IRT Bus Tender - Merged - 328850 IRT 450 Chassis Type I

eProcurement System Government of Tamil Nadu
Tender Details
Date : 19-Jun-2023 10:45 AM
Print
Basic Details
Organisation Chain The Institute of Road Transport||Central Purchase Unit
Tender Reference
15/CHASSIS-TOWN/CP/IRT/2023
Number
Tender ID 2023_IRT_328550_1 Withdrawal Allowed No
Tender Type Open Tender Form of contract Item Rate
Tender Category Goods No. of Covers 2
General Technical ItemWise Technical Evaluation
No No
Evaluation Allowed Allowed
Payment Mode Online Is Multi Currency Allowed For BOQ No
Is Multi Currency Allowed
No Allow Two Stage Bidding No
For Fee

Payment Instruments Cover Details, No. Of Covers - 2
Online S.No Bank Name Cover No Cover Document Type Description
Bankers
1 SBI Bank 1 TURNOVER
CERTIFICATE 2
PROOF OF GST
1 Fee/PreQual/Technical .pdf PAYMENT 3
TYPE APPROVAL
ACCREDIATION
CERTIFICATE
PROOF OF
.pdf REGISTERED
ESTABLISHMENT
DULY SIGNED
COPY OF
TENDER
DOCUMENT ALL
.pdf
PAGES ALONG
WITH FILLED UP
A1.2 PROFILE
OF THE BIDDER
LETTER OF
.pdf
UNDERTAKING
FILLED UP
QUESTIONAIRE
.pdf
AS PER
ANNEXURE 2
PROOF OF
SUPPLY
EXPERIENCE TO
.pdf
TNSTCs AND
OTHER STUs IN
INDIA
ALL OTHER
DOCUMENTS
.pdf REQUIRED AS
PER TENDER
DOCUMENT
2 Finance .xls BOQ
.pdf Annexure 4

Tender Fee Details, [Total Fee in ₹ * - 38,880] EMD Fee Details
Tender Fee in ₹ 38,880 EMD Amount in ₹ 10,00,000 EMD through BG/ST or No
Fee Payable To Nil Fee Payable At Nil EMD Exemption
Allowed
Tender Fee Exemption No
Allowed EMD Fee Type fixed EMD Percentage NA
EMD Payable To Nil EMD Payable At Nil

Work /Item(s)
Title PROCUREMENT OF 450 NOs OF BSVI CHASSIS TOWN TYPE I
328850
Work eProcurement System
Description Government
PROCUREMENT of Tamil
OF 450 NOs Nadu
OF BSVI CHASSIS TOWN TYPE I 1
Pre Qualification Details AS PER TENDER DOCUMENT SPECIFICATIONS
Independent External NA
Monitor/Remarks
Tender Value in ₹ 1,26,00,00,000 Product Category Vehicles/Vehicle Sub category BS VI
Spares CHASSIS
Contract Type Tender Bid Validity(Days) 365 Period Of Work(Days) 365
Location VPM SLM CBE KUM MDU TNV Pincode 600113 Pre Bid Meeting Place IRT
TARAMANI
CHENNAI
Pre Bid Meeting Address INSTITUTE OF ROAD TRANSPORT Pre Bid Meeting Date 26-Jun-2023 Bid Opening Place CHENNAI
100 FEET ROAD TARAMANI 11:30 AM
CHENNAI-113
Should Allow NDA Tender No Allow Preferential Bidder No
Enable Media Publish Yes
Date
Enable Tender Bulletin Yes
Date

Critical Dates
Media Publish Date 12-Jun-2023 09:00 AM
Tender Bulletin Date 15-Jun-2023 09:00 AM
Publish Date 17-Jun-2023 05:00 PM Bid Opening Date 17-Jul-2023 04:00 PM
Document Download / Sale Start Date 17-Jun-2023 05:00 PM Document Download / Sale End Date 17-Jul-2023 03:00 PM
Clarification Start Date NA Clarification End Date NA
Bid Submission Start Date 17-Jun-2023 05:00 PM Bid Submission End Date 17-Jul-2023 03:00 PM

Tender Documents
NIT Document Document Size
S.No Document Name Description
(in KB)
1 Tendernotice_1.pdf NIT DOCUMENT 1866.18

Work Item Document Size
Documents S.No Document Type Document Name Description
(in KB)
1 BOQ BOQ_389853.xls BOQ 280.50
2 Additional Documents OPTIONALITEM.pdf Optional item Annexure 4 82.41

Tender Inviting Authority

Name DIRECTOR
Address INSTITUTE OF ROAD TRANSPORT 100 FEET ROAD TARAMANI CHENNAI-113

328850 eProcurement System Government of Tamil Nadu 2

Tender Ref:15/CHASSIS – TOWN/ CP/IRT/2023
INSTITUTE OF ROAD TRANSPORT

100 FEET ROAD, TARAMANI, CHENNAI – 600 113
RATE
CONTRACT
TENDER
E- TENDER FOR THE PROCUREMENT OF BSVI

D I E S E L F U E L T Y P E PAS S E N G E R B U S C H AS S I S F O R
T Y P E – I T O W N O P E R AT I O N
TENDER REF : 15/CHASSIS-TOWN/CP/IRT/20 23

D U E D AT E : 17.07.2023
TENDER DOCUMENT
IRT, Chennai- 113 Page 1 of 77
328550 Tendernotice_1 3
Table of Contents.
Schedule of Tender (SOT)………………………………………………………………………………..4
E-Tender Notice…………………………………………………………………………………………… 5
Know Your Rights ........................................................................................................................... 6
Important Instructions to Bidders for E-tender ........................................................................... 7
Letter of Undertaking ................................................................................................................... 10
1. Preamble.................................................................................................................................... 11
2. General Instructions
2.1 General ................................................................................................................................. 12
2.2 Clarifications in the Tender ................................................................................................... 13
2.3 Amendments to the Tender ................................................................................................... 13
2.4 Language of the Bid ............................................................................................................. 13
2.5 Bid Currency ......................................................................................................................... 13
2.6 Contacting Tender Inviting Authority ..................................................................................... 13
2.7 Force Majeure....................................................................................................................... 14
2.8 Arbitration.............................................................................................................................. 15
2.9 Compliance with Technical Specifications ……………………………………..……………….15
3. Eligibility Criteria ...................................................................................................................... 16
4. SPECIFICATIONS ..................................................................................................................... 18
5. Bid Preparation and Submission
5.1 Tender Procedure ............................................................................................ ……… .…….. .26
5.2 Electronic Submission of Bid…………………………………………………………………...… ..26
5.3 Modification and With Drawal of Bid……………………………………………… … ...... .... .....28
5.4 Assistance to the Bidders……………………………………………………………….….….……28
5.5 Tender Document Fee……………………………………………………………. ……....….....…...28
5.6 Earnest Money Deposit (EMD) ............................................................................................. ..29
5.7 Evaluation Criteria… ................................................................................................................. 30
5.8 Payment of Secretarial Administrative Charges………………………………...................…......32
5.9 Penalty for Delay in the Payment of Secretarial Administrative charges………….……….. . .32
5.10 Bid closing Date and Time......................................................................................................32
5.11 Pre- Bid Meeting ……………..................................................................................................32
6. Tender opening and Evaluation
6.1 Technical Bid Opening .......................................................................................................... 33
6.2 Tender Validity ...................................................................................................................... 33
6.3 Initial Scrutiny ....................................................................................................................... 33
6.4 Clarifications by IRT.............................................................................................................. 33
6.5 Tender Evaluation ................................................................................................................. 33
6.5.1 Suppression of facts and misleading information ....................................................... 34
6.5.2 Technical Bid Evaluation ............................................................................................. 34
6.5.3 Commercial Bid Evaluation ........................................................................................ 35
6.6 Negotiations .......................................................................................................................... 35
6.7 Award of Contract ................................................................................................................. 35
6.8 IRT reserves the right to: ...................................................................................................... 36
7. Execution of Work
7.1 Acceptance of Tender and Withdrawals ............................................................................... 37
7.2 Rate Contract (RC) ............................................................................................................... 37
7.3 Payment of Security Deposit (SD) ........................................................................................ 37
7.4 Execution of Contract .......................................................................................................... 37
7.5 Release of Purchase Order .................................................................................................. 38
7.6 Refund of EMD ..................................................................................................................... 38
7.7 Release of SD....................................................................................................................... 38
7.8 Forfeiture of EMD and SD .................................................................................................... 38
7.9 Termination of Contract ....................................................................................................... 39
7.9.1 Termination for Default ................................................................................................ 39
7.9.2 Termination for Convenience ...................................................................................... 39
7.10 Assigning of Tender whole or in part................................................................................... 39
7.11 Liquidated Damages (LD) ................................................................................................... 40
7.12 Penalty for Non-Fulfilment of Tender .................................................................................. 40
7.13Testing ................................................................................................................................. 40
7.14 Other Conditions ................................................................................................................. 40
8.Requirement, Quality & Delivery
8.1 Requirement ............................................................................................................... 41
8.2 Supply & Delivery ………………….........................................................................................41
8.3 Quality of Supply……………………………………………………………………..……....……....41
9. Payment Clause …................................. ……. ... ...........................................................42

10. Replacement of Chassis
11. Delay in Completion……………………………………………………………………………………....…......….42
12. Guarantee………………………………………………………………………………………………… .… …...42
13. Warranty Period…………………………………………………………………………...……………..…… … 43
14. Price Fall Clause……………………………………………………………………………......…….……….. …..44
Appendix - 1 Model Form of Contract
Agreement for Passenger Bus Chassis with BSVI Engine ..............................................................45
Appendix - 2 Bank Guarantee Format …………..……………………………………………. . ….51
Annexure-1 Technical Bid
A1.1 Check-list for Enclosures ……………………………………………………………….53
A1.2 Profile of the Bidder ………………………………………………………………………...54
A1.3 Declaration ………………………………………………………………………………….56
A.1.4 Undertaking in LIEU of EMD……………………………………………………………… .…..57
Annexure-2 Questionnaire and Forms ………………………………………………….…..58
Drawing and Publications……………….………………………………………………………….…..64
Spares ………………………………………………………………………………………………….…..65
Specimen Forms………………………….…………………………………………………………….…66
Form 2 ………………………………………… ……………………………………………………...68
Specimen of Sales Certificate…..………………………………………………………..………….. ..69
Specimen of Certificate of Road Worthiness……………………………………………..………....71
Specimen of Certificate Final specification certificate …………………………………………....72
Form No.6 - Particulars of Test Certificate…………………………………………………….….. .74
Form No.7 - Particulars of CMVR Approval…………………………………………….……………75
Annexure-3 Commercial Bid ……………………………………………..…………………………… 76
Annexure - 4 Optional Item…………………………………………………….. ………………………77
SCHEDULE OF TENDER (SOT)

a NIT NO & Date DIPR/2964/ TENDER/2023 & 11.06.2023, 12.06.2023
b Name of Supply Procurement of BSVI Chassis for Town operation
c MODE OF TENDER E- Tender
d E-Tender NO
15/Chassis-Town/CP/IRT/2023
e Date of NIT( available to parties for download) From 16.06.2023 , 10:30 Hrs to 17.07.2023,15.00 hrs
f Date of Pre-bid meeting 26.06.2023 at 11.30.
g Validity of Tender UNTIL COMPLETION OF TENDER REQUIREMENT.

h Estimated Contract Value Rs. 126 Crores approximately
i i) Tender Fee ( Tender Document Cost (Rs18800 + 38,880/-

\ inclusive of Tax (non refundable)
Factory Inspection Fee Rs.20000)
ii) Earnest Money Deposit (EMD) Note: a) Rs.10,00,000 /-
Company /units with MSME /NSIC/ Director of
Industries of State/ Cottage Industries approved by State
authority, are exempted from payment of EMD/ TDC
subject to the production of proof of valid certificates
pertaining to the class of item/works for which tender is
floated.
j Date of Starting of e-Tender for submission of 16.06.2023 at 10.30 Hrs

on line Technical bid and Commercial Bid at
https://tntenders.gov.in
k Date of closing of online e-tender for submission of 17.07.2023 at 15.00Hrs
Technical bid and Commercial bid
l Date & time of opening of Part-I (i.e. Technical l Bid) 17.07.2023 at 16:00 Hrs
m Bid signing Bidder shall possess valid Class - iii-Signing and

Encryption Digital Signature Certificates for signing
the Bids
n Help manuals for e-Tender Bidder may download the help documents and
user manuals from https://tntenders.gov.in
E-TENDER NOTICE
................................................................................................................................
INSTITUTE OF ROAD TRANSPORT

Regd. Office:- 100 Feet Road, Taramani,
Chennai 600113, Tamil Nadu, India
irttaramani@gmail.com
T E N D E R F O R PROCUREMENT OF 450 NOS BSVI CHASSIS AND BUS BODY

CONSTRUCTION AND 150 NOS FULLY BUILT LOW FLOOR BS VI BUS
IRT Tender no. 15/Chassis-Town/CP/IRT/2023

IRT Tender no.11/BB – Town/CP/IRT/2023
IRT Tender No: 16/LF Fully Built/CP/IRT/2023
Institute of Road Transport (IRT), invites E-tender for Procurement of 450 nos BSVI
Chassis from vehicle manufacturers and Construction of Bus Body from reputed bus body
builders separately for TNSTUs., under two bid system and also 150 nos BSVI Fully Built
Low Floor Bus. The Tender Document can be downloaded from 16.06.2023. The bids
shall be submitted online at https://tntenders.tn.gov.in 3:00 PM only with supporting
documentary evidences as provided in the Instruction to Bidder in the Tender document by
17.07.2023. Pre-bid meeting for Fully Built Bus, Chassis and bus body building shall be
held on 26.06.2023 at 10.30 hrs , 11.30 & 12.30 hrs respectively.
Modification (if any) in tender terms and conditions and tender invitation period will
be uploaded only in the website and the tenderers are requested to go through the above
website periodically.
DIRECTOR
Acronyms and Definitions

EMD Earnest Money Deposit
FOR Free On Road / Rail
LD Liquidated Damage
SD Security Deposit
STU State Transport Undertakings
GST Goods and Services Tax
RC Rate Contract
IRT Institute of Road Transport
TNSTC Tamil Nadu State Transport Corporation Ltd
NIC National Informatics Centre
Know Your Rights
1.BOTH TECHNICAL BID AND COMMERCIAL BID WILL BE OPENED ONLY ONLINE.
2.INFORMATION OF THE TENDER FINALIZATION WILL BE INFORMED TO THE

UNSUCCESSFUL BIDDERS AFTER THE COMPLETION OF THE ENTIRE TENDER
PROCESS.
Important instructions to bidders for E-procurement
a) Tender document is uploaded in the e-Tender portal

https://tntenders.gov.in.The prospective Bidder shall register themselves in
the e-Tender Portal (https://tntenders.gov.in) and submit the Bids
electronically through the e-Tender portal.
b) It is mandatory for the Bidder to possess a valid Class -3 Signing and

