Decision Making

Email Writing
Email stands for electronic mail. It is the easiest and the cheapest way of
communication. It is used in formal, semi-formal as well as an informal way of
expression or writing.
An email is the method of composing, sending, storing and receiving messages

over electronic communication system. Here we have discussed, what is formal
and informal email. The method for formal email has been discussed in detail
here (step–wise). The students can see how to compose a formal email and
practice to write following the method and email format given below.
Email stands for electronic mail.It is the most preferred means of

communication because it is cheaper and faster.
Email can be categorised into two types –
i. Formal Email
ii. Informal Email
A Formal email can be written to -
 companies
 Government departments
 Offices
 School Principal or teacher
An Informal email can be written to -
 family
 relatives
 friends
Categories of Email Writing
Emails are of three types
 Semi-Formal email
 Formal email
 Informal email
Email Writing Format
The email writing format is the same for each of the categories. Though the choice
of words and language differ depending upon the type of email. One can use
friendly and casual language in informal emails. The language used in formal
emails should be professional, clear, and formal. The email writing format is
Let us discuss each type of email writing format.
A Sample of Informal Email Writing Format
An email written for any friends, family members or relatives comes under this
category. Use of polite, friendly and casual words along with proper greetings and
closings are some of the rules of the informal emails.
Sample
Suppose you have to write an email to your friend inviting him or her to your
birthday party.
To: XYZ
CC/BCC:
Subject: Invitation to a birthday party
Hi XYZ!
Hope this mail finds you in the best of your time. I am very happy to invite you to
my birthday party on Nov 03 at ABC Hotel from 7:00 pm to 10:00 pm. The theme of
the birthday party is ‘Pirate of the Caribbean”.
It would be great if you come and join us at the party. We will have a great time and
fun together.
See You Soon
LMN
A Sample of Semi-formal Email Writing Format
An email written for any teammates or colleague is the semi-formal email. One can
use friendly language but have to maintain the limit and the decency. The length,
proper greetings and closing and clarity are some of the rules of the semi-formal
emails.
Sample
Writing a letter to inform your classmates regarding intra-college quiz competition.
To: XYZ
CC/BCC:
Subject: Intra-college Quiz Competition.
Hello Everyone!
This is to inform you guys that an intra-college quiz competition is going to be held
in our college on Nov 25 from 11:30 am in Hall – 01.
Everyone is therefore asked to take part in the competition so that our department
can win.
For further queries, feel free to contact me.
Thanks
LMN
(Class Representative)
A Sample of Formal Email Writing Format
An email written for business communication or professional use comes under this
category. The email written for any government department, school authority,
company or any officers are the formal emails. Use of polite and formal words, the
reason for writing mail, clarity, proper greeting and closing are some of the rules of
the formal email.
Sample
A mail for resignation.
To: XYZ
CC/BCC:
Subject: Resignation Letter
Dear Sir,
Please accept this mail as a notice that I am leaving my position with this
organization. As per the norm of the company I’ve to give a month notice before
resigning. I hope you will get a good replacement for me within this time period.
I really appreciate the opportunities that I have been given to me to help me grow.
Wish you and the company the best in the future.
Please let me know what to expect as far as my final work schedule and the
employee benefits. Please let me know in case of any assistance for the above.
Kindly look into the matter.
Thanks and Regards
LMN
(Project Head)
QUESTIONS FOR PRACTICE

1.You had gone for a vacation to Manali and stayed in the ‘Grand Hotel’. When
you returned you realised that your son had brought some things from the hotel
without your knowledge. Write an e-mail, apologising for your son’s actions.
2.You have to book a room for your family for 5 days stay in Goa on the occasion
of New Year. Write an e-mail to the manager of a hotel in Goa to book a room for
you and your family. Give all the necessary details.
******************************

Decision Making

Uploaded by

Copyright:

Available Formats

Decision Making

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Decision Making

Uploaded by

Copyright:

Available Formats

Email Writing

An email is the method of composing, sending, storing and receiving messages

Email stands for electronic mail.It is the most preferred means of

Email can be categorised into two types –

 School Principal or teacher

An Informal email can be written to -

Email Writing Format

Let us discuss each type of email writing format.

A Sample of Informal Email Writing Format

Subject: Invitation to a birthday party

See You Soon

A Sample of Semi-formal Email Writing Format

Writing a letter to inform your classmates regarding intra-college quiz competition.

Subject: Intra-college Quiz Competition.

For further queries, feel free to contact me.

A Sample of Formal Email Writing Format

A mail for resignation.

Kindly look into the matter.

Thanks and Regards

QUESTIONS FOR PRACTICE

You might also like