Accrual Engine in S4 HANA 1909 - Manual Accrual & How It Is Processed Periodically - Part 1 - SAP Blogs
Accrual Engine in S4 HANA 1909 - Manual Accrual & How It Is Processed Periodically - Part 1 - SAP Blogs
Accrual Engine in S4 HANA 1909 - Manual Accrual & How It Is Processed Periodically - Part 1 - SAP Blogs
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Ratul Chakraborty2
November 24, 2020 6 minute read
Accrual Engine in S4 HANA 1909: Manual Accrual & how it is processed periodically
– Part 1
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Accrual processing is a typical and painful period end activity for the business users. SAP has come up with Accrual Engine in S4 HANA 1909 to make
accrual processing easier. In this blog series we will discuss on Manual Accrual – how it is con gured and how it is processed on each period end. I
have divided the complete article into 2 blogs:
Accrual postings belong to the typical period-end closing activities, since the amount of the necessary accruals is not usually known until the end
of the period.
From a technical point of view, the Accruals Management functions build on the Accrual Engine, which calculates the accruals that are posted in
Financial Accounting.
Accruals do not need any separate journal entries but are saved as line items in the Universal Journal with REFERENCE KEY = ‘ACES4’
Manual Accruals
For manual accruals, you enter the data of the business transaction to be accrued or load the corresponding data to the Accrual Engine. The system
calculates the amounts to be accrued.
In purchase order accruals, the required data is taken from the Materials Management component, transferred to the Accrual Engine, and
automatically converted to accrual items. The system calculates the amounts to be accrued
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Create or Update accrual objects with the total amount – For creating or update accrual objects. The total accrual amount is a required eld.
Create or update accrual objects with periodic amount – For creating or updating accrual objects. The periodic accrual amount is a required eld.
Update periodic amounts only (Quick mode) – For updating existing period periodic accrual objects.
Key Elements:
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You can con gure the accrual engine to post in each period the delta amounts compared to the former period or to reverse and post again the full
amount:
If delta posting is con gured, the Accrual Engine calculates the amount for the given period and subtracts the amount that was already posted
before. Only the delta is posted.
If full posting is con gured, the Accrual Engine rst reverses the amount that was already posted. Then the Accrual Engine calculates the amount
for the given period and posts this full amount. Both, reversal and full posting are done in the given period.
COMPLETE POSTING
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DELTA POSTING
Review means: A reviewer can adjust the periodic accrual amounts that are proposed by the system. If no user performs the review, the system
will post the proposed amounts.
Approval means: An approver can approve or reject the periodic accrual amounts that are proposed by the system. If nobody approves the
amount, the system will post no accruals for this accrual object.
IP – Opening Posting
When an accrual object is created, the total amount can be posted.
PP – Periodic Posting
The amount that is calculated by the accrual method for the single periods can be posted.
FP – Automatic Release Posting (also called Final Posting)
Reduce the accruals by posting them to some other account, for example a P&L account. This type of posting occurs if the status of the accrual
object is changed to Prematurely Finished.
There are other transaction types as well which can be explored as per customer requirement.
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Basic Settings:
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If you want to use excel upload functionality, ‘Upld Allwd’ checkbox must be ticked
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Accrual Calculation:
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If Accrual amount is less than Lower Threshold, then the accrual object will not be processed by Accrual Engine.
If Accrual amount is BT Lower Threshold & Upper threshold, Accrual object is auto approved.
If Accrual Amount is GT Upper threshold, Review and Approval is required
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Accrual Posting:
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Symbolic Accounts:
These are di erent type of G/L accounts that can be used for Accrual Postings.
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‘Post Deltas’ checkbox unchecked here. That means full posting will take place in each period. Refer to the full posting logic mentioned above.
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‘Post Deltas’ checkbox is checked here. That means delta posting will take place in each period. Refer to the delta posting logic mentioned above.
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This ends Part 1 of this series. We will discuss on the following in Part 2:
DEMO in S4
Batch jobs for Periodic Posting
Available Fiori Apps
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I hope you enjoyed this article. Please feel free to share your inputs/suggestion/corrections in the comments sections.
Cheers
Ratul
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SAP S/4HANA | FIN (Finance) | FIN General Ledger | Accounting and Financial Closing | Accrual Engine |
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8 Comments
Muhammad Hasan Mu d
Regards,
Muhammad Hasan Mu d
Cheers
Ratul
Abubakar Javed
For this blog series, yes. I'm yet to nish writing Part 2.
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Like (0) | Reply | Alert Moderator
Nilesh Sahita
Tushar None
Can you please explain the business scenarios which can be managed by the new functionalities.
e.g. is this just for the Prepaid accounting or the cost accruals (e.g. Services received but not accounted due to late invoice).
Regards
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Tushar
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