Encryption Digital Signature Certificate in the name of the Tender
submitting authority to complete the e-Tender Bid process as per the
provisions of Government of India IT Act 2000 with latest amendments.
c) Digital Signature Certificates can be obtained from the authorized certifying

agencies, details of which are available in the website
https://tntenders.gov.inunder the link “Information about DSC”.
d) The web site has user manuals with detailed guidelines on enrolment and
participation in the on line Bidding process. The user manuals can be
downloaded for ready reference.
e) The Bidders are requested to download the e-Tender help manual and user
manuals from the Portal for reference.
f) The registered Bidder can log into the e-Tender portal and download the Bid
Forms and Tender document /corrigendum as applicable and go through
them carefully.
g) Bidder shall go through the Tender documents and get ready with all
relevant documents in pdf/xls/rar form at as indicated there in and then
have them uploaded against each category. In the Technical Bid, Bidder
may attach an index page wherever necessary, in the beginning, which
indicates the details of the files/documents that follow the index page
against Technical Bid content indicated. This shall also help for easy
reference later.
h) While scanning the Bid documents to convert to pdf, Bidder shall scan the
page in 65 to 100 dpi mode, to get a readable page after scanning and
also the size of the document shall also be lesser. For pages in text, it is
advised to use 65 dpi mode and for pages with images,100 dpi mode.
i) Bidder shall be ready with the Technical Bid and Price Bid in filled form well in
advance to avoid last minute submission and once the bids are ready in all
aspects, they may choose the freeze option to submit the Bid finally and
thereafter they shall get a Bid acknowledgement receipt which is the final
end indicating the Successful submission of the Bid.
j) The Technical and Price Bids shall be submitted separately using the
Digital Signature Certificates.
k) Bidder can do there submission of the Bid any number of times, either
Technical Bid or Price Bid or both till the closure of bid.
l) The Bids shall be submitted online not later than the date and time specified in
the Tender Schedule or Corrigendum if published. E-Tender portal shall
automatically lock the date and time exactly as specified in the tender.
m) Even if the Bid submission is in halfway through during the closing date
and time, submission would not be possible. Hence the Bidder should be
cautious to submit the Bids well in advance to avoid failures in the
submission of their bids.
n) IRT shall not be responsible for the failure of the Bidder to submit the Bids
due to any reason.
o) For all Tender processing activities, the server time indicated at the top of the
e-Portal, while doing Bid submission/Tender opening activities shall be final.
The Local system time shall not be taken into account in such case.
p) The e-Tender system shall issue a Bid acknowledgement receipt which

is the final proof for the Successful Bid submission.
Bidder may contact the Helpdesk at National Informatics Centre for
support on the Tender portal.
For specific queries/ clarifications, please contact NIC
Contact person (NIC):
Mr. B.Seenivasan, Senior Technical Director
Contact no : 044-2490829
Mobile : 9345793227
Whatsapp : 9442153528
Email id : b.seenivasan@nic.in
For NIC Technical Support:
Email: support.etender@nic.in
Contact Number : 044-24461505 / 044-24908115
Contact Us: For any technical related queries please call at 24 x 7 Help Desk Number
0120-4711 508,
0120-4001 002,
0120-4001 005,
0120-6277 787
Letter of Undertaking
To
The Director
Institute of Road Transport
100 Feet Road, Taramani,
Chennai – 600 113
Sir,
Sub: Undertaking for participating in IRT Procurement Tender - Reg.
Ref: Tender No:15/CHASSIS- TOWN/CP/IRT/2023
I/We ----------------------- have gone through the Terms and Conditions, Specification
and will abide by them as laid down (Tender Documents, Technical bid and Price
Bid)
I/We ------------------------ hereby confirm that our Company was not blacklisted by
any State Government/ Central Government/ Public Sector Undertakings during the last
three years due to our non-performance, non-compliance with the tender conditions etc.
I/We ----------------------------------------------------------- hereby declare that all the

particulars furnished by us in this Tender are true to the best of my/our knowledge and we
understand and accept that if at any stage, the information furnished is found to be
incorrect or false, we are liable for disqualification from this tender and also are liable for
any penal action that may arise due to the above.
I/We --------------------------------------- certify that no refurbished components are used

in the Bus Body Construction.
I/We ________________ certify that we are liable and responsible for any
disputes arising out of Intellectual Property Rights.
In case of violation of any of the conditions above, I/We ..........................

understand that I/ We are liable to be blacklisted by IRT for a period of three years.
Yours faithfully
for _________________
Name, Signature
Designation
Seal
Note:
1) The above, Declaration in the company’s letter head should be submitted.
2) If the bidding firm has been blacklisted by any State Government/ Central
Government/ Public Sector Undertakings earlier, then the details should be
provided.
1. Preamble
The Institute of Road Transport is an autonomous society registered under
the Societies Registration Act 1860, and is functioning under the overall control of
Transport Department, Government of Tamilnadu.
In order to streamline the purchase of spares and accessories for eight State
Transport Corporations in Tamilnadu, the Government vide G.O.No.54, Transport
[A1] Department, Dated 21.4.2000 constituted a Tender Award Committee to
decide price, terms and conditions of supply of the selected items of purchase by
the State Transport Corporations of which Passenger Bus Chassis fitted with BSVI
type Engine.
The Government of Tamilnadu designated the Institute of Road Transport as
the Nodal Agency to ascertain the requirements of the State Transport
Corporations in Tamilnadu, to call for tender and submit to the Tender Award
Committee. The Director, Institute of Road Transport has been designated as the
Nodal Officer for this purpose.
To ensure uniformity, it has been decided to call for tender from should be a
registered establishment. The Certificate of Registration issued by Department of
Industries & Commerce / Registrar of Companies or SSI Certificate issued by the
State Government who meet the authorized test agency like CIRT/ ARAI / CMVR
and our specification.
The Bidder should attach a true copy of CMVR vehicles type

approval certificate for the models offered
The Tender will be evaluated by Tender Scrutiny Committee and approved
by Tender Award Committee. IRT will issue Rate contract order to successful
bidder and STUs. The STUs will release purchase order, execute agreement and
make payment as per terms and conditions.
As on date of delivery of chassis all mandatory provisions have to be

complied with.
Short Titles used in the Tender Document:
1) Bidder: Bidder means the party who makes a formal offer in pursuance of
the tender floated.
2) Successful Bidder: Successful Bidder means the Bidder who becomes

successful through the tender process.
3) Purchaser: Purchaser means the end-user for whom the procurement is

indented through the tender.
2. General Instructions
2.1 General
a) The Bidders are requested to examine the instructions, terms and conditions and
specifications given in the Tender. Failure to furnish all required information in
every aspect will be at the Bidder's risk and may result in the rejection of bid.
b) It will be imperative for each Bidder(s) to familiarise itself/ themselves with the
prevailing legal situation for the execution of contract. IRT shall not entertain any
request for clarification from the Bidder regarding such legal aspects of submission
of the Bids.
c) It will be the responsibility of the Bidder that all factors have been investigated and
considered while submitting the Bids and no claim whatsoever including those of
financial adjustments to the contract awarded under this tender will be entertained
by IRT. Neither any time schedule nor financial adjustments arising thereof
shall be permitted on account of failure by the Bidder to appraise
themselves.
d) The Bidder shall be deemed to have satisfied itself fully before Bidding as to the
correctness and sufficiency of its Bids for the contract and price quoted in the Bid
to cover all obligations under this Tender.
e) It must be clearly understood that the Terms and Conditions and specifications are
intended to be strictly enforced. No escalation of cost in the Tender by the Bidder
will be permitted throughout the period of Agreement or throughout the period of
completion of contract whichever is later on account of any reasons whatsoever.
f) The Bidder shall make all arrangements as part of the contract to supply
commission and train the beneficiaries at various locations at their own cost and
transport.
g) The Bidder should be fully and completely responsible to IRT and STUs for all the
deliveries and deliverables.
h) Any Bidder who is blacklisted in IRT will not be eligible to bid for Tenders in IRT, as
per the conditions of blacklisting.
\
i) In case show cause notice has been issued by IRT for poor performance, then IRT
reserves the right to disqualify the bid submitted by such Bidder.
2.2 Clarifications in the Tender

a) A prospective Bidder requiring any clarification in the Tender may notify IRT
by letter or by E-mail to irtcpo@gmail.com with a copy to
irttaramani@gmail.com. We encourage paper free e-mail communication.
b) The responses to the clarifications will be notified in the websites by means

of Corrigendum to the Tender Document.
2.3 Amendments to the Tender
a) Before closing of the Tender, clarifications and amendments if any will be notified in
the websites mentioned in the Tender Schedule. The Bidders are requested to
periodically check for the amendments or corrigendum or information in the
websites till the closing date of this Tender. IRT will not make any individual
communication and will in no way be responsible for any ignorance pleaded by the
Bidders.
b) No clarifications would be offered by IRT within 48 hours prior to the due date and
time for opening of the Tender.
c) IRT is not responsible for any misinterpretation of the provisions of this tender
document on account of the Bidders failure to update the Bid documents on
changes announced through the website.
2.4 Language of the Bid

a) The bid prepared by the Bidder as well as all correspondence and documents
relating to the bid shall be in English only. The supporting documents and printed
literature furnished by the bidder may be in another language provided they are
accompanied by an accurate translation in English duly notarised, in which case, for all
purposes of the bid, the translation shall govern. Bids received without such
translation copy are liable to be rejected.
2.5 Bid Currency
Price should be quoted in Indian Rupees (INR) only and Payment shall be made in
Indian Rupees only.
2.6 Contacting Tender Inviting Authority
a) Bidders shall not make attempts to establish unsolicited and unauthorised contact
with the Tender Accepting Authority, Tender Inviting Authority or Tender Scrutiny
Committee after the opening of the Tender and prior to the notification of the Award
and any attempt by any Bidder to bring to bear extraneous pressures on the Tender
Accepting Authority shall be sufficient reason to disqualify the Bidder.
b) Notwithstanding anything mentioned above, the Tender Inviting Authority or the Tender
Accepting Authority may seek bonafide clarifications from Bidders relating to the
tenders submitted by them during the evaluation of tenders.
2.7 Force Majeure
Neither the Purchaser / IRT nor the Successful Bidder shall be liable to the
other for any delay or failure in the performance of their respective obligations due
to causes or contingencies beyond their reasonable control such as:
 Natural phenomena including but not limited to earthquakes, floods and
epidemics.
 Acts of any Government authority domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine restrictions.
 Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water
shortages.
 In such claim of Force Majeure clause, the bidder should submit the written
claim, explaining the cause within 10 days of such occurrence and should
be accepted by “DIRECTOR IRT/ MANAGING DIRECTORS OF STUs /
PURCHASER”.
2.8 Arbitration
In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Director of IRT / Managing Director of STUs under the “Arbitration and
Conciliation Act 1996”. The arbitration shall be held in Chennai, India and the language
shall be English only. Subject to the above, the Courts at Chennai alone shall have
jurisdiction in the matter.
2.9 Compliance with Technical Specifications
The bidders shall be required to comply with all the latest provisions of the Central
Motor Vehicle Rules 1989 (CMVR), Motor Vehicle Act 1988 (MVA), Bus Body code (AIS
052 , AIS 153,& AIS 140 as applicable) and the Tamil Nadu Motor vehicles rules 1989.
The bidders should also comply with provisions of the Rights of the persons with
the Disabilities Act 2016, Rights of persons with Disabilities Rules 2017 and all
amendments there in and other statutory / mandatory and legal requirement as applicable
on the date of delivery / registration with Transport Commissionerate and State Transport
Authority.
3. Eligibility Criteria
The Bidders should have the following Eligibility for participating in the Tender. The
Bidders should enclose documentary evidence duly self attested for fulfilling the Eligibility
in the Technical Bid. If a bidder fails to enclose the documentary proof for eligibility, failing
which bid will be summarily rejected.
Eligibility
Documentary Proof to be
Sl. No. Eligibility
submitted
I) The Bidder should have submitted by any The proof for the same to be
qualified manufacturer who is in the enclosed.
business of manufacture of bus chassis for
at least 5 years. The chassis offered shall
have proven experience in similar operating
and ambient climatic conditions for a period
of at least 3 years. The Bidder should have
supplied the passenger bus chassis fitted
with BS VI Diesel Fuel Engine to any of the
State Transport Undertaking (STUs)in India.
II) The Bidder should have supplied more than The proof for the same to be
180 nos of the passenger bus chassis fitted enclosed.
with BSVI diesel fuel engine to any STUs in
India during the last three financial Years
(2019-20, 2020-21& 2021-22) Year wise &
STU wise in India quantity details with
relevant purchase order copies shall be
enclosed with the TECHNICAL BID only.
Otherwise tender will be summarily
rejected.
III) The Bidder should have obtained type CIRT / ARAI type approval
approval for the offered model under the certificate is to be enclosed.
CIRT /ARAI which meets the CMVR rules.
IV) The Bidder shall have average Turnover The bidders shall enclosed the
minimum of Rs.50.40 Crores per annum certificate for the turnover
and average cumulative minimum for last obtained from the auditors
three financial years (2019-20, 2020-21& separately (or) the annual
2021-22) of Rs.151.20 Crores. balance sheet duly attested by
the Chartered Accountant
V) GST PAYMENT The Bidder shall produce the
original proof for the GST
The bidder should have paid minimum Rs. payment receipt challan or if
14.18 rores as GST in the last financial GSTR 3B returns submitted if
years 2021-22. . should be acknowledged by the
concerned Tax Authority OR
Chartered Accountant Otherwise
tender will be summarily rejected
VI) All the proofs enclosed should be self Failing which the tender will be
attested .Original to be produced if summarily rejected .
required
VII) The tenderer shall enclose questionnaire in The bidder should enclose the
the Annexure - 2 for each wheel base same along with technical bid
chassis separately. .Otherwise tender will be
summarily rejected.
VIII) The tenderer shall enclose the The bidder should enclose the
specifications of bus chassis with same duly signed along with
conformation to the tender document technical bid .Otherwise tender
Specifications. will be summarily rejected.
4. SPECIFICATIONS
SPECIFICATION OF PASSENGER BUS CHASSIS FITTED WITH BSVI TYPE

