FORM NBTE/PRO/8

NATIONAL BOARD FOR TECHNICAL EDUCATION

Self –Study Questionnaire for Approval To

Mount A New National Diploma Programme
In Polytechnics
Post Secondary Technical Institutions
Completed by

TEMPLE GATE POLYTECHNIC, ABA

In Respect of

ND STATISTICS

Programme for which questionnaire is being submitted

CONFIDENTIALITY OF INFORMATION
The information supplied in this questionnaire or by other means related to it is solely for
the confidential use of National Board for Technical Education and its authorized agents.
and shall not be disclosed without written authorization of the institution concerned,
except for summary data or such uses not identifiable to a particular institution

Date Questionnaire is submitted:…………………………………………….

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 NOTES FOR INSTUTUTIONS COMPLETING
SELF STUDY QUESTIONNAIRE FORM NBTE/P.A/1

The questionnaires consist of two sections –A and B section A is to be completed in respect

of the whole institution. Section. Section B is to be completed in respect of the programme
for which accreditation is required for the purpose of accreditation. The NATIONAL
Diploma (ND) programmes in the same specialized field are taken as separate and distinct
programmes.

Attach to the completed questionnaire the following

a. The curriculum and syllabus of the programme for which accreditation is required.
b. Current time table/schedule of classes offered in the first and second year of the
programme. This should include the names of lecturers/instructors, numbers off
periods and subjects taught.
c. Past question papers of the final ND/HND examinations for the past two years.

Institutions that have not graduated students from the programme to be accredited should
attach past question papers of the first year final examinations in lieu of paragraph 2 © above

Six (6 no) completed questionnaire and Six (6 No) copies of each item listed in paragraph 2
above in respect of each programme to be accredited should be forwarded to
The Executive Secretary
(Programmes Division)
National Board For Technical Education.
Plot B, Bida Road,
P.M.B 2239,

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SECTION A FORM NBT/PA/1A

PRELIMINARY INFORMATION ON THE INSTITUTION

THE INSTITUTION AND CHIEF EXECUTIVE
1.0 Name and Address of the Institution: TEMPLE GATE POLYTECHNIC, P.O.BOX
3448, ABA, ABIA STATE. NIGERIA.
Telephone: 08068114962, 07029620253

2.0 Date established;

3.0 Name and address of the proprietor of the institution:
DR. KEVIN ANAYNWU TEMPLE GATE POLYTECHNIC, ABA
135 Aba/Owerri road,Aba

Telephone N0: Office 08068114962

Home 07029620253
4.0 Has institution been established pursuant to a federal law (Degree) or state law
(EDICT?). In cases of institution owned by state of local government? If so,
attach the photocopy of the relevant law (Decree/Edict). In the case of private
technical institution, attach the photocopy of the letter of approval from the
NBTE/Federal Ministry of Education authorizing the establishment of the institution.

Yes, Act 9 of 1993 OF FEDERAL REPUBLIC OF NIGERIA

Attached…………………………………………………………………………

5.0 If answer to 4 is no, explain steps which are being taken by the proprietor to
meet the requirement Not Applicable
…………………………………………………………………………..

6.0 Name and Qualification of Rector/Principle

MRS. CHINEDU IBISI (Bsc, Msc,)

Telephone No: Office 08033447220

Home: TEMPLE GATE POLYTECHNIC, ABA
Aba……………………………..
Date of first appointment:

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ORGANIZATION, ADMINISTRATION AND CONTROL OF
INSTITUTION

Ownership and Control

7.0 Describe below the ownership and system of control of the institution. The
description should also include the membership and role of the governing
council/Board and academic board, if any

The Institution is owned by the DR KEVIN ANYANWU

The polytechnic consist of:

i. The chairman of the Governing Council and the Council

ii. The Rector and the Academic Board
iii. The Principal Officers and Staff
iv. Students “Past” and Present

The Governing Council is made up of:

i. A chairman appointed by the Governing council
ii. The Rector
iii. A representative of the ministry of Education
iv. A representative of the NBTE
v. The Registrar as Secretary
vi. 4 appointed member to represent various professional bodies

The Academic Board Comprises

i. The Rector as chairman
ii. Directors of Schools
Heads of Academic department
iii. The Polytechnic Librarian
iv. Two Members representing Academic Staff
v. The Registrar as secretary
vi. All Chief and Principal Lecturers
In this, institution, there is cordiality and complimentarily of relationship between the
Academic Board and the Governing Council

Organization Administration

8.0 Describe below the major components of the institution, how the components are
administratively linked/attach the current structure in relation to programme to the accredited
(use graphical illustration and additional sheets if necessary).For Effective running of the
institution on a –day-day basis, the Polytechnic has the Rector as the overall Head. She is

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the academic and administrative Head. In non academic and administrative matters, the
Rector is assisted by the Registrar who is the Head of Administration. The Bursar who is the
Head of the Bursary. The Librarian, the Director of works services and the Head medical
centre and other principal officers, who assist the Rector administratively. In academic
matters, the Rector is assisted by the Deans of schools and Heads of Departments in that
order.

Governing Council
10.0 Appraise the performance of the Governing council in the past two years in
relationship to the management and development of the institution.
The Governing Council, according to the Act establishing this institution, makes
policies and supervises their implementation. The council meets at least four times a
year and operates through sub-committee e.g Finance and general purposes, tenders
Board appointments and promotions. In the past two years the council members have
help in attracting funds for infrastructural development of the institution. Members of
council have also been reasonable available in the rendering assistance when needed,
and have created worthy and strong bridge between the institution and the
government.

The management has performed well in:

i. Management of the property and finances of the polytechnic
ii. Making of statutes regulating the conduct of the polytechnic
iii. Approval of regulations of staff welfare, in-service training criteria of
evaluating of academic staff etc.

Academic Board
11.0 Appraise the performance of the Academic Board in the past two years in relation to
the academic work of the institution.

The Academic Board regulates all the academic programmes of the Polytechnic, It ensures
that the institution operates according to the letter and spirit of the norms prescribes by the
NBTE. It evaluates results, regulates admission and ensures that student get well tutored
under very conducive environments.

It has the last say in all academic matters and in the last two years, the Academic Board has
acquitted itself creditably.

12.0 Philosophy and Objectives of the Institutions

Briefly state the philosophy and objectives of the institutions and how these are being
met.
Knowledge and skill to serve humanity
a. To provide studies, training and research in the applied arts, sciences, technology,
management, commerce and other fields of learning.
b. To provide facilities for teaching conferences, seminars workshops etc.
c. To disseminate knowledge and help in the acquisition of practical skill.

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These philosophy and objectives are being met through the quality of tuition, research and
other academic work carried on in the polytechnic. The Goals and objectives of the
Programme i.e ND STATISTICS

ND Statistics is aimed at producing technicians that are capable of performing basic functions
in Statistics both in private and public sector.

The objectives are to produce technicians that shall be useful in the public sector and assist
the professional statisticians in the following areas;

The environment
13.0 Describe the site and its effect on the various facets of the institutions life, especially
with reference to;
(a) Its site
(b) The layout and appearance
(c) the access and traffic
(d) provision for future expansion and development
(e) its maintenance and general sanitation
(f) its safety
(g) The institution master plain (attach a copy) and the campus development

(a) The present campus is 10 hectares. A second campus has been acquired at osisioma
and a plan for its development has reached advance level
(b) The layout and appearance are quite suitable
(c) There is good access to traffic because the institution is located in world bank housing
estate, Aba
(d) There is provision for future expansion
(e) There is schedule for future routine maintenance of the campus grounds and facilities
(f) The campus is fenced round with brick wall. The equipments are secure
(g) The institution has a master plan and the master plan is been followed in its
development

UTILITY SERVICES

14.0 Appraise the state of utility services available on campus. Are municipal utility
services-gas, water, and power supply available and regular?

Is the institutions power supply hooked to the national grid? YES

Does the institution generate its own electricity? NO
If so, how much does this cost annually? …………..
And for how long is the generator switched on daily? 8 HOURS

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Is water supply provided by the municipal water board, institutions, boreholes or through
water tanks? INSTITUTION BOREHOLES
If water and power supplies are provided by the institution, what is being done to obtain
supplies from municipal sources. The institution has applied to the water board.

State of utilities services on the campus

Gas, water as municipal utility services are absent on campus. Yes
Power supply from the Enugu Electricity Distribution company is available on the campus
but now very regular. Yes
It is hooked to the national Grid. Yes

The institution generates its own electricity to complement, as3 no. standby Gen. Set are
available and functional in the ranges of 100KVA, 60KVA, and 20KVA. Annually the cost
of maintainers and fueling is in the range of N4.2m (four million, two hundred thousand).
The standby generator is switched on daily for between 8-10hrs when supply from the mains
is irregular.
Water supply is not provided by the municipal water board but by the institution boreholes
two in number at the moment.

