Notice for Request for Proposal (RFP)

Government of Nepal
Ministry of Labour, Employment and Social Security
Vocational and Skill Development Training Academy
Butwal,Rupandehi
Date: 2079/11/01
Name of Project: Vocational & Skill Development Training
1. Government of Nepal (GoN) has allocated fund toward the cost of Vocational Skills Training and
intends to apply a portion of this fund to eligible payments under the Contract for which this
Request for Proposal (RFP) document has been issued to eligible consultants as per shortlisting
notice of VSDTA dated 2079/10/29 BS.
1.1 The Vocational and Skill Development Training Academy, Ministry of Labour,
Employment and Social security, GoN, now Request for Proposal (RFP) Document from
consulting firms shortlisted through EOI (“consultant”) to provide the following
consulting services: to deliver quality skill training services for the targeted beneficiaries
following the approved curricula in the following occupations. The training should assure
the standards as provisioned by curriculum. Entrepreneurship training (to be provided
additionally) 15 hrs.
1.2 Occupations:
Tender No. VSDTA/079/080-01 VSDTA
Estimated Amount
Serial Number of Training
Occupations/Trade with VAT (Rs.0.000) *
Trainees Duration (hrs)
Number
1 Electrical Wiring (Basic) 80 390 2000
2 Electrical Wiring ( Advance) 60 225 1200
3 Tailoring( Basic) 60 390 1500
4 Tailoring( Advance) 40 225 800
5 House Keeping( Basic) 60 390 900
6 Accounting Application Operator( Basic) 80 390 1200
7 Plumbing( Basic) 100 390 2500
8 Carpenter( Basic) 100 390 2500
9 Mason( Basic) 100 390 2500
10 Electronic/Mobile/AC Freeze 120 390 3000
Maintenance( Basic)
11 Montessori( Basic) 100 390 2500
12 Fashion Designing ( Basic) 60 460 1500
13 Motorcycle Maintainance ( Basic) 100 390 2500
14 Security Guard( Basic) 100 160 1500
15 Dental Chair Assistant ( Basic) 60 390 1500
16 Computer Repair and Maintenance ( Basic) 60 390 1500
17 Aluminium Fabricator ( Basic) 100 180 2500
18 Tile and Marble Fixing ( Basic) 100 390 2500
19 Care Giver ( Basic) 100 390 2500
20 Electric Motor Rewinding ( Basic) 60 390 1500
21 ‌Industrial Wiring 60 390 1500
( Basic)
22 Small Lodge Management ( Basic) 60 390 1500
23 Cook ( Basic) 100 390 2500
24 Cook ( Advance) 100 160 2000
25 Waiter/Waitress ( Basic) 60 390 1500
2. Shortlisted consultants can purchase RFP document from office after paying tender fees of Rs.3000 (Three
Thousand Rupees.) by depositing on the revenue account number If soft copy is sought the consultant can
download it from the office website vstbutwal.gov.np
3. In case the last date of obtaining and submission of the RFP document happens to be a holiday, the next
working day will be deemed as the due date but the time will be the same as stipulated.
4. RFP will be assessed based on QCBS method. 70% of the evaluation marking will be of technical proposal
and 30% of the evaluation marking will be of financial proposal.
5. Minimum score to pass the RFP is 60 (sixty) percent. Financial proposal will be opened only for those
consultants who pass the minimum score for technical proposal.
6. VSDTA will select consultants for implementation of training programs based on the ranking method.
 Standard Request for
Proposals

Selection of
Technical Training Providers (TTPs)

Government of Nepal
Ministry of Labour, Employment and Social Security
Vocational and Skills Development Training
Academy
Butwal,Rupandehi

01 Falgun 2079
 SELECTION OF CONSULTANTS

REQUEST FOR PROPOSALS

RFP No.: FY 079/080-02 VSDTA

Selection of Technical Training Provider for:

Vocational and Skill Development Training

Project: Vocational and Skill Development Training

Office Name: Vocational and Skill Development Training Academy
Office Address: Butwal,Rupandehi

Financing Agency: Government of Nepal

Issued on:2079/11/01
Key points to be noted by the proposer while submitting the
proposal
1. The eligible TTPs are requested to submit their proposal in the prescribed format
only.

2. Submission of proposal in a different format is not be considered for evaluation.

3. The TTPs can apply only for the occupation/trade and quotas applied during the
EOI process.

4. The training venues will be in geographical coverage of VSDTA i.e. Lumbini,

Karnali and Sudur Paschim Province,

5. ‘Technical Proposal’ and ‘Financial Proposal’ should be signed, sealed and

separately submitted.

6. Technical Proposals and Financial Proposals should be prepared and submitted

separately for each occupation/package.

7. All copies (every page) of the evidencing documents should have a notary
certification.

8. All documents proposed by the consultant should be valid and eligible including
the documents of key and non-key experts.

9. The concerned consultant shall be responsible for any fraudulent documents.

10. Evaluation committee will verify the documents submitted by Consultants from the
source by using any means of verification to be assured before scoring if
necessary.

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 TABLE OF CONTENTS

Section 1 – Letter of Invitation

Section 2 – Instructions to Consultants and Data Sheet

Section 3 – Technical Proposal – Standard Forms

Section 4 – Financial Proposal – Standard Forms

Section 5 – Eligible Countries

Section 6 – Corrupt and Fraudulent Practices

Section 7–Terms of Reference

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 TABLE OF CLAUSES
Section 1. Letter of Invitation.................................................................................................1
Section 2. Instructions to Consultants/Firms/ Companies and Data Sheet.................................3
A. General Provisions............................................................................................3
1. Definitions..........................................................................................................3
2. Introduction........................................................................................................4
3. Conflict of Interest..............................................................................................4
4. Unfair Competitive Advantage............................................................................5
5. Corrupt and Fraudulent Practices.......................................................................5
6. Eligibility............................................................................................................6
B. Preparation of Proposals...................................................................................6
7. General Considerations.......................................................................................6
8. Cost of Preparation of Proposal..........................................................................6
9. Language............................................................................................................6
10. Documents Comprising the Proposal..................................................................6
11. Only One Proposal.............................................................................................7
12. Proposal Validity................................................................................................7
13. Clarification and Amendment of RFP................................................................7
14. Preparation of Proposals – Specific Considerations...........................................8
15. Technical Proposal Format and Content.............................................................8
16. Financial Proposal..............................................................................................9
C. Submission, Opening and Evaluation...............................................................9
17. Submission, Sealing, and Marking of Proposals.................................................9
18. Confidentiality..................................................................................................10
19. Opening of Technical Proposals.......................................................................10
20. Proposals Evaluation.........................................................................................11
21. Evaluation of Technical Proposals....................................................................11
22. Financial Proposals for QBS............................................................................11
23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods)..11
24. Correction of Errors..........................................................................................12
25. Taxes................................................................................................................13
26. Conversion to Single Currency.........................................................................13
D. Negotiations and Award.................................................................................13
E. Data Sheet.........................................................................................................................17
A. General.................................................................................................................................17
B. Preparation of Proposals.......................................................................................................18
C. Submission, Opening and Evaluation...................................................................................20
D. Negotiations and Award.......................................................................................................22
Section 3. Technical Proposal.............................................................................................23
Standard Forms......................................................................................................................23
Section 4. Financial Proposal - Standard Forms......................................................................37
Section 5. Eligible Countries....................................................................................................41
Section 6. Corrupt and Fraudulent Practices....................................................................42
 PART I

