 9
Key Produced 0 1 2 3 4 5 6 7 8 9
Key Pressed 0 1 2 3 4 5 6 7 8 9
This is particularly important when writing a letter or a document that you want someone to
respond to. If you have typed a document written by someone else, it is still sensible to be aware
of the content. You might notice something important that the writer overlooked. What you do
about content issues will depend on your role in the organization and your relationship with the
writer.
Hence, the following subtopics enable you to check errors and amend the errors.
To keep a check on your speed and accuracy, set your targets for every day and for every
week. Measure your performance regularly in the form of a chart till you achieve your set
goal.
Use your developing touch-typing skills whenever you use the keyboard.
Record your progress. Many programs record the speed and accuracy with which you do
the exercises or provide speed and accuracy results after you have completed a set piece
of text.
When you finish the course, consider redoing it at a higher level. Set
If you have been touch-typing regularly your speed and accuracy will
Typing positions
Know how about the typing position is important and typical typing positions are hereunder:
Self check- 2
Directions: Answer all the questions listed below. Use the Answer sheet
provided in the next page
3. What do you understand by Guide Keys? Name the Guide Keys of:
(b) Typewriter
Operation sheet 2
Instructions
Instructions
Operation sheet 2.2.2 Applying touch typing technique to write Amharic and English Letter
ኢ
ንተርኔት ማለት በተለያየ ዓለም ክፍሎች ኮምፒውተሮች በስልክ መስመሮች bút§YTÂ bl¤lÖCM
ytlÆ ymg¾ t½KñlÖ©þãC (communication technologies) bm¬gZ y¸gÂßùbTÂ
mr©Â mLXKT y¸lêw«ùbT TLQ xlM xqF n¤TwRK wYM yGNßùnT mrB
nW\\ yzþh xYnT ÷MP†téCN bn¤T wRK ¥gÂßT ytjmrW bx»¶µ mk§kÃ
Äþ-RTmNT WS_ bxAHét ÝL (DARPA) tBlÖ Y«‰ bnbr yMRMR tÌM
WS_ nbR\\ SlzþHM YH y÷MP†tR n¤TwRK ymjm¶Ã SÑ DARPANet nbR\\
qSbqS GN †nþvRsþtEãC q_lÖM yNGD tÌ¥T yzþH xYnTn¤T wRK WS_
÷MP†téÒcWN sþÃSgbù t½KñlÖ©þWM kx»¶µ w_è l¤§WN yxlM KFL sþÃÄRS
|Internet ´ y¸L Sû ts«W\\ bxhùnùgþz¤ btlÆ yxlM KFlÖC y¸gßùbBzù ¸lþ×N
y¸ö«„ ÷MP†téC kxþNtRn¤T y¸q§qlù ÷MP†téC wYM t«Ý¸ãC qÜ_R bkFt¾
F_nT Xy=mr Yg¾L\\
Instructions
1. Do not look at the keyboard.
2. write Amharic and English letter
3. Concentrate your mind on the text.
4. Typing should be done quite accurately with constant rhythm.
5. Repeat this process until mastery over this exercise
Lap test
Lap test Applying touch typing technique to write Amharic Letter and English
ኢ
ንተርኔት ማለት በተለያየ ዓለም ክፍሎች ኮምፒውተሮች በስልክ መስመሮች bút§YTÂ bl¤lÖCM
ytlÆ ymg¾ t½KñlÖ©þãC (communication technologies) bm¬gZ y¸gÂßùbTÂ
mr©Â mLXKT y¸lêw«ùbT TLQ xlM xqF n¤TwRK wYM yGNßùnT mrB
nW\\ yzþh xYnT ÷MP†téCN bn¤T wRK ¥gÂßT ytjmrW bx»¶µ mk§kÃ
Äþ-RTmNT WS_ bxAHét ÝL (DARPA) tBlÖ Y«‰ bnbr yMRMR tÌM
WS_ nbR\\ SlzþHM YH y÷MP†tR n¤TwRK ymjm¶Ã SÑ DARPANet nbR\\
qSbqS GN †nþvRsþtEãC q_lÖM yNGD tÌ¥T yzþH xYnTn¤T wRK WS_
÷MP†téÒcWN sþÃSgbù t½KñlÖ©þWM kx»¶µ w_è l¤§WN yxlM KFL sþÃÄRS
|Internet ´ y¸L Sû ts«W\\ bxhùnùgþz¤ btlÆ yxlM KFlÖC y¸gßùbBzù ¸lþ×N
y¸ö«„ ÷MP†téC kxþNtRn¤T y¸q§qlù ÷MP†téC wYM t«Ý¸ãC qÜ_R bkFt¾
F_nT Xy=mr Yg¾L\\
This unit will also assist you to attain the learning outcomes stated in the cover page.
Specifically, upon completion of this learning guide, you will be able to:
Proof reading
Checking your work is called proofreading. You should check it on the computer screen first. This
saves time and paper. Then print the document and check the printed (hard) copy. To proofread
your work you should check the:
Conscientious typists always checks carefully what they have typed. Paragraphs are proofread;
that is, they read for meaning, as if they had not been read before. Figures, proper names, and
uncertain spellings are double checked against the original or some other sources. In addition,
completeness should be also checked.
But the term “accuracy” implies several things. Not only is accuracy about checking that the
text is factually and grammatically correct, but also that all the style guidelines have been
adhered to. As a writer, one of the most important ways to communicate your expertise in
writing is to ensure accuracy. Consider the following four ways to ensure accuracy in your
written documents.
Self check 3
4. What are the limitations of a computer‘s spelling and grammar check to use as a correcting
tool for spelling and grammar of your document? (2 points)
6. What are the practical consequences of preparing a document with errors? (3 points)
Operation sheet 3
Instructions
Type the document
Did you see that advertisement in the business section of teh newspaper this morning? There are
several computors which are being offered at excellent prices. (4 errors)
A good secetary should all ways keep a list of staff addreses and phone numbers handy. It may
be neccesary to call staff at home in an emergency. (4 errors)
Weekly staff meetings will be held on the first monday of each month. Each employee will
recieve an agenda the week befroe each meeting. (3 errors)
Internet Sites
www.google.com
www.yahoo.com
www.fanbox.com
www.perfspot.com
www.codeproject.com
www.iask.com