ENGINE FOR TOWN OPERATION
PHYSICAL REQUIREMENTS
1. Dimensions:
Single Deck Passenger Chassis fitted with ( BS VI) Type Engine Model.
The chassis for Passenger bus must conform to the following overall dimensions
and satisfy CMVR provision failing which the tender is liable to be rejected.
Chassis
a) Overall Length Between 10.8 metres and 11.5 metres.
b) Overall Width Maximum 2.58 metres.
c) Overall Height 1000 + 60 mm
d) Wheel base 5600 to 5700 mm WB (applicable for entire tender

document indicated wheel bases)
2.0 Weight.
2.1 Single Deck fitted with BSVI type engine Passenger Bus Chassis:
Gross vehicle weight rating shall be between 14,000 kgs. and 16,200 kgs.
Wet weight of the chassis shall not exceed 5,600 kgs.
Loads at the front and rear axles at GVWR shall not exceed 6.5 tonnes
and 10.2 tonnes respectively.
3. Life:
The chassis including long and cross members shall be designed for a
service life of atleast 9 years or 12,00,000 kms whichever is later.
4. Maintenance:
The chassis shall be so designed that all the major components are easily
accessible for maintenance and repairs. The minimum service life of the
units/aggregates/components listed in Table-I shall not be less than that
prescribed against each in that list.
TECHNICAL REQUIREMENTS
5. Chassis:
For purposes of this tender, chassis shall comprise of chassis frame including
long members, cross members, BSVI engine (Six Cylinders)meeting OBD II Norms
with exhaust brake with bonnet with proper insulation, radiator, compressor,
transmission (including clutch, gear box, Over drive gear unit and propeller shaft),
suspension, rear axle assembly, front axle assembly, Power steering gear driven type
pump assembly, wheels (including spare wheel carrier rachet type, and also including
one spare wheel with tyre), tyres, brake system units with Automatic Slack Adjuster
Assembly Speed Limiting Device, Quick Release Valve, AIR Drier Unit, Anti-Lock Brake
System, Wiper Assembly, Battery Cut off switch, head and tail lights, horn, traffic
indicator, instrument panel and driver seat assembly, but excluding Front End
Structure.
The chassis shall have full forward control only and also to confirm bus code
As on date of delivery all mandatory provisions have to be complied with.
6. Chassis Frame.
a) The chassis frame shall be of robust construction of suitable non corrosive steel
comprising of channel section longitudinal braced by cross members at suitable
intervals.
b) The chassis frame shall have sufficient length in the front for fitment of inter
collar and front end structure.
c) Where cross members are joined to longitudinal members by means of riveting,
cold riveting / Fastening shall be preferred.
d) Temporary front bumper / brackets for mounting of head lamps for

transportation as per CMVR.
e) The chassis frame shall be treated for rust and corrosion.
7. Engine
The Engine shall be a multi cylinder diesel BS VI (Six Cylinders) meeting OBD
II norms with exhaust brake (EB) with bonnet with proper insulation, replaceable
cylinder liner vertical, in line, direct injection, compression ignition, water cooled,
four stroke using high speed diesel oil. The engine shall develop a brake
horsepower of minimum 145 KW at 2,400 – 2,800 rpm. The engine shall develop a
torque of minimum 700 Nm at 1000 – 2200 rpm range
7.1 Lubrication:
The lubrication system with full flow filtration shall be preferred.
7.2 Cooling System:

The engine shall be water-cooled. This system shall include radiator, Inter Cooler,
water pump and fan of adequate capacity and thermostat to control the coolant
temperature between 850C to 950C. The thermostat shall be of fail-safe type.
Radiator
1.Body of the top and bottom tank should be metal /Fiber.
2. Top filling provision to be given
7.3 Fuel Injection:
The engine shall be fitted with CRS type fuel injection pump for BSVI
Engine shall be fitted.
The two-stage fuel filter pre and fine shall be capable of filtering all particles
of more than 3 microns in size.
Speed Limiting Device shall be fitted.
7.4 Air Intake:
The air sucked into the engine shall be filtered through one or two air filters
(Dry type) of ample capacity capable of removing all dust particles of more than 5
microns.
8. Exhaust Gas
Fuel shall be completely burnt and the exhaust gas shall be odorless. The carbon
monoxide, hydrocarbon and oxides of nitrogen shall not exceed the limits
prescribed in (Bharat Stage VI - Emission Norms). Smoke density shall not exceed
the norms fixed by Central Motor Vehicles Rules.
9. Noise Limit
The Chassis Manufacturer shall design, manufacture, assemble and deliver the
chassis incorporating a comprehensive noise reduction system for limiting the noise
made by the motor vehicle and its exhaust and also supply necessary detailed
design and drawings of such bus body components, particularly the engine bonnet,
shutters and fittings, etc. in such a manner that after the bus body fabrication, the
vehicle as a whole meets the Ministry of Environment and Forest Governing of
India, New Delhi notified noise limit of 80dBA tested as per IS:3028 OF 1998.
10 Engine Mounting:
The diesel engine shall be mounted in front of the chassis frame near the drivers
seat. The driver’s seat, control and accessories of the engine shall be so located
that they are easily accessible for maintenance and repair. The fuel injection pump
shall preferably be located on the left side of the engine.
Silencer: Additional support bracket if required by STUs should be provided.

11 Transmission – Clutch:
Single plate dry type – Mechanically actuated cover Assembly / hydraulic
assisted.
12 Gear Box:
The transmission shall be Synchromesh gear box with 6 forward speeds and
one reverse speed. Suitably designed for operation on congested city roads with
frequent stops and starts and also in Town and Hill areas.
13. Propeller Shaft:
Propeller shafts shall be of robust design and of a tubular construction. The
propeller shaft shall have splinted mid slip shaft. Tapered mid stub shafts will not be
accepted.
Supportive brackets to be provided in the Rear Joint.
14.Rear Axle:
The Rear Axle shall be fully floating, single reduction, hypoid/spiral bevel carrier
type. The load carrying capacity of the axle shall be not less than 8 tones minimum.
15. Front Axle:
The front axle shall be of I beam type with a minimum load carrying capacity of
5,000 kgs.
16. Tyres:
1) 10.00 x 20.00 16 PR Radial Tyres respectively - 7 Nos.

2) The tyres fitted with the chassis should be within 3 months from the
Manufacturing date
17. Steering:
The Passenger Bus Chassis fitted with BSVI Engine shall be equipped with right
hand power steering pump with gear driven mechanism only.
18. Suspension:
(i) For Passenger Bus Chassis fitted with BSVI type Engine Model, spring
shall be of the standard semi elliptic Multi leaf shackle (Centre Bolt Type).
(ii) The Heavy duty shock absorb with heavy duty bed to be provided.
19. Brakes:
1) Fully compressed air brake system, operating on all four wheels shall be provided.
2) The brake will be of split type, each axle having a separate braking system. An
indicator shall be provided to indicate failure or drop in pressure in any one of
the lines in the system.
3) The brake system shall be the most reliable and efficient and shall conform
to the provisions of rule 96 of the Central Motor Vehicles Rules, 1989.
4) Fail Safe Hand Brake, Automatic Slack Adjuster, Quick Release Valve and Air
Drier Unit shall be provided.
5) For 5600 to 5700 mm WB (applicable for entire tender document indicated
wheel bases) tolerance chassis fitted with more than 6” Brake shoe with
asbestos free Grey lining in the front and more than 6” wide brake shoe with
lining in the Rear should be fitted with the chassis and the same shall be
interchangeable within the same axle.
6) Exhaust brake.
20. Fuel Tank:
1) The fuel tank shall be all welded and shall conform to the specification as per
latest CMVR norms and shall have a capacity not less than 160 litres .
2) The Fuel tank shall be provided easily to measure the inside fuel quantity
without any obstacle and proper door with lock arrangements.
21. Lubrication:
Lubrication points shall be provided for all elements of the steering.
Transmission and suspension systems, brakes propeller shaft etc. These
points shall be easily accessible for lubrication with power-operated machines.
22. Electrical System:
Electrical
24-volt DC
system
Low maintenance type lead acid batteries for 24 V system-
Batteries: performances as per BIS: 14257-1995(latest). 2*12V
maintenance free batteries of 180Ah rating.
Self-starter 4.5 kWh
Alternator Not less than 85 Amps
1) The chassis must be fitted only with alternator of 24V not less than 85 Amps
capacity with built in voltage regulator, Voltmeter to be provided instead of
Ammeter.
2) The Battery fitted with chassis should be within 3 months from manufacture
date
3) The Battery cable should be fitted not less than 6 meter length.
Otherwise chassis should not be accepted.
4) Battery Cut Off switch should be provided.
5) Head light with Halogen bulb.
6) Heavy Duty Wiper Motor should be provided
7) The Hydraulic Jack with lever 10 Ton capacity for each chassis.
8) Driver Seat, Tool Kit, CMVR Kit, Wheel Nut Spanner, and other standard
fitments for all chassis.
9) Scan Tool one set for10 chassis
10) Special tools one set
23. Pedals:
(i) The Clutch, Brake and Accelerator pedals should be mounted as per the
ARAI approved design and angles only.
(ii) The pedals should be mounted with consideration of drivers ergonomic
and comfort while operation.
24. Questionnaire:
The questionnaire attached in Annexure - 2 shall be filled in by the bidder and
submitted with the tender, the bidder being bound by the answers furnished
therein. Each and every question in the questionnaire attached must be
answered for separately for each model required only in the tender. OTHERWISE
TENDER IS LIABLE TO BE REJECTED.
25. Specification Cards, Catalogues and Test Reports:

1) Specification Card.
Successful bidder should provide in triplicate with each chassis, a complete
specification card where all unit part numbers, serial nos., etc are shown.
2) Catalogues.
Catalogues in English detailing only items in the particular model being
supplied shall be made available. Catalogues covering the full rate of the
manufacturers should not be sent. They should be available in the following
minimum quantities:
Operator’s Instruction Manual .. 1 for 10 chassis
Workshop Manual .. 1 for 25 chassis
Spare Parts Catalogue .. 1 for 25 chassis
Technical Hand Book .. 1 for 10 chassis.
All data sheets, manuals and catalogues should not be packed with the equipment but sent
under separate cover.
3) Performance reports.
Independent reports on performance of chassis, units, components and aggregates
shall be provided for each chassis supplied by the vehicle manufacturer after the Work
order released from STUs and at the time of delivery of chassis.
a. Test Reports, Instruction Manuals, Drawings, Spare Parts Lists etc.
The bidder shall furnish two sets of the following when tendering.
o Graphs showing brake horsepower, specific fuel consumption and torque
with engine rpm in respect of five engines and test report for one engine showing
the horse power absorbed by different units like air compressor, water pump, fan,
alternator and power steering pump.
o Publications on specifications
o Workshop Manuals
o Service instructions manuals
(a) Manufacturer’s chassis drawing including large scale drawings for use of body builders.
(b) Enlarged drawing showing front end, steering, engine units etc. shall be supplied.
o Working drawings on springs

o Illustrated spare parts manuals
o Spare parts manuals for all proprietary equipments fitted to vehicle.
o Illustrated price list of special tools required.
Recommended list of spares per 100 vehicles separately with price and discount allowed to
STU indicated for.
i) Initial stock
ii) Estimated consumption for twelve months of operation, and
iii) Additional stock per annum required after twelve months of
operation, assuming 1,20,000kms, running a year for
Corporations.
TABLE – I
MINIMUM SERVICE LIFE DETAILS
Sl. Unit / Aggregate / Component To be designed for a minimum service

No.
Life of
(In1,00,000 kms) In months)
1. Chassis Frame 10.0 120
2. Engine Block 7.0 120
3 Engine Assembly
a) before first reringing 2.5 32
b) before first overhaul including one reringing 5.0 64
4 Liner 2.5 32
5 Piston 2.5 32
6 Piston Ring 2.5 32
7 Crankshaft 7.0 92
8 Gear Box Assembly 2.5 32
9 Propeller Shaft Assembly 2.5 24
10 Differential Assembly 4.0 48
11 Front Axle I Beam 8.0 96
12 Rear Axle Housing 8.0 96
13 Fuel Pump assembly before first overhaul 2.5 32
14 Water Pump assembly 2.5 24
15 Air compressor assembly 2.5 32
16 Power steering gear assembly before first 4.0 48
overhaul
17 Power steering pump 2.50 32
18 Axle shaft 2.50 32
19 Hub (front and rear) 2.50 32
20 Gear box housing 7.00 120
21 Self starter 2.5 24
22 Alternator 2.5 24
23 Cylinder Head 7.00 120
24 Stub Axle 7.00 120
25 Radiator before first overhaul 2.5 24
26 Injector 2.5 24
27 Inter Cooler 2.5 24
5. Bid Preparation and Submission
5.1 Tender Procedure

a) The Director, IRT on behalf of STUs in Tamil Nadu invite under Two Bid system
viz., Technical Bid and Commercial Bid will receive tender from the chassis
manufacturer for the procurement of Passenger Bus Chassis fitted with BSVI
Diesel Fuel Engine, Float Units and Special Tools and Accessories according
to the specifications and schedule of rates in the tender documents herewith
attached. The approximate value of tender is Rs.126 Crores.
b) The bidder can download the Bid Document from 16.06.2023 10.30 hrs to
17.07.2023, 15.00 hrs from the website https://tntenders.gov.in
c) The tender along with the necessary documents of Two bid systems i.e (a)
Technical bid and (ii) Commercial bid should be submitted online before
17.07.2023, 15.00 hrs https://tntenders.gov.in . The Electronic bid system
would not allow any late submission of bids after due date and time as per
server time.
d) In view of the nature of tender, the technical bid is opened first and the
technical bid shall be shortlisted to ascertain the eligible tenderers and then the
offer containing the commercial bid in respect of successful technical bidders
shall be opened for further process on the date notified for this purpose.
Failure to submit the two bids in online shall result in rejection of the
tender summarily.
e) The bidder have to submit EMD, tender fee (Tender document cost & Factory
Inspection fee) should be submitted online in the portal https://tntenders.gov.in.
Failing to submit the above fees result in rejection of the tender.
5.2 Electronic Submission of Bid
a) The bidder shall submit online the requirements under qualification criteria and
Technical document required and commercial bid as prescribed in the tender
document. All the documents are required to be signed digitally by the bidder. After
electronic online bid submission, the system generates a unique bid reference number
which is time stamped. This shall be treated as acknowledgement of bid submission.
b) Bidder should log into the site well in advance for bid submission so that they can
upload the bid in time i.e on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
c) The bidder has to digitally sign and upload the required bid document one by one as
indicated in the tender document.
d) Bidder has to select the payment option as “online” to pay the Tender document
cost, Factory inspection fee and EMD amount through RTGS/ NEFT.
e)The Scanned copy of payment made through RTGS/NEFT or Demand Draft for Tender
document cost , Factory inspection fee and EMD amount has to be uploaded. IRT shall
not be responsible for any delay in uploading the proof for the payment of Tender
document cost, Factory inspection fee and EMD amount. Failing which their tender will
be summarily rejected.
f) Format for the commercial bid is provided with the tender document. Bidders are
requested to note that they should necessarily submit their commercial bids in the file
(.xls), open it and completed the coloured (Unprotected) cells with their respective
price quotes and other details (such as name of the bidder). No other cells should be
changed. Once the details have been completed, the bidder should save it and submit
it online, without changing the file name. If the file is found to be modified by the
bidder, the bid will be rejected.
g) The Server time (which is displayed on the bidders dashboard) will be considered as
the standard time for referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid submission.
h) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of the
bids is maintained using the secured Socket Layer 128 bit encryption technology. Data
Storage encryption of sensitive fields is done. Any bid document that is uploaded to the
server is subjected to symmetric encryption using buyers/ bid openers public keys.
i) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
j) Upon the Successful and timely submission of bids (i.e. after clicking “ Freeze Bid
submission “ in the portal) the portal will give a successful bid submission message & a
bid summary will be displayed with the bid no. and the date & time of submission of the
bid with other relevant details.
k) IRT or NIC (Service provider) is not responsible for any failure such as a bad internet
connection or power failure outside of their control. The bidder is responsible to ensure
they have sufficient time to submit an electronic bid prior to closing date and time
including the payment of any fees and getting e- receipt. In case of failure in the
system within the control of the service provider that may affect a bidding process, the
contracting authority on his sole discretion will postpone the closing time atleast 24
hours from the time of system recovery to allow bidders sufficient time to submit their
bids.
l) IRT may, as its discretion, extend the deadline for the submission of bids by amending
the bidding document, In which case all rights and obligations of IRT and bidders
subject to the previous deadline shall thereafter be subject to the deadline extended.
m) The technical bid documents should be self attested by the bidder in all pages.
Otherwise tender will summarily rejected.
n) Technical bid documents with self attestation in all pages uploaded in the online only be
submitted in physical submission. No difference should be found in the technical bid
submitted online and physical submission. Tender Inviting Authority may, as its
discretion may reject their bid or seek bonafide clarification to the tenderer for the
difference in the technical bid submitted online and physical submission and decided
accordingly for acceptance / rejection of the tender with approval of Tender Award
Committee.
5.3 Modification and Withdrawl of Bid