Section 1. Letter of Invitation

To,
Mr./Ms.
............
All EOI selected and interested Company,

1. Government of Nepal (GoN) has allocated fund towards the cost of Vocational and Skill
Development Training under Vocational and Skill Development Training Academy
(VSDTA) and intends to apply a portion of this budget to eligible payments under this
Contract for which this Request for Proposals is issued and upon approval by the
Government, and will be subject, in all respects, to the terms and conditions of the
[budget agreement.
2. The Client now invites proposals to provide the following consulting services (hereinafter
called “Services”): Vocational and Skill Development Training Implementation. More
details on the Services are provided in the Terms of Reference (Section 7).
3. This Request for Proposals (RFP) has been addressed to the Consultants shortlisted in
EOI published on 2079/09/13 and 2079/10/29.
4. It is not permissible to transfer this invitation to any other firm, such as Consultant’s
parent companies, subsidiaries and affiliates. The Client will reject a Proposal if the
Consultant drops a JV partner without the Client’s prior consent, which is given only in
exceptional circumstances, such as blacklisting of the JV partner or occurrence of Force
Majeure.
5. A firm will be selected under [QCBS]and procedures described in this RFP.
6. The RFP includes the following documents:
Section 1 - Letter of Invitation
Section 2 - Instructions to Consultants and Data Sheet
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 – Eligible Countries
Section 6 – GoN/DP’s Policy – Corrupt and Fraudulent Practices
Section 7 - Terms of Reference
7. Details on the proposal’s submission date, time and address are provided in Clauses
17.8 of the ITC.
8. Please carefully note down the following procedures and documents as these are
mandatory for evaluation of Technical Proposal;

1
  The short-listed consultant can download the technical and financial proposal
document from the www.vstbutwal.gov.np and submit original copy duly stamped and
signed . TTPs must submit separate Technical and Financial Proposal for each
occupation/package.
 All copies of evidencing documents should be notarized.
 The consultants are requested to submit the documents in an appropriate order.
 Similarly, each consultant shall be made aware of maximum number of trainees to be
trained and the specified occupation.
 GON procurement regulations shall prevail over any conflicting provisions in the RFP
document

Yours sincerely,

2
 Section 2. Instructions to Consultants/Firms/ Companies and
Data Sheet
[“Notes to the Client”: this Section 2 - Instructions to Consultants shall not be modified. Any necessary
changes to address specific country and project issues, to supplement, but not over-write, the provisions
of the Instructions to Consultants (ITC), shall be introduced through the Data Sheet only. “Notes to the
Client” should be deleted from the final RFP issued to the shortlisted Consultants].
A. General Provisions
1. Definitio (a). “Affiliate(s)” means an individual or an entity that directly or indirectly
ns controls, is controlled by, or is under common control with the Consultant.
(b). “Applicable Guidelines” means the policies of the Development Partner
(DP) governing the selection and Contract award process, in case of DP
funded project. “Applicable Law” means the laws and any other instruments
having the force of law in Nepal as they may be issued and in force from
time to time.
(c). “Borrower [or Recipient or Beneficiary]” means the Government,
Government agency or other entity that signs the financing [or
loan/credit/grant/project] agreement with the Development Partner.
(d). “Client/TTPs” means the [procuring entity/implementing/ executing agency]
that signs the Contract for the Services with the selected Consultant.
(e). “Consultant” means a legally-established professional consulting firm or an
entity that may provide or provides the Services to the Client under the
Contract.
(f). “Contract” means a legally binding written agreement signed between the
Client and the Consultant and includes all the attached documents listed in
its Clause 1 (the General Conditions of Contract (GCC), the Special
Conditions of Contract (SCC), and the Appendices).
(g). “Data Sheet” means an integral part of the Instructions to Consultants (ITC)
Section 2 that is used to reflect specific assignment conditions to
supplement, but not to over-write, the provisions of the ITC.
(h). “Day” means a calendar day.
(i). ” Development Partner (DP)” means the country/institution funding the
project as specified in the Data Sheet.
(j). “Experts” means, collectively, Key Experts, Non-Key Experts, or any other
personnel of the Consultant, Sub-consultant or Joint Venture member(s).
(k). “Government” means the government of the Nepal.
(l). “Joint Venture (JV)” means an association with or without a legal personality
distinct from that of its members, of more than one Consultant where one
member has the authority to conduct all business for and on behalf of any
and all the members of the JV, and where the members of the JV are jointly
and severally liable to the Client for the performance of the Contract.
(m). “Key Expert(s)” means an individual professional whose skills,
qualifications, knowledge and experience are critical to the performance of
the Services under the Contract and whose CV is taken into account in the
technical evaluation of the Consultant’s proposal.
(n). “ITC” (this Section 2 of the RFP) means the Instructions to Consultants that
provides the shortlisted Consultants with all information needed to prepare
their Proposals.
3
 (o). “LOI” (Section 1 of the RFP) means the Letter of Invitation being sent by the
Client to the shortlisted Consultants.
(p). “Non-Key Expert(s)” means an individual professional provided by the
Consultant or its Sub-consultant and who is assigned to perform the
Services or any part thereof under the Contract and whose CVs are not
evaluated individually.
(q). “Proposal” means the Technical Proposal and the Financial Proposal of the
Consultant.
(r). “RFP” means the Request for Proposals prepared by the Client for the
selection of consultants, based on the SRFP.
(s). “SRFP” means the Standard Request for Proposals issued by PPMO, which
must be used by the Public Entity as the basis for the preparation of the RFP.
(t). “Services” means the work to be performed by the Consultant pursuant to
the Contract.
(u). “Sub-consultant” means an entity to whom the Consultant intends to
subcontract any part of the Services while remaining responsible to the
Client during the performance of the Contract.
(v). “TORs” (this Section 7 of the RFP) means the Terms of Reference that
explain the objectives, scope of work, activities, and tasks to be performed,
respective responsibilities of the Client and the Consultant, and expected
results and deliverables of the assignment.
2. Introduc 2.1 The Client named in the Data Sheet intends to select a consultant from those
tion listed in the Letter of Invitation, in accordance with the method of selection
specified in the Data Sheet.
2.2 The shortlisted Consultants are invited to submit a Technical Proposal and a
Financial Proposal, or a Technical Proposal only, as specified in the Data
Sheet, for consulting services required for the assignment named in the Data
Sheet. The Proposal will be the basis for negotiating and ultimately signing the
Contract with the selected Consultant.
2.3 The Consultants should familiarize themselves with the local conditions and
take them into account in preparing their Proposals, including attending a pre-
proposal conference if one is specified in the Data Sheet. Attending any such
pre-proposal conference is optional and is at the Consultants’ expense.
2.4 The Client will timely provide, at no cost to the Consultants, the inputs, relevant
project data, and reports required for the preparation of the Consultant’s
Proposal as specified in the Data Sheet.
3. Conflict 3.1 The Consultant is required to provide professional, objective, and impartial
of advice, at all times holding the Client’s interests paramount, strictly avoiding
Interest conflicts with other assignments or its own corporate interests, and acting
without any consideration for future work.
The Consultant has an obligation to disclose to the Client any situation of
actual or potential conflict that impacts its capacity to serve the best interest
of its client. Failure to disclose such situations may lead to the
disqualification of the Consultant or the termination of its Contract and/or
blacklisting by the Public Procurement Monitoring Office/DP.

4
 Without limitation on the generality of the foregoing, and unless stated
otherwise in the Data Sheet, the Consultant shall not be hired under the
circumstances set forth below:
a. Conflicting (i) Conflict between consulting activities and procurement of goods, works or
activities non-consulting services: a firm that has been engaged by the Client to
provide goods, works, or non-consulting services for a project, or any of its
Affiliates, shall be disqualified from providing consulting services resulting
from or directly related to those goods, works, or non-consulting services.
Conversely, a firm hired to provide consulting services for the preparation
or implementation of a project, or any of its Affiliates, shall be disqualified
from subsequently providing goods or works or non-consulting services
resulting from or directly related to the consulting services for such
preparation or implementation.
b. Conflicting (ii) Conflict among consulting assignments: a Consultant (including its Experts
assignment and Sub-consultants) or any of its Affiliates shall not be hired for any
s assignment that, by its nature, may be in conflict with another assignment
of the Consultant for the same or for another Client.
c. Conflicting (iii) Relationship with the Client’s staff: a Consultant (including its Experts and
relationship Sub-consultants) that has a close business or family relationship with a
s professional staff of the Client or are directly or indirectly involved in any
part of (i) the preparation of the Terms of Reference for the assignment, (ii)
the selection process for the Contract, or (iii) the supervision of the
Contract, may not be awarded a Contract.
4. Unfair 4.1 Fairness and transparency in the selection process require that the
Competi Consultants or their Affiliates competing for a specific assignment do not derive
tive a competitive advantage from having provided consulting services related to
Advanta the assignment in question. To that end, the Client shall indicate in the Data
ge Sheet and make available to all shortlisted Consultants together with this RFP
all information that would in that respect give such Consultant any unfair
competitive advantage over competing Consultants.
5. Corrupt 5.1 The GoN/DP requires compliance with its policy in regard to corrupt and
and fraudulent/prohibited practices as set forth in Section 6.
Fraudul 5.2 In further pursuance of this policy, Consultant shall permit and shall cause its
ent sub-consultants and sub-contractors to permit GoN/DP or its representatives
Practices to inspect the accounts, records and other documents relating to the
submission of the Proposal and execution of the contract, in case of award,
and to have the accounts and records audited by auditors appointed by the
GoN/DP.
5.3 Consultants shall be aware of the provisions on fraud and corruption stated in
Clause GCC 10.1.