PHYSICAL FACILITIES
Only physical facilities that are common to the whole institution are covered under this
heading. Physical facilities in the department where the programme to be accredited is
offered are dealt with in paragraph.

15.0 The Central Library

a. Name of highest officer in charge of the main library; Mrs Adaora C. Ike
b. Designation….POLYTECHNIC LIBRARIAN
c. Salary Grade level ………………………………
Usable floor area in…………………………………………………………
Student population served: ……………………………………………………
Sitting Capacity ………………………………
Library opening and closing hours 8am to 4pm Mon- Fri.
Lending policy…only registered members are entitled to borrow books

For academic staff………4 BOOKS FOR ONE MONTH RENEWABLE

AFTER EXPIRATION…………………
For Students……….2BOOKS FOR TWO WEEKS AND RENEWABLE

List all books, journal and related facilities for

1. General readings
2. General education

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 3. Each of the programme to be accredited.

Professional Services Offered by the Library

Describe briefly the services offered by the library including deliberate efforts made to ensure
maximum use of the library by both staff and students. Also services rendered to new
students to be able to use the library effectively and to enable them obtain materials from
other libraries in the environment within Nigeria.

1. Library orientation for new students

2. Lending services
3. Abstracting and indexing services which serves as a ready reference and aids users
in research.
4. Inter-library loan: help readers to get materials, the library does not have
5. Referral services: i.e referring users to other libraries or information point where they
can locate materials.
6. Reprographic services: helps readers to photocopy materials they cannot consult on
the sport.
7. Binding service
8. Current Awareness services

16.0 Teaching Accommodation

Sec Section B

Staff and student housing

State institutions policy on residential accommodation for
a. Teaching and administrative staff
b. Students

Because of the nature of Aba, we do not have staff quarters. However, we pay all staff rent
subsidy at approved management rates. We also have a loan programme to assist staff who
needs to rent new residential accommodation. Once a staff applies he is given the loan which
is deducted at eminent installments for the staff.

We are a none residential institution. Students make their own accommodation arrangements.
Those needing assistance from us direct their request through the SUG, through the Dean
student Affairs. In areas of security and exploitation of students, we respond speedily if an
when they send distress calls to us.

17.0 Supply information as indicated in the table below

a. Teaching and Administrative Staff
Table 2
No. Living on No. Living off Rent Subsidy No. of Staff of Monthlt rent payable

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Campus campus Paid Department by staff
whose
programme is to
be Accredited
living on-
Campus
NA NA NA NA NA
b).
No. Living on No. Living off Rent Subsidy No. of Staff of Boarding fee
Campus campus Paid Department payable by a student
whose per session
programme is to
be Accredited
living on-
Campus
NA NA NA NA NA

Facilities for Sports and Recreation

17.0 List on /off campus facilities for sports and recreation available for regular use by
student and staff

1. FOOTBALL FIELD
2. CHESS
3. SCRABBLE
4. LUDO

Health Facilities
18.0 Describe the health care delivery system maintained by the institution or other
facilities for the benefit of both staff and Students.

HEALTH CARE DELIVERY AT TEMPLE GATE POLYTECHNIC, ABA

In order to deliver medical care to the polytechnic community (Staff and student) a clinic
centre was set up within the institution.

TYPES OF CARE
The primary health care (PHC) delivery system in place is one which makes health readily
accessible and affordable.
No extra dependents are also entitled to the use of our facilities.
METHOD

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 a. Accommodation, the medical centre is accommodated at the East and of the
polytechnic with serene atmosphere, it has
 Laboratory Service department
 Nursing service department
 Out patient unit
 Pharmacy unit
 A sick bay
 A reception/card room and
 Treatment room

b. Staffing
Medical doctors are employed to run the clinic centre, along with 2 nursing personnel
who daily man the centre. Also, there are health attendants, laboratory scientists,
officer and clerical officer.
c. Facilities exist for essential medical services
d. Services
i. General medical cases/examination
ii. Medical counseling
iii. Medical records keeping
iv. Medical coverage for sporting events
v. Referral to other places
e. ROUTINESS
1. Daily Doctors consultation and medical checks
2. Alternative day doctors consultations and reviews.

CONCLUSION /SUMMARY
The Temple Gate Polytechnic Aba clinic unit has made positive contributions to research
and learning by maintaining high quality medical care to the students, staff and their
dependents.

STAFFING
19.0 Briefly describe the institutions policy on staff recruitment, promotion, retention,
dismissal, termination and welfare. Also discuss the main highlights of the institutions staff
working conditions. Attach a copy of the current written conditions of service (If any). Have
the conditions of services assisted the institution in recruiting and training the caliber of
teaching and administrative staff?

Staff are recruited based on their academic qualifications, work experience and interview
performance. The guidelines are set out in the NBTE approved scheme of service. Staff are
appraised annually to review the factors affecting their retention A copy of the staff
conditions of service is attached.

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Staff Development Policy and Programme
20.0 Describe any scheme of staff development undertaken by the institution for
upgrading and updating academic and other staff in the specialized fields they are
teaching and if this privilege is extended to all departments including the department offering
the programme to be accredited.

Indicate budgetary allocation for staff development programme and the number of teaching
and support staff that have benefited the programme within the last three years and the type
of programme, e.g Conference, Seminar, short-course, graduate and post graduate courses.

The institution has policies and guidelines on the following

1. In-service training
2. Study leave with or without pay
3. sabbatical leave
4. Leave of absence
Staff also have the privilege of attending short term course such as seminars conference,
workshops and symposium in order to update their knowledge. See attached indicating staff
of the department that have benefited from the staff development policy of the polytechnic.

STUDENTS ADMISSION AND GRADUATION POLICY

Admission, retention and graduation policy
21.0 State the institution policy on admissions entry requirements to the programmes
including those for pre-ND programme and other factors which influence the selection of
students. Also state, if there is any policy on advanced placement of students. For example,
exemption from certain courses already completed in another institution or programme.

Students admission of this level that is ND is through JAMB and in accordance with the
NBTE standard.
See the student admission and graduation policy as contained in the polytechnic student
handbook.

Probation, Expulsion, Withdrawals

22.0 State institutions policy on probation, withdrawals and expulsion of students. Attach
if any, a handbook issued to students on this subject. Are students expelled withdrawn for
poor academic performance placed on probation for at least one semester?

EXPULSION
Any student who is involved in a very serious examination misconduct is made to appear
before a misconduct committee. If the committee establishers a case against the student, this
may lead to expulsion if the penalty provided in the regulation calls for that. Offences that
may result to expulsion include, but not limited to the following.
i. Failure to submit answer script after duly signing in or out for an examination
ii. Assaulting or fight an invigilator or any office if the poly due to exam malpractice
iii. Being found in the exam hall with materials relevant to the Examination

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 iv. Involvement (both impersonator, impersonated and collaborators)
v. Refusal to surrender incriminating evidence or destruction of evidence.

Before a student is expelled, the Malpractice committee’s Report is considered by the

Academic Board and the recommendation accepted by the Board.

Grading System and Requirement for Graduation in Each Programme

23.0 Describe the grading system used in the evaluation of students and the requirements
for graduation in a diploma progromme. Are there similar to the grading system issued by the
NBTE? Also explain how repeat/references in final examinations are decided.
The grading system is similar to the grading system issued by the NBTE

GRADING OF STUDENT’S WORK

The student’s work in each course throughout the semester is evaluated and graded through
examination, quizzes, report, discussion and forms of assessment. The continuous
assessment helps the students to know his academic process in the course. Final examination
provides a review of the entire semester work and final graders reflect the student’s
achievement in both class work and the final examination itself.
The academic achievement or standing of a student in a semester is expressed in terms of
Grade point Average (GPA) in this system, letter Grades A, AB, BC, C, CD, D, E and F
represent different ranges of percentage scores. The letter grades are weighted by being
assigned numerical values in the range 4.00 for A down to 0.00 for A down for F. The
highest numerical value letter A, is Distinction while the lower grade F denotes very poor
(worthless performance) see table II below

TABLE II
PERFORMANCE GRADING AND CLASSIFICATION
% Score Letter Grade Point Weight Grade Classification
75% and above A 4.00 Distinction
70%-74% AB 3.50 Distinction
65-69% B 3.25 Upper Credit
60%-64% BC 3.00 Upper Credit
55%-59% C 2.75 Lower Credit
50%-54% CD 2.50 Lower Credit
45%-49% D 2.25 Pass
40%-44% E 2.00 Pass
Below 40 F 0.00 Failure

COMPUTATION OF GRADE POINT AVERAGE (GPA)

At the end of each semester, the grade point average (GPA) for the semester shall be
calculated and figures rounded up to two decimal places. The GPA is obtained by multiplying

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the point weight by the number of credit hours-assigned to that course. A typical compilation
and calculation or G.P.A for a first semester examination is illustrated in table

TABLE III
Course Course title Credit Grade Point Grade Point
Code Hour Scored Weight Column 2
Column 4
GNS 101 Use of English 2 A 4.00 8.00
MTH 111 Mathematics 2 AB 3.50 7.00
GNS 111 Citizenship Education 2 BC 3.00 6.00
UPR 113 Introduction to Nigerian law 2 B 3.25 6.5
SUG101 Basic 3 B 3.25 9.75
STM 311 Bacteriology 3 C 2.75 8.25
STB 312 Entomology & Pest control 3 BC 3.00 9.00
GNS 301 Use of English III 2 A 4.00 8.00

Total credit Points = 20

Total grade points = 69.75
GPA = 69.75
21
= 3.3

CGPA = 1st Semester Total of GPA + 2nd Semester Total of GPA 1st Semester Total of hours
+ 2nd Semester Total of Credit hours.