i. Bidders may modify their bids online before the deadline for submission of bids.
ii. In case a bidder intends to modify is bid online before the deadline, the bidder
need not make any additional payment towards the cost of bid processing. For bid
modification and consequential re-submission, the bidder is not required to
withdraw his bid submitted earlier. Modification and consequential re-submission of
bids is allowed any number of times. The last modified bid submitted by the bidder
within the bid submission time shall be considered as the bid. For this purpose ,
modification / withdrawal by other means will not be accepted. The bidder may
withdraw his bid by uploading his request before the deadline of submission of
bids, however, if the bid is withdrawn, the re-submission of the bid is not allowed.
iii. No bid may be modified after the deadline for submission of Bids.
5.4 Assistance to Bidders
a) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender as indicated
in the tender notice.
b) Any queries relating to the process of online bid submission or queries in general
may be directed to NIC portal who is a service provider for conducting the online
bidding process against this tender and they shall not be a party to any contract
between IRT and the successful bidder (s) subsequent to the bidding process.
5.5 Tender Fee (Tender Document cost & Factory Inspection Fee )
a) Tender Document cost & Factory Inspection Fee
The bidder have to submit tender document fee (Rs 18880/- inclusive of
GST) & Factory Inspection fee (Rs 20,000/- Inclusive of GST) and put together as
one payment of total Rs 38880/- (inclusive of GST) as indicated in the portal as
Tender Fee should be submitted online in the portal https://tntenders.gov.in. Failing
to submit the above fees result in rejection of the tender.
Factory inspection
Factory inspection will be made for all the tenderers by a committee nominated by
The Institute of Road Transport.
i) In order to ascertain the production capability and also infrastructure facilities

available in the factory of the prospective tenderer, a committee nominated for this
purpose shall inspect the unit of the prospective tenderer and shall send a report to the
Director, Institute of Road Transport.
ii)The inspection report received from the Inspection Committee will be taken into
account while evaluating the tender.
iii)The tenderers are therefore requested to allow the committee to inspect their
factories, provide access to their records, accounts and production of other records to the
inspecting Committee.
iv) If the report of the inspection Committee deputed for the purpose is not
satisfactory, the offer of that firm will not be considered for further evaluation.
5.6 Earnest Money Deposit (EMD)

a) EMD amount of Rs.10,00,000/- (Rupees Ten Lakhs only)should be submitted online
in the portal https://tntenders.gov.in Failing which the tender will be summarily
rejected.
b) Any tender not accompanied by EMD or accompanied by EMD for a lesser amount
shall be summarily rejected.
c) Provided any category of tenderers specifically exempted by the Government from the
payment of EMD will not be required to make such a deposit. However they will be
required to execute proper agreement as stipulated in Certificates as per G.O Ms
No.199 dated 27.06.2022, Finance (Salaries Department) along with the line of activity
for the offered products for Micro and Small Enterprises located within the State of
Tamil Nadu alone will be considered. Otherwise they will not considered as for
exemption of EMD.
d) The tenderer claim for the EMD exemption shall produce TNSSI certificate with the line
of activity for the offered products. Otherwise they will not considered as for exemption
of EMD.
e) No interest shall be payable on the EMD.
5.7 EVALUATION CRITERIA:

1 The evaluation of tender shall be made clause No. 3 Eligibility Criteria.
2 The tenders received without mentioned in the eligible criteria will not be considered
further evaluation.
3 The tenderer shall agree to all specifications furnished by them in the questionnaire of
the technical bid and commercial bid shall be are and same and an undertaking to this
effect shall be furnished along with the tender. Otherwise the tender will summarily
rejected.
4 The tenderer shall enclose the a list of major parts requirement for two years with rates
for placing orders by STU for two years at firm price.
5 Responsive tenders will be evaluated on the basis of the price that is quoted for the
appropriate threshold number of chassis. Delivery Schedule guaranteed by the Bidder
shall be evaluated in the manner explained in Bidder’s capability to perform the
contract, compliance with the tender terms and specifications, past experience,
reliability and performance of the units offered, availability of spare parts and after sales
service in Chennai and Tamilnadu, working on guaranteed KMPL, Engine Oil and
Warranty period shall be taken into account in selecting the successful bidder for award
of contract
6 In the event of the tender accepting authority/procuring entity feels it necessary to

procure from more than one supplier, the authority may place orders on the Bidder
quoting the lowest evaluated price for not less than 60% of the quantity covered in the
tender, at the price quoted by him and place orders for the remaining quantity on the
Bidders quoting the next lowest evaluated prices at the lowest evaluated price.
7 The Passenger Bus Chassis fitted with BSVI Diesel Fuel Engine offered by the bidder,
shall meet the specification given in the tender document. Otherwise tender will not be
considered.
8 In selecting the successful bid for award of contract, the criteria stated above will also
be taken into account. The tender will be evaluated based on the evaluation criteria
specified in the tender document and the provisions contained in Tamilnadu
Transparency in Tenders Act 1998 and Rules 2000
9 Bidder must conform to the IRT Terms and Conditions and duly signed in each and
every page.
a) All the Bidders who are awarded rate contract shall supply 100% of ordered quantity
or the quoted quantity whichever is lower.
b)The Bidder who supplies less than 60% of the ordered quantity shall be blacklisted for
one year besides imposing liquidated damages as per tender condition prescribed in
the tender
10 If the bidder submits any counter conditions / hedging conditions against the tender
terms and conditions it shall be summarily rejected.
11 The tenderer shall enclose the list of Spare Part Warehouse, Service centre, Training
centre within Tamil Nadu Address, Phone no without fail.
12 (a) The technical committee members will be in the cadre of Deputy Manager (Technical)
/ Assistant Manager (Technical) / Deputy Manager (Works) / Assistant Manager
(Works) & Deputy Manager (Materials) / Assistant Manager (Purchase) from all STUs
shall evaluate the technical specifications offered by the bidders.
b) The Technical Committee will inspect the list of places furnished by the tenderer and
the vendor selection will also based on the committee report on merit basis. If any
discrepancies found by the technical committee in the list furnished by the tenderer,
that tender will not be considered for further evaluation.
(c) The Technical Committee members will decide the required wheel base chassis
based on their geographical Operation nature, specification , previous performance,
Service support and spare parts support details furnish by the bidders
(d) The report of the Technical Committee on the above said grounds are placed in the
Tender Scrutiny Committee for further evaluation.
13 a. The selection of bidder shall be made based on the Vendor Rating System.
b. If two or more tenderers quote the same price, the Tender award Committee shall
split the procurement among such tenderers taking into consideration vendor rating
while award of contract
15 QUESTIONNAIRE as per Annexure – 2 is to be furnished each model separately along

with Technical Bid. Failing which the tender will be summarily rejected.
16 The bidders fails to meet out any one of the conditions the tender will not be considered
for further evaluation.
17 Bidder must conform to the Terms and Conditions and duly signed in each and every
page. Any counter conditions against our terms and conditions shall be summarily
rejected.
18 Decision on individual tender is in the nature of collective responsibility of the Tender

Award Committee and any tenderer attempting to influence any member of the
committee will be liable for disqualification or blacklisting as the committee may deem
fit.
5.8 Payment of Secretarial Administrative Charges

The contractor shall pay 0.75% plus GST of bill amount (Basic rate) as the
Secretarial Administrative charges to IRT, on completion of BSVI Diesel Fuel
Passenger Bus Chassis made as per the tender.
M/s. TDFC Ltd., will deduct Secretarial Administrative Charges while settling
the bills and pay the same to IRT.
5.9 Penalty for delay in the payment of Secretarial Administrative Charges
a. The successful bidder shall make payment of Secretarial Administrative

Charges in 30 days on receipt of the debit note invoice from IRT.
b. The payment of Secretarial Administrative Charges shall be made by way

of DEMAND DRAFT ONLY drawn in favour of “The Director, IRT,
Chennai” payable at “Chennai” and the payment by cheque will not be
accepted under any circumstances.
c. If the successful bidder fails to make the rebate payment within one month, a
formal circular shall be sent to clear the outstanding amount of Secretarial
Administrative Charges with simple interest @ 12% effective from the first
day after completion of the one month period.
5.10 Bid closing date and time

a) The bidders shall submit the technical bid through on-line at
https://tntenders.gov.in before 17.07.2023 at 15.00 hrs.
b) The tender shall not be accepted after closing date and time.
c) Due to unforeseen events, if the tender opening date happens to be a holiday,

the tender shall be opened on the next working day at the same time
5.11 Pre-Bid Meeting date and time
The Pre-Bid meeting is to be held on 26.06.2023 at 11.30 hrs at Institute of Road

Transport, Taramani, Chennai – 600 113.
6. Tender Opening and Evaluation
6.1 Technical Bid Opening
The technical bid submitted by the bidders through on-line at

https://tntenders.gov.inwill open on 17.07.2023 at 16.00 hrs.
6.2 Tender Validity
The offered submitted by the bidders should be firm and valid for a minimum
period of 120 days from the date of opening of the commercial bid or Contract
period whichever is later.
6.3 Initial Scrutiny

Initial Bid scrutiny will be conducted and incomplete details as mentioned in the
condition clause no 5 will be treated as non-responsive.
Bidders are submitted the tender document with subjective and conditional offers
will be treated non – responsive.
All responsive Bids will be considered for further evaluation.
The decision of IRT will be final in this regard.
6.4 Clarifications by IRT

When deemed necessary, IRT may seek bonafide clarifications on any aspect from
the Bidder. However, that would not entitle the Bidder to change or cause any change in
the substance of the Bid or price quoted. During the course of Technical Bid evaluation,
IRT may seek additional information or historical documents for verification to facilitate
decision making. In case the Bidder failed to comply with the requirements of IRT as
stated above, such Bids may at the discretion of IRT, shall be rejected as technically non-
responsive.
6.5 Tender Evaluation
6.5.1 Suppression of Facts and Misleading Information

a. During the Bid evaluation, if any suppression of facts and mis leading
information or misrepresentation is brought to the notice of IRT. IRT shall have the right to
reject the Bid and if after selection, IRT would terminate the contract, as the case may be,
will be without any compensation to the Bidder and the EMD / SD, as the case may be,
shall be forfeited.
b. Bidders should note that any figures in the proof documents submitted by the
Bidders for proving their eligibility is found suppressed or erased, IRT shall have the right to
seek the correct facts and figures or reject such Bids.
c. It is up to the Bidders to submit the full copies of the proof documents to meet
out the criteria duly self attested, in which the name of the attesting officer, designation
office seal should in the language of English and visible, as otherwise the tender will not be
considered for further evaluation.
d. The bidder shall produce the original for the Photo copies enclosed by them in
the tender document if required, failing which the tender will be rejected.
6.5.2 Technical Bid Evaluation

a) A Tender Scrutiny Committee will examine the Technical Bids against the Eligibility
Criteria and Evaluation Criteria given in the Tender document. The evaluation will be
conducted based on the support documents submitted by the Bidders. The documents
which did not meet the eligibility criteria in the first stage of scrutiny will be rejected in that
stage itself and further evaluation will not be carried out for such bidders. The eligible
Bidders alone will be considered for further evaluation.
b) The technical committee members will be in the cadre of Deputy Manager (Technical)
Assistant Manager (Technical) / Deputy Manager (Works) / Assistant Manager (Works) &
Deputy Manager (Materials) / Assistant Manager (Purchase) from all STUs.
c) The technical committee evaluates the technical specification and place the
recommendation to tender scrutiny committee.
d) The Technical Committee members will decide the required wheel base chassis
based on their geographical Operation nature, specification, previous performance,
Service support and spare parts support details furnish by the bidders.
6.5.3 Commercial Bid Evaluation
a) The Commercial Bids of the Technically Qualified Bidders alone will be opened and
evaluated. The Commercial Bid should include all expenses towards this Tender.
The Commercial Bids opening will be informed to the Bidders.
b) Commercial Bid evaluation will be done as per the Tamil Nadu Transparency in
Tender Rules 2000 with latest amendments.
c) The following method of price evaluation will be adopted.
 The Commercial Bid Evaluation shall include GST and other cost mention in the
price bid such as delivery charges, transportation charges and installation charge
etc.,
In evaluation of the price of an imported item, the price shall be determined
inclusive of the Customs duty with Counter Veiling Duty (CVD) as applicable.
d)
6.6 Negotiations
The Tender Award Committee will call for further negotiation with the L1 bidder.
6.7 Award of Contract

a) Provisions of Tamil Nadu Transparency in Tenders Act, 1998 and the Tamil Nadu
Transparency in Tenders Rules, 2000 and Terms and Conditions of the Tender will be
followed.
b) Tender Award Committee reserves the right to distribute the order to maintain regular
supply and to compete for quality with additional source, as tyres are of critical and
vital nature, the quantity may be divided between the successful bidders, and place
orders with the bidders quoting the lowest evaluated price for not less than 60% of the
quantity covered in the tender and the second lowest bidder or even more bidders in
that order, in a fair, transparent and equitable manner at the rates of the bidder whose
bid is accepted.
c) No dispute can be raised by any Bidder whose Bid has been rejected and no claims will be
entertained.
6.8 IRT / STUs reserves the right to:
1. Negotiate with the Bidder whose offer is the lowest evaluated price after
commercial bid for further reduction of prices.
2. Insist on quality / specification of materials to be supplied.
3. Modify, reduce or increase the quantity requirements to an extent of the tendered
quantity as per the provisions of Tamil Nadu Transparency in Tenders Act 1998 and
Tamil Nadu Transparency in Tenders Rules, 2000.
4. Change the list of areas of supply locations from time to time based upon the
requirement of the purchase.
5. If delivery performance of the Bidder is not as per the Schedule, then IRT/ STUs
reserves the right to reallocate the quantity to other Bidder.
6. IRT / STUs reserves its right to inspect the bidder’s factory before or after
placement of orders and based on the inspection, IRT / STUs reserves a right to
modify the quantity ordered.
7. IRT / STUs reserves its right to withhold any amount for the deficiency in the
service aspect of the ordered items supplied to the Purchasers.
8. IRT / STUs reserves the rights to invite fresh tenders and place orders against any
quantity of any item to this tender through it may place orders against the tenders
received against this tender notice.
9. IRT / STUs reserves the right to impose penalties as decided in case of delayed
supplies / diversion of quantity to other sources.
10. IRT / STUs reserves the right to cancel / reduce the scope of the contract at any
time in the event of reduction in demand in STUs due to various reasons during the
course of contract.
7. Execution of Work
7.1 Acceptance of Tender and Withdrawals