5
6. Eligibilit 6.1 The GoN/DP permits consultants (individuals and firms, including Joint
y Ventures and their individual members) from the eligible countries as stated in
Section 5 to offer consulting services for GoN/DP-financed projects.
6.2 Furthermore, it is the Consultant’s responsibility to ensure that its Experts, joint
venture members, Sub-consultants, agents (declared or not), sub-contractors,
service providers, suppliers and/or their employees meet the eligibility
requirements as established by the GoN/DP maximum number of partners in
JV shall be Specified in Data sheet.
6.3 As an exception to the foregoing Clauses 6.1 and 6.2 above:

a. Sanctions 6.3.1 In case of a natural person or firm/institution/company which is already

declared blacklisted and ineligible by the GoN, any other new or
existing firm/institution/company owned partially or fully by such Natural
person or Owner or Board of director of blacklisted
firm/institution/company; shall not be eligible consultant. The list of
debarred firms and individuals is available at the electronic address specified
in the Data Sheet.
b. Prohibitions 6.3.2 Firms and individuals shall have the nationality of an eligible countries as
indicated in Section 5 (Eligible Countries) and:
(a)as a matter of law or official regulations, Nepal prohibits commercial
relations with that country; or
(b)by an act of compliance with a decision of the United Nations Security
Council taken under Chapter VII of the Charter of the United Nations, the
Borrower’s Country prohibits any import of goods from that country or any
payments to any country, person, or entity in that country.
c. Restrictions 6.3.3 Government officials and civil servants may only be hired under consulting
for public contracts, either as individuals or as members of a team of a consulting firm,
employees if permitted under GoN/DP policy, and their employment would not create a
conflict of interest).
B. Preparation of Proposals
7. General 7.1 In preparing the Proposal, the Consultant is expected to examine the RFP in
Consider detail. Material deficiencies in providing the information requested in the RFP
ations may result in rejection of the Proposal.
8. Cost of 8.1 The Consultant shall bear all costs associated with the preparation and
Preparat submission of its Proposal, and the Client shall not be responsible or liable for
ion of those costs, regardless of the conduct or outcome of the selection process.
Proposal The Client is not bound to accept any proposal, and reserves the right to annul
the selection process at any time prior to Contract award, without thereby
incurring any liability to the Consultant.
9. Languag 9.1 The Proposal, as well as all correspondence and documents relating to the
e Proposal exchanged between the Consultant and the Client, shall be written in
the English or Nepali language.
10. Docume 10.1The Proposal shall comprise the documents and forms listed in the Data Sheet.
nts
6
 Compris 10.2The Consultant shall furnish information on commissions, gratuities and fees, if
ing the any, paid or to be paid to agents or any other party relating to this Proposal
Proposal and, if awarded, Contract execution, as requested in the Financial Proposal
submission form (Section 4).
11. Only 11.1The Consultant (including the individual members of any Joint Venture) shall
One submit only one Proposal, either in its own name or as part of a Joint Venture
Proposal in another Proposal. If a Consultant, including any Joint Venture member,
submits or participates in more than one proposal, all such proposals shall be
disqualified and rejected. This does not, however, preclude a Sub-consultant,
or the Consultant’s staff from participating as Key Experts and Non-Key
Experts in more than one Proposal when circumstances justify and if stated in
the Data Sheet.
12. Proposal 12.1 The Data Sheet indicates the period during which the Consultant’s Proposal
Validity must remain valid after the Proposal submission deadline.
12.2 During this period, the Consultant shall maintain its original Proposal without
any change, including the availability of the Key Experts, the proposed rates
and the total price.
12.3 If it is established that any Key Expert nominated in the Consultant’s
Proposal was not available at the time of Proposal submission or was
included in the Proposal without his/her confirmation, such Proposal
shall be disqualified and rejected for further evaluation, and may be
subject to blacklisting in accordance with Clause 5 of this ITC.
a. Extension of 12.3.1 The Client will make its best effort to complete the negotiations within the
Validity Period proposal’s validity period. However, should the need arise, the Client may
request, in writing, all Consultants who submitted Proposals prior to the
submission deadline to extend the Proposals’ validity.
12.3.2 If the Consultant agrees to extend the validity of its Proposal, it shall be
done without any change in the original Proposal and with the confirmation
of the availability of the Key Experts. The Consultant shall not include any
additional conditions against the provisions specified in RFP, while
extending the validity of its Proposal.
12.3.3 The Consultant has the right to refuse to extend the validity of its Proposal
in which case such Proposal will not be further evaluated.
b. Substitution 12.3.4 If any of the Key Experts become unavailable for the extended validity
of Key Experts period, the Consultant shall provide a written adequate justification and
at Validity evidence satisfactory to the Client together with the substitution request. In
Extension such case, a replacement Key Expert shall have equal or better
qualifications and experience than those of the originally proposed Key
Expert. The technical evaluation score, however, will remain to be based on
the evaluation of the CV of the original Key Expert.
12.3.5 If the Consultant fails to provide a replacement Key Expert with equal or
better qualifications, or if the provided reasons for the replacement or
justification are unacceptable to the Client, such Proposal will be rejected.
c. Sub- 12.3.6 The Consultant shall not subcontract the whole of the Services unless
Contracting otherwise indicated in the Data Sheet.

7
13. Clarifica 13.1The Consultant may request a clarification of any part of the RFP during the
tion and period indicated in the Data Sheet before the Proposals’ submission deadline.

Amend Any request for clarification must be sent in writing, or by standard electronic
ment of means, to the Client’s address indicated in the Data Sheet. The Client will
RFP respond in writing, or by standard electronic means, and will send written
copies of the response (including an explanation of the query but without
identifying its source) to all shortlisted Consultants. Should the Client deem it
necessary to amend the RFP as a result of a clarification, it shall do so
following the procedure described below:
13.1.1 At any time before the proposal submission deadline, the Client may amend
the RFP by issuing an amendment in writing or by standard electronic
means. The amendment shall be sent to all shortlisted Consultants and will
be binding on them. The shortlisted Consultants shall acknowledge receipt
of all amendments in writing.
13.1.2 If the amendment is substantial, the Client may extend the proposal
submission deadline to give the shortlisted Consultants reasonable time to
take an amendment into account in their Proposals.
13.1.3 The Consultant may submit a modified Proposal or a modification to any part
of it at any time prior to the proposal submission deadline. No modifications
to the Technical or Financial Proposal shall be accepted after the deadline.
14. Preparat 14.1 While preparing the Proposal, the Consultant must give particular attention to
ion of the following:
Proposal 14.1.1 If a shortlisted Consultant considers that it may enhance its expertise for the
s– assignment by associating with other consultants in the form of a Joint
Specific Venture or as Sub-consultants, it may do so with either (a) non-shortlisted
Consider Consultant(s), or (b) shortlisted Consultants if permitted in the Data Sheet. In
ations all such cases a shortlisted Consultant must obtain the written approval of
the Client prior to the submission of the Proposal. When associating with
non- shortlisted firms in the form of a joint venture or a sub-consultancy, the
shortlisted Consultant shall be a lead member.
14.1.2 The Client may indicate in the Data Sheet the estimated Key Experts’ time
input (expressed in person-month) or the Client’s estimated total cost of the
assignment. This estimate is indicative and the Proposal shall be based on
the Consultant’s own estimates for the same.
14.1.3 If stated in the Data Sheet, the Consultant shall include in its Proposal at
least the same time input (in the same unit as indicated in the Data Sheet) of
Key Experts, failing which the Financial Proposal will be adjusted for the
purpose of comparison of proposals and decision for award in accordance
with the procedure in the Data Sheet.
14.1.4For assignments under the Fixed-Budget selection method, the estimated
Key Experts’ time input is not disclosed. Total available budget, with an
indication whether it is inclusive or exclusive of taxes, is given in the Data
Sheet, and the Financial Proposal shall not exceed this budget.