The total grade point is the summation of all the grade points in all the courses taken. The
Grade Point Average (GPA) is determined by dividing the total grade 3 points by the total
number of credit hours assigned to all the courses taken by the students

DETERMINATION OF FINAL GRADES

The final National Diploma (ND) or Higher National Diploma (HND) grades in the school
of science and Technology shall determined both in student’s performance prior to the final
examination as well as his performance in the final examinations itself . No student shall
qualify for the award of the higher National Diploma (HND) of the Temple Gate Polytechnic,
Aba without successfully completing the prescribed period of industrial attachment (where
applicable) and passing all the required and registered courses. In determining the overall
performance of a student, the first year work is weighed 40% and second year work is 60%
industrial attachment (SIWES) is graded on pass fail basis.

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 CLASSIFICATION OF RESULTS
The final cumulative grade point average (CGPA) shall be determined as described in sub-
section 2.9 above. The following classification of results shall apply to both the National
Diploma (ND) and higher National Diploma (HND) programmes

24.0 Existing Programmes

a. List all programmes run by the institution prior to this application
Existing Programmes, Date of Establishment, level, student enrolment and status
Table 3
S/N Existing Programme Date Level Enrollment Accreditation
Establishm Status
ent
1. ND Science Laboratory Technology Aug, 2009 ND Accredited
2. ND Electrical Electronics Engineering Aug, 2009 ND Accredited
Technology
3. ND Computer Science Aug, 2009 ND Accredited
4. ND Statistics Aug, 2009 ND Accredited
5. ND Accountancy Aug, 2009 ND Accredited
6. ND Banking & Finance Oct. 2011 ND Interim
7. ND Urban & Regional Planning Oct, 2011 ND Interim
8. ND Estate Management Oct, 2011 ND Interim
9. ND Business Administration & Mgt Oct, 2011 ND Interim
10. ND Public Administration Oct, 2012 ND Interim
11. HND Computer Science Oct, 2011 HND Interim
12. HND Accountancy Oct, 2011 HND Interim
13. HND SLT (Biology/Microbiology) Oct, 2011 HND Interim
14. HND Statistics Oct, 2012 HND Interim
15. ND Computer Engineering Technology June, 2014 HND Interim
16. HND SLT (Physics/Electronics) Oct, 2015 HND Interim
17, HND SLT (Environmental Biology) Oct, 2015 HND Interim
18. ND Mass Communication June, 2016 HND Interim
19. HND Chemistry/Biochemistry March, HND Interim
2018
20. HND EEE (Telecomms) March, HND Interim
2018
21 HND Business Administration & Mgt Oct, 2018 HND Interim
22. HND Mass communication Jan, 2020 HND Interim
23 ND Pharmaceutical Technology Jan, 2020 ND Interim
24. ND Nutrition And Dietetics April, 2019 ND Interim
25 ND Hospitality Management April, 2019 ND Interim

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 b. Enrollment and Graduation Statistics for the years preceding the one in which the
visitation is taking place.

Table 4.
Academic Programme Title Mode of Enrolment Graduation Remarks
Year Attendance ND HND ND HND % pass
FT/PT ND HND

For Business FR 60 35 80%

example Administration
1978/79 and Management

Registry
25.0 Describe the main functions of the registry, its organizational structure and the
functions of each unit/section.
If not, what effort is being made to improve the staffing situation?
Explain the provisions made by the registry for ensuring paper administration of
student’s academic records.
Does the institution issue to each student and his sponsor the course transcript? and
is this done at the end of each semester or session or at the end of the
programme only”
Appraise the effectiveness of the registry in term off its functions in the effective
management of the institution.

The registry is headed by the registrar who is responsible to the rector for the administration
of affairs of the polytechnic, By virtue of this, the servicing of the following organs of the
polytechnic is housed in the registry:

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 1. The Governing Council and its committees
2. Academic Board
3. The Management Committee
4. Congregation etc

In addition, the following functions are performed in the Registrar

 All the processes of admission of students
 Storage of all student’s academic information and record
 Conduct of semester and seasonal examinations
The polytechnic is online. This facility is being extended to Academic Registry, including
Records and statistics department. Students academic records are stored in their;
 Personal files
 Flash drives and diskettes
Very trustworthy staff are deployed in the Department
Fire fighting equipment are available and assessable too
Results are published on the notice boards every semester. The Polytechnic issues to
students detailed statements of results at the end of the session.

FUNCTIONS OF THE EXAMINATIONS, RECORDS AND STATISTICS UNIT

1. Conduct of Polytechnic examinations, collating and printing of question papers
2. Preparation of examination time table in collaboration with the space and time table
committee
3. Liaison with the Deans of Schools to ensure that examination question papers are
duly moderated by approved External Examiners for the relevant courses
4. Collate examination results, check and ensure that the results submitted cover all the
examinations taken.
5. Computation of semester results
6. Preparation of semester results
7. Custody of students records
8. Preparation of students data
9. Issue student records on request or as necessary
10. Custody of polytechnic examination results, examination regulations, syllabuses
11. Secretary to (a) the space and time table committee (b) Scholarship and prices
committee
12. Following actions arising there from
13. Any other duties that may be assigned by the Registrar or Deputy registrar Academic
Registry.

FUNCTIONS OF THE ADMISSIONS UNIT

1. Responsibility for all the Administrative duties connected with admission into the
Polytechnic

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 2. Collation of the Polytechnic as well as department requirements for admission and
advertisement of admission.
3. Receive and process applications for admission including communication of relevant
information to candidates.
4. Issuing of letters of admission
5. Screening of candidates credentials
6. Registration of old and new students
7. Preparation of student’s normal roll
8. Preparation of students personal files
9. Custody of students register
10. Monitoring the appointment of external examiners
11. Secretary to following committee
i. Academic Board
ii. Curriculum Committee
iii. Admission Committee

12. Preparation of agenda papers and minutes of the committees, follow-up actions
arising from the decision of the committee and preparation of appropriate reports.
13. Coordination of all academic matters of the Academic matters of the Academic
Board
14. Arrangement for the printing and custody of the Polytechnic Certificate and Diploma
15. Any other duties as may be assigned by the Registrar, Rector etc.
ACADEMIC REGISTRY
1. Matters relating to Academic Planning and Development
2. Co-ordination and oversight of administrative policy and procedures affecting
a. Conduct of Semester Examination
b. Conduct of in-service-training examination
c. Admission of students
d. Custody of students academic records and polytechnic academic regulations
e. Release of Polytechnic Examination Results
3. Co-ordination of all academic matters of the Academic Board
4. Monitoring appointment of External Examiners
5. Assist the registrar in the Secretary ship of the Academic Board
6. Preparation of the agenda papers and minutes of the Board
7. Supervision of junior and senior administrative staff
8. Supervision of the office equipment and facilities attached to the Academic Registry
9. Any other business as may be assigned by the registrar

SCHEDULE OF DUTY OF THE REGISTRAR

Duties of the Registrar
1. Take charge of the Registrar Division
2. Responsible to the Rector for the administration and day-to-day running of the
institution.
3. Custodian of the institution’s law seal mace and Records, etc

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 4. Interpreter of the institution’s policies (Academic regulations, condition of service
etc)
5. Secretary to Academic Board
6. Secretary to Governing Council
7. Secretary/Member, Management Committee
8. Secretary/Member, A & PC
9. Signatory of Certificates, Diplomas etc
10. Special adviser to the Chief Executive
11. Chairman Registry Division Committee
12. Secretary, F & GPC Committee
13. Issuing Certificate of Service

Information & Publications

1. Services as the image maker of the polytechnic through information/Public Relations
Unit
2. Print and Publishers Information Bulletin
3. Provides Registrars Rep/Secretary in Internal Management Tenders Board
4. Provides Registrars/Secretary in Ceremonial committee
5. Provides Registrars/Secretary in convocation committee
6. Prints and publishers convocation brochure
7. Takes care of the sanitary Condition of the Campus apart from weeding which
belongs to the Works Services Division.