The final acceptance of the tender is entirely vested with IRT who reserves the right to
accept or reject any or all of the tenders in full or in parts without assigning any reason
whatsoever. The Tender Accepting Authority may also reject all the tenders for reasons
such as change in Scope, Specification, lack of anticipated financial resources,
court orders, calamities or any other unforeseen circumstances. After acceptance
of the Tender by IRT, the Successful Bidder shall have no right to withdraw their
tender or claim higher price.
7.2 Rate Contract (RC)
After acceptance of the Tender by IRT, Rate Contract (RC) Order will be issued to
the Successful Bidder by IRT.
7.3 Payment of Security Deposit (SD)

The successful Bidder will be required to remit a Security Deposit (SD)
equivalent to two percent of the value of the order, inclusive of GST by way of
Demand Draft payable at Chennai or in the form of unconditional irrevocable
Bank Guarantee valid for a period equivalent to the delivery period from the date
of acceptance of the tender on receipt of confirmation from IRT / STUs.
7.4 Execution of Contract

a) The Successful Bidder should execute a Contract in the INR 100 non-judicial
Stamp Paper bought in Tamil Nadu only in the name of the Bidder within one
week from the date of Rate contract issued by IRT with such
changes/modifications as may be indicated by IRT at the time of execution on
receipt of confirmation from IRT.
b) The Successful Bidder shall not assign or make over the contract, the benefit or
burden thereof to any other person or persons or body corporate for the
execution of the contract or any part thereof without the prior written consent of
IRT. IRT reserves its right to cancel the purchase order either in part or full, if this
condition is violated. If the Successful Bidder fails to execute the agreement, the
SD of the Successful Bidder will be forfeited and their tender will be held as non-
responsive.
c) The expenses incidental to the execution of the agreement should be borne by the
Successful Bidder.
d) The conditions stipulated in the agreement should be strictly adhered to and
violation of any of the conditions will entail termination of the contract without
prejudice to the rights of IRT and IRT also have the right to recover any
consequential losses from the Successful Bidder.
7.5 Release of Purchase Order

After execution of the Contract and payment of Security Deposit, “Firm
Purchase Order” for the supply and commissioning of Tendered items will be
issued to the Successful Bidder by TNSTUs. The supply and payment will be
based on the Purchase Order.
7.6 Refund of EMD

The EMD amount paid by the Successful Bidder(s) will be refunded after
completion of the entire supply. The EMD amount of the Unsuccessful Bidder will
be refunded after finalisation and issue of Firm Purchase Order to the Successful
Bidder.
7.7 Release of SD
The Security Deposit will be refunded to the Successful Bidder on completion of
entire supply subject to satisfaction of TNSTUs. Such completion would be
arrived at when the entire quantity is supplied by the Bidder as per the Contract
Agreement and as per the Rate Contract or order including Purchase Order(s)
issued by IRT / STUs from time to time.
7.8 Forfeiture of EMD and SD

a) If the successful Bidder fails to act according to the tender conditions or backs
out, after the tender has been accepted, the EMD will be forfeited by IRT.
b) If the Successful Bidder fails to remit the SD, the EMD remitted by him will be
forfeited by IRT and the tender will be held void. If the successful bidder fails to
sign the contract within the stipulated time, then the SD remitted will be
forfeited and the tender will be held void.
d) If the Successful Bidder fails to act upon to the tender conditions or backs out
from the contract, the SD mentioned above will also be forfeited by IRT / STUs.
7.9 Termination of Contract
7.9.1Termination for default

a) IRT may without prejudice to any other remedy for breach of contract, by
written notice of default with a notice period of 7 days, sent to the Successful
Bidder, terminate the contract in whole or part, (i) if the Successful Bidder fails to
deliver any or all of the goods within the time period(s) specified in the Contract,
or fails to supply the items as per the Delivery Schedule or within any extension
thereof granted by IRT / STUs ; or (ii) if the Successful Bidder fails to perform any
of the obligation(s) under the contract; or (iii) if the Successful Bidder, in the
judgement of IRT / STUs, has engaged in fraudulent and corrupt practices in
competing for or in executing the Contract or (iv) supplies the items inferior to the
ordered / accepted / specifications.
b) In the event IRT terminates the Contract in whole or in part, IRT may procure,
upon terms and in such manner as it deems appropriate, the goods and services
similar to those and delivered and the Successful Bidder shall be liable to IRT for
any additional costs for such similar goods. However, the Successful Bidder shall
continue the performance of the contract to the extent not terminated.
7.9.2 Termination for Convenience
IRT may by written notice, with a notice period of seven days sent to the
Successful Bidder, may terminate the Contract, in whole or in part, at any time for
its convenience. The notice of termination shall specify that termination is for IRT
convenience, the extent to which performance of work under the Contract is
terminated, and the date upon which such termination becomes effective. On
termination, the successful Bidder is not entitled to any compensation whatsoever.
7.10 Assigning of Tender whole or in part
The successful Bidder shall not assign or make over the contract, the
benefit or burden thereof to any other person or persons or body corporate. The
Bidder should not under-let or sublet to any person(s) or body corporate for the
execution of the contract or any part thereof without the written consent of IRT.
7.11 Liquidated Damages (LD)
Liquidated damage will be levied at the rate of 0.25 % per day (Saturday, Sunday and
Government holidays excluded) on the un-delivered portion of the material, if the delivery
has not been completed in full within the stipulated period. The delivery period will effect
from the date of receipt of confirmed consignee address. If the Successful Bidder fails to
supply even after the lapse of one month after the stipulated date of delivery, then the
orders/contracts are liable for cancellation and the EMD/ Security Deposit will be
forfeited in addition to IRT reserving the right to blacklist the successful bidder for a
period of three years from participating in IRT tenders. This alone will not relieve the
Bidder and the difference in cost of the items purchased through other technically qualified
Bidders or any other alternative sources will be recovered from the successful Bidder.
7.12 Penalty for Non-Fulfilment of Tender
A Penalty will be levied at 5% of the total value of the Purchase Order, for non-
fulfilment or non-observance of any of the conditions stipulated in the Agreement,
Terms and Conditions and Rate Contract Order.
7.13 TESTING
The STUs shall not conduct any laboratory test if the material procurement certificates are
submitted by the Contractor at the time of inspection of chassis. Not with standing with
above, if found necessary, the STUs may conduct materials test at any stages of chassis,
at its own cost. If the material fails the test entire cost of testing shall have to be borne by
the Contractor.
7.14 Other Conditions

a) The final decision would be based on the technical capacity and pricing of the
Bidder. IRT does not bind itself in selecting the bidder offering lowest prices.
b) IRT reserves the right not to accept lowest price, to reject any or all the tenders
without assigning any reason, to relax or waive any of the conditions stipulated
in the terms and conditions of tender as deemed necessary in the best interest
of IRT for good and sufficient reasons.
********
8. Requirement , Quality and Delivery
8.1 Requirement
Sl.No Name of STU No. of Chassis for Town operation

5600 to 5700 mm WB
1 TNSTC-Villupuram 82
2 TNSTC – Salem 44
3 TNSTC – Coimbatore 52
4 TNSTC - Kumbakonam 112
5 TNSTC – Madurai 99
6 TNSTC - Tirunelveli 61
Total 450
8.2 Supply and Delivery

a. The Chassis for which this invitation to tender is issued, are required urgently and
continuously. STUs attach the utmost importance to early delivery. The successful Bidder
shall commence delivery, dispatch, ex-factory for domestic Bidders within seven days or
mutually agreed period. Bidders shall indicate the delivery to the STUs in respective
workshops offered by them.
b. Time being the essence, the chassis, shall be supplied within the delivery dates specified by
respective Managing Directors.
8.3 Quality of Supply

i. The bidder shall agree to all the terms and conditions and an undertaking to this effect shall be
furnished along with the tender.
ii. The Passenger Bus Chassis fitted with BSVI type Engine should be in conformity with the
Central Motor Vehicle Act and Tamil Nadu Motor Vehicle Rules and other rules in force.
iii. All items to be supplied by the contractor shall be new, unused and originally coming from the
manufacturer’s plant to the STUs.
iv. Reference to any item of supply by trade name, make or catalogue no., either in the tender
specification or in the manufacturer’s specification forming part of the bid shall be construed as
establishing a desired standard of quality and performance and this shall not be taken to limit the
competition for the purposes of evaluation of tenders. However, the successful Bidder may
supply any such item with the previous approval of the STU, in writing, as to the suitability of
such alternative trade name, make or catalogue number.
9. Payment Clause
(1) The terms of payment shall be 90 Days credit from the date of acceptance of supply
of chassis by the STUs.
(2) The Payment shall be made through TDFC Ltd., on the receipt of LOA from the
respective STUs.
10. Replacement of Chassis
a) If the chassis or any portion thereof are damaged or lost during transit, the concern
Managing Director shall give notice to the insurance company and contractor setting forth
particulars of such chassis damaged or lost. The replacement of such chassis shall be
effected by the contractor within a reasonable time to avoid unnecessary delay. The price
of the replacement items shall be recovered from the insurance coverage provided for this
purpose.
b) The replacement of chassis, damaged during transit shall be made free of cost by the
contractor.
11. Delay in Completion
1) If the delivery of chassis are delayed due to reasons beyond the control of the
contractor, the contractor shall without delay give notice to the concerned Managing
Director in writing of his request for an extension of time.
2) The Managing Director on receipt of such notice may agree to extend the delivery date
specified in the schedules as may be reasonable but without prejudice to other terms and
conditions of the contract.
12. Guarantee
1) The buses constructed on chassis supplied by the supplier against the order shall
achieve minimum average HSD oil KMPL as given below for each type of operation
as per the present load and bus stops.
Sl.No Type of Operation (for All STUs) BS VI type Engine Model

Passenger Chassis - KMPL
1. Town Operation 4.16
(OR)
KMPL will be arrived per month for the lot of vehicles in each region of the Corporation
for assessment and will be fixed whichever is higher.
2) Engine Oil change period and Engine Oil consumption for oil change.
Type of Operation Engine oil Top up / Engine Oil Change Engine oil quantity
10000 Kms in ltrs.) period (in Kms) required(Oil change)
Town
3) Engine Oil change period and Engine Oil consumption for oil change for Town (i) Engine
oil Top up / 10000 Kms(in ltrs.) (ii) Engine Oil Change period (in 80000 Kms)
(i) The tenderer shall assure the STUs that in case the actual fuel consumption in any
vehicle supplied under the contract varies adversely from the guaranteed fuel
consumption by more than five percent (5%), he shall carry out the appropriate
rectifications to achieve the guaranteed level of fuel consumption by that vehicle,
when called upon by STUs provided that the vehicle is operated strictly according to
the manufacturer’s instructions and further provided that the variation shall be
reckoned with reference to the performance over a period of one month as a unit. The
actual fuel consumption will be ascertained by monitored runs in selected routes,
which may be witnessed by the tenderer as well as the STUs representatives.
(ii) If the variation in the actual performance less by 5% or more compared to the
above said minimum average during the warranty period continues, the chassis
supplier shall make payment to settle the excess expenditure involved in the
Consumption of HSD oil and Engine oil cost to the respective STUs.
4) If the bidder fails to settle the difference amount, the STUs reserves the right to invoke the
Bank Guarantee to recover the amount payable to the STUs or from any pending
payment.
13. Warranty Period
1) The chassis should be covered under warranty of 2.5 Lakhs Kms (or) 24 months
whichever is earlier from the date of commissioning of operation.
2) Any defects, which may develop in the aggregates of the chassis within the
warranty period due to defective materials or workmanship, the same may be
attended / replaced at free of cost without any lose of time.
14 Price Fall Clause
The firm shall inform STU / IRT in writing within 30 days positively from date of
submitting lower rate (s) and / or any better terms & conditions offered of any of member
STUs or any Govt. / Semi Govt. owned organization directly or by any of its Sole Selling
Agent/ Distributor for which this contract is established.
STU/ IRT shall have the right to take any action as stipulated under Fall clause of
tender documents in the event of firm not informing the lower rate (s) and / or any better
terms & conditions within 30 days positively.
The purchasing STU shall ensure that the details of lower rates and / or better terms
than those agreed in this contract if offered by the firm are duly communicated to IRT
without delay.
During the period of contract, the supplier should show no discrimination to the
Corporation by supplying at lower rates and better terms and conditions to any STU’s in
similar conditions. If any supply is made by the supplier at the lower rates and better
terms and conditions in similar conditions, in that case, lower rates and better terms and
conditions would be applicable on supplies to the IRT / STUs with effect from the date of
such supplies at lower rates to other STU’s.
Appendix-1 Model Form of Contract

(To be executed on a Rs. 100/- Non-Judicial Stamp Paper bought in Tamil Nadu by
the Successful Bidder for the supply and commissioning of High End Servers and
Related items)
(NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS
SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)
AGREEMENT FOR SUPPLY OF PASSENGER BUS CHASSIS BS VI ENGINE TYPE
THIS AGREEMENT made this (...........................) between the MANAGING
DIRECTOR, .............................................. (name of purchaser) (City of Purchaser)
hereinafter “the Purchaser “of one part and M/s .............................................(Name
of Supplier) having its registered office at .......................................................
hereinafter “ the Supplier “ of the other part.
WHEREAS the Purchaser is desirous to buy. .......... Passenger Bus Chassis BS VI