8
15. Technica 15.1 The Technical Proposal shall not include any financial information. A Technical
l Proposal containing material financial information shall be declared non-
Proposal responsive.
Format 15.2 Only one curriculum vitae (CV) may be submitted for each key expert. If a
and technical proposal nominates more than one expert for a position, the Client
Content will evaluate all CVs and apply the lowest score for the position.

16. Financia 16.1The Financial Proposal shall be prepared using the Standard Forms provided
l in Section 4 of the RFP. It shall list all costs associated with the assignment,
Proposal including (a) remuneration for Key Experts and Non-Key Experts, (b) other
expenses, (c) provisional sums when applicable indicated in the Data Sheet.
a. Price 16.1.1 For assignments with a duration exceeding 12 months, a price adjustment
Adjustment provision for foreign and/or local inflation for remuneration rates applies if so
stated in the Data Sheet.
b. Taxes 16.1.2 The Consultant and its Sub-consultants and Experts are responsible for
meeting all tax liabilities arising out of the Contract. Information on taxes in
the Client’s country is provided in the Data Sheet.
c. Currency of 16.1.3 The Consultant may express the price for its Services in the currency or
Proposal currencies as stated in the Data Sheet. If indicated in the Data Sheet, the
portion of the price representing local cost shall be stated in the Nepalese
Rupees.
d. Currency of 16.1.4 Payment under the Contract shall be made in the currency or currencies in
Payment which the payment is requested in the Proposal.
C. Submission, Opening and Evaluation
17. Submission, 17.1 The Consultant shall submit a signed and complete Proposal comprising the
and documents and forms in accordance with Clause 10 (Documents Comprising
Marking Proposal). The proposal should be submitted only through hard copy .
of 17.2 An authorized representative of the Consultant shall sign the original
Proposal submission letters in the required format for both the Technical Proposal and, if
s applicable, the Financial Proposals and shall initial all pages of both. The
authorization shall be in the form of a written power of attorney attached to the
Technical Proposal.

18. Confide 18.1From the time the Proposals are opened to the time the Contract is awarded,
ntiality the Consultant should not contact the Client on any matter related to its
Technical and/or Financial Proposal. Information relating to the evaluation of
Proposals and award recommendations shall not be disclosed to the
Consultants who submitted the Proposals or to any other party not officially
concerned with the process, until the letter of intent to accept the proposal has
been issued to the selected Consultant.

9
 18.2Any attempt by shortlisted Consultants or anyone on behalf of the Consultant
to influence improperly the Client in the evaluation of the Proposals or Contract
award decisions may result in the rejection of its Proposal, and may be subject
to the application of prevailing PPMO’s blacklisting procedures.
18.3Notwithstanding the above provisions, from the time of the Proposals’ opening
to the time of issuance of notification for opening of financial proposal or the
Letter of Intent, if a Consultant wishes to contact the Client on any matter
related to the selection process, it should do so only in writing.
19. Opening Opening of RFP will be based on prevailing public procurement laws.
of
Technica
l
Proposal
s

20. Proposal 20.1 Subject to provision of Clause 15.1 of the ITC, the evaluators of the Technical
s Proposals shall have no access to the Financial Proposals until the technical
Evaluati evaluation is concluded and the DP issues its “no objection”, if applicable.
on

21. Evaluati 21.1 The Client’s evaluation committee shall evaluate the Technical Proposals on
on of the basis of their responsiveness to the Terms of Reference and the RFP,
Technica applying the evaluation criteria, sub-criteria, and point system specified in the
l Data Sheet. Each responsive Proposal will be given a technical score. The
Proposal evaluation committee shall compute the score obtained by each proposal by
s taking the average of the scores given by each member of the evaluation
committee to the proposal. A Proposal shall be rejected at this stage if it does
not respond to important aspects of the RFP or if it fails to achieve the
minimum technical score indicated in the Data Sheet.
21.2 Proposed experts, involved in the firms’ work in hand will not be considered for
evaluation to the extent of this involvement in the ongoing assignment.
21.3 In Case, a corruption case is being filed to Court against the Natural Person or
Board of Director of the firm/institution /company or any partner of JV, such
Natural Person or Board of Director of the firm/institution /company or any
partner of JV such firm’s or JV proposal shall be excluded from the evaluation,
if public entity receives instruction from Government of Nepal.
22. Financia 22.1 Following the ranking of the Technical Proposals corresponding financial
l proposals of the consultants shall be evaluated
Proposal 22.2 In Case, a corruption case is being filed to Court against the Natural Person or
s for Board of Director of the firm/institution /company or any partner of JV, such
QBS Natural Person or Board of Director of the firm/institution /company or any
partner of JV such firm’s or JV proposal shall be excluded from the evaluation,
if public entity receives instruction from Government of Nepal.

10
23. Taxes 23.1 Except as set out in Sub-clause 22.2, all taxes are deemed included in the
Consultant’s Financial proposal, and, therefore, included in the evaluation.
23.2 Except for VAT, all taxes levied and imposed on the contract invoices and
any tax liabilities arising from the Contract under the laws of Nepal are deemed
included in the Consultant’s Financial Proposal and, hence, included in the
evaluation. Information on the Consultant’s tax obligations in Nepal can be
found as indicated in Clause 16.3 of the Data Sheet.
24.Combined
Quality
and
Cost
Evaluati
on

a. Quality- 24.1In the case of QCBS, the total score is calculated by weighting the technical
and Cost- and financial scores and adding them as per the formula and instructions in the
Based Data Sheet. The Consultant achieving the highest combined technical and
Selection financial score will be invited for contract.
(QCBS)
25. Request 25.1 A consultant, who has been informed that its technical proposal has been
for considered non-responsive to the RFP and TOR or did not meet the minimum
Informat qualifying technical score, may request the Client to provide the technical score
ion/ obtained by him and the reason for not being able to qualify. The Client shall
Complai provide the information within 5 days of receiving such request. If the applicant
nts is not satisfied with the decision given by the procuring entity and/or the
decision is not given by the Procuring Entity within 5 days, then the applicant
can file a complaint to the Review Committee within 7 days. The Applicant filing
application for review shall have to furnish a cash amount or bank guarantee
from Commercial Bank or Financial Institution eligible to issue Bank Guarantee
as per prevailing Law equivalent to the amount specified in the Data Sheet with
the validity period of at least ninety days from the date of filing of application.
In case of letter of intent after evaluation of financial proposal if the applicant
is not satisfied with the decision given by the procuring entity and/or the
decision is not given by the Procuring Entity within 5 days, then the
applicant can file a complaint to the Review Committee within 7 days. The
Applicant filing application for review shall have to furnish a cash amount or
bank guarantee from Commercial Bank or Financial Institution eligible to
issue Bank Guarantee as per prevailing Law equivalent to the 1% of
Financial Proposal with the validity period of at least ninety days from the
date of filing of application.
25.2 Any consultant, who has submitted a proposal and is not satisfied with the
procurement process or Client’s decision provided as per Clause 30.1of this
ITC and believes that the Client has committed an error or breach of duty which
has or will result in loss to him then the consultant may give an application for
review of the decision to the Client with reference to the error or breach of duty
committed by the Client. The review application should be given within 7 days
of receipt of information regarding the issue of letter by the Client notifying its
intention to accept the winning proposal pursuant to Clause 30.1 of this ITC.