Council Matter and General Duties

1. Recorder for Internal Management Tender Board
2. Preparation of Tender documents
3. Issuance of Invitation to tender and letters of award
4. Recorder for meetings of the Governing Council and the Council Tender Board
5. Performance of any other duties as may be assigned

Bursary
26.0 State the main functions of the bursary, its organizational structure and the
function of each unit/section.

Explain the relationship of the bursary to the other divisions/departments of the

institution.

Has the bursary requisite accounting staff to effectively man it?

If not, what efforts are being made to improve the staffing situation?

What efforts have been made by the Bursary to generate revenue for the institution?

INTRODUCTION

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Bursar is the chief financial officer of the Polytechnic and shall be responsible to the Rector
(Chief Accounting Officer) for Day-to-day administration of the financial Affairs of the
Polytechnic,

Based on the afforested, the Bursar is the polytechnic Administrative division headed by the
bursar.

FUNCTIONS OF THE BURSARY

The key functions of the bursar are to
1. To manage liquid & non-liquid funds effectively.
2. To monitor loans, Advances, I.O.U & keep them to a manageable level
3. To produce financial statement on a timely based utilizing updated General Ledgers
including fixed Assets Registrar, current Assets and nominal ledgers.
4. To produce budget and run Budgetary control Advisory for management
5. To prepare payroll on a timely basis & manage pension scheme & other retirement
benefits.
6. To collect fees from students & account for same effectively including students fees
Debtors management.
7. To collect grant from other resources-Government, NGO & Individual & Account for
then effectively.
8. To buy and stock, control and report effectively
9. Any other duty as may please management.

Organizational Structure

BURSAR Support Staff 8

1 2 3 4 5 6 7

The Bursary is organized into 7 Departments namely:

1. Cash Management
2. Payroll and Pensions
3. Budgets & Expenditure Control
4. Students Accounts

19
 5. Stores & Purchases
6. Loans and Advances
7. Final Accounts
8. A cocktail of sport staff comprising secretaries
Cash Management: Responsible for cash receipts and payments and necessary
reconciliation liquidity management plus periodic funds positions reportage
Payroll & Pension: Responsible for the executive of payments of staff salaries and
retirement benefits and the valuation of the attendant tax obligations.
Budget and Expenditure Control: Responsible for budget and budgetary control,
cataloguing and analyzing of capital and recurrent expenditure, and as well as the
monitoring of installmental payments on creditor obligations.
Students Accounts: Responsible for management of student’s fees collections and student
debtor’s management.
Stores & Purchases: Responsible for purchases and storage as well as formal receipt and
issuance of storable items and monitoring the stocks for effective accountability.
Loans & Advances: Responsible for cataloguing monitoring the disbursements and
repayments of staff loans and advances and offering advisory on clearance of debtor staff
Accounts.
Final Accounts: Responsible for analysis of receipts and payments and coding appropriately
for posting to the general, ledger, maintenance of the general ledger for the production of the
final accounts periodically.

Relationship of the Bursary to other Division

Governing
Council

Finance & General

Purposes Committee

Rectory

Bursary Rectory Library Works Directors

Services Services of Schools

20
The Bursary’s activities being financial in nature, impacts on the function of other Division
for instances, the Bursary has to obtain the prior approval of the Rectory for all requisition of
the Polytechnic for expenditure to be incurred.

Also it must report periodically to the Rectory on the financial positions of the polytechnic .
All other Divisional requisitions requiring financial disbursement would need to activity of
the Bursary for proper execution including payroll and other types of payments. Also support
secretarial staff and messengers are sourced from the computer Department.

Staffing
The bursary is fairly well staffed with the least key operative having national diploma in the
six accounts-related departments and a minimum of the 1st school leaving certificate for each
staff of the stores and purchases department. It is noteworthy that most of the department are
headed with experienced accountants some with MBA and some with ICAN qualification.
But the Bursary could do with more staff in the Payroll and Pensions, Students Account
Budget and Expenditure Control.
Especially in the replacement of staff that has left the services due to Transfer or Death
Memo has been submitted to management to effect this desired change in staffing.

Revenue Generation
Revenue of the polytechnic is sourced internally.
The management provides for personnel-Emolument, recurrent and capital expenditure.

Table 5
CAMPUS SOCIAL LIFE
Student’s Club, Societies and Sporting Activities
26.0 Supply the information in the table below
Name of Club/Society Membership Objectives of Main Membership
Eligibility Club/Society Activities Current
Environment
ASA STUDENTS STUDENTSHIP TO MAINTAIN weekly 60
ASSOCIATION ASA meeting get
CULTURE together
Federation of Mbano To promote and 75
Students Association exhibit
indigenous
culture heritage
Association of Oguta To promote and
Student exhibit
indigenous
21
 culture heritage
National Association To be their 75
of Cross Rivers brother keepers
Student
National Association To come to the
of Ndoki student aid of their
members in time
of need
Bende students To unify all sons
Association and daughters of
Ngwa students
in Abia State
polytechnic,

Student Unionism

27.0 Describe the student’s union activities under the following headings
a) Objectives
b) Responsibilities/ activities
c) Reputation
d) Relationship with the authorities of the institution

a. OBJECTIVES
1. To promote the welfare of the students of the Polytechnic
2. To promote technological development
3. To create within the polytechnic community a situation devoid of tribalism
sectionalism, ethnicity, religious and cultural ill feelings
4. To encourage and project dignity of labour
5. To provide a forum for students to get leadership and good citizenship training
6. To encourage understanding foster good relationship between the union and
polytechnic staff.
7. To pursue the growth of progressive citizenship and nationalism among students.
8. To project the name of the polytechnic, enhance its pride and prestige through
activities like culture, sports, socials, economy, religion and education.
9. Committed to speak unequivocally against any violation of fundamental human right
of speech, association, movement and religion and to champion the cause of
oppressed people of the world as enshrined in the Nigerian Constitution.
10. To create and maintain a strong public relation, within the polytechnic
communication and also the layer society.

22
 b. RESPONSIBILITY/ACTIVITIES
1. The student union holds elections to get leaders
2. The union makes representation on behalf of students
3. Organize socio cultural activities like students’ week parties and recreation
activities
4. Organize religious activities like campus crusade
5. Engage in sporting activities in liaison with polytechnic authorities
6. Engage in quasi business activities.

c. REPUTATION:
The Students Union has good reputation within and outside its environment. It
attracts the attention of both the immediate environment and State Government.

d. RELATIONSHIP WITH THE AUTHORITIES OF THE INSTITUTION

The relationship between the Student Union and Polytechnic authorities is most
cordial as there is cordial as there is co-operation, understanding and good will
existing between the two bodies. Appropriable measure of dialogue exists which
ensure good rapport.

29.0 Student Guidance and Counseling

Has the institution a student counselor?
State what influence of the counselor have on the student choices of career and their general
wellbeing.

At the beginning of each academic session, every students will have an academic adviser
assigned to him/her in the office within working hours. Students are expected to visit their
advisers at least twice in a semester to keep him /her a breast of general academic matters
and other related issues and also to review the students’ progress or lapses while the
students will seek the necessary advice from the academic adviser vis-à-vis academic
problems.

FORM NBTE/PRO/8
NATIONAL BOARD FOR TECHNICAL EDUCATION

23
 Self –Study Questionnaire for Approval To
Mount A New National Diploma Programme
In Polytechnics
Post Secondary Technical Institutions
Completed by

TEMPLE GATE POLYTECHNIC, ABA

In Respect of

ND STATISTICS

Programme for which questionnaire is being submitted

CONFIDENTIALITY OF INFORMATION
The information supplied in this questionnaire or by other means related to it is solely for
the confidential use of National Board for Technical Education and its authorized agents.
and shall not be disclosed without written authorization of the institution concerned,
except for summary data or such uses not identifiable to a particular institution

Date Questionnaire is submitted:…………………………………………….