Diesel Fuel Engine (as per the specification in the tender) and has accepted this
bid submitted by the supplier for the supply of Passenger Bus Chassis BS
VIEngine Types for a sum of Rs..................../-(Rupees
.............................................. only) (Contract price in words and figures) hereinafter
referred to as Contract price.
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meaning as
are respectively assigned to them in the Conditions of Contract referred to
2. The following documents shall be deemed to form and be read and

construed as part of this Agreement, viz.,
a) The Tender Document, including corrigendum’s
b) Detailed final offer of the successful bidder
c) Rate Contract Order / Purchase orders issued by IRT / STUs from
time to time
d) The Technical Specifications,
3. In consideration of the payments to be made by the Purchaser to the
Supplier as hereinafter mentioned, the Supplier hereby covenants with the
Purchaser to provide the Passenger Bus Chassis BSVI Engine Types and to
remedy defects therein in conformity with all aspects of the provisions of this
Contract.
4. The Purchaser hereby covenants to pay the Supplier in consideration of the
provision of the Passenger Bus Chassis BS VI Engine Types and the
remedying of defects therein, the Contract price or such other sum as may
become payable under the provisions of the Contract at the times and in the
manner prescribed in the contract.
5. The supplier shall arrange necessary facilities including labour, materials,
electricity, fuel, equipments and instruments at his cost in his premises of
the sub contractors as the case may be, for testing the Passenger Bus
Chassis BS VI Engine Types to the satisfaction of the Managing Director or
his nominee or his representative.
6. The Passenger Bus Chassis BS VI Engine Types supplied under this

contract shall strictly conform to the specifications given in the tender.
7. The supply of Passenger Bus Chassis BS VI Engine Types shall be as per
the schedule given in the Purchase Order placed by the purchaser.
8. The delivery of Passenger Bus Chassis BS VI Engine Types shall be made
at the respective stores of the Purchaser as specified by the Purchaser in
the Purchase Order.
9. The supplier should settle warranty claim for prematurely failed Passenger
Bus Chassis BS VI Engine Types due to manufacturing defects within a
period not exceeding one months.
10. If supplies are not made as per the delivery schedule prescribed or the
revised delivery schedule intimated by the Purchaser, if any, the Purchaser
reserves the right to purchase such requirements from any available source
and any extra expenditure incurred thereof will be recovered from the
supplier’s bills due for payment or from the Security Deposit. Further the
supplier has to reimburse all the liquidated damages / losses arising due to
non-fulfillment of contractual obligations.
11. If the supplier violates any of the conditions stipulated in the agreement, the
Purchaser shall be at liberty to cancel the agreement and entrust the order
with some other supplier, in which case, the purchaser shall pay the
additional expenses incurred for the order diversion or action will be taken to
recover the same from their security deposit.
12. Upon receipt of the Passenger Bus Chassis BS VI Engine Types at the
respective destination and after inspection of Passenger Bus Chassis BS VI
Engine Types supplied, the Purchaser or his nominee will issue an
acceptance certificate specifying the date of acceptance. The Passenger
Bus Chassis BS VI Engine Types found defective due to defective packing
or otherwise inconformity with the requirement, the contract shall be
withheld until such time the defects are corrected.
13. The issuance of the acceptance certificate shall be without prejudice to the
results of testing and action thereafter and shall no way relieve the supplier
of his responsibility for the quality and specification of the Passenger Bus
Chassis BS VI Engine Types.
14. The Purchaser reserves the right to terminate the contract If the supplier
fails to deliver Passenger Bus Chassis BS VI Engine Types within the time
specified in the contract or within the period for which extension has been
granted or if the supplier fails to comply with any other provisions of this
contract.
15. If the supplier becomes bankrupt or has a receiver order made against him
or compound with his creditors, or the supplier being Corporation
commences to be wound up not being a voluntary winding up for the
purpose only of amalgamation or reconstitution, or carries on its business
under a receiver for the benefit of its creditors or any of them, the
Purchaser shall be at liberty to terminate the contract forthwith by notice in
writing to the supplier or to the liquidator or receiver or to any person in
whom the contract may become vested or to give such liquidator, receiver
or other person to the option of carrying out the contract subject to his
providing a guarantee for the due and faithful performance of the contract
upto an amount to be determined by the Purchaser.
16. If the supplier finds it impracticable to continue operation or if owing to force

majeure reasons or for any cause beyond his control, the Purchaser finds it
to impossible to continue the operation, then prompt notification in writing
shall be given by the party affected to the other.
17. If the delay or difficulty so caused cannot be expected to cease or become

avoidable or if operation cannot be resumed within three months, then
either party shall have the right to terminate the contract by giving thirty
days, written notice to the other, in the event of such termination of the
contract, payment to the supplier will be made as follows:
i) The supplier shall be paid for all Passenger Bus Chassis BS VI Engine
Types approved by the Purchaser or his nominee and for any other
legitimate expenses due to him.
ii) If the Purchaser terminates the contract owing to force majeure or due
to any cause beyond the control, the supplier shall additionally be paid
for supply made during the said three (3) months period including any
financial commitment made for the proper performance of the contract
and which are not reasonably defrayed by payments under (i) above.
iii) The Purchaser shall release all bonds and guarantees at his disposal
except in cases where the total amount of payments to the supplier
exceeds the final amount due to him in which case the supplier shall
refund the excess amount within sixty (60) days after termination and
the Purchaser thereafter shall release all bonds and guarantees. If the
supplier fails to refund the amounts received in excess within the said
period, such amounts shall be deducted from the bonds or guarantees
provided.
18. On termination of the contract for any cause, the supplier shall see to the
orderly suspension and termination of operations, with due considerations to
the interests of the Purchaser with respect to completion, safe-guarding or
storing of Passenger Bus Chassis BS VI Engine Types produced for the
performance of the contract and the salvage and resale thereof.
19. The supplier shall not be liable for any liquidated damages for delay or
failure to perform the contract for reasons of force majeure such as acts of
God, acts of public enemity, acts of Governments, fires, floods, epidemics,
strikes, affecting production over duration of more than seven consecutive
days and provided that the contractor shall within ten (10) days from the
beginning of such delay notify the purchaser in writing of the cause of delay.
The purchaser shall verify the facts and grant such extension if the same is
justifiable.
20. The supplier shall insure the Passenger Bus Chassis BS VI Engine Types
proposed to be supplied during transit.
21. If the Passenger Bus Chassis BS VI Engine Types or any portion thereof
are damaged or lost during transit, the Purchaser shall give notice to the
supplier / insurance company and the supplier setting forth particulars of
such Passenger Bus Chassis BS VI Engine Types damaged or lost. The
replacement of such Passenger Bus Chassis BS VI Engine Types shall be
effected by the supplier within a reasonable time to avoid unnecessary
delay. The price of the replacement items shall be recovered from the
insurance coverage provided for this purpose.
22. The supplier shall replace the Passenger Bus Chassis BS VI Engine Types
damaged during transit at free of cost.
23. In the event of Passenger Bus Chassis BS VI Engine Types supplied by the
supplier is found defective or otherwise not inconformity with the contract
specifications, the purchaser shall reject the Passenger Bus Chassis BS VI
Engine Types and request the supplier in writing to replace the same. The
supplier on receipt of such notification shall replace the defective Passenger
Bus Chassis BS VI Types at free of cost within two weeks. If the supplier
fails to do so, the Purchaser may
i) at his option replace or rectify such defective Passenger Bus Chassis BS VI
Engine Types and recover the extra cost so involved from the contract price
plus fifteen percent to cover the overhead expenses; or
ii) terminate the contract for default.
24. If the delivery of Passenger Bus Chassis BS VI Engine Types is delayed
due to reasons beyond the control of the supplier, the supplier shall without
delay give notice to the Purchaser in writing of his request for an extension
of time. The purchaser on receipt of such notice may agree to extend the
delivery date specified in the schedule as may be reasonable but without
prejudice to other terms and conditions of the contract.
25. If the supplier fails to deliver Passenger Bus Chassis BS VI Engine Types
within the time specified in the contract agreement or any extension thereof,
the Purchaser shall be at liberty to recover from the supplier, as liquidated
damages, a sum of quarter of percent (0.25 percent) of the contract price of
the undelivered Passenger Bus Chassis BS VI Engine Types for each day
of delay. The total liquidated damages shall not exceed ten percent (10%)
of the contract price of Passenger Bus Chassis BS VI Engine Types so
delayed.
26. The supplier shall not assign or transfer the contract or any part thereof
without the prior approval of the Purchaser.
27. Except as otherwise specifically provided in the contract, all disputes

concerning question of fact arising under the contract shall be decided by
the Director, IRT subject to a written appeal by the supplier to the Director,
IRT whose decision shall be final to the parties hereto.
28. The contract shall be construed according to and subject to the laws of India
and jurisdiction of courts of Chennai only.
29. Whenever any claim for the payment of a sum to or the recovery of an
advance by the Purchaser arises out of or under this contract against the
supplier the same may be deducted by the Purchaser from any sum then
due or which at any time thereafter may become due to the supplier under
this contract and failing that under any contract with the Purchaser or from
any other sum due to the supplier from the Purchaser.
30. Where the supplier is an individual or business concern or a Hindu
Undivided Family business concern or a partnership firm or a private limited
company or a public limited company, the prior approval in writing of the
Director, IRT shall be obtained before any change is made in the
constitution of such business concern.
31. The supplier agrees to make payment of Secretarial Administrative charges
@ 0.75% plus GST on invoice Basic Rate to IRT within the period
stipulated in the Tender schedule by mean of Demand Draft drawn in favour
of “The Director, IRT” Payable at Chennai.
32. The supplier further agrees to pay penalty for delay in payment of Special
Administrative Charges as per Tender Condition.
33. The firm shall inform STU / IRT in writing within 30 days positively from date
of submitting lower rate (s) and / or any better terms & conditions offered of
any of member STUs or any Govt. / Semi Govt. owned organization directly
or by any of its Sole Selling Agent/ Distributor for which this contract is
established.
34. STU/ IRT shall have the right to take any action as stipulated under Fall clause
of tender documents in the event of firm not informing the lower rate (s) and / or
any better terms & conditions within 30 days positively.
35. The purchasing STU shall ensure that the details of lower rates and / or better
terms than those agreed in this contract if offered by the firm are duly
communicated to IRT without delay.
36. During the period of contract, the supplier should show no discrimination to the
Corporation by supplying at lower rates and better terms and conditions to any STU’s in
similar conditions. If any supply is made by the supplier at the lower rates and better
terms and conditions in similar conditions, in that case, lower rates and better terms and
conditions would be applicable on supplies to the IRT / STUs with effect from the date of
such supplies at lower rates to other STU’s.
37. Any dispute or differences including those considered as such by only one of the
parties arising out of or in connection with this contract shall be to the extent
possible settled amicably between the parties. If amicable settlement cannot be
reached, then all disputed issues shall be settled by Arbitration.
38. All disputes, differences, questions and claims either by way of specific
performance or damages or in respect of the performance or breach of the
obligations on the part of the parties to this contract in connection with or in
relation to or in any way arising out of or under the terms and provisions of this
contract shall be referred to arbitration, determinable at Chennai consisting of
two arbitrators, one to be appointed by each party. The arbitration proceedings
shall be held at such place or places as the arbitrators may decide from time to
time in accordance with and under the provisions of the Arbitration Act, 10 of
1996 or any statutory modifications thereof, for the time being in force and the
arbitrators shall have the power to make an interim award or awards and the
such award shall be a condition precedent to the obtaining of any relief in any
court of law. In the event of disagreement between the two arbitrators, such
disputes or differences shall be determined by an Umpire who shall appointed
by the arbitrators as provided in the said Act. The language of arbitrations shall
be in English
IN WITNESS whereof the parties hereto have caused this agreement to be

executed in accordance with their respective laws the day and year first above
written.
Signed, Sealed and Delivered by the said
MANAGING DIRECTOR……………………………. (For the Purchaser)
In the presence of …………………………………….
Signed, Sealed and Delivered by the said
M/s. ……………………………… (For the Supplier)

In the presence of ………………………
Appendix – 2 Bank Guarantee Format

(To be executed in Rs.100/- Stamp Paper – with reference to clause 7.3)
To
The Managing Director
Bank Guarantee No:

Amount of Guarantee:
Guarantee covers from:
Last date for lodgement of claim:
This Deed of Guarantee executed by ……………….. (Banker's Name &

Address) having our Head Office at …………………..(address) (hereinafter
referred to as “the Bank”) in favour of The Managing Director,
……........................................................................................................(hereinafter
referred to as “the Beneficiary”) for an amount not exceeding Rs._______/-
(Rupees ________ Only) as per the request of M/s. ______ having its office
address at ___________ (hereinafter referred to as “Contractor”) against Letter of
Acceptance reference ___________ dated __/__/____ of
M/s.............................................................................. This guarantee is issued
subject to the condition that the liability of the Bank under this guarantee is limited
to a maximum Rs._______/- (Rupees ________ Only) and the guarantee shall
remain in full force up to ___ months from the date of Bank Guarantee and cannot
be invoked otherwise by a written demand or claim by the beneficiary under the
Guarantee served on the Bank before ___ months from the date of Bank
Guarantee.
AND WHEREAS it has been stipulated by you in the said ORDER that the
Contractor shall furnish you with a Bank Guarantee by a Scheduled/Nationalised
Bank for the sum specified therein as security for compliance with the Contractor’s
performance obligations for a period in accordance with the contract.
AND WHEREAS we have agreed to give the Contractor a Guarantee.

THEREFORE, we (Bankers address)……………., hereby affirm that we are
Guarantors and responsible to you on behalf of the Contractor up to a total of
Rs._______/- (Rupees ________ Only) and we undertake to pay you, upon your
first written demand declaring the Contractor to be in default under the contract
and without any demur, cavil or argument, any sum or sums within the limit of
Rs._______/- (Rupees ________ Only) as aforesaid, without your needing to
prove or show grounds or reasons for your demand or the sum specified therein.
We will pay the guaranteed amount notwithstanding any objection or dispute
whatsoever raised by the Contractor.
This Guarantee is valid until _______ months from the date of Bank
Guarantee.
Notwithstanding, anything contained herein
Our liability under this guarantee shall not be exceed Rs._______/- (Rupees
________ Only). This bank guarantee shall be valid up to __ months from the date
of Bank Guarantee and we are liable to pay the guaranteed amount or any part
thereof under this Bank Guarantee only and only if you serve upon us a written
claim or demand on or before ____________
In witness whereof the Bank, through its authorised Officer, has set its, hand
and stamp on this …………………………………. at ____________.
Witness: (Signature)
(Name in Block Letters)
Annexure-1 Technical Bid
A1.1 Check-list for Enclosures
Documents to be submitted
Fill (YES or NO)
Filled Tender Technical Bid Form duly signed by the bidder in

each page and Price Bid Form
Payment of EMD amount, Factory Inspection Fee
Payment for Tender Fee ( Tender Document Cost + Factory

Inspection Fee ).
Two Part Bid submission
Letter of Authorisation for signing the Tender document
Eligibility Criteria
1. Proof for Registered Establishment
2. Proof for Previous Supply.