11
25.4 If the applicant is not satisfied with the decision given by the procuring entity
and/or the decision is not given by the Procuring Entity within 5 days, then the
applicant can file a complaint to the Review Committee within 7 days.
25.5 If a complaint has been lodged to the client, the client shall put on hold the
awarding process for7 days period provided to lodge a complaint to the review
committee.

12
 26. Conduct 26.1 The Consultant shall be responsible to fulfill his obligations as per the
of requirement of the Contract Agreement, RFP documents and Public
Consult Procurement Act and Regulations.
ants
26.2 The consultant shall not carry out or cause to carry out the following acts with
an intention to influence the implementation of the procurement process or the
Contract Agreement:
a. give or propose improper inducement directly or indirectly,
b. distortion or misrepresentation of facts
c. engaging or being involved in corrupt or fraudulent practice
d. interference in
e. participation of other prospective bidders.
f. coercion or threatening directly or indirectly to impair or harm, any party or
the property of the party involved in the procurement proceedings,
g. collusive practice among consultants before or after submission of proposals
for distribution of works among consultants or fixing artificial/uncompetitive
proposal price with an intention to deprive the Client the benefit of open
competitive proposal price.
h. contacting the Client with an intention to influence the Client with regards to
the proposals or interference of any kind in examination and evaluation of
the proposals during the period after opening of proposals up to the
notification of award of contract
A. General
ITC Clause
Reference

1(i) Development Partner (DP) is: ……N/A……………...

1(k) International experts mean experts who are citizens of an eligible country.
(definitions) National experts mean experts who are citizens of Nepal.
Nationals who possess the appropriate international experience may be
considered for assignments that require international expertise.
The international experience that is required for a particular assignment will be
defined and described in the pertinent TOR.

2.1 Name of the Client: Vocational and Skill Development Training Academy,
Butwal,Rupandehi
Method of selection: QCBS

2.2 Financial Proposal to be submitted together with Technical Proposal:

Yes  No
[Notes to Client: Client shall request financial proposal submission at the same
time for QCBS,]
The name of the assignment is: Implementation of Vocational and Skill
Development Training
[Notes to Client: indicate name of the assignment and contract package number,
as specified in the Procurement Plan.]

13
2.3 A pre-proposal conference will be held: Yes or No 

2.4 The Client will provide the following inputs, project data, reports, etc. to
facilitate the preparation of the Proposals:
Please refer to Section 7, TOR

4.1 [If “Unfair Competitive Advantage” applies to the selection, explain how it is
mitigated, including listing the reports, information, documents, etc. and
indicating the sources where these can be downloaded or obtained by the
shortlisted Consultants]

6.2 Maximum number of partners in JV shall be: NA.

B. Preparation of Proposals
10.1 The Proposal shall comprise the following:
Technical Proposal:
(1) Power of Attorney to sign the Proposal
(2) Proof of Legal Status and Eligibility
(3) TECH-1
(4) TECH-2
(5) TECH-3
(6) TECH-4
(7) TECH-5
(8) TECH-6
(9) TECH-7 AND

Proof of legal status establish Consultant’s legal capacity to enter into biding
and enforceable contracts and may be supported by:
 Certificate of incorporation.

11.1 Participation of Sub-consultants, Key Experts and Non-Key Experts in more than
one Proposal is permissible
Yes or No
[Notes to Client: Default provision is “Yes” that participation of local sub-
consultants, international or national independent expert in more than one
Proposal is permissible. Participation of experts who are regular employees of
one of the lead firms in more than one proposal is not permissible, unless such
firm declines to present the proposal]

12.1 Proposals must remain valid for 90 (ninety) calendar days after the proposal
submission deadline.
[Notes to Client: Duration of validity of the proposals shall be adequate to
complete evaluation of the proposals, receive all necessary approval and
negotiate the contract.]

14
12.2 Sub-contracting is allowed for the proposed assignment
Yes or No 
[ If yes, specify the part of the assignment that can be sub contracted:

]
[Notes to Client: sub-contracting of the whole Services is not allowed.]

13.1 Clarifications may be requested no later than [15] days prior to the
submission deadline.
The contact information for requesting clarifications is: 071540138 E-
mail:shipbutwal@gmail.com

14.1.1 Shortlisted Consultants may associate with

(a) non-shortlisted consultant(s): Yes or No  , Or
(b) other shortlisted Consultants: Yes or No _
[Notes to Client: Default provision is for (a) “Yes” and (b) “No”, e.g. Shortlisted
consultants may not associate with other shortlisted consultants, but may
associate with other non-shortlisted consultants. Any deviations from the default
provisions would require PPMO’s prior approval]

14.1.2 [If not used, state “Not applicable”. [Note to Client: state “Not applicable”, if
specifying minimum inputs under 14.1.3, instead of estimated inputs]
If used, insert the following:
Estimated total cost of the assignment for the assignment:(as per unit cost
provided by the client)
[Notes to Client: [Indicate only either time input (in person-month) or total cost,
but not both]

14.1.3 [If not used, state “Not applicable”. If used, insert the following:
for time-based Minimum time-input of national Key Experts’ is: Maximum three person-
contracts only months per training as per training requirements.
For the evaluation and comparison of Proposals only: if a Proposal includes
less than the required minimum time-input, the missing time input (expressed
in person-month) calculate das follows:
The missing time-input is multiplied by the highest remuneration rate for a Key
Expert in the Consultant’s Proposal and added to the total remuneration
amount. Proposals that quoted higher than the required minimum of time-input
will not be adjusted.]

15.1 A price adjustment provision applies to remuneration rates:

Yes or No 
[Applies to all Time-Based contracts with a duration exceeding 12 months.
[If “Yes”, follow SCC 42.3]

15
15.2 [Insert the following:
“Information on the Consultant’s tax obligations in Nepal can be found at
the Inland Revenue Department website: www.ird.gov.np.”

15.3 The Financial Proposal shall be stated in the following currencies:

Consultant may express the price for their Services in any fully convertible
currency, singly or in combination of up to three foreign currencies.
The Financial Proposal should state local costs in Nepalese Rupees

1The proposal refers to the proposed price in Form FIN-1.

16
 C. Submission, Opening and Evaluation
16.1 The Consultants (TTPs) are requested to submit their proposals through
hardcopy only and shall not have the option of submitting Proposals in
electronic mailing.
16.2 The Consultant (TTPs)must submit:
(a) Technical Proposal: one (1)
(b) Financial Proposal: one (1)

16.3 The Proposals must be submitted before and not later than: Date:22
Chairta 2079.

17. If a consultant submits proposal without minimum qualification of

the main trainer for any training event, the proposal for the training
event shall be taken as an irresponsive and evaluation shall be done
only for the remaining training events.
Criteria and point system for the evaluation of the Full Technical
Proposals:
Criteria P
oi
nt
s
(i) Experience of the Consultant (as a firm) relevant to the 45
Assignment

1. Experience of conducting training for average 100 or above per year for
7 yrs- 45,
2. Experience of conducting training for average 80 to 100-40,
3. Experience of conducting training for average 60 to 80 – 35,
4. Experience of conducting training for average Experience of conducting
training for average 40 to 60 – 30 and
5. Experience of conducting training for average 20 to 40 -25

(ii) Adequacy of physical infrastructure, training materials and 10

staffing quality of the proposed methodology, work plan
a.Physical infrastructure and training materials-5
b. Staffing-5

17
 (iii) Qualifications and Experience of the key staff for the Assignment 45
{Notes to Consultant: each position number corresponds to the same for
the Key Experts in Form TECH-6 to be prepared by the Consultant}
a. Main Trainer (maximum 30 marks)
b. Assistant Trainer (maximum 15 marks)
The number of points to be given to each of the above position of key staff
shall be determined considering the following two sub-criteria:
a. Main Trainer:
(i) Academic Qualifications-20
(ii) TOT-10
b. Assistant Trainer
(i) General Qualifications-10
(ii) TOT-5
The minimum technical score (St) required to qualify is 60 Points

18. The single currency for the conversion of all prices expressed in various
currencies into a single one is [indicate local currency or fully convertible
foreign currency] N/A
[Note to Client: for ease of comparison, it is preferable to indicate in the
currency of the budget]
The official source of the selling (exchange) rate is: N/A
The date of the exchange rate is: N/A
[The date shall either be 30 days prior to the deadline for submission or the
deadline for proposals submission.]