Date Questionnaire is submitted…………………………………………

FORM NBTE /PA/1B

NATIONAL BOARD FOR TECHNICAL EDUCATION
SECTION B
PROGRAMME TO BE ACCREDITED

24
SECTION B – PROGRAMME TO BE ACCREDITED

30.0 Title of the programme to be accredited… ND STATISTICS

TYPE OF ACCREDITATION REQUIRED: See paragraph 4 of accreditation standard

31.0 Indicate below the type of accreditation required

Please check ( ) One
31.1 Initial Accreditation
31.2 Re accreditation √

31.3 Has any NBTE accreditation team visited your institution to determine if the
programme can be accredited for the award of the ND? please check ( ) One
Yes No
√

31.4 If answer to item 42 is yes, please attach to the completed questionnaire a

photocopy of the main decision and recommendations of the Board

31.5 Name of the Department/Section where the programme to be accredited is offered ...
STATISTICS

31.6 Date established, October, 2011

31.7 Name and qualification(s) Head of Department: AZUMARA FRANCIS A.
31.8 Name and qualification(s) of Head of section offering the programme to be
accredited if different from paragraph 53 above………………….

History of the Department/Section

32.0 Write below, a briefly history of the development of the Department/section

The Department of STATISTICS in the school science and technology was established in
2014 with the employment of academic to help in mounting the programmes.

Approval from NBTE to mount the programmes and admit students was gotten in
OCTOBER,2011 after the inspection of both staff and physical facilities.

Department/Administration in General (Use additional sheets if necessary)

25
Describe how the department/section is administered. Use separate sheets. The description
should highlight the following:

Personal Administration
a. Organization structure (use chart if necessary)
b. How staff are involved in the decision making process and in general administration.
c. Policy and practice on staff development
d. Staff promotion

Student’s Welfare
a. Handling of academic grievances
b. Student academic advising

Examination
a. Setting, conduct, evaluation schemes moderation schemes-Internal and external for
diploma examination and the issuance of results.
Academic Atmosphere
a. Any policy adopted and practice by the department in pursuit of academic excellence
and maintenance of academic atmosphere.
b. How maintenance of teaching facilities classroom workshop. laboratories, studios,
etc is done.

32.1 Espirit-de-corp and Discipline

a. How discipline and spirit-de-corp, are maintained

ORGANIZATIONAL STRUCTURE OF THE DEPARTMENT

26
 Outline the Organization Structure of the department

HEAD OF DEPARTMENT OF STATISTICS

ANKING AND FINANCE

CIENCE LABORATORY TECHNOLOGY

ACADEMIC STAFF NON ACADEMIC STAFF

SECRETARY ADMIN OFFICER

LECTURERS TECHNOLOGIST

TECHNCIANS
CLERICAL OFFICER

ASSISTANTS
ATTENDANTS

MESSENGER/CLEANER
DEPARTMENTAL
STUDENTS
ORGANIZATIONS

a. The above structure shows that Head Department (HOD) supervisor the running of
the department. The department has academic staff and other auxiliary staff which
include a secretary, Executive Officer, Clerical officer and Messenger/cleaner, who
are directly responsible to the HOD. The HOD represents the department in the
Academic Board. The HOD is also the. Chairman of the Departmental Board as well
as a member of the school Board.
b. There is a Departmental Students adviser that manages the students in terms of
working into their academic grievances etc.
c. Questions are set in accordance with NBTE standard. External Examiners who are
appointed by the Academic Board moderate both the question papers and the answers
scripts.
d. Department Board meetings are held periodically. During such meetings cross
fertilization of ideas take place. Academic staff use the forum to suggest ways of
maintaining academic excellence. Regular maintenance of teaching facilities such as
the classroom, workshop, laboratory and the learning Centre is carried out by the
works department.

27
 e. There is senior staff club /centre where staff meet and interest socially thereby
enhancing spirit-de-corp. The polytechnic has a staff disciplinary committee.
33.0 Attach to this questionnaire, the complete and current curriculum and course
content for the programme and a list of titles of diploma projects carried out by the
students for
1. National Diploma
In the past two years

CURRICULUM TABLE NATIONAL DIPLOMA (ND) statistics

YEAR OF STUDY: YEAR ONE

SECOND YEAR/FIRST SEMESTER
CODE COURSE DURATION(HRS) UNIT
STB 316 Parasitology 75 3.0
STB 318 Biological Techniques II 75 3.0
STM 322 Environmental Microbiology 45 2.0
STB 413 Animal Morphology and Taxonomy 60 2.0
STB 412 Plant Anatomy and Physiology 75 3.0
STM 412 Microbiological Techniques III 60 2.0
GNS 401 Communication in English II 60 2.0
STM 411 Microbial Genetics 3.0
Total 450 20

SECOND YEAR/SECOND SEMESTER

CODE COURSE DURATION(HRS) UNIT
FST 421 Industrial Microbiology 90 4.0
STB 411 Biological Techniques III 45 2.0
STB 415 Applied Ecology 45 2.0
STM 411 Seminar 15 1.0
STM 412 Project - 6.0
GNS 402 Literary Application and oral composition 60 2.0
STM 414 Microbial Microbiology 75 3.0
Total 255 19.0

YEARS OF STUDY: YEAR TWO

SEMESTER: ONE
CODE COURSE DURATION(HRS) UNIT
COM 311 Computer Programming 60 3.0
GLT 301 Laboratory Management 30 2.0
GLT 302 Instrumentation (General) 45 2.0
GLT 303 Biological and Chemical 75 3.0

28
 Instrumentation
STM 312 Microbiological Techniques I 75 3.0
STM 311 Bacteriology 75 3.0
STB 312 Entomology and Pest control 60 3.0
GNS 301 Use of English III 30 2.0
Total 450 21.0

YEAR OF STUDY: YEAR TWO

CODE COURSE DURATION(HRS) UNIT
STB 313 Mycology 45 2.0
STB 314 Biological Techniques 1 75 3.0
STB 315 Plant Pathology 45 2.0
STM 323 Microbial Physiology 45 2.0
FST 122 Food Microbiology 90 4.0
STM 325 Immunology and Public Health 60 3.0
GNS 302 Communication in English III 30 2.0

Total 390 18.0

Summary of Teaching Staff Disposition for the Programme(s) to be accredited

34.0 Complete the table below
Staff No on Salary No of Reasons for
Category/Designation Payroll Grade Resignation/Dismissal resignation
Level in the preceding two or dismissal
Polytechnic Equivalents years
in

Chief Lecturer - - - Nil Nil

Principal lecturer - - - Nil Nil
Senior Lecturer - - - Nil Nil
Lecturer I - - - Nil Nil
Lecturer II - - - Nil Nil
Chief instructor - - - Nil Nil
Principal - - - Nil Nil
instructor
Senior Instructor - - - Nil Nil
Technical - - - Nil Nil
Instructor
Others Nil

29
 Use additional sheet if possible
42.0 Supply information in the table. Use additional with the headings given below note.
Take 2-4 hours of laboratory workshop practice as 1hour lecture, fit-full time. pit-part time.
Name Rank/ FI Qualification Post Course/ Teachin Other
of staff Designation T dates obtained Qualificatio Subjects g responsib
in salary grade and n taught load/lect ilities in
order level, data of specialization work/teachi urers curriculu
of first membership of ng hrs/wee m active
seniori appointment professional experience k Ties
ty and association and and date,
data of publication post held
birth and the
(1) organizatio
n
(1) (2) (3) (4) (5) (6) (7) (8)
Examp Senior Lecturer FI Membership PhD URP Urban 2 credit Teaching
le I. T 2011, TOPREC ESUT 2018, and Rural hours and any
TPI Dr. 2012 M. URP sociology other
Okoye ESUT 1996 (URP assignme
Veroni ESUT, 213) 3 Credit nt that
ca U. Member Studio- hours may be
(1972) NITP 2011 village assigned
TOPREC Design to her
2012 (URP
ATOPCON 327)
2016
1

Other Teaching Staff

43. Complete the table below in respect of laboratory/workshop staff available for the
various laboratories and workshops used for teaching the programme.

Name and Date of Rank/Designation Qualifications Dates Laboratory/workshop

Birth Date of First Obtained Deployed
Appointment Membership of
Professional
Association and work
experience Position
Held and Dates

STAFFING
30
Administrative Non-teaching staff disposition in the department/section where programme to
be accredited is offered.