3. Chassis type approval under the authorized agency like
CIRT / ARAI.
4 Copies of the Audited Balance sheets and Profit and

Loss account for the last 3 Financial years (2019- 20,
2020-21& 2021-22 years) duly signed by Chartered
Accountant.
5 Copies of the GST payment Challan receipt or

GSTR 3 B form for the financial year 2021-22
6 All proofs required in the Eligibility criteria
7 Language of the supporting documents only in English
A1.2 Profile of the Bidder
INFORMATION ABOUT THE TENDERER:
i) a) Name of the Tenderer ..
b) Address of the Registered Office. ..
c) Telephone No. ..
d) E-Mail ID ..
ii) a) Factory / Work Address ..
b) Telephone No. ..
c) E-Mail ID ..
iii) Weekly off of the factory ..
iv) Capital employed in Rupees ..
v) No. of employees ..
vi) Turn over during the past three financial year ..
in Rupees.(Please enclose copy of Annual
Accounts) ( 2019-20, 2020-21 & 2021-22
years)
vii) Whether certificate obtained from the Auditor .. a) Yes
for the above said period turnover details
enclosed. b) No
viii) Whether enclosed GST payment details for the
financial year 2021-22.
ix) Manufacturers constitution .. (a) Proprietor
(b) Partnership
(c) Pvt.Ltd.
(d) Public Ltd.
(e) Undertaking
(f)Co-Operative Society
II i) Status of the manufacturer .. (a) Small Scale

(b) Medium Scale
(c) Large Scale
ii) a) In case of Small Scale Units whether .. a) Yes
registered as Small Scale Industry
with Director of Industries & Commerce .. b) No
b) If registered, Registration No. & Date ..
c) Whether SSI Registration Certificate .. a) Yes
enclosed.
b) No
SIGNATURE OF THE TENDERER.
iii) Whether on Trial / Regular Rate Contract with .. a) Yes

a) ASRTU
.. b) No
b) If Yes Contract No and validity period. ..
c) Whether copy of the rate contract enclosed .. a) Yes
.. b) No
iv) Whether the product offered has been tested .. a) Yes

a) and certified
.. b) No
b) If yes whether the product conforms to the .. a) Yes
prescribed specifications
.. b) No
c) Whether copy of the type approval is enclosed. .. a) Yes
.. b) No
v) Whether supply made to STUs in Tamilnadu .. a) Yes
a) during the last five financial years.
.. b) No
b) If Yes, the rate, ordered quantity by STUs in .. a) Yes

Tamil Nadu and supply details along with the
proof depicting rates shall be enclosed. .. b) No
c) Whether supply made to APSRTC, KASRTC, .. a) Yes
KESRTC, MSRTC, GSRTC during the last
b) No
three financial years.
d) If yes the rate, quantity ordered by respective .. a) Yes
STUs and supply details along with the proof
depicting rates shall be enclosed b) No
Vi EMD Remitted Amount – Rs. 10,00,000/- only a) Yes
through online https//tntenders.gov.in.
b) No
Vii Tender Fee (Tender Document Cost a) Yes

Rs.18,880/- inclusive of GST and Factory
Inspection Fee Rs. 20,000/- inclusive of b) No
GST) is Rs. 38,880/- inclusive of GST
through online https//tntenders.gov.in.
SIGNATURE OF THE TENDERER.
SEAL:
DATE:
A - 1.3 Declaration
DECLARATION
(To be enclosed in the Technical Bid)
To
The Director,
The Institute of Road Transport,
Chennai 600 113.
Sir,
I/We hereby offer to supply Chassis to the State Transport Corporations in
Tamilnadu (TNSTU) upon and in accordance with the General Conditions of tender
hereto annexed apart from the conditions as may be agreed to between the
TNSTU and me/us, at the price given by me/us as per the terms in the schedule
attached to the tender, only those items as you may specify in the acceptance of
the tender and within the Delivery Period set forth in the said schedule. I/We
enclose the Demand Draft of Rs.10,00,000/-(Rupees Ten Lakhs only). being the
Earnest Money Deposit. I/We have carefully read and understood the terms and
conditions and the specifications of the Chassis and other details/set out in the
schedule and annexure. I am/We are fully aware of the nature and specifications
of Chassis in accordance with your requirements. I/We agree to hold this offer
for a period of 120 days from the date of opening of the commercial bid. I/We
declare that no other party will have any interest in the contract if this tender is
accepted. I/We agree that the Corporation shall not be bound to recognize any
person or persons other than me/us as having any interest in the contract and will
be at liberty to terminate the contract at any time if it shall appear that this
declaration is not true in fact. Acceptance of this tender within prescribed time by
the Tender Award Committee shall constitute a valid contract for the supply of the
Chassis according to the terms and conditions and in accordance with the
specifications and details referred to above. I/We further agree to comply with the
terms and conditions of the rate contract that may be awarded to me/us on the
basis of this offer and the event of my/our failing to do so during the period of the
Rate Contract I/We further agree to remit Special Administrative charges to IRT as
per the Tender Conditions if I am /We are awarded rate contract within the
stipulated period and agree to pay penalty for the delay in payment as per tender
condition. I/We agree to the forfeiture of the Earnest Money Deposit of
Rs.10,00,000/-(Rupees Ten Lakhs only) besides Liquidated Damages set out in
the Tender Document..
Signature of the Tenderer
Date: ………….. Name: ……………………
A – 1.4 UNDERTAKING IN LIEU OF EMD
ON NON-JUDICIAL STAMP PAPER OF EQUIVALENT VALUE OF Rs.50.00
THIS DEED OF UNDERTAKING EXECUTED AT
ON THE DAY OF ……………………… TWO THOUSAND ………………….
By M/s ……………………………………………………….
Herein after called the tenderer (which expression shall where the context so
admits mean and include their agents, representatives, successors in office and
assigns.)
To and in favour of Institute of Road Transport having its Registered Office at 100
Feet Road, Taramani, Chennai-600113 hereinafter called the IRT (which expression shall
here the context so admits mean and include its successors, in office and assigns),
whereas the tenderer is exempted from payment of Earnest Money Deposit for
participation in the tender for Bus Body construction and whereas the tenderer is
exempted by the IRT from payment of Earnest Money Deposit subject to the tender
execution and undertaking to the value of Rs.10,00,000/-(Rupees Ten lakhs only)deposit
specified to be paid to the IRT in the event of non-fulfillment or breach of any of the
conditions of the said tender by the tenderer as mentioned hereunder:-
1. Withdrawing his tender before the expiry of the validity period, or
2. Withdrawing his tender after acceptance, or
3. Violating any of the conditions of the tender issued by the competent authority.
Now this undertaking witnesses that in pursuance of the said agreement the tenderer
hereby doth covenants with the IRT that in consideration of the IRT waiving the condition
of payment of EMD in cash in terms of the said specification, the tenderer has agreed to
pay to the IRT all losses in the event of:-
1. Withdrawing his tender before the expiry of the validity period,
2. Withdrawing his tender after acceptance, and
3. Violating any of the condition of the tender issued by the competent authority.
Now the condition of the above written undertaking is such that if the tenderer shall
duly and faithfully observe and perform the condition specified as above. Otherwise the
same shall remain void.
IN WITNESS WHEREOF THIRU ……………………………………… acting for and

on behalf of the tenderer has signed this deed on the day, month and year herein before
first mentioned.
In the presence of Witness: Signed and delivery by on behalf of the Tenderer.

1. …………………………..
2. ………………………….
In the presence of Witness: Accepted for and on behalf of the IRT, Chennai.
1..………………………..
2.………………………….
* Note:- EMD Exemption BOND Executed to be upload online as well as in Physical Submission
without fail.
ANNEXURE – 2
QUESTIONNAIRE (to be furnished each model separately)
(To be sent along with Technical Bid)
1. Make & Model of:

a) Vehicle ..
b) Model & Year ..
2. Chassis:
a) Control ..
b) GVWR (Chassis Weight + body weight ..
+ Max. load) (kg.)
c) Wheel base (mm) ..
d) Overhang I-Front (mm) ..
II-Rear (mm) ..
e) Width over rear tyres (mm) ..
f) Front track width in mm ..
g) Chassis weight (curb) in kg. ..
h) Maximum allowable load on front axle (kg) ..
i) Maximum allowable load on rear axle (kg) ..
j) Materials, specification, Max. tensile strength ..
k) Stock or side member thickness (mm) ..
l) Side member width (mm) ..
m) Flange depth (mm) ..
n) Section Modulus ..
o) No. of cross bearers ..
p) The height of the top longitudinal members ..
From ground level (mm)
q) Road clearance at rear axle (mm) ..
r) Wet of chassis --
3. Engine BSVI Diesel Fuel

a) Make ..
b) No. of cylinders ..
c) Displacement (cubic centimeters) ..
d) Compression Ratio ..
e) Maximum BHP as per B.S.A.U.141 ..
1971 gross & Net rating & conditions etc.
f) Oil filter type and Make ..
g) Fuel injection pump make & Type ..
h) Fuel filter type & Make ..
i) Fuel pump working pressure ..
j) Engine maximum & governed speed ..
k) Speed Limiting Device Type & Make ..
4. Transmission:
a) Gear Box:
i) Make ..
ii) Type ..
iii) Reduction ..
iv) 1st Gear ..
v) 2nd Gear ..
vi) 3rd Gear ..
vii) 4th Gear ..
viii) 5th Gear ..
ix) 6th Gear ..
x) Reverse Gear ..
xi) Over Drive Gear Unit ..
b) Propeller Shaft
i) Type of Joints ..
ii) No. of Joints ..
iii) Intermediate bearing ..
Clutch
Type ..
Diameter (mm) ..
Frictional Area (Total) ..
Lining type (Moulded or woven) ..
Recommended Proprietary Brands ..
Thickness (mm) ..
Clutch lining manufacturer’s ..
Catalogue Reference Number
Rear Axle:
Make ..
Type of drive ..
Final Drive reduction (Ratio to 1) ..
5. Braking System
a) Type ..
b) Efficiency ..
c) Brake drum diameter (Internal) ..
d) Minimum Pedal pressure for full braking effect ..
e) Lining
f) Recommended makes and type ..
i) No. of linings
a) Front ..
b) Rear ..
ii) Frictional Area of Lining

a) Front ..
b) Rear ..
c) Total ..
f) Rate of deceleration (m/sec2)
3.Under Normal Condition ..
4.Under emergency condition ..
iii) Retarder ..
6) Suspension:
a) Springs
i) Type: Front ..
Rear ..
ii) Natural frequency on level
iii) Cycles per minute: Front ..
Rear ..
iv) Stiffness: Front ..
Rear ..
v) No. of Leaves: Front ..
Rear ..
vi) Total Thickness: Front ..
Rear ..
vii) Max. deflection and load: Front ..
Rear ..
viii) Max. allowable stress in leaves:Front ..
Rear ..
viii) Thickness of leaves: Front ..
Rear ..
xii) Weight of the spring: Front ..
Rear ..
xiii) Steel used ..
xiv) Type of busing at eyes ..
b) Air Suspension:
i) Type ..
ii) Fitment Description ..
iii) Makes offered ..
7) Steering:
a) Power Steering pump driven type ..
b) Ratio ..
c) Turning circle diameter ..
d) Power assistance details ..
Force on rim to turn at 7.5 kg/hr ..

On hard level road.
Diameter of Steering Wheel ..
Distance of steering wheel centre ..
From centre line of chassis.
Makes offered.
8) Front Axle:
a) Type of the Front Axle ..
b) Type of the rods ..
9) Electrical:
a) Alternator
i) Make ..
ii) Type ..
5.Model ..
6.Output amp. (Max.) ..
b) Starter:
i) Make ..
ii) Type & Model ..
iii) Test Data ..
iv) Estimated current in amp. at full load ..
v) Manufacturer’s part No. of the complete unit ..
c) Battery
i) Make ..
ii) Type ..
iii) Voltage ..
iv) Dimensions ..
v) No. of Plates ..
vi) A.H. Capacity at 20 hr. rate ..
vii) A.H. Capacity at 4 hr. rate ..
viii) No. of batteries ..
ix) Discharging time on full load starter} ..
Current with voltage drop to 1.5 per cell.
10) Cooling System:
a) Cooling:
i) Fan Diameter ..
No. of blades ..
RPM of blades ..
Pump Type ..
Capacity in litres per minute ..
Heat control ..
(Temperature operating range)
b) Radiator
i) Type ..
2. Frontal Area ..
3. Capacity ..
11) Tyres & Wheels

a) Tyres:
i) Type ..
ii) Rim size ..
iii) No. of studs ..
iv) Size of studs ..
v) Size of nuts ..
12) Lubrication
a) Engine oil change at km ..
b) Gear box oil change at km ..
c) Differential oil change at km ..
d) Steering box oil change at km. ..
13) Weight (in kg.)

a) Chassis frame only ..

b) Engine ..
c) Gear Box ..
d) Differential assembly. ..
a) Total unsprung weight ..
14) Holding Capacity (in litres)

a) Fuel Tank ..
b) Crank Case ..
c) Lube oil filter ..
d) Cooling system ..
e) Gear Box ..
b) Differential …………
c) Power Steering ..
15) Number of chassis to be supplied per month --
Drawings and Publications

(To be enclosed in Technical Bid)
The contractor shall submit a list of drawings, publications, copies of test

certificates and other literature illustrating the chassis/float units and special
tools and accessories offered in the tender. One copy of each item listed
shall be attached to each copy of the tender.
--------------------------------------------------------------------------------------
Title Reference
--------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------
SPARES
(To be enclosed in Technical Bid )
The contractor shall enter the unit rates for the supply of spare parts as per
the instructions under IT-8. The Bidder is expected to give a detailed list of spares
required for the first four years of operation. The list should cover all items
including items like Filter Element, Diesel Filters, Clutch Disc., Clutch Cover
Assembly, Fan Belts, Water Pump Spares, Brake linings, King Pin Kits, Gears, C.J.
Bearings, Power Steering Spares, Brake items etc.
Recommended Quantity Total cost for

