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    Annexure B VIM Self Help User Manual 2 PDF

    Uploaded by

    GURGAON DO
    The document provides instructions for an Engineer In Charge (EIC) to perform various tasks in the Vendor Invoice Management (VIM) system. The EIC needs to 1) certify documents, 2) upload supporting documents, 3) enter deduction amounts, 4) approve documents, 5) refer documents to others, and 6) link documents to Supplier Evaluation Sheets (SES). The system determines the EIC from the purchase order customer data field.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Annexure B VIM Self Help User Manual 2 PDF

    Uploaded by

    GURGAON DO
    51 views11 pages
    The document provides instructions for an Engineer In Charge (EIC) to perform various tasks in the Vendor Invoice Management (VIM) system. The EIC needs to 1) certify documents, 2) upload supporting documents, 3) enter deduction amounts, 4) approve documents, 5) refer documents to others, and 6) link documents to Supplier Evaluation Sheets (SES). The system determines the EIC from the purchase order customer data field.

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    Original Title

    Annexure B VIM Self Help User Manual 2.pdf

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    © © All Rights Reserved

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    The document provides instructions for an Engineer In Charge (EIC) to perform various tasks in the Vendor Invoice Management (VIM) system. The EIC needs to 1) certify documents, 2) upload supporting documents, 3) enter deduction amounts, 4) approve documents, 5) refer documents to others, and 6) link documents to Supplier Evaluation Sheets (SES). The system determines the EIC from the purchase order customer data field.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    51 views11 pages

    Annexure B VIM Self Help User Manual 2 PDF

    Uploaded by

    GURGAON DO
    The document provides instructions for an Engineer In Charge (EIC) to perform various tasks in the Vendor Invoice Management (VIM) system. The EIC needs to 1) certify documents, 2) upload supporting documents, 3) enter deduction amounts, 4) approve documents, 5) refer documents to others, and 6) link documents to Supplier Evaluation Sheets (SES). The system determines the EIC from the purchase order customer data field.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 11

    Help document for Engineer In charge (EIC)

    EIC need to perform following activity on VIM (t-code /N/OPT/VIM_WP)

    1. Certify the VIM document (DP) for posting of MIRO.


    2. Upload the supporting document if require.
    3. Enter the deduction amount.
    4. Approve the DP.
    5. Mark the DP to others for further clarification.
    6. Link the DP with SES.

    How System determine the EIC from PO>customer data>More Field>EIC/FPR

    1. Under Other data tab, EIC need to click on following after entering deduction amount and/or
    uploading of supporting document, if any.

    VIM DP screen shot


    2. How to upload scan of supporting document in DP>Click on tab
    After attachment, user can view the attachment list by double click on particular PDF:-

    3. EIC can mentioned the Deduction from the Bill amount under OTHER DATA tab, as shown in
    screen shot.

    There are two way to enter the deduction

    a. Add Cust. Ded-


    b. Add Std Ded.-

    a. Input screen for Cust. Ded.

    User can enter multiple deduction also under same Special GL


    b. Input screen for Add Std. Ded.- after entering deduction pl save your input or click on Apply
    Rule
    4. After entering all the detail, EIC need to Approve the DP by clicking on EIC APPROVAL tab in
    Processing Option
    5. EIC can mark the DP to other user or Agent under Processing Option> Refer
    a. Return the Invoice to Vendor
    b. Refer for any information from other User/ Refer to PO Buyer/ AP processor(Account
    Payable)
    c. Refer to Service Approver

    EIC need to enter the comment why Refer is being carried out

    6. EIC may have to link the SES in DP. This can be done in Line-Item Tab. If SES is linked to DP, then

    Matching St. check will appear in DP.


    If SES is not attached to the DP, EIC can attached it by clicking on Propose Lines tab .
    System will display all posted SES with value and same can be populated for processing.

    Proposal can be taken for PO or particular SES. User may change the selection from PO to SES.
    In Below screen shot, there is one open line item with value is coming. User need to click on tab

    Replace Invoice Lines in order to populated the value in above tab.


    After this DP is linked to posted SES.

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