STATISTICS DEPARTMENT
13.0 STAFFING
13.1 List all full time teaching staff available exclusively for the programme
S/N NAME OF QUALIFIC RANK/ EXPERIENCE/ COURSE
STAFF ATIONS DESIGNATION TEACHING/ S TO BE
WITH SALARY GRADE WORKING WITH TAUGHT
DATES DATES
1. Azumara M.Sc. Senior Lecturer Gift Int’l Model Sch. Project
Francis A. Statistics Manager John Supervisor
HOD (2009) Bright Transp. Coy. Prize , Co-
(Statistics) B.Sc. Mate Academy (Teacher) ordinator
Statistics CDS
(1995) Invigilator
MBA (2012)
2. Nwoko M.Sc. (2019) Senior Lecturer 2002-2004 Teacher at
Evageline O. B.Sc. United
Maths/Stat Kingdom Sec. Sch. Aba
(1998) Umuimo Comm. Sch.
Osusu Sec. Sch. (2001-
2002)
3. Ejike M.Sc. (2019) Lecturer II Field Officer NBS
Maryann B.Sc. (Stats) Tian Agbli Grammar Sch.
Onyedikach (2013) (2013)
WAEC/ Dayspring Academy
NECO (Class Teacher) 2014
(2008)
4. Egwonwu M.Sc. (in Lecturer II Describable Resource
Ikechi view) 2019 Consult (2011)
Promise B.Sc. (Stats) Edo High Sch. (2013)
2012 Truka Int’l Sch. Aba

31
 OND (Stats)
2008
5. Ugboaja B.Sc. (Stats) Lecturer II Ondo State ministry of
Martin C. 2012 Edu. (NYSC)
WAEC/ 2013-2014
NECO
6. Ndubuisi R. PGD (in Lecturer II Imo State Poly. Aba Study
Chigozie view) 2016 Niger Delta Aba Study
HND (Stats) Centre
2008 Prize Mate Academy
ND (Stat) (2009-2012)
2006
Certificate in
Comp. 2011
7. Anoruo M.Sc. (In Lecturer II Community Sec. Sch.
Onyekachi view) 2019 Kula (NYSC)
U. B.Sc. (Hons) 2015(Maths Teacher)
Stats) (2013) Chesson Technological
SSCE O/L Institute
(2009) (2006-2007)
8. Eleigwe M. Phil Lecturer 1 Ndume Otaka Comm.
Nathan A. (Maths)2014 Sec. Sch. (2009)
B.Sc. Tasty Pharmaceutical
(Maths) 2013 (Sales Executive) (2007)
NCE (Stats) Abia state Polytechnic,
2009 (Part-Time) 2013
9. Pst Emenike M.Sc. (stats) Lecturer I Contract Lecturer at Abia
M. Eke 2017 State Polytechnic (2005-
B.Sc. (Stats) 2017)
PGD (Stats) - Temple Gate Polytechnic,
2012 Abayi Aba 2019 till date
10 Eke Blessing HND (Stats) Lecturer II St Bridget College Aba
-2011 Natural High sch. Okpu

32
 B.Sc. (Stats) Umuegbo (Sr. Math
1995 teacher)
11. Adibe M.Sc. (in Lecturer I Comm. Sec. Sch Okirika
Chinazo view) 2017 (Maths teacher)
B.Sc. (Stats) Alphabet Nig Publishers
2010 (2004)
Certificate in Okirika Holiday Class
Computer (2012-2013)
studies
12. Agbanyum B.Sc. (Ind. Lecturer II Comm. Sec. Sch.
Onuoha O. Maths/Stats) Umuozoche (2012)
2009 Royalities Int’l Christian
SSCE (2000) Sch. Aba 2013
13. Ajido Ebere B.Sc. (Ind. Lecturer II Flying Dove Institute of
Abel Maths/Stats) Information Technology
(2006) (2011-2013)
SSCE (2001) Peace Corps if Bugerua
FCT Command (2008-
2011)State Provost
14. Akwarandu B. Tech. Lecturer II Quality Focus Sch (Class
Kenneth (Math/Comp. Teacher)
Science) 2012-2013
SSCE(2002) Govt. Day Sec. Sch.
Bauchi (Class teacher)
2010-2011 NYSC
15 Kanu B.Sc. (Maths Lecturer II Fides Porta
Kennedy C. (2013) Comprehensive Sec. Sch.
SSCE/ Aba (Class teacher)
WAEC (2014)
(2008) Goodly Heritage College
FSLC (2002) Fiditi, Oyo State (Class
teacher) 2014-2015
16 Okechukwu PGD (in Lecturer III Comprehensive Sec. Sch.

33
 Mark view) 2019 (Maths teacher)
HND (Stats) Enugu Polytechnic
(2013) Ndeaboth (Instructor)
WAEC/
SSCE (2008)
17 Uchegwu HND (Stats) Lecturer III Govt. Day Sec. Sch. Yobe
Stanley C 2010 State
ND (Stats) (NYSC) 2012
2007
SSCE/
NECO-2003
18 Ukwa PGD (2019) Lecturer III Govt. Sec. Sch. Adumu,
Raymond HND (Stats) Kogi State
Uka 2005 (Instructor) 2008
ND (Stats) FCMB (direct Sales
2002 Agent) 2009
SSCE/NECO
2000
19 Uche Ihenayi B.Sc. Lecturer III Maths Teacher (NYSC)
Agwu (Maths/Stats) 2011
2010 (Part Time Lecturer Aba
Diploma in Polytechnic (2012-2015)
Computer
Science 2013
SSCE/NECO
1999

13.2 List all service staff exclusive to the Department but whose services are
utilized by he department
OTHER STAFFS EXCLUSIVE TO THE DEPARTMENT BUT WHOSE SERVICE
ARE UTILIZED BY THE DEPARTMENT
NAME OF QUALIFICA RANK/ EXPERIENCE/ COURSES TO BE DEPAR
STAFF TION WITH DESIGNATI TEACHING TAUGHT TMENT
DATES ON SALARY WORKING WITH TEACH
GRADE DATES ING &

34
 SERVIC
ES
COURS
E
1. Nworgu M.Sc. (Rural Lecturer II College of Ed. Citizenship Academi
Okey Sociology/Ext N540.000 P.A (Technical)Aba Education c Adviser
Theodore ) (2018) August, 2008 Study Centre
B.Sc. Lecturer (Part-time)
(Sociology 2004 Till date
1992-1998)
2. Onyekwere B.Sc. Senior Infotec Officer Computer packages Academi
Iheanyi Computer Lecturer Integrated Micro c Adviser
Vincent Science 2003 N720.000 P.A Finance Bank (2009)
April, 2011 Part Time Lect
Nwafor Orizu COE,
2005-2006
3. Madu Ijeoma B. Ed. English Lecturer II COE 2005-2006 English Academi
C. N540.000 P.A Union Bank Owode c Adviser
April, 2014 Oyo State 2014
Emma Alayande
Coll. Edu Oyo State
2013
Invigilator NCE,
Degree /Sandwich
4 Edeja Sunday M.Sc. (2018) Senior Admin. Mgt 2003- Entrepreneurship Research
Marshall MBA Mgt Lecturer 2010 Methods
2009 N720.000 P.A Gen. Mgr. Angel Entrepre
B.Sc. Mgt April, 2012 Comm. Ind. Ltd 2010 neurship
2011 Part-Time 2007-2012
5. Orji Paulinus MBA Mgt. Senior Lecturer Abia State Small Scale Project
Okoro 1999 B.Sc Lecturer Polytechnic Aba Management Supervis
Mkt 1984 N560.000 P.A 2001-2007 Part-Time or
March 2011 Lecturer/Dept Co- Academi
ordinator c Adviser
IMSU Aba Centre
1999-2010
Part-Time Lecturer
ESUT Aba Centre
1999-2010
6. Umunnakwe BED/B.Sc. Lecturer II Assist. Lecturer 2005, Computer Packages Project
Hope Comp. 2013 N540.000 P.A Part-Time II Supervis
HND Comp. June, 2012 Lecturer, Abia State or
Sc. 2008 Poly 2006 Academi
ND Comp. Sc. Part-Time Lecturer c Adviser
2002 ESUT 2008
C/BN Aba Chapter
2008
7. Uche Ifeanyi M.A Applied Lecturer II Teaching 2006-2010 English Project
Achi B. A English N540.000 P. Supervis
Language/Lit . A or
Ling June 2014 Academi
c Adviser
8. Chigbu M.Sc. Senior Enrique Consulting
Patience (Sociology) Lecturer Ltd Lagos

35
 B.Sc
(Sociology)
9. Okoronkwo M.Sc. (in Lecturer II Grade Network
Chikezie view) Technology
B.Sc.
(Computer
Science) 2008
10 Ohakwem B.A (foreign Lecturer Temple Gate
Catherine Langs Polytechnic Abayi
literature) Aba
M.A
(Transtation)

TEACHING STAFF TECHNICAL STAFF

S/N NAME OF QUALIFICATIONS RANK/ EXPERIENCE/
STAFF WITH DATES DESIGNATIO TEACHING
N WORKING WITH
DATES
1. Opara Chigozie HND (Stats) – 2010 Technologist I Statistics Lab
Abel ND (Stats) – 2007
2. Prince Dike HND (Stats) – 2015 Technologist II Statistics Lab
Okechukwu ND (Stats) - 2012
3. Ibeh John Paul HND (Stats)- 2013 Technician Statistics Lab
ND (Stats) 2010
WASSCE – 2007
4. Uchegwu Stanley HND (stats) 2010 Technician Statistics Lab
C. ND (Stats)- 2007
5. Markson Queen P. SSCE (2018) Lab Assistant Statistics Lab
6. Ikpe Onyedikachi SSCE (2010) Lab Assistant Statistics Lab
7 Onyekaka Tony O. SSCE (2016) Lab Assistant Statistics Lab
8. Onwudiwe SSCE(2010) Lab Assistant Statistics Lab
Geoffrey