Part No. Unit Rate
for the first four years of Unit of
Sl. Descriptio as per (CIF of 2nd 3rd 4th
operation Measure- 1st
No. n Catalogu Ex- yea yea yea
1st 2nd 3rd 4th ment Year
e Factory r r r
Year yea yea yea
r r r
SPECIMEN FORMS
Form No. 1
To
The Director,
Institute of Road Transport,
Chennai – 600 113.
Sir,
1) I/We have read and examined the following documents relating to the manufacture
and supply of Bus Chassis, and delivery of the same to TNSTUs.
a) Notice inviting tender
b) Specifications
c) Instructions to Bidders
d) Conditions of contract
e) Schedules
f) Schedules of Rates (to be enclosed in commercial bid)
2) I/We hereby tender for the supply of the items referred to and specified in the
aforesaid documents, upon the terms and conditions contained or referred to there
in and in accordance with and in all respects complying with the specification,
designs, drawings and relevant details at the rates entered in the aforesaid
schedules of Rates.
3) According to your requirement, I/We attach herewith a EMD for an amount of Rs,
10,00,000/- from …………….. (Name of the Bank),
4) I/We agree to keep this tender open for acceptance for a period of 180 days after
the date fixed for opening the same.
5) I/We agree that the Managing Director shall, without prejudice to any other right or
remedy be at liberty to encase the said Banker’s Guarantee and it will stand
forfeited absolutely if:
a) I/We fail to keep the tender open as aforesaid.
b) I/We fail to execute the formal contract or submit the irrevocable
Performance Bank Guarantee within the stipulated period.
6) I /We hereby further agree to pay all the charges of whatsoever nature in
connection with the preparation, stamping and execution of the said contract.
7) We further agree to supply the following chassis model at the rates specified in the
Commercial Bid.
8) I / We enclose the CMVR vehicle type approval certificate for the above models
9) I/ We undertake to pay the Special Administrative charges of 0.75% plus
GST extra as applicable of Invoice to the IRT on supply of chassis
Yours faithfully,
Signature:
Seal:
Address:
……………………………………
……………………………………
……………………………………
……………………………………
1. In the case of individual: Signed, Sealed and Delivered by within named Mr.
……………………….. in the presence of:
2. In the case of a Partnership Firm: Signed, Sealed and Delivered by.
Mr. ……………………………………………………… and

Mr. ……………………………………………………… Partners and
M/s. ……………………………………………………… in the presence of:
3. In the case of a Company

The common seal of the …………………………………………………………
………………………………………………………………………………………
is here unto affixed pursuant to a resolution of the Board of Directors
passed in that behalf of on …………………………
Name Signature
1. Director
2. Director
3. Secretary
Who is token thereof have signed in the presence of:
Name & Designation Signature
1.
2.
Form No. 2
INSTRUCTIONS
1. The irrevocable Bank Guarantee should be executed exactly as per
this draft.
2. The irrevocable Bank Guarantee must be adjudicated by the

Superintendent to the Stamps, Chennai, before submitting it to STUs.
3. A certified copy of the Power of Attorney under which the person is

authorised to sign this guarantee bond may please be sent to STUs
along with the guarantee. The copy should be certified by the Agent of
the Bank under his seal.
Form No.3
SPECIMEN OF SALE CERTIFICATE

(As required under Rules 47(a) and (d) of the Central Motor Vehicles Rules, 1989)
FORM NO.21
Sale Certificate
(To be issued by Manufacturer/Dealer or Officer of Defence Department (in

case of Military auctioned vehicles) for presentation along with the
application for registration of a motor vehicle).
Certified that
………………………………………………………………………………… (Brand
name of the vehicle)
Has been delivered by us to ………………………………………………………………

on …………………………… (date)
Name of the buyer

…………………………………………………………………………
Address
(Permanent)
(Temporary)
The vehicle is held under agreement of hire Purchase/Lease/Hypothecation

with ……………………………………………………………………………………………
The details of the vehicle are given below:
1. Class of Vehicle
2. Maker’s name
3. Engine Number
4. Chassis Number
5. Horse Power or Cubic Capacity
6. Fuel Used
7. No. of cylinders
8. Month and year of Manufacture
9. Seating capacity (including Driver)
10. Un laden weight
11. Maximum axle weight and number and description of

tyres (in case of Transport vehicle)
a) Front Axle
b) Rear Axle
c) Any other axle
d) Tandem axle
12. Colour or colours of the body
13. Gross vehicle weight
14. Type of body
Seal:
Signature of Manufacturer
Form No.4
SPECIMEN OF CERTIFICATE OF ROAD WORTHINESS

(As required under Rules 47(g) and 127 of the Central Motor Vehicles Rules, 1989)
Initial Certificate of Road Worthiness

(To be issued by the Manufacturer)
Certified that ……………………………………………………………………
Chassis bearing Engine Number ………………………………………. and Chassis
Number ……………………………..complies with the provisions of the Motor
Vehicles Act, 1988 and the rules made there under.
Seal:
Signature of Manufacturer:
Form No.5
SPECIMEN OF CHASSIS FINAL SPECIFICATION CERTIFICATE
(To be issued by the Contractor along with the chassis as stated in CC 11(3))
………………………………………………………………………………………………
(Put name of the Chassis Manufacturer)
CHASSIS FINAL SPECIFICATION CERTIFICATE
Dealer ………………………….. Order No.

……………………..
Address ………………………… Date delivered

……………….
……………………………………
Customer ………………………..
Chassis No.; Wheel Base

Sl.No. Chassis Model Unit Specification No. Unit No. and per
Make Model Type Catalogue
1. Frame
2 Front Spring
3 Front Axle
4 Rear Spring
5 Diff Unit
6 Rear Unit
7 Front Wheels
8 Rear Wheels
9 Spare Wheels
10 Engine
11 Engine Mounting
12 Fuel Injection Pump
13 Alternator
14 Starter Motor
Chassis No.; Wheel Base
Sl.No. Chassis Model Unit Specification No. Unit No. and per
Make Model Type Catalogue
15 Clutch
16 Clutch Withdrawal
Gear
17 Gear Box
18 Change Speed
19 Propeller Shafts
20 Hand Brake
21 Steering Gear
22 Drag Link
23 Operating Pedals
24 Foot Brake
25 Chassis Equipment
26. Radiator
27 Radiator Piping
28 Fuel Tank
29 Silencer and Exhaust
30 Piping (Fuel)
31 Piping (Air)
32 Control Gear
33 Spare Wheel Carrier
34 Electrical
35 Cab Mounting
36 Air Compressor
37 Sundries and Finishing
38 Batteries
39 Tyres 7
40 Piping (Exhaust)
Form No. 6
PARTICULARS OF TEST CERTIFICATE
The contractor shall furnish test certificates for each lot of chassis and float
units, giving the following information.
Reference No. of
Place of
Sl.No. Item Test Certificate and
Manufacture
(1) (2) Date
(3)
(4)
Form No. 7
PARTICULARS OF CMVR APPROVAL
The bidder shall furnish true copies of CMVR Vehicles type

approval certificate for the each models offered duly Self attested. The
tender shall produce the original if required. Failing which the tender
will be summarily rejected.
ANNEXURE - 3
COMMERCIAL BID
(to be submitted online)
Bidders shall furnish the schedule of rates in Rupees.
Basic Price
Landed cost on
On FOR Maximum No.
GST FOR
Sl. Destination Chassis
Description @28% Destination
No. basis supplied to te
(in Rs.) basis unit
Price STUs per month
(including GST)
in Rs.
1 5600 to 5700 mm WB BSVI Passenger
Chassis fitted with BSVI Engine (six
cylinders) meeting OBD II norms with
exhaust brake (EB) as per specification
requirement given in Chapter – 4 for Town
operation with CRS type fuel injection
pump type, 6 forward Speed and one
reverse speed Synchromesh Gear Box
with over drive gear unit,, Integral Power
Steering gear driven type, ASA, Wheels
(including spare wheel carrier rachet type,
and also including one spare wheel with
tyre) Anti Lock Brake system, Shackle
ended spring leaf (center bolt)
Suspension, Quick Release Valve, Air
Drier Unit, Speed Limiting Device, Battery
Cut off Switch, Driver seat, Heavy duty
Wiper Motor, 2 x 12V -180 AH Batteries, 7
Nos. 10.00 x 20 – 16 PR Radial Tyres, not
less than 160 Ltrs. diesel tank, either
operated by Mechanical type / Hydraulic
Type, Tool Kit, CMVR Kit with other
standard fitments at F.O.R Destination
including insurance.
SIGNATURE OF THE TENDERER
SEAL:
DATE:
ANNEXURE – 4
(To be UPLOADED in the Commercial Bid in PDF format ) Bidders shall furnish the
schedule of rates in Rupees.
Basic Price
Sl. Ex-Factory GST (in % & Rate per unit (including
Description
No. Price Rs.) GST) Columns (3+4)
in Rs.
(1) (2) (3) (4) (5)
OPTIONAL ITEM
1. Rubber ended weveller suspension at
front and Air suspension system at rear
end in lieu of semi elliptic Multi leaf
shackle (Centre Bolt Type).
** optional item will not be included in the commercial bid evaluation.
Signature Not Verified

Digitally signed by GNANASEKARAN
SARAVANABABU
Date: 2023.06.17 15:37:28 IST
Location: Tamil Nadu-TN
ANNEXURE – 4
(to be UPLOADED in the Commercial Bid in PDF ) Bidders shall furnish the schedule of rates in Rupees.
Basic Price
Sl. Rate per unit (including GST)
Description Ex-Factory Price GST (in % & Rs.)
No. Columns (3+4)
in Rs.
(1) (2) (3) (4) (5)
OPTIONAL ITEM
1. Rubber ended weveller suspension at front and
Air suspension system at rear end in lieu of semi
elliptic Multi leaf shackle (Centre Bolt Type).
** optional item will not be included in the commercial bid evaluation.
389853 OPTIONALITEM 80
Validate Print Help Item Rate BoQ
Tender Inviting Authority: DIRECTOR, INSTITUTE OF ROAD TRANSPORT, 100 FEET ROAD, TARAMANI, CHENNAI-113
Name of Work: PROCUREMENT OF 450 NOS BS VI CHASSIS TOWN TYPE - I
Contract No: 15/CHASSIS-TOWN/ CP/IRT/2023
Name of the
Bidder/ Bidding
Firm / Company
:
COMMERCIAL BID
(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )
NUMBER # TEXT # NUMBER # TEXT # NUMBER # TEXT NUMBER # NUMBER # TEXT #

Sl. Item Description Quantity Units Basic Unit Price On FOR GST 28% TOTAL AMOUNT TOTAL AMOUNT
No. Destination basis price in Rs. Indicate No of With Taxes in In Words
Rs. P chassis can be Rs. P
delivered per
month
1 2 4 5 13 18 47 53 55
1.01 5600 to 5700 mm WB BSVI Passenger Chassis fitted with BSVI Engine (six cylinders) 0.00 0.00 INR Zero Only
meeting OBD II norms with exhaust brake (EB) as per specification requirement given in
Chapter – 4 for Town operation with CRS type fuel injection pump type, 6 forward Speed
and one reverse speed Synchromesh Gear Box with over drive gear unit,, Integral
Power Steering gear driven type, ASA, Wheels (including spare wheel carrier rachet
type, and also including one spare wheel with tyre) Anti Lock Brake system, Shackle
ended spring leaf (center bolt) Suspension, Quick Release Valve, Air Drier Unit, Speed 1 No
Limiting Device, Battery Cut off Switch, Driver seat, Heavy duty Wiper Motor, 2 x 12V -
180 AH Batteries, 7 Nos. 10.00 x 20 – 16 PR Radial Tyres, not less than 160 Ltrs.
diesel tank, either operated by Mechanical type / Hydraulic Type, Tool Kit, CMVR Kit
with other standard fitments at F.O.R Destination including insurance.
Total in Figures 0.00 INR Zero Only
Quoted Rate in Words INR Zero Only
389853 BOQ_389853 81

IRT Bus Tender - Merged - 328850 IRT 450 Chassis Type I

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eProcurement System Government of Tamil Nadu

Tender Inviting Authority

328850 eProcurement System Government of Tamil Nadu 2

INSTITUTE OF ROAD TRANSPORT

E- TENDER FOR THE PROCUREMENT OF BSVI

TENDER REF : 15/CHASSIS-TOWN/CP/IRT/20 23

IRT, Chennai- 113 Page 1 of 77

9. Payment Clause …................................. ……. ... ...........................................................42

IRT, Chennai- 113 Page 3 of 77

SCHEDULE OF TENDER (SOT)

b Name of Supply Procurement of BSVI Chassis for Town operation

c MODE OF TENDER E- Tender

f Date of Pre-bid meeting 26.06.2023 at 11.30.

g Validity of Tender UNTIL COMPLETION OF TENDER REQUIREMENT.

i i) Tender Fee ( Tender Document Cost (Rs18800 + 38,880/-

j Date of Starting of e-Tender for submission of 16.06.2023 at 10.30 Hrs

m Bid signing Bidder shall possess valid Class - iii-Signing and

IRT, Chennai- 113 Page 4 of 77

INSTITUTE OF ROAD TRANSPORT

T E N D E R F O R PROCUREMENT OF 450 NOS BSVI CHASSIS AND BUS BODY

IRT Tender no. 15/Chassis-Town/CP/IRT/2023

IRT, Chennai- 113 Page 5 of 77

Acronyms and Definitions

Know Your Rights

2.INFORMATION OF THE TENDER FINALIZATION WILL BE INFORMED TO THE

IRT, Chennai- 113 Page 6 of 77

Important instructions to bidders for E-procurement

a) Tender document is uploaded in the e-Tender portal

b) It is mandatory for the Bidder to possess a valid Class -3 Signing and

c) Digital Signature Certificates can be obtained from the authorized certifying

IRT, Chennai- 113 Page 7 of 77

p) The e-Tender system shall issue a Bid acknowledgement receipt which

IRT, Chennai- 113 Page 8 of 77

For specific queries/ clarifications, please contact NIC

Contact person (NIC):

Mr. B.Seenivasan, Senior Technical Director

For NIC Technical Support:

Contact Number : 044-24461505 / 044-24908115

IRT, Chennai- 113 Page 9 of 77

I/We ----------------------------------------------------------- hereby declare that all the

I/We --------------------------------------- certify that no refurbished components are used

In case of violation of any of the conditions above, I/We ..........................

IRT, Chennai- 113 Page 10 of 77

The Bidder should attach a true copy of CMVR vehicles type

As on date of delivery of chassis all mandatory provisions have to be

Short Titles used in the Tender Document:

2) Successful Bidder: Successful Bidder means the Bidder who becomes

3) Purchaser: Purchaser means the end-user for whom the procurement is

IRT, Chennai- 113 Page 11 of 77

IRT, Chennai- 113 Page 12 of 77

2.2 Clarifications in the Tender

b) The responses to the clarifications will be notified in the websites by means

2.4 Language of the Bid

IRT, Chennai- 113 Page 13 of 77

2.6 Contacting Tender Inviting Authority

2.7 Force Majeure

 Acts of any Government authority domestic or foreign including but not

 Accidents or disruptions including, but not limited to fire, explosions,

IRT, Chennai- 113 Page 14 of 77