18
19. The lowest evaluated Financial Proposal (Fm) is given the maximum
[a. QCBS only] financial score (Sf) of 100.
The formula for determining the financial scores (Sf) of all other Proposals
is calculated as following:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price,
and “F” is the price of the proposal under consideration.
The weights given to the Technical (T) and Financial (P) Proposals are:
T= [70%:], and
P= [30%]
Proposals are ranked according to their combined technical (St) and financial
(Sf) scores using the weights (T = the weight given to the Technical Proposal; P
= the weight given to the Financial Proposal; T + P = 1) as following: S = St x T
% + Sf x P%.

D. Negotiations and Award

20. Expected date and address for contract negotiations:
Date: Expected date and address for contract negotiations:
Date: A week before awarding.
Address: VSDTA, Butwal
Address: At the office at Butwal,Rupandehi.

21. Expected date for the commencement of the Services:

Date: During the month of Chaitra, 2079

22. A list of blacklisted firms is available at the PPMO’s website

www.ppmo.gov.np

19
 Section 3. Technical Proposal
Standard Forms
{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the
Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be
submitted.}

FORM TECH-1

TECHNICAL PROPOSAL SUBMISSION FORM

{Location, Date}

To: The Executive Director

Vocational and Skills Development Training Academy
Butwal,Rupandehi

Dear Sirs:

We, the undersigned, offer to provide the consulting services for Vocational
Training Implementation in accordance with your Request for Proposals dated -------------
-----. “We are hereby submitting our Proposal, which includes this Technical and
Financial Proposal ”

SN Trade/Occupation Number of trainees

proposed

We hereby declare that:

(a) All the information and statements made in this Proposal are true and we
accept that any misinterpretation or misrepresentation contained in this
Proposal may lead to our disqualification by the Client and/or may be
blacklisted by the PPMO.
(b) Our Proposal shall be valid and remain binding upon us for the period of
time specified in the Data Sheet.
(c) We have no conflict of interest in accordance with ITC and we have not
been punished for an offense relating to the concerned profession or
business.
(d) We meet the eligibility requirements as stated in ITC .

20
 (e) Neither we, nor our JV/associate partners/ sub-consultants or any of the
proposed experts prepared the TOR for this consulting assignment.
(f) Except as stated in the Data Sheet, we undertake to negotiate a Contract
on the basis of the proposed Key Experts. We accept that the substitution
of Key Experts for reasons other than those stated in ITC may lead to the
termination of Contract negotiations.
(g) Our Proposal is binding upon us and subject to any modifications resulting
from the Contract negotiations.
(h) In competing for (and, if the award is made to us, in executing) the
Contract, we undertake to observe the laws against fraud and corruption,
including bribery, in force in the country of the Client.
We undertake, if our Proposal is accepted and the Contract is signed, to initiate
the Services related to the assignment no later than the date indicated in the Data
Sheet.
We understand that the Client is not bound to accept any Proposal that the Client
receives.
We remain,

Yours sincerely,

Authorized Signature {In full and initials}:

Name and Title of Signatory:
Name of Consultant (company’s name or JV’s name):
In the capacity of:

Address:
Contact information (phone and e-mail):

21
 FORM TECH-2

CONSULTANT’S ORGANIZATION AND EXPERIENCE

Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent
experience of the Consultant that is most relevant to the assignment. In the case of a joint
venture, information on similar assignments shall be provided for each partner. For each
assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-
consultants who participated, the duration of the assignment, the contract amount (total and, if it
was done in a form of a joint venture

A - Consultant’s Organization
1. Provide here a brief description of the background and organization of your company,
JV (Maximum half page)

B - Consultant’s Experience
B. 1General Experiences

Table 1: Training experience of vocational skill training comprising all the sectors
and occupations. (at least 7-year completion of company registration in Office of
Company Registrar and at least last 7 years’ experience in vocational training).
Fiscal Year Sector No. of Trainees
/Occupation

Total
The Evidence/Experience letters of donors/funding agencies should be submitted.
B.2 Specific Experiences

Table 2: Training experience of vocational skill training comprising proposed

occupation in latest 7 fiscal years.
Fiscal Year Occupation No. of Trainees

Total

The Evidence/Experience letters of donors/funding agencies should be submitted.

22
B.3 Entrepreneurship training related Experiences
Table 3: Training experience of conducting entrepreneurship training
Fiscal Year Funding Agencies No. of Trainees

Total

Note: The Evidence/Experience letters of donors/funding agencies should be submitted.

B.4 Financial Experience
Table 4: Tax clearance certificate of three fiscal years (2076/077, 2077/078, and 2078/79).

Total Annual Total tax

Taxable Income/Sales
Fiscal Year turnover deposited Remarks
Income (NPR)
(NPR) (NPR)

Total
Note: The tax clearance certificate should be submitted to calculate turnover of the
company.

23
 FORM TECH-3

COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE, COUNTERPART

STAFF, AND FACILITIES TO BE PROVIDED BY THE CLIENT

Form TECH-3: comments and suggestions on the counterpart staff and facilities, which
are provided by the Client, including: administrative support, office space, local
transportation, equipment, data, etc.

On Counterpart Staff and Facilities

{Include comments on counterpart staff and facilities to be provided by the Client. For
example, administrative support, office space, local transportation, equipment, data,
background reports, etc., if any}

24
 FORM TECH-4

DESCRIPTION OF THE METHODOLOGY AND WORK PLAN

Form TECH-4: a description of the methodology and work plan for performing the assignment,
including a detailed description of the proposed methodology and staffing for training, if the
Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Proposal:
a) Technical Approach and Methodology
b) Work Plan
c) Organization and Staffing
a) Technical Approach and Methodology.
{Please explain your understanding of the objectives of the assignment as outlined in the
Terms of Reference (TORs), the technical approach, and the methodology you would
adopt for implementing the tasks to deliver the expected output(s), and the degree of
detail of such output. Please do not repeat/copy the TORs in here.}

Problem Statement: (a brief statement of problem with clear justifications why this
particular occupation is needed, state the size of gap of demand and supply analysis)
(Problem statement should be provided occupation wise)
………………………………………………………………………………………………………
Table 5. Market and Demand Analysis: (a clear picture of the demand of proposed
occupation)
SN Occupation Particular 2078 2079 2080 Information
Source
1 Demand
Supply
Gap
2 Demand
Supply
Gap
3 Demand
Supply
Gap
Note: Market and demand analysis should be sustained by findings of RMA conducted.
Table 6. Proposed Number of trainees in each trade/occupation
SN Trade/Occupation Number of trainees
proposed

25
 Tools and Equipment
The consulting Firm should propose the required number of tools and equipment for the
proposed training events. The basic standards as per the provision made in Curriculum
prescribed by the VSDTA can be taken as the best reference for the basic tools and
equipment. Please expand the table as requires.

Table 8: List of tools and equipment proposed for the project implementation with photos
Table 9. Occupation: ………………………
Quantity (No. Ownership (own or
SN Description
Pieces, etc.) rented)
1
2
3
4
5

Note: Field/workshop/tools/equipment verification can be done by Client as per need.

Write a short description about the training implementation methodology for training
effectiveness. (Maximum one page in points)
…………………………………..
Write a brief description that you are planning for sustainable employment of your graduates
(Maximum one page in to the points)
…………………………………
b) Work Plan.
Please outline the plan for the implementation of the main activities/tasks of the
assignment, their content and duration, phasing and interrelations, milestones (including
interim approvals by the Client), and tentative delivery dates of the reports. The proposed
work plan should be consistent with the technical approach and methodology, showing
your understanding of the TOR and ability to translate them into a feasible working plan.

26
 A list of the final documents (including reports) to be delivered as final output(s) should be
included here. The work plan should be consistent with the Work Schedule Form.}
c) Organization and Staffing.

Please describe the structure and composition of your team, including the list of the Key
Experts and relevant technical and administrative support staff. The same trainers cannot
be proposed to the different occupations except entrepreneurship.

g. Human Strength with qualification and experience

a. (Expand the table as per the requirement of assignment. Detail of staffing (including
professionals/experts). Bio-data of each expert should be attached as per the provided
format)

SN Name Position Qualification Year of TOT Occupation

Experience

b. Current Staffing status

Total number of staff

Total male staff
Total female staff

27
 FORM TECH-5

WORK SCHEDULE AND PLANNING FOR DELIVERABLES

Months
SN Activities/Deliverables 1
1 2 3 4 5 6 Remarks

1
2

1 List the deliverables with the breakdown for activities required to produce them and other benchmarks
such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports,
and benchmarks separately for each phase.
2 Duration of activities shall be indicated in a form of a bar chart.
3. Include a legend, if necessary, to help read the chart.

28
 FORM TECH-6
TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS’ INPUTS
Proposed Assignments
Occupation/Trade Province District Venue (specify Input
S. No. Name/Position
local level with Months
ward as well)
1
2

33
 FORM TECH-7

CURRICULUM VITAE (CV)

Position Title and No. {e.g., K-1, TEAM LEADER}

Name of Firm Insert name of firm proposing the expert
Name of Expert: {Insert full name}
Date of Birth: {day/month/year}
Citizenship

Education: {List college/university or other specialized education, giving names of educational

institutions, dates attended, degree(s)/diploma(s) obtained}

Employment record relevant to the assignment: {Starting with present position, list in
reverse order. Please provide dates, name of employing organization, titles of positions held,
type of employment (full time, part time, contractual), types of activities performed and
location of the assignment, and contact information of previous clients and employing
organization(s) who can be contacted for references

Employing organization and Summary of activities

Period your title/position. Contact Country performed relevant to
information for references the Assignment
[e.g., May [e.g., Ministry of ……,
2005- advisor/consultant to…
present]
For references: Tel................/e-
mail……; Mr............, deputy
minister]

Membership in Professional Associations and Publications:

Language Skills (indicate only languages in which you can work):

Adequacy for the Assignment:

Detailed Tasks Assigned on Consultant’s Reference to Prior Work/Assignments that

Team of Experts: Best Illustrates Capability to Handle the
Assigned Tasks

{List all deliverables/tasks as in TECH- 5

in which the Expert will be involved)

35
Expert’s contact information : (e-mail………………, phone....................)

Certification:
I, the undersigned, certify to the best of my knowledge and belief that
(i) This CV correctly describes my qualifications and experience
(ii) I amnot a current employee of the GoN
(iii) In the absence of medical incapacity, I will undertake this assignment for the duration and
in terms of the inputs specified for me in Form TECH 6 provided team mobilization takes
place within the validity of this proposal.
(iv) I was not part of the team who wrote the terms of reference for this consulting services
assignment
(v) I certify that I have been informed by the firm that it is including my CV in the Proposal for
the {name of project and contract}. I confirm that I will be available to carry out the
assignment for which my CV has been submitted in accordance with the implementation
arrangements and schedule set out in the Proposal.

I understand that any willful misstatement described herein may lead to my disqualification or
dismissal, if engaged.
Date:
[Signature of expert] Day/Month/Year

Date:
[Signature of authorized representative of the firm] Day/Month/Year

Full name of authorized representative:

36
 Section 4. Financial Proposal - Standard Forms
{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the
Financial Proposals; they should not appear on the Financial Proposals to be submitted.}

Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal
according to the instructions provided in Section 2.

FIN-1 Financial Proposal Submission Form

FIN-2 Summary of Costs

37
 FORM FIN-1
FINANCIAL PROPOSAL SUBMISSION FORM

To: The Executive Director

VSDTA, Butwal,Rupandehi
Date:

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.

Our attached Financial Proposal is for the amount of {Indicate the corresponding to the amount(s)
currency(ies)} {Insert amount(s) in words and figures}, excluding Value Added Tax (VAT) Clause 25.2 in the
Data Sheet. {Please note that all amounts shall be the same as in Form FIN-2}.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract
negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in Clause
12.1 of the Data Sheet.

Commissions, gratuities or fees paid or to be paid by us to an agent or any other party relating to
preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are
listed below:

Name and Address Amount and Purpose of Commission

of Agent(s)/Other party Currency or Gratuity

{If no payments are made or promised, add the following statement: “No commissions, gratuities or
fees have been or are to be paid by us to agents or any other party relating to this Proposal and, in the
case of award, Contract execution.”}

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature {In full}:

Name and Title of Signatory:
In the capacity of:
Address:
E-mail:

{For a joint venture, either all members shall sign or only the lead member/consultant, in which case
the power of attorney to sign on behalf of all members shall be attached.}

38
 FORM FIN-2
SUMMARY OF COSTS

IMPORTANT NOTE:
1. One Training group: 20 participants
2. All other costs required for vocational training shall be included in the proposal
3. TTPs must provide tiffin cost of NRs. 50 Rs per day to the trainees.

.
Basic Training and Entrepreneurship Training

No. of Bid Price per

Trade/ Expected
Events Participant Rs. Total
Training Occup No. of
S. proposed In In Amount
No. ation Participants
Figure Words
1 Basic
2 Advance

Office Seal Authorized Signature Date

48
 Financial Proposal Form
Summary of Cost

SN Description Amount Remarks

1 Training cost for basic training

2 Training cost for Advance training

Grand Total

In words: NPR. ……………………….

Office Seal Authorized Signature Date

40
Section 5. Eligible Countries

41
 Section 6. Corrupt and Fraudulent Practices
[“Notes to the Client”: The following text is for GoN funded assignment and shall not be
modified. In case DP funded project use DP’s policy on corrupt and fraudulent practices]

It is the GoN’s policy to require its implementing agencies, as well as consultants under GoN
(or DP) financed contracts, to observe the highest standard of ethics during the selection
and execution of such contracts. In pursuance of this policy, the GoN:

a. defines, for the purposes of this provision, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting,
directly or indirectly, anything of value to influence improperly the actions
of another party;
(ii) “Fraudulent practice” means any act or omission, including a
misrepresentation, that knowingly or recklessly misleads, or attempts to
mislead, a party to obtain a financial or other benefit or to avoid an
obligation;
(iii) “Coercive practice” means impairing or harming, or threatening to
impair or harm, directly or indirectly, any party or the property of the
party to influence improperly the actions of a party;
(iv) “collusive practice” means an arrangement between two or more parties
designed to achieve an improper purpose, including influencing improperly the
actions of another party.
(iv) “Obstructive practice” means:
(aa)deliberately destroying, falsifying, altering or concealing of evidence
material to the investigation or making false statements to
investigators in order to materially impede a GoN/DP investigation into
allegations of a corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party to prevent
it from disclosing its knowledge of matters relevant to the investigation
or from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the GoN’s/DP’s
inspection and audit rights provided for under Clause GCC 25.2.
b. will reject a proposal for award if it determines that the consultant recommended
for award has engaged in corrupt or fraudulent activities in competing for the
contract in question;
c. will cancel the consultant’s contract if it at any time determines that corrupt or
fraudulent practices were engaged in by representatives of the consultant or the
Client during the selection process or the execution of that contract;
d. will blacklist a consultant for a stated period of time, to be awarded a contract if it
at any time determines that the consultant has engaged in corrupt or fraudulent
practices in competing for, or in executing, a contract; and
e. will have the right to require that, a provision be included requiring consultants to
permit the Client to inspect their accounts and records relating to the performance
of the contract and to have them audited by auditors appointed by the Client.

48
 Section 7. Terms of Reference

Terms of Reference (TOR) for vocational training procurement

1. Background
1.1 Government of Nepal has its plan to provide skill development training to needy people in the fiscal year
2079/080 through Vocational and Skill Development Training Academy under Ministry of Labour,
Employment and Social Security. The aim of the program is to equip people with skill so that trained people
either join in employment or create their own self-employment through enterprise development on an
individual or group basis. VSDTA, lacking human resources and facilities to impart this training and
geographical constraint to conduct training outside the training facilities of the academy, is contracting these
training programs to eligible TTPs to be implemented to different locations.
Occupations:
Tender No. VSDTA/079/080-02 VSDTA
Traini Estimated Amount
ng with VAT
Serial Number of
Occupations/Trade Durati ( Rs.0.000)
Number Trainees
on
(hrs)
1 Electrical Wiring (Basic) 80 390 2000
2 Electrical Wiring ( Advance) 60 225 1200
3 Tailoring( Basic) 60 390 1500
4 Tailoring( Advance) 40 225 800
5 House Keeping( Basic) 60 390 900
6 Accounting Application Operator( Basic) 80 390 1200
7 Plumbing( Basic) 100 390 2500
8 Carpenter( Basic) 100 390 2500
9 Mason( Basic) 100 390 2500
10 Electronic/Mobile/AC Freeze 120 390 3000
Maintenance( Basic)
11 Montessori( Basic) 100 390 2500
12 Fashion Designing ( Basic) 60 460 1500
13 Motorcycle Maintainance ( Basic) 100 390 2500
14 Security Guard( Basic) 100 160 1500
15 Dental Chair Assistant ( Basic) 60 390 1500
16 Computer Repair and Maintenance ( Basic) 60 390 1500
17 Aluminium Fabricator ( Basic) 100 180 2500
18 Tile and Marble Fixing ( Basic) 100 390 2500
19 Care Giver ( Basic) 100 390 2500
20 Electric Motor Rewinding ( Basic) 60 390 1500
21 ‌Industrial Wiring 60 390 1500
( Basic)
22 Small Lodge Management ( Basic) 60 390 1500
23 Cook ( Basic) 100 390 2500
 24 Cook ( Advance) 100 160 2000
25 Waiter/Waitress ( Basic) 60 390 1500

1.2 VSDTA has planned to deliver vocational and skill development training including entrepreneurship training
for 2060 trainees. Trainees number will be increased or decreased based on available resources.
1.3 In order to accomplish the approved programs, VSDTA aims to conduct training programs through Technical
Training Provider Companies/ Firms and wants to make TTPs more responsible to facilitate trained youths in
gainful employment opportunities.
1.4 The Technical Training Providers will be selected based on quality and cost-based selection (QCBS) in
accordance with the PPMO Guidelines.
1.5 These TORs provide guidelines to TTPs about the scope of work and deliverables.

2. Scope of Work
2.1 The main objective of the Consulting Service is to deliver quality skill training services for the targeted
beneficiaries following the approved curricula.
2.2 The TTPs are responsible to conduct training programs in following trades/occupations at different
locations as assigned by VSDTA.
2.3 The training venues will be in the coverage of VSDTA i.e. Lumbini Province, Karnali Province and Sudur
Paschim Province .
2.4 The training period should be minimum 160 to maximum 460 hours and 15 hours entrepreneurship
development training as specified by prescribed curriculum.
2.5 The TTPs will establish a reliable internal monitoring and supervision mechanism during training delivery
period. VSDTA will conduct regular monitoring of training activities.
2.6 The trainings being provided by TTPs need to assure the standards as provisioned by curriculum.
2.7 The service contract period may vary from each occupation to other and should accomplish within the
agreed time period.
2.8 The average turnover of the last three fiscal years (FY 2076/077 to 2078/079) should be minimum fifty lakhs
Nepalese rupees (NRs 50 lakhs) (VSDTA can verify from IRD)
2.9 TTPs must have 2 trainers (1 main trainer and 1 co- trainer) for each training group (per group 20 persons).
The TTPs can propose the number of trainees in accordance to EOI. Trainees quota will be determined by
VSDTA on the basis of qualified number of trainers proposed by TTPs.
2.10 Each TTPs will be assigned maximum 200 number of trainess and total of maximum five trades.

3. RFP information Procedure

3.1 TTPs can download the RFP document from the website: www.vstbutwal.gov.np and a complete RFP
document along with Financial Proposal must be submitted as instructed in the instruction sheet by 30
Falgun 2079. The applications should also include authorized signature and office seal assuring the authentic
and correctness of information provided.
3.2 All the documents submitted under this RFP must duly certify from the notary public.

4. Eligibility Criteria for RFP Evaluation

Consultant’s RFP document which meets the eligibility criteria will be ranked on the basis of the ranking criteria in
listed training packages separately.
i) Eligibility & Completeness Test (RFP will be rejected if required documents mentioned in Compliance
this section are not submitted)
Copy of Registration of the company/firm in Office of Company Registrar (Mandatory)
Copy of certificate of Council for Technical Education and Vocational Training (CTEVT)
affiliation Along with Renewal for 079/080 (Mandatory)
Value Added Tax (VAT) Registration Certificate (Mandatory)
Tax Clearance Letter for FY 2078/079 or tax clearance letter for FY 2077/078 with time
extension letter for FY 2078/079 (Mandatory)
Average annual transaction minimum 50 lakhs (for three fiscal years ;2076/077 to 2078/079)
(Mandatory)
Self-declaration letter indicating the understanding of TOR, no conflict of interest with the
procurement process and TOR, and declaration of not being blacklisted or convicted of
fraudulent activities or corruption while doing consulting business (Mandatory)
TECH 1 to TECH 7
FIN 1
FIN 2
5. Deliverables
Following should be the major deliverables from TTPs to VSDTA which will be linked to payment schedule:
5.1 The TTPs should submit registration form along with photographs, minutes of trainees’ selection committee
and inception report. This part of job has to be completed within 15 days of the commencement of each
training event. Failing to submit inception report on time will result on training to be counted to have been
started 15 days prior to submission date of inception report.
5.2 The TTPs should submit the final report after completion of training event as per the agreement made with
VSDTA.
5.3 Attendance of trainees and instructors should be maintained daily and report must be submitted to VSDTA.
5.4 The client should provide the training materials as prescribed by VSDTA.
5.5 Original documents (Attendance report, Bill/Varpai, recommendation letter on training completion from local
level) need to submit to VSDTA.
5.6 All the documents submitted under this RFP must duly certify from the notary public.
5.7 Training activities are to be commenced from month of Chaitra, 2079 and to be completed by Asar, 2080.
There is no provision of time extension for the contract.
5.8 TTPs must submit at least 3 video clips taken during training implementation clearly showing training
participants, trainers, and training venue for each event along with training completion report.
5.9 Monitoring can be done by field visit (MoLESS, VSDTA, Local levels, etc) telephone, video call and inquiring
with stakeholders.

6. Mode of Payment
Following should be the major deliverables from TTPs to VSDTA which will be linked to payment schedule:
6.1 Public procurement act, 2063 and Public Procurement Regulation, 2064 as well as vocational and skill
development training operation directives, 2077 will be followed.
6.2 Single final payment (100%) will be made after submission of Final report approved by VSDTA.
6.3 TTPs may claim the training cost after completion of training activities and submission of training completion
report.
6.4 TTPs must prepare financial proposal based on the estimated cost of VSDTA. Financial proposals exceeding
the estimated cost will be excluded from financial evaluation.
6.5 The structure of the completion report is mentioned below:
 Report Format:
Name of TTP: -
Training Completion Report
1. Context of training:
2. Training Subjective:
3. Training Venue:
4. Training Duration:
5. Date of training implementation: 2079/…./……..to 2080/……../…………
6. Trainers’ name and Address:
7. Training Methods:
8. Trainee details:
SN Name & Age Gender Education Attendance Contact Remarks
Address male female days Phone No.

9. Attendance of Trainers:
10. Achievements:
11. Trainees Evaluation from the side of Trainer:
12. Result Sheet:
13. Details of Training expenses:
14. Business plan samples prepared during EDF training:
15. Issues raised during the training conduction:
16. Training Evaluation:
17. Improvement and recommendation:
18. Work plan:

Additionally, report must include:

 At least 10 photographs: inauguration, closing ceremony, monitoring activities, classroom activities (theoretical
and practical).
 Receipts (Varpai) of tiffin and attendance sheet.
 Recommendation letter on training completion from local level.
 Each document must be certified and stamped by the institution.
 at least 3 video clips taken during training implementation clearly showing training participants, trainers, and
training venue for each event