OTHER TEACHING STAFF

ADMINISTRATIVE STAFF
S/N NAME OF QUALIFICATI RANK/DESIGNATION EXPERIENCE/ COURSES

36
 STAFF ONS WITH SALARY GRADE TEACHING TO BE
DATES WORKING WITH TAUGHT
DATES
1. Chimaobi HND –Office Statistics Dept Confidential Sec.
Idima Mgt
ND-Office Mgt
2. Nwagbo SSCE (2010) Statistics Dept Clerical Officer
Cynthia
Oluebube
3. Abia Udeme FSLC Statistics Dept Messenger/Cleaner
4. Eleigwe HND (Sec. Statistics Dept Confidential Secretary
Lauretha Admin.) -2008
ND (Sec. Admin)
2005
5. Uwakwe SSCE/NECO Statistics Dept Clerical Office
Kingsley (2013)

44.0 Supply the information in the table below use additional shares, if necessary.

Names of Staff Rank/Designation,Salary Qualification Post Remarks

in order of Grade Level and Dates and Dates Qualification
Seniority and of First appointment Obtained work
Dates of Birth Experience
Position held
and Dates
Oje Ezioma Assistant Chief HND-Office Nil
Josephine Confidential Secretary – Technology &
129 Management
(2013) ND-
Office
Technology &
Management
(2006)
Nwachukwu Admin Officer – 8 9
BSc- 2002 Nil
Ifeoma

37
 Sandra
Iwengwa Gift Office Attendant – 49 FSLC 1983 Nil

Self Appraisal
45.0 Appraise the entire academic staff of the department in terms of
a. Adequacy in number, mix qualifications and experience
b. Effectiveness as lecturers/instructors
c. Professional achievements.

Table II FACILITIES AVAILABLE TO THE DEPARTMENT OFFERING

PROGRAMME(S) TO BE ACCREDITED

46.0 Complete the table shown below

Types of No Average No of No of Expansion Programme (if Total
facility Available area of students rooms any) facility
room/stu each from jointly that will
dio etc in can used with be
Additi Year Year of
m2 accommod other availabl
onal starte complet
ate at a departmen e to
Facilit d ion
time t Departm
y
ent
when
Expansi
on work
is
complet
ed
A B C D E F G H (A-E)
Example 12 50 24 4 12 1980 1982 24
Lecture
room
Lecture 16 83.6 30 12

38
rooms
Lecture Nil Nil Nil Nil
Theatre
Assembly/
Exams Hall
Laboratorie
s
Workshop
Studio
Library
Office
Accomodat
ion
Others
(Specify)

Laboratories
47.0 List the various laboratories available for teaching the programme. Indicate if the
laboratories belong to the department or are shared with other departments.
List the equipment in each laboratory using the table in appendix 1.
Does each laboratory have a chalkboard?

A demonstration unit and adequate laboratory furniture and seats for all students during
lecture and enough laboratory equipment and instruments to support laboratory practical
sessions?
S/N NAMES OF LABORATORY SPECIFIC/SHARED
1 Computer /statistics laboratory
2 ND statistics shared with computer science
3 HND statistics
4
5
6

WORKSHOP
48.0 List all workshop available for the programme, indicating if any are specific to the
department or shared with other departments.
complete the table in Appendix 1 in respect of each workshop
Does each workshop have a chalkboard and furniture items to seat each student during lecture
and adequate tools hand and machines to support all students during practical work?
S/N NAMES OF WORKSHOP SPECIFIC/SHARED

39
1
2
3
4
5
6

STUDIO
9.0 List all studio available for teaching the programme.
Indicate if they are specific for the department or shared with other department Complete
appendix 1 in respect of each studio

Does each studio have a well to wall chalkboard and adequate furniture to seat all students
during lectures?
S`/N STUDIO SPECIFIC/SHARED
`

Office Accommodation for Staff

50.0 Comment on the office accommodation available for academic staff, stating the size
of accommodation.
List all furniture items in each office and how many lecturers share each room

Do the head of department and lecturer of the rank of senior lecturer and above have
individual offices
Are the available offices well equipped as required by NBTE
S/N DESCRIPTION OF OFFICE NO SIZE NO OF FURNITURE
STAFF
1 HOD 1
2 GENERAL
3 LECTURERS OFFICE

Facilities Appraisal
51.0 Discuss important physical deficiencies (if any) and explain measures being taken
to make good the deficiencies
Appraise the existing facilities in term of quality and adequacy for current and projected
enrolment.

40
 Department/section Finances: Recurrent Provision and Appropriation
52.0 Complete the table below for the department/section in which the programme to be
accredit Ted is offered , for the past two years
Sources of Academic Academic Cost category Year….. Year…..
Funds Year 2007 Year
2008 Amount 2007-2008 Prov Expendit Provi Expe
in N(,000) amount in ision ure sion nditur
N(,000) e
Institutions 14,242.00 16920.00 1.staff salaries 5,542,05,210.00 6.200.00
Budgetary 1,050.00 1.600.00
Allocation 850.00 1.250.00
Consultanc - - 2 Staff 2,600.00
y Development 1,750.00
Voluntary - 3.Library materials 7.770.00
Public 2.500.00
support 1,8000.00
Seminar/ - - 4.Laboratory 2,000.00
Please give equipment 1,600.00
details
conference
fee
Tuition - - 5. Studio 1,200.00
fees(where 980.00
applicable)
Others(spec - - 6. Office & 850MJ
ify) classroom

7. Maintenance
8. 1,200.00
Supplies/Training
Total 14242.00 16,920.00 consumable
9. Vehicle
1,000.00
maintenance
3,000.00
10. Utility services
11. others(specify)
Total 2,000.00

Table 13 Capital Funds Provisions and Appropriation

53.0 Complete the table below for the three years preceding the one in which the visitation
is being made in respect of the programme for which accreditation is being sought.

41
 Cost category Years 19…… Years 19…… Years 19……
Provisio Expenditu Provisio Expenditu Provisio Expenditu
n re n re n re
1 Expansion to
physical
Facilities
a
Classroom/lectur
er theatres
b.
Workshop/studio
c. Laboratories
2 Machines and
. hand Tools and
other
equipment,
investments etc
3 Others (specify)
.

Investment and Liabilities

54.0 State below the current investment and liabilities of the department/section

Financial Appraisal
55.0 Appraise the adequacy of the operating funds for the department/section
For recurrent expenditure also indicate the per capital expenditure for per annum
Standards of diploma Examinations
56.0 Briefly describe how standard of examinations leading to the diploma award are
set and maintained at appropriate level of the department. Attach the following
information to be completed questionnaire.

a. Rules and regulations for diploma examinations and awards

b. Final year examination question papers in basic and professional (core) courses and
external examiners/moderator reports for the years preceding the visit.
c. A list of projects, thesis, long essays undertaken by students enrolled in the
programme to be accredited for the two years preceding the one in which the is to be
held.

42
57.0 Appraise the standard and quality of examination and students work at their
level of training based on:
a. adequate coverage of the syllabus content for each course
b. Standard of tests and examination for each course
c. Qualify of students answers to the various questions
d. Qualify of practical work and diploma project
e. Students readiness for the level of manpower they are being trained for and
f. The external moderation scheme.
Indicate what action has been taken on the deficiencies highlighted by the external examiners
for the examination taken within the two years preceding the visit.

Success/Failure rate
58.0 Indicate the successful in the programme in the past two academic session. State
factor(s) that have accounted for low success rate in the programme.

Employers Rating of Diploma of programme to be accredited

59.0 Complete the table below for 20 diplomats of the programme to be accredited for each
of the two years preceding the visit. where the programme is yet to graduate any student, the
reports of SIWES for 20 students in the programme should be summarized below

No Year of Names of Programm Names of Appointment Summary

graduation diplomats e employers of
or higher employers
institution Remark
being
attended
by
diplomats

60.0 FOR AGRICULTURAL PROGRAMMES

Crop farms

60.1 Complete the table below in respect of all experimental and commercial crop farms,
orchards plantations, gardens etc available for the programme.

Types of farm Size Estimated yearly output

43
For Example commercial 100 hectares Cassava 1000 tones
Yam 900

NOT APPLICABLE
60.2 Appraise the success or failure of the crop farms in the two planting seasons
Vis-à-vis the output of each farm and the revenue generated.

60.3 Complete the table below in respect of all experimental and commercial livestock
farms available for the programme
Types of farms Size Total No of livestock Estimated yearly
output
For example poultry 3 unit 15,000 Layers 1,000
Pullets 3,000
Brooders 9,000

NOT APPLICABLE
60.4 Appraise the success or failure of the livestock farm so far vis-à-vis the output of
each farm, and the revenue generated in the last two years.

61.0 Others field facilities

Complete the table below in respect of the following field facilities crop storage, crop
processing, green house, warehouses, survey equipment, meterological station; pest
control equipment, irrigation equipment farm machinery shed, landscape sites, fertilizer store,
arboretum; timber grave year, nursery tools, cherry, feed mills, silage pit, hay barn
milking parlour abbatoir, meat shop, spray race, fish ponds, fish processing facilities, net
loft, cold room fishing vessels. Indicate NA (Not applicable) where necessary.

Description of Type Size/capacity Remark

facility
For example Rhombus 1 Tonne Earthen
Crop storage

62.0 List all the equipment contained in each of the facilities listed in 6,4,5 above
Facility Equipment/Instrument Quantity Remarks
For example Theodolite 2 Functional
Surveying Ringing poles 3 “

63.0 Other teaching Facilities

44
 Complete the table below in respect of the following facilities for agricultural
training audio visual, drawing room, navigation facilities, museum, armory
tannery, herbarium

Description Type Size/capacity Remark

For example Audio Viewing room 10 X 14M2 Earthen
visual studio Display Room 10x 12M2
Dark Room 8x8 M2
Store 10x10 M2

NOT APPLICABLE
64.0 List all the equipment contained in each of the facilities in 6.5 above
Facility Equipment/Instrument Quantity Remark
For example Projectors 4 Earthen
Audio Visual Cameras 8

65.0 General studies (GS) COURSES FOR ND/HND PROGRAMMES see

Accreditation standard-paragraph 11 page 4

65.1 Administration of the GS Department/school in the institution?

a. Is there a G.S Department/School in the institution?
b. If not, how are the G.S Courses administered?
c. If yes, when was it established?
d. Draw an organization of how the department or school is administered
e. Attach a briefly history of the department

a) Yes, there is General Studies department/School in the institution

b) Not applicable
c) It was established in 1992 when the polytechnic started
d) See the school organigram attached
e) The history of General Studies began with the inception of the polytechnic in 1992
following the creation of Abia State in 1991. In fact, it is one of the oldest departments
of the polytechnic. On inception, the department was referred to as Humanities and
social Sciences, comprising English and social Science courses like citizenship
Education, Psychology sociology, etc.
The Dean of the school of General studies are continuity Education (SGSCE) designated as
the Director doubted as both director and head of department. Mr. M. I. Okoro, one of the
45
pioneer principal lecturers from Federal Polytechnic Nekede was the pioneer HOD and also
the director of the school. He was later succeeded by Elder C. I Ijioma the immediate past.

Mrs. Nnenna Oke later took over from Elder Ijioma as the head of department. When Mrs.
Oke was transferred to Michael Okpara Federal University in 1997, Chief A. B Esomonu a
principal Lecturer took over and also doubles as both the Dean of the school and Head of
Department of General Studies.

Mr. Nzegbulam later took over from Chief Esomonu when he later became the Dean of
Students Affairs. Nzegbulam handed over to Elder A. A. Onukaogu in 2002, who also doubled
as the Dean of the School. Mr. Nzegbulam O. Zayon became the head again in 2004 when
Elder A.A Onukaogu was appointed the Deputy Rector, then Chief Onwubiko T. U. Become
the Dean of the school and the present HOD is Mrs. Onyebuenyi Elder A. A. Onukaogu is
now the Rector while Mr. T.B. C. Onyekwere is the present Dean of school of General
Studies.

65.2 Curriculum Content for General Studies

A. Attach
1. The current curriculum content for the general studies taught in the ND and HND
programme in the institution
2. Time table showing where the courses are taught to the various groups
B. Appraise the adequacy of the content with those of the MBTE minimum national
curriculum and course specification for the programme to be accredited. Are all the
compulsory courses taught?

a) For (1) refer to NBTE syllabus for General Studies

For (2)See the time-table attached
b) Yes, all the compulsory courses are taught. The course contents are in line with the
NBTE specifications for the programmes to be accredited

65.3 Resources for General Studies Courses

a. Are adequate number of classroom/lecture theatre available for teaching the
programme?
b. If yes, are the classroom/lecture theatre properly furnished, lighted ventilated and
clean?
c. Are they adequate to guarantee a seat and writing desk to desk to each student during
class/lecture period.
i. Yes, t here are adequate numbers of classroom/lecture theatre for teaching the
programme.
ii. Yes, the classroom /lecture theatre are adequately furnished lighted ventilated and
also clean
iii. Yes, they are adequate to guarantee a seat and writing desk to each student during
class/lectures period.

46
65.4 Teaching the general studies courses
Describe the mode of teaching the various courses and how the students are
assessed.
The mode of teaching the various courses is mainly by lecture and class reaching methods
and by regular take home assignments in order to encourage the students to learn and read
on their own even when they are away from the school environment.

The students are assessed by continuous assessment in form of tests. assignments and writing
of term papers.

65.6 Teaching staff for G.S. Courses

a. Attach the summary of the curriculum vitae for teaching and support staff for the
G.S Courses.
b. Are the staff adequate using the teaching load and SSR on paragraph 22.2-22.5 on
page 7 of the standards for accreditation diploma programme in Polytechnics,
Monotechnics and similar post secondary technical institutions?
i. See the attached copy of the profiles of our teaching staff
ii. Yes, the staff are adequate and capable in accordance with the teaching load
and “SSR” standard for accrediting Diploma programmes in polytechnics
and similar post-secondary Technical Institutions.

65.7 Books & Non-Books Items

a. Attach to this questionnaire the list of textbook reference books,
journalist/periodicals and non-book item for the G.S course available in the library.
b. Appraise the adequacy and appropriateness of the stock of the various teaching
materials available to the programme.

List of principle tools machines, instruments and Equipment available Complete the
table below in respect of the above. Use separate sheet with the same headings for the
workshops, laboratories and studio.

Name of workshop/laboratory………………………………………………..
Item No Description of item Quantity in stock (Useable Remarks
items only)

Total cost of usable items available at the time of completing

questionnaire

AND OBJECTIVES
The instrument setting up the polytechnic outlines the following objectives
1. To improve middle-level and to some extent, high-level manpower for the various
sections of the economy.
2. To develop staff who engage in purposeful research especially applied research

47
 3. To work towards the country efforts regarding self sufficiency in agriculture and food
production.

See curriculum attached –Appendix A

Appraise the adequacy of the institutions curriculum in relation to:
a. The NBTE minimum national standard and course specification its structure course
content and clarity.
 The department has adopted the NBTE curriculum for HND in public
Administration which it studies and found to be suitable and adequate in all
respective the department has added some courses to enrich the programme
b. Job requirement in the field /discipline at the level of training
 The Curriculum is adequate in meeting this requirement. The job opportunities
for our HND products are still fair. Many of our products are found in many
establishments are executive officers, instructors, technologists etc.
Indicate budgetary allocation for staff development programme and the number of teaching
and support staff that have benefited from the programme within the last three years and the
types of programme, e.g conference, seminar, short-courses, graduates and post-graduates
courses.

The institution has policies and guidelines on the following

i. In-service training
ii. Study leave with or without pay
iii. Sabbatical leave
iv. Leave of absence

Staff also have the privilege of attending short term courses such as seminar conference,
workshops and symposium in order to update their knowledge.

See attached indicating staff of the department that have benefited from the staff development
policy of the polytechnic,

Attach, if any, a handbook issued to students on this subject. Are students

expelled/withdrawn for poor academic performance placed on probation for at least one
semester? evidence or destruction of evidence.

Before a student is expelled the Malpractice Committee’s Report is considered by the

Academic Board and the recommendation accepted by the board.
c) Enrollment and Graduation statistics for the year preceding the one in which the
visitation is taking place.

Table 4

48
Academic Programme Mode of Enrollment Graduation Remark
Title Attendance
Year FT/PT ND HND ND HND % pass
ND HND
For example STATISTICS FT 60 35 80%
1978/79

The Federal Government through Education Trust Fund (ETF) aids in Library Development
Buildings and Equipment Acquisition, Technical and Vocational Education and Staff
Development.

Our challenges includes:

a. Timely release of approved funds by state Government as approved
b. Debtor-Students two years Sit.

Name of officer completing the form

……AZUMARA FRANCIS A
………………………………………………………………………
Rank….HOD STATISTICS

Signature of Rector………………..

Official stamp and date……………………………………………………